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digital technology department office secretary

BlackStone eIT

<div>BlackStone eIT is seeking a meticulous and efficient Digital Technology Department Office Secretary to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.
Key Responsibilities<ul><li><ul><li>
Provide secretarial and administrative support to DT leadership and project teams
</li><li>Manage calendars, meetings, agendas, and minutes of meetings
</li><li>Handle official correspondence, emails, and document control
</li><li>Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
</li><li>Manage vendor invoicing, verification, submission, and payment follow-ups
</li><li>Maintain vendor records and support vendor coordination activities
</li><li>Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
</li><li>Maintain accurate records, reports, and project documentation
</li><li>Support meetings, workshops, and DT office activities
</li><li>Manages travel and seating arrangements
</li>Creates executive meeting presentations 
<li>
</li></ul></li></ul> 
 
Requirements 
<ul><li><ul><li>
Diploma or Bachelor&rsquo;s degree in Business Administration or related field
</li><li>Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
</li><li>Proficiency in MS Office and basic understanding of invoicing and vendor processes
</li><li>Strong communication, organization, and multitasking skills
</li><li>Ability to work independently with attention to detail</li></ul></li></ul></div>

Digital Technology Department Office Secretary

<div>
 BlackStone eIT is seeking a meticulous and efficient
 
 Digital Technology Department Office Secretary
 
 to join our innovative team. In this role, you will provide essential administrative support to the Digital Technology Department, ensuring smooth operations and facilitating effective communication across the team.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide secretarial and administrative support to DT leadership and project teams
 </li>
 <li>
 Manage calendars, meetings, agendas, and minutes of meetings
 </li>
 <li>
 Handle official correspondence, emails, and document control
 </li>
 <li>
 Support Commmissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking
 </li>
 <li>
 Manage vendor invoicing, verification, submission, and payment follow-ups
 </li>
 <li>
 Maintain vendor records and support vendor coordination activities
 </li>
 <li>
 Liaise with Finance, Procurement, and vendors to resolve billing and payment issues
 </li>
 <li>
 Maintain accurate records, reports, and project documentation
 </li>
 <li>
 Support meetings, workshops, and DT office activities
 </li>
 <li>
 Manages travel and seating arrangements
 </li>
 <li>
 Creates executive meeting presentations
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Business Administration or related field
 </li>
 <li>
 Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
 </li>
 <li>
 Proficiency in MS Office and basic understanding of invoicing and vendor processes
 </li>
 <li>
 Strong communication, organization, and multitasking skills
 </li>
 <li>
 Ability to work independently with attention to detail
 </li>
 </ul>
</div>

WovV Technologies

We&rsquo;re Hiring Executive Assistant/Secretary &ndash; Dubai (Remote)WovV Technologies, a Global Business Productivity SaaS company, is looking for a Secretary to support our UAE operations. This is a great opportunity for fresh graduates who are organized, proactive, and excited to begin their career with a fast-growing global tech company.About WovV Technologies WovVTech empowers businesses across 3,000+ locations in 50 countries to digitize operations, gain real-time analytics, and boost productivity. Our customers include Global Fortune 500 companies, and we&rsquo;re proud to be recognized as a leader in digital transformation.Our Recognitions Include: ✔ Best Employer &ndash; Business View ✔ Front-Runner in IT &ndash; Go Global Awards ✔ Top Revolutionary Digital Transformation Company &ndash; Industry Wired ✔ Top 10 Most Promising SaaS Companies &ndash; CEO Insights ✔ Top 20 Global SaaS Start-ups &ndash; CIO ReviewRole: Executive Assistant/SecretaryLocation: Dubai (Remote) (Near Bur Dubai)Preferred Locations: Preferably located near Bur Dubai / Deira / nearby areasExperience: 1+ year (Freshers welcome)What You&rsquo;ll Do1. Provide administrative and secretarial support2. Handle communication in Arabic and English3. Manage schedules, documentation, and coordination4. Assist with internal and external correspondence5. Support day-to-day operational activitiesWho Can Apply1. Native Arabic speaker (Mandatory)2. Fresh graduates / entry-level candidates3. Currently residing in the Dubai (Near Bur Dubai)4. Ability to drive (valid driving license)5. Good communication and organizational skills6. Basic knowledge of MS Office toolsJob Types: Full-time, FresherPay: AED2,500.00 - AED4,000.00 per monthWork Location: Remote

Executive Assistant/Secretary_Dubai

Total Property Solutions Real Estate LLC

Admin SecretaryCompany: DBX SIGNAGE FOR PROMOTIONAL GIFTS PREPARING LLC location: Abu Dhabi Salary: AED 3,000 &ndash; 3,500 Full-TimeJob Overview: DBX Signage for Promotional Gifts Preparing LLC is seeking a proactive and detail-oriented Admin Secretary to support daily office, sales, and operational activities. The role requires strong documentation skills, proper record-keeping, and consistent follow-up on payments, inquiries, and internal coordination.Key Responsibilities:<ul><li>Handle daily administrative and secretarial tasks</li><li>Maintain proper recording and documentation of contracts, quotations, LPOs, invoices, and company files</li><li>Organize and update digital and physical filing systems</li><li>Prepare quotations, invoices, reports, and official correspondence</li><li>Follow up on pending payments, collections, and outstanding invoices</li><li>Track client inquiries, sales leads, and ensure timely follow-ups</li><li>Coordinate with clients regarding orders, approvals, and job updates</li><li>Communicate with suppliers for materials and delivery coordination</li><li>Monitor job orders and assist in tracking production timelines</li><li>Support management with reports and operational updates</li><li>Handle incoming calls, emails, and customer inquiries professionally</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years administrative experience preferred</li><li>Strong organizational and documentation skills</li><li>Ability to follow up payments firmly and professionally</li><li>Good communication skills (English required)</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Responsible, detail-oriented, and reliable</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Secretary

Asnani Steel Industries LLC

Job Title: Secretary Cum AdminIndustry: Steel Manufacturing Reports To: Managing Director / Operations ManagerLocation: Ras al Khaimah, United Arab EmiratesJob SummaryWe are seeking a highly organized, proactive, and detail-oriented Secretary Cum Admin to provide comprehensive secretarial and administrative support to management while ensuring smooth day-to-day office operations. The ideal candidate will be efficient, trustworthy, and capable of multitasking in a fast-paced environment.Key Responsibilities1. Secretarial &amp; Executive Support<ul><li>Manage and maintain executive schedules, appointments, and meetings</li><li>Organize and coordinate internal and external meetings</li><li>Prepare meeting agendas, record minutes, and circulate action points</li><li>Handling personal property payments such as service charges, DEWA, maintenance expenses, if any, and other utility bills</li><li>Raise maintenance tickets with Wasl Properties for any non-functioning or damaged amenities</li><li>Screen and prioritize calls, emails, and other communications</li><li>Handle confidential documents and information with discretion</li><li>Coordinate travel arrangements, bookings, and itineraries</li><li>Follow up on tasks, deadlines, and key deliverables on behalf of management</li><li>Prepare presentations, reports, dashboards, and management summaries</li></ul>2. Office Administration &amp; Operations<ul><li>Oversee daily office operations and ensure smooth workflow</li><li>Handling and monitoring the website page and LinkedIn Company Page</li><li>Maintain organized filing systems (physical and digital)</li><li>Implement and maintain administrative procedures and office policies</li><li>Monitor office cleanliness, maintenance, and facility requirements</li><li>Liaise with building management and maintenance vendors</li><li>Coordinate office space planning and internal arrangements</li><li>Organize company events, meetings, and team activities</li><li>Manage office supplies inventory and procurement</li><li>Serve as the primary point of contact between clients, vendors, and external stakeholders</li><li>Handle visitor reception and front-office coordination</li><li>Ensure timely dissemination of information across departments</li><li>Maintain and update company databases (clients and vendors)</li><li>Prepare contracts, agreements, and official documentation for review</li><li>Track document approvals and maintain version control</li><li>Ensure compliance with documentation standards and internal controls</li><li>Coordinate office equipment and system issues</li><li>Maintain inventory of office equipment (computers, printers, etc.)</li><li>Assist staff with basic system access and coordination requests</li></ul>3. Financial &amp; Procurement Support<ul><li>Assist in collecting invoices, expense claims, and purchase orders</li><li>Maintain and track administrative expense records</li><li>Obtain and summarize quotations and coordinate vendor comparisons</li><li>Prepare basic financial summaries and expense reports</li></ul>4. HR &amp; Employee Support<ul><li>Coordinate recruitment activities (schedule interviews, communicate with candidates, and interviewers)</li><li>Prepare new joined applicants&rsquo; documents and assist with onboarding</li></ul>Required Qualifications<ul><li>Diploma or Bachelor&rsquo;s Degree in Business Administration or related field</li><li>1-2 years UAE experience as a Secretary, Administrative Assistant, or similar role</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Ability to multitask and prioritize effectively</li><li>Preferably Female</li></ul>Preferred Skills<ul><li>Experience with office management software</li><li>Strong problem-solving skills</li><li>Ability to work independently and collaboratively</li><li>Attention to detail and accuracy</li></ul>Key Competencies<ul><li>Confidentiality and discretion</li><li>Initiative and proactiveness</li><li>Strong interpersonal skills</li><li>Professional demeanor</li><li>Reliability and accountability</li></ul>Job Types: Full-time, ContractApplication Question(s):<ul><li>Are you able to start immediately? Yes / No</li></ul>If not immediately, then what notice period?<ul><li>Current / Recent Salary (AED)? </li><li>Expected Salary (AED)?</li><li>What is your visa type and visa expiry date? </li><li>Are you located in Ras al Khaimah? Yes or no?</li></ul>Experience:<ul><li>Secretary cum Admin : 2 years (Required)</li></ul>

Secretary cum Admin

Al MOOSA GROUP

Responsibilities as Receptionist:&middot; Answer and direct phone calls in a polite and friendly manner.&middot; Welcome visitors in a warm and friendly manner, and answer any questions visitors have&middot; Welcome visitors in friendly manner and provide any questions visitors inquire.&middot; Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer.&middot; Keep detailed and accurate records of visitor requests and of calls received&middot; Receive deliveries; sort and distribute incoming mailResponsibilities as Pool Secretary:&middot; Perform various routine and detailed secretarial duties of other Departments in the absence of their Department Secretary.&middot; Receive, review, prepare, and process forms, reports, records, and requests pertaining to departmental services.&middot; Prepare departmental documents for distribution to requesting clients and staff.&middot; Act as receptionist in receiving and directing staff and visitors, answering routine inquiries, and scheduling appointments and meetings.&middot; Communicate with other department regarding routine departmental procedures and other matters.&middot; Maintain files and other office records.&middot; Initiate correspondence with outside businesses and agencies.&middot; Operate departmental office machines.&middot; Receive, sort, and route correspondence and other mail.&middot; Perform related departmental duties, as required.Qualifications:&middot; College diploma or general education degree (GED) required&middot; 2-3 years of relevant experience in an office environment&middot; Proficient in Microsoft Office&middot; Able to type 35 wpm minimum&middot; Excellent verbal communication and customer Service skills.&middot; Demonstrated ability to read, write, and speak English fluently&middot; Comfortable in using phone systems, copiers and printers&middot; Comfortable multi-tasking and prioritizing tasks without guidance&middot; Excellent interpersonal skills&middot; Punctual with strong attendance historyJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per month

Secretary/Receptionist

United Arab Emirates University, Department of Family Medicine

<div>
 
 Job Description
 
 
 
 To provide administrative and organizational support to ensure the smooth execution of the accreditation process. This role involves coordinating meetings, managing documentation, communicating with stakeholders, and ensuring compliance with accreditation standards and deadlines. General Tasks  Assist the Office of the Secretary General with daily administrative tasks, ensuring seamless communication and documentation flow.  Manage the scheduling, preparation, and follow-up of meetings, including preparing agendas, taking minutes, and distributing relevant materials.  Handle incoming and outgoing correspondence related to the accreditation process.  Other duties as assigned by the Secretary General and the NIHS Office. Specialized Tasks - Accreditation Process Coordination:  Organize, collect, and compile all necessary data and documentation from various stakeholders required for accreditation.  Track and ensure that all accreditation-related documents meet the necessary standards and are submitted in a timely manner.  Maintain accurate records of accreditation activities and ensure proper filing and documentation. - Committee Support:  Provide administrative support to scientific committees and councils involved in the accreditation process.  Coordinate meetings, prepare agendas, take minutes, and follow up on actions and decisions made by the committees. - Additional Responsibilities:  Perform other duties related to accreditation as assigned by the Secretary General or the National Institute for Health Specialties (NIHS) Office.  Assist in special projects or initiatives related to accreditation, as needed.  Other tasks as assigned by the Secretary General
 
 
 Minimum Qualification
 
 
 Bachelor&rsquo;s degree in a related field (e.g., administration, health sciences, education).
 
 
 
 Preferred Qualification
 
 
 
 Bachelor&rsquo;s degree in a related field (e.g., administration, health sciences, education).
 
 
 Expected Skills
 
 
  2 years of continuous administrative work experience  Previous experience in an administrative or accreditation role is preferred  Experience preferably in Postgraduate Medical Education Administration  IT skills to manage and maintain the accreditation system, ensuring smooth functionality and addressing any technical issues efficiently.  Strong organizational skills with attention to detail and accuracy.  Excellent written and verbal communication skills.  Ability to manage multiple tasks and meet deadlines.  Proficiency in Microsoft Office Suite and familiarity with document management systems.  Ability to work in a fast-paced, dynamic environment.  Familiarity with agile development methodologies and tools.  Strong problem-solving skills and ability to work independently.  Excellent interpersonal skills to interact with various stakeholders.  Ability to handle confidential information with discretion.  A proactive and flexible approach to managing workload and responsibilities.
 
 
 Close Date Kindly apply
 
 before
 
 the closing date.
 
 
 30/04/2026
 
 
 Apply
 
 
 Department
 
 
 Division
 
 
 Grade
 
 
 Posting Number
 
 
 Position Number
</div>

Administrator I

Explore 4014+ Digital technology department office secretary in United Arab Emirates this March. Find roles across top companies and apply now to boost your career.

4014 digital technology department office secretary jobs In United Arab Emirates

Digital Technology Department Office Secretary

Digital Technology Department Office Secretary

Executive Assistant/Secretary_Dubai

Secretary

Secretary cum Admin

Secretary/Receptionist

Administrator I