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discovery assistant (personal injury law firm)

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case manager (personal injury firm)

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legal assistant

discovery assistant personal injury law firm

Law Offices of Ilan N. Rosen Janfaza, A.P.C.

<p><b>About Us</b><br/>We are a fast-paced plaintiff personal injury law firm dedicated to providing exceptional representation and compassionate client service. We are looking for a detail-oriented Discovery Assistant to support our litigation team with written discovery, document management, and case preparation.</p><p><b>Position Overview</b><br/>The Discovery Assistant will work closely with attorneys and paralegals to prepare, manage, and track written discovery throughout the litigation process. The ideal candidate has prior law firm experience and is highly organized, deadline-driven, and comfortable managing a high-volume caseload.</p><p><b>Responsibilities</b></p><ul><li>Draft, format, and finalize written discovery (interrogatories, requests for production, requests for admission)</li><li>Prepare discovery responses and coordinate verifications</li><li>Calendar and track discovery deadlines and follow-ups</li><li>Review and organize incoming discovery responses and document productions</li><li>Assist with meet-and-confer correspondence and discovery motions</li><li>Maintain case files and document management systems</li><li>Coordinate with clients to gather information and documents</li><li>Assist attorneys and paralegals with litigation tasks as needed</li></ul><p><b>Qualifications</b></p><ul><li>Prior experience in a law firm (personal injury preferred)</li><li>Experience with written discovery strongly preferred</li><li>Strong attention to detail and proofreading skills</li><li>Excellent organization and time-management skills</li><li>Ability to manage multiple deadlines in a fast-paced environment</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office and case management software</li><li>Familiarity with California litigation procedures is a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $26.00 per hour</p><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Discovery Assistant (Personal Injury Law Firm)

<p><b>About Us</b><br/>We are a busy plaintiff personal injury law firm committed to delivering excellent results and exceptional client care. We are seeking a proactive Legal Assistant / Case Manager to manage cases from intake through settlement and assist attorneys with litigation support.</p><p><b>Position Overview</b><br/>This role is ideal for someone with prior personal injury or litigation experience who thrives in a fast-paced environment, enjoys client communication, and can manage a high-volume caseload with strong attention to detail.</p><p><b>Duties &amp; Responsibilities</b></p><ul><li>Provide clients with direct and up-to-date case information and consistent case updates</li><li>Serve as a primary point of contact for clients, medical providers, and insurance adjusters</li><li>Manage cases from intake through resolution</li><li>Request and follow up on medical records, bills, liens, and other case documents</li><li>Draft and assist with settlement packages and demand letters</li><li>Schedule attorney-client calls, depositions, mediations, and other case tasks</li><li>Maintain calendaring for court hearings, depositions, and litigation deadlines</li><li>Maintain and organize case files in document management systems</li><li>Assist attorneys with litigation preparation and additional administrative/secretarial tasks as needed</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as a Case Manager, or similar role (personal injury preferred)</li><li>Experience handling pre-litigation and/or litigation matters strongly preferred</li><li>Proficiency with document management systems and legal software</li><li>Strong organizational skills with the ability to prioritize and meet deadlines</li><li>Excellent attention to detail and proofreading skills</li><li>Strong written and verbal communication skills</li><li>Ability to manage multiple tasks and a high-volume caseload</li><li>Proficiency in Microsoft Office; familiarity with California litigation procedures is a plus</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $26.00 per hour</p><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Case Manager (Personal Injury Firm)

Karns & Karns, LLP

<p>PLAINTIFF'S PERSONAL INJURY law firm is looking for a full-time, EXPERIENCED PRE-LITIGATION CASE MANAGER who can handle all aspects of personal injury claims. PERFORMANCE BONUSES, 401K MATCHING, HEALTH INSURANCE, ANNUAL BONUSES, POLICY LIMITS BONUSES, TREATMENT BONUSES, PARKING/METRO PASSES are all included. No remote work is allowed.</p><p>Job Type: Full-time</p><p>Pay: $25.00 - $35.00 per hour</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Flexible schedule</li><li>Free parking</li><li>Health insurance</li><li>Opportunities for advancement</li><li>Paid sick time</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Experience:</p><ul><li>Personal injury law: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Los Angeles, CA 90012 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Los Angeles, CA 90012: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Personal Injury Case Manager 2 Years or more

Mayer Brown LLP

<div>Overview:
<div>
Mayer Brown is an international law firm positioned to represent the world&rsquo;s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.<br>
<br>
We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm&rsquo;s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.<br>
<br>
If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our Los Angeles office, as an Assistant: Office Services.</div><div></div><div><br>
The Assistant: Office Services opens reception, manages reception desk and assists with day-to-day operations of firm, validating guest parking and communicating with building management regarding facilities issues.</div>
Responsibilities:
<p><b>
Essential Functions:</b></p><ul><li>
Coordinates conference center and visiting attorney offices, including reserving rooms, gathering and relaying information to respective departments and confirming bookings. Prepare visiting attorney offices as needed</li><li>
Greets guests, vendors, job applicants and other visitors</li><li>
Directs guests to appropriate meeting rooms</li><li>
Offers assistance, information, refreshments and updates as needed to make the client&rsquo;s wait comfortable and pleasant</li><li>
Updates all lists and documents maintained on a monthly basis including lobby directory, conference room manual, update monthly printed directory and employee logon lists</li><li>
Coordinates interview meetings, new hire and visiting attorney process with Managers as needed
</li><li>In order to provide back up to the department, must maintain knowledge of audio-visual equipment including teleconference equipment, video conference equipment and TV/VCR along with knowledge of each conference room equipment ports</li><li>
Provides a daily summary of conference center activities for the catering department and review any special needs or setting specifications with catering, office services and IT support.</li><li>
Coordinates vendor repairs and maintenance, as needed</li><li>
Maintains database for access keycards, coordinate with building security for new and replacement access cards and manage temporary access cards</li><li>
Maintains validation inventory and purchase additional validations as needed. Send daily validation tally sheet with client and matter numbers to Chicago for processing</li><li>
Answers incoming calls on switchboard and ability to use paging system</li><li>
Assists with processing invoices for the department through Chrome River</li><li>
Orders flower arrangements for reception desk and milestone anniversaries and coordinate delivery</li><li>
Performs other duties as assigned or required to meet Firm goals and objectives</li></ul>
Qualifications:
<p><b>
Education/Training/Certifications:</b></p><ul><li>
High School Diploma or GED</li><li>
Prefer some college or College Degree.</li></ul><p></p><p><b><br>
Professional Experience:</b></p><ul><li>
Prior experience working in a law firm not a prerequisite</li></ul><p></p><p><b><br>
Technical Skills:
</b></p><ul><li>Proficiency in Microsoft Office products, Outlook, electronic calendars, conferencing software programs, and databases</li></ul><p></p><p><b><br>
Performance Traits:
</b></p><ul><li>Ability to multi-task and work well under pressure</li><li>
Ability to operate office equipment (copiers, personal computer, printers, cost accounting system, and multi phone line, etc.)</li><li>
Ability to perceive and communicate accurate completion time estimates in projects and regular assigned responsibilities</li><li>
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors</li><li>
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm</li><li>
Ability to work under pressure, meet deadlines with shifting priorities</li><li>
Must be a self-starter with a high level of initiative</li><li>
Strong customer service skills and able to anticipate needs</li><li>
Strong attention to detail, organizational skills and the ability to handle multiple projects
</li><li>Maintains confidentiality and exercises discretion</li><li>
Exercises solid strategic thinking and problem-solving skills</li></ul><p></p><div><b><br>
Physical Requirements:
</b></div><ul><li>May require occasional lifting of up to 20 lbs.</li></ul><div></div><div><br>
The typical pay scale for this position is between $45,500 and $60,000, although the actual wage or salary could be lower or higher if the candidate&rsquo;s education, experience, skills and internal pay alignment are different from those specified.</div><div></div><div><br>
The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.</div><div></div><div><br>
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.</div><div></div><div><br>
We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&amp;D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.</div><div></div><div><br>
Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</div><div></div><div><br>
#LI-ONSITE #LI-LG1</div></div>

Assistant: Office Services

Ogletree Deakins

<div>Position Summary:
<div>
We are looking for a Floating Practice Assistant to join our growing firm. In addition to the duties required of a Practice Assistant, this position requires specialized duties associated with new office openings, large scale attorney onboardings, and other firmwide projects. Duties and schedule will vary depending upon the assignment. In contrast to being assigned to a specific office on a regular basis, this position provides temporary support to attorneys and paralegals, and back up support to other practice assistants as needed, often supporting multiple offices simultaneously. Frequent travel, sometimes extended in duration and/or with short notice, is required. The ability to adjust working hours to meet the needs of the assignment, is also required.</div>
Essential Functions:
<ul><li>Attorney Support<ul><li>
Provides secretarial support for offices that are short-staffed due to turnover, leaves of absence, or other situations. Work may be required to be performed onsite at a specific office or remotely, depending upon the expected duration, type of support needed, and other factors.</li><li>
Communicates with OA and/or PA of office(s) being supported, prior and subsequent to assignments, to facilitate a smooth transition.</li><li>
Proactively seeks opportunities to assist other offices.</li></ul></li><li>
New Office Openings<ul><li>
Creates and maintains master spreadsheet of new matter openings for the attorney(s) joining the firm.</li><li>
Submits information for conflict checks, initiates matter opening process, and prepares and processes new matter documents.</li><li>
Communicates with incoming attorneys, CIRS and IT Departments, and occasionally outside parties, regarding file transfers and other practice related information (attorney contacts, calendar, etc.).<br>
</li><li>
Creates and organizes client files.</li><li>
Provides secretarial and administrative support to incoming attorneys and staff during the initial office opening period.</li><li>
Provides training on firm systems and procedures, administrative contacts, and firm resources, to incoming and newly hired staff, primarily PAs.</li><li>
Assists Director of Office Administration and Regional Office Administrators with administrative tasks as needed to prepare new location for operations, including unpacking and organization of office supplies, organization of files, and research of local vendors and courts.<br>
</li></ul></li><li>
Preparis<ul><li>
Assists Director of Office Administration with maintenance of users, documents, and other information stored in the firm&rsquo;s emergency notification software, Preparis.</li></ul></li><li>
Special Projects<ul><li>
Assists Director of Office Administration and others with firmwide projects and initiatives; occasionally participates in beta test groups to provide feedback on new or changing firm processes.
</li></ul></li><li>Preparing Documents: Using word processing and document management software, the Practice Assistant 3 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.<br>
The Practice Assistant 3 will be responsible for an increased scope of document preparation, both in level of complexity and in quantity of work.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.</li><li>
The Practice Assistant 3 will be responsible for a wider range of administrative assistance and may, on occasion:<br>
Provide &ldquo;back-up&rdquo; out-of-office assistance to the Office Administrator</li><li>
Provide administrative support during complex client meetings; Taking notes; ensuring smooth meeting transition; etc.</li><li>
Assist with training new office staff</li><li>
Mentor new office staff</li><li>
Pilot new software</li><li>
Travel to support opening of new offices</li><li>
Oversee workflow coordination in larger offices</li><li>
Special Projects as assigned &ndash; i.e., breakfast briefings, seminars</li></ul>
Requirements:
<ul><li>Three or more years of experience with Ogletree Deakins is preferred.</li><li>
Solid knowledge of firm resources, processes and procedures.</li><li>
Ability to frequently work independently and manage multiple assignments for different offices.</li><li>
Ability to travel on short notice and sometimes for consecutive weeks.</li><li>
Ability and willingness to work and/or travel overtime as needed, including hours needed to accommodate offices in different time zones.</li><li>
Must be comfortable traveling alone, including to foreign countries.</li><li>
Must be proactive and display confidence in communicating with personnel at all levels.</li><li>
10+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li><li>
Must possess leadership qualities</li></ul>
Benefits:
<div><i>
In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $70,240 and $105,360. In accordance with New York State&rsquo;s Wage Transparency Law, the expected salary range for this New York State position is between $77,440 and $107,160. In accordance with California&rsquo;s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $66,000 and $116,160. In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $73,600 and $110,400. In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $73,600 and $110,400. In accordance with Maryland&rsquo;s Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $77,440 and $116,160. In accordance with NJSA 34:6B-23 the expected salary range for this New Jersey based position is between $77,440 and $116,160. In accordance with Illinois Equal Pay Act Transparency Notice, the expected salary range for this Illinois position is between $73,600 and $110,400. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below. The application deadline for this position is 12/31/2025.</i></div><div></div><div><br>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Floating Practice Assistant

City National Bank

<div><div><div><b>EXECUTIVE ASSISTANT SENIOR</b></div><div></div><div><b><br>
WHAT IS THE OPPORTUNITY?</b></div><div>
This position is responsible for providing administrative support to the Executive including managing the Executive's schedule, calendar and details associated with various community and personal events, coordinating projects, managing confidential assignments, as well as travel arrangements, meetings and conference calls. Acts as a gate-keeper such that the Executive can prioritize and maintain productivity. The Senior Executive Assistant will be relied upon to utilize exceptional communication skills in composing and preparing confidential correspondence, reports and other complex documents. Functions as a liaison to the Executive through regular interaction with all VIPs, including clients, bank executives, and colleagues.</div><div></div><div><b><br>
WHAT WILL YOU DO?</b></div><div><ul><li>
Handle administrative details and routine issues independently and take responsibility for completing these on time to a high quality.</li><li>
Prepare written materials (e.g., emails, reports, presentations, correspondence, etc.)</li><li>
Coordinate and organize a wide variety of activities and events (e.g., calls, meetings, conferences, etc.).</li><li>
Answer the phone, retrieve voicemails, and take messages, primarily for the Executive.</li><li>
Keep Executive informed of schedule, events, calls, and priorities.</li><li>
Provide back-up administrative support for Chairman Emeritus and other executives as needed.</li><li>
Work overtime as necessary.</li><li>
Comply fully with all Bank Operational and Credit policies and procedures as well as all regulatory requirements (e.g. Bank Secrecy Act, Know Your Client, Community Reinvestment Act, Fair Lending Practices, Code of Conduct, etc.). Complete all required training.</li></ul></div><div></div><div><b><br>
WHAT DO YOU NEED TO SUCCEED?</b></div><div><b>
Required Qualifications*</b><ul><li>
H.S. Diploma</li><li>
7 years administrative experience supporting a top executive.</li><li>
7 years experience with Microsoft Office, including Word, Excel, PowerPoint and Outlook required.</li></ul><div>
</div><div><div><b>
Additional Qualifications</b></div><ul><li>
Advanced Microsoft office skills, including Word, Excel, PowerPoint and Outlook</li><li>
Must be a self-starter with the ability to take-charge and work well under pressure.</li><li>
Ability to multi-task and prioritize and manage projects.</li><li>
Strong written/verbal communication skills particularly as it relates to business correspondence.</li><li>
Strong organization skills and attention to detail and the ability to work independently without direct daily supervision.</li><li>
Demonstration of the highest level of discretion and integrity when handling confidential matters.</li><li>
Develop and maintain effective relationships with colleague at all levels in the organization.</li><li>
Self-motivated to learn and acquire new professional and personal skills as needed with a willingness and enthusiasm for self-discovery as it relates to personal success and accountability in the professional area.</li><li>
Must be a team player.</li><li>
Must be able to re-prioritize and re-focus energies.</li><li>
Dynamic, resourceful, energetic, self-directed, reliable, flexible and dedicated.</li></ul></div></div></div><div></div><div><b><br>
WHAT'S IN IT FOR YOU?</b></div><div><b>
Compensation</b><div>
Starting base salary: $34.55 - $55.19 per hour. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions.</div></div><div><b><br>
Benefits and Perks</b></div><div>
At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including:<ul><li>
Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date</li><li>
Generous 401(k) company matching contribution</li><li>
Career Development through Tuition Reimbursement and other internal upskilling and training resources</li><li>
Valued Time Away benefits including vacation, sick and volunteer time</li><li>
Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs</li><li>
Career Mobility support from a dedicated recruitment team</li><li>
Colleague Resource Groups to support networking and community engagement</li></ul><div>
</div><div>
Get a more detailed look at our Benefits and Perks.</div></div><div><b><br>
ABOUT US</b></div><div>
Since day one we've always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America&rsquo;s leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at About Us.</div><div><b><br>
INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT</b></div><div>
City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law.<br>
<br>
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.<br>
<br>
<ul><li>Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled.</li></ul><br>
Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job.</div></div>

Executive Assistant Senior

Fulton Management

<div>
 <p>
  <strong>
   Receptionist / Front Office Assistant
  </strong>
 </p>
 <p>
  Fulton Management
 </p>
 <p>
  Los Angeles, CA (On-site)
 </p>
 <p>
  <br/>
 </p>
 <p>
  Fulton Management is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an energetic, detail-oriented
  <strong>
   Receptionist / Front Office Assistant
  </strong>
  to join our team and serve as the first point of contact for clients and visitors while providing essential administrative support to the firm.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  The
  <strong>
   Receptionist / Front Office Assistant
  </strong>
  plays a key role in maintaining the professionalism and efficiency of the firm&rsquo;s daily operations. As the first impression for clients, executives, and guests, this individual must possess excellent communication skills, strong organizational abilities, and a polished, professional demeanor. This position requires the ability to multitask in a fast-paced environment, manage time effectively, and work both independently and collaboratively with the team. Our firm operates in a paperless environment and utilizes state-of-the-art technology.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Answer and direct incoming phone calls
  </li>
  <li>
   Greet and assist clients and visitors
  </li>
  <li>
   Prepare, sort, and track incoming and outgoing mail
  </li>
  <li>
   Run occasional errands, including bank deposits (reliable transportation required)
  </li>
  <li>
   Provide administrative support under the guidance of the Office Manager
  </li>
  <li>
   Assist staff with various clerical and administrative tasks as needed
  </li>
  <li>
   Maintain organization of front office and common areas
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Previous front desk or administrative experience preferred
  </li>
  <li>
   Professional, friendly, and confident demeanor
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
  </li>
  <li>
   Strong multitasking skills with the ability to perform under pressure
  </li>
  <li>
   Highly organized with strong attention to detail
  </li>
  <li>
   Excellent verbal and written communication skills
  </li>
  <li>
   Quick learner with a positive, team-oriented attitude
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This is a full-time, on-site position, Monday through Friday, 9:00 a.m. &ndash; 6:00 p.m.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Medical, dental, vision, 401(k), PTO, and holidays
 </p>
 <p>
 </p>
</div>


Receptionist/Front Office Assistant

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