document controller

admin manager & executive assistant Jobs in Abu Dhabi

admin manager & executive assistant

office administrator

accountant/document controller Jobs in Abu Dhabi

accountant/document controller

admin assistant

document control manager

Vanguard Vantage General Contracting L.L.C. - O.P.C.

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all company and project documentation across corporate departments and construction projects.This includes drawings, submittals, contracts, correspondence, reports, specifications, HR and financial records, procurement documents, and technical documentation.The role ensures accurate filing, proper version control, timely distribution, data integrity, and compliance with company procedures, ISO standards, and ERP document management workflows.Key Responsibilities1. Corporate &amp; Project Document Management<ul><li>Maintain and control all company and project documents including architectural, civil, structural, and MEP drawings, contracts, HR files, procurement records, and financial documentation.</li><li>Implement standardized document control procedures across all departments.</li><li>Ensure strict version control, archiving of superseded documents, and traceability of revisions.</li><li>Receive, scan, index, classify, and securely store documents in both physical and electronic repositories.</li><li>Maintain master document registers, logs, and databases for corporate and project records.</li></ul>2. ERP &amp; Digital Systems Integration<ul><li>Manage document workflows within ERP and DMS platforms such as Odoo, Oracle, SAP, SharePoint, Aconex, or Procore.</li><li>Ensure correct linking of documents to ERP modules (Procurement, Contracts, HR, Finance, Projects).</li><li>Support data migration, document structuring, and digital archiving aligned with ERP implementation.</li><li>Maintain document naming conventions, coding structures, and metadata standards.</li></ul>3. Distribution, Coordination &amp; Follow-Up<ul><li>Ensure timely distribution of drawings, RFIs, submittals, contracts, and approvals to relevant stakeholders.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Track pending submissions, approvals, and renewals to prevent operational or contractual delays.</li><li>Maintain continuous communication with site engineers, PMO, procurement, HR, and finance teams.</li></ul>4. Quality Assurance &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company SOPs, audit requirements, and regulatory authorities.</li><li>Verify completeness, accuracy, formatting, and approval status before document release.</li><li>Support internal and external audits by providing structured and traceable documentation.</li><li>Maintain confidentiality and secure handling of sensitive corporate records.</li></ul>5. Reporting &amp; Performance Tracking<ul><li>Prepare weekly and monthly document control status reports for management.</li><li>Monitor submission deadlines, approval cycles, expiries, and compliance requirements.</li><li>Highlight bottlenecks, overdue items, and workflow risks to the PMO and executive management.</li></ul>6. Administrative &amp; Operational Support<ul><li>Assist in preparation of presentations, reports, meeting minutes, and official correspondence.</li><li>Support tendering, procurement, contract administration, and HR documentation.</li><li>Maintain structured digital filing systems and corporate knowledge repositories.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, Information Management, or related field.</li><li>3&ndash;5 years&rsquo; experience in document control within construction, engineering, or contracting companies.</li><li>Strong knowledge of corporate and project document control systems.</li><li>Practical experience working with ERP systems (Odoo, Oracle, SAP) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>High proficiency in MS Office, especially Excel document logs and tracking sheets.</li><li>Excellent organizational ability, accuracy, and attention to detail.</li><li>Strong communication, coordination, and confidentiality handling skills.</li><li>Ability to manage large volumes of corporate and project records in fast-paced environments.</li></ul>Pay: AED4,000.00 per monthWork Location: In person

Document Controller

APCC Piling And Marine Contracting- L.L.C - O.P.C

Urgent Requirement | Immediate JoiningWe are seeking a meticulous and experienced Document Controller with Minimum 2 Years of UAE Experience Preferably in Piling. The ideal candidate must have a proven track record of managing documentation in construction companies, ensuring accuracy, accessibility, and compliance with regulatory requirements.Key Responsibilities:<ul><li>Manage and control all project-related documentation in accordance with the company&rsquo;s document management system.</li><li>Ensure that all documents are correctly registered, distributed, and filed.</li><li>Maintain an organized filing system for both electronic and hard copy documents.</li><li>Control the issuance and retrieval of documents to and from project teams, subcontractors, and other stakeholders.</li><li>Ensure that documents are up to date, accurate, and comply with company standards and client requirements.</li><li>Assist in the preparation and compilation of reports, manuals, and other documentation as required by the project teams.</li><li>Coordinate with various departments to ensure that document control processes are adhered to throughout the project lifecycle.</li><li>Perform regular audits on documentation and processes, reporting any discrepancies to management.</li><li>Support the team in maintaining a secure and efficient document management environment.</li></ul>Education: Bachelor&rsquo;s degree or relevant certification in Document Control or a related field is preferred.Skills:<ul><li>Proficient in document management systems and Microsoft Office Suite.</li><li>Strong organizational and time-management skills.</li><li>Excellent attention to detail.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Good communication skills, both written and verbal.</li><li>Familiarity with UAE construction industry standards and regulations.</li></ul>Job Location: Abu DhabiJoining: ImmediateInterested Candidates can send CV to apccwll@gmail.comJob Type: Full-timeWork Location: In person

Boskalis

<div><h3 class="jobSectionHeader">How you can make your mark</h3>
Make your mark as a document controller at our Abu Dhabi branch office. The document controller ensures a structured documentation flow throughout projects using a document management system (SharePoint) and in accordance with the agreed procedures. This enables the organization to continuously manage the information. Execute and maintain the agreed document management procedures in line with company guidelines and standards. The document controller will provide training for all users of Sharepoint.
We are looking for a social, service-oriented and accurate team player with an ambition to grow in the field of document control.
Your responsibilities as a document controller are<ul><li>
Proactively advise project-, tender- and department heads on activities related to agreed document processes at the organizational level, as well as at project and tender levels.</li><li>
Communication, registration, and maintenance of organizational and client documentation using the applicable Electronic Document Management Systems (Sharepoint or similar).</li><li>
Coordinate and perform all activities concerning and surrounding the assigned Document Management System(s), ensuring that the information is accurate and up to date. Proactively follow-up with document owners to maintain this.</li><li>
Verify compliance of Document Management plan and procedures by assessing the level of implementation in projects and departments and adjusting where needed.</li><li>
Installing SharePoint environment, applications, creating libraries and creating page.</li><li>
Troubleshooting SharePoint-related issues.</li><li>
Adding users and controlling access to the site pages and libraries.</li><li>
SharePoint training for the end-user and newly hired document controllers.
</li></ul>Your qualities and experience 
You can make your mark as a document controller if you have:<ul><li>
A bachelor&rsquo;s degree in business administration, IT, record management or relevant.</li><li>
Maximum 3-5 years&rsquo; relevant work experience, preferably in a multinational company, multicultural environment.</li><li>
Advanced skills in ICT Office applications is a must (MS Excel and Sharepoint)</li><li>
Good command of English (written and spoken).</li></ul><h3 class="jobSectionHeader">
We offer</h3>
What you can expect<ul><li>
A dynamic environment: A job where you can make an impact, as part of a diverse, international team of experts</li><li>
Rewarding conditions: Besides a competitive salary, you are entitled to 30 days of paid holiday after 6 months of work (Bachelor employment contract). Health insurance provided by company. Tickets provided by company.</li><li>
Career development: Plenty of opportunities to realize your full potential. Challenge yourself with (online) courses in our Boskalis academy.</li></ul>
Extra information<ul><li>
Your team: You will be part of the Abu Dhabi office and you will also work closely together with the quality team.</li><li>
Where you will work: You will work from our beautiful office in Abu Dhabi.</li><li>
Fulltime/ part- time job: The position of document controller is a fulltime job.</li><li>
Next steps: Apply easily by completing the online application form. Interviews are held online or in the office. Once it&rsquo;s clear we&rsquo;re a good match, we&rsquo;ll make you an offer &ndash; and look forward to welcoming you to the company.</li></ul><h3 class="jobSectionHeader">
About Boskalis</h3>
Working at Boskalis is about creating new horizons and sustainable solutions. In a world where population growth, increase of global trade, demand for (new) energy, and climate change are driving forces, we challenge you to make your mark in finding innovative and relevant solutions for complex infrastructural and marine projects. 
 
Within a vibrant company culture, you will be working as part of a diverse, international team of experts. We offer you the opportunity to realize your full personal potential and expand your professional career by creating new horizons. Together!<h3 class="jobSectionHeader">
Interested?</h3>
Want to know more?
We are more than happy to answer your questions about the position of document controller, Please contact Catherine Buenaagua, corporate Recruiter via our career page. 
 
Interested? Please apply by filling in your details and by uploading your cover letter and CV.
Disclaimer for Recruiters and Recruitment Agencies
We appreciate your interest in our vacancies and understand that your candidate might be enthusiastic about this exciting opportunity. However, our recruitment process is not structured this way, at Boskalis we handle recruitment ourselves. Therefore we do not accept unsolicited applications or CVs from recruitment agencies. Any submission will be treated as a direct application.
Please note: Boskalis never requests a financial contribution to arrange visas or other documents related to a job vacancy. Be wary of individuals who pretend to be our recruiters and do ask for such contributions.</div>

ALBA-TEC CONSTRUCTION & DEVELOPMENT LLC

i want a document controller to work in our company and he must have an experience more then 3 yearsPay: AED3,500.00 - AED5,500.00 per monthWork Location: In person

United East Projects International Employment LLC

Job Description<ul><li>Manage and maintain site documentation, including permits, approvals, and reports.</li><li>Handle administrative tasks such as employee records, timekeeping, and payroll coordination.</li><li>Ensure compliance with company policies, site regulations, and safety standards.</li><li>Coordinate with project managers, contractors, and other stakeholders for smooth operations.</li><li>Oversee accommodation, transport, and welfare arrangements for site staff.</li><li>Assist in procurement and inventory management for office supplies and site needs.</li><li>Prepare reports, meeting minutes, and other required documentation.</li><li>Address employee concerns and support HR functions related to the site.</li><li>Plan, coordinate, and manage logistics for materials, equipment, and workforce.</li><li>Ensure timely delivery of construction materials and equipment to the site.</li><li>Liaise with suppliers, transport companies, and site personnel for smooth operations.</li><li>Maintain accurate records of inventory, shipments, and deliveries.</li><li>Coordinate transport, accommodation, and site access for workers and visitors.</li><li>Ensure compliance with safety, customs, and site-specific logistics regulations.</li><li>Handle emergency logistics requirements and troubleshoot delays.</li><li>Work closely with procurement, warehouse, and project teams to optimize supply chain operations.</li></ul>Qualifications<ul><li>Bachelor's degree or equivalent experience in administration or a related field.</li><li>Minimum 1-2 years of experience in site administration, preferably in oil &amp; gas projects.</li></ul>Additional Information<ul><li>Strong knowledge of site operations, documentation, and compliance requirements.</li><li>Proficiency in MS Office (Excel, Word, Outlook) and site management software.</li><li>Excellent communication and organizational skills.</li><li>Ability to work in a remote location with challenging site conditions</li><li>trong knowledge of logistics, warehousing, and material handling.</li><li>Experience in managing transportation, freight forwarding, and customs clearance.</li><li>Proficiency in logistics software and MS Office.</li><li>Excellent problem-solving and communication skills.</li><li>Ability to work under pressure in remote site conditions.</li><li>Ability to read and write Arabic</li></ul>Pay: From AED3,000.00 per monthWork Location: In person

TALENTMATE

<div>
 
 Job Description
 
 
 
 
 Job Description
 
 
 
 
 Company Overview
 
 
 
 AL Tariq is a leading engineering and manufacturing organization delivering advanced, high‑performance solutions across complex and regulated environments. With a strong focus on engineering excellence, quality, and compliance, AL Tariq partners closely with customers and stakeholders to deliver reliable, mission‑critical products across the full lifecycle.
 
 
 We are now seeking an experienced Configuration Manager to join our Engineering team and play a critical role in ensuring the integrity, traceability, and compliance of our engineering data and product configurations.
 
 
 
 Role Purpose
 
 
 
 The Configuration Manager is responsible for establishing, maintaining, and continuously improving configuration management processes to ensure the accuracy, consistency, and traceability of engineering data throughout the product lifecycle. The role ensures that all engineering changes, documentation, and product structures are effectively controlled and compliant with company policies and applicable industry standards.
 
 
 Reporting to the Director of Engineering, this role works closely with cross‑functional teams to safeguard configuration baselines and support successful project execution.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Establish, implement, and maintain configuration management processes across the engineering lifecycle
 </li>
 <li>
 Govern engineering change control (ECPs/ECOs) to ensure traceability and compliance
 </li>
 <li>
 Manage product structures, Bills of Material, and configuration baselines within PLM systems
 </li>
 <li>
 Ensure accurate control, versioning, and release of all engineering documentation
 </li>
 <li>
 Maintain configuration status accounting and full traceability of changes
 </li>
 <li>
 Partner with Engineering, Quality, Procurement, and Projects to ensure configuration accuracy
 </li>
 <li>
 Ensure compliance with company procedures and applicable industry standards (e.g., ISO 9001 / AS9100)
 </li>
 <li>
 Identify and resolve configuration and data discrepancies across systems and documentation
 </li>
 <li>
 Drive continuous improvement in configuration, document control, and change workflows
 </li>
 <li>
 Provide guidance, reporting, and assurance to management on configuration risks and status
 
 
 </li>
 </ul>
 
 Education Requirements
 
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s Degree in Engineering
 </li>
 <li>
 Certification or formal training in Configuration Management is highly desirable
 
 
 </li>
 </ul>
 
 Work Experience
 
 
 
 <ul>
 <li>
 Minimum 10 years&rsquo; experience (preferably 10&ndash;15 years) in Configuration Management or Product Data Management across the full product lifecycle
 </li>
 <li>
 Proven experience supporting engineering design, development, production, and in‑service support environments
 </li>
 <li>
 Hands‑on experience managing configuration for complex engineering products or systems
 </li>
 <li>
 Demonstrated leadership of engineering change control in regulated or quality‑driven organizations
 </li>
 <li>
 Practical experience working with PLM systems in multi‑disciplinary engineering teams
 </li>
 <li>
 Experience supporting internal and external audits within ISO 9001 / AS9100‑compliant environments
 </li>
 <li>
 Background in Aerospace, Defense, or similarly regulated industries is highly advantageous
 
 
 </li>
 </ul>
 
 Key Technical Skills
 
 
 
 <ul>
 <li>
 Extensive experience with SAP PLM and PTC Windchill, or equivalent systems
 </li>
 <li>
 Advanced proficiency in Microsoft Excel
 </li>
 <li>
 Strong working knowledge of Microsoft Word
 </li>
 <li>
 Experience with Document Management Systems
 
 
 </li>
 </ul>
 #ALTARIQ
 
 
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Abu Dhabi Company Website: http://al-tariq.ae Job Function: Information Technology (IT) Company Industry/
 
 
 Sector: Defense and Space Manufacturing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Configuration Manager

PureHealth

<div>
 
 Role Summary
 
 
 
 
 
 The Project Coordinator / Document Controller will assist in managing multiple projects by handling document control, project coordination, client communication, and schedule management. The role involves supporting project planning and execution, maintaining accurate project records, and ensuring timely updates on project progress. This position is ideal for a Business Administration or IT graduate with strong organizational skills, knowledge of project control software, and an interest in project management.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 Project Documentation &amp; Control
 
 <ul>
 <li>
 Manage, organize, and control documentation for all projects under the Project Department.
 </li>
 <li>
 Maintain proper filing, tracking, and version control of project documents.
 </li>
 <li>
 Ensure all project records are updated and archived from project initiation to closure.
 </li>
 </ul>
 
 
 
 
 Project Scheduling &amp; Monitoring
 
 <ul>
 <li>
 Maintain and update project schedules using project scheduling software.
 </li>
 <li>
 Track project progress and ensure schedules are aligned with project timelines.
 </li>
 <li>
 Assist in monitoring project deliverables and deadlines.
 </li>
 </ul>
 
 
 
 
 Client Coordination &amp; Communication
 
 <ul>
 <li>
 Coordinate with clients regarding project updates, documentation, and requirements.
 </li>
 <li>
 Prepare and communicate project status updates to clients and management.
 </li>
 <li>
 Attend client meetings and support coordination activities as required.
 </li>
 </ul>
 
 
 
 
 Site Coordination &amp; Reporting
 
 <ul>
 <li>
 Visit project sites for coordination and follow-up activities when required.
 </li>
 <li>
 Prepare and submit regular project status reports to management.
 </li>
 <li>
 Assist in identifying and resolving project-related coordination issues.
 </li>
 </ul>
 
 
 
 
 Administrative &amp; Team Support
 
 <ul>
 <li>
 Support Associate Directors and the Project Team with ongoing project requirements.
 </li>
 <li>
 Assist in ensuring smooth workflow and communication between internal teams and clients.
 </li>
 <li>
 Perform additional project coordination and administrative tasks as assigned.
 </li>
 </ul>
 
 
 
 
 Qualifications &amp; Skills
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Information Technology, Project Management, or a related field.
 </li>
 <li>
 Knowledge of project scheduling and document control software.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Excellent communication and coordination abilities.
 </li>
 <li>
 Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
 </li>
 <li>
 Ability to manage multiple projects and meet deadlines.
 </li>
 <li>
 Strong attention to detail and problem-solving skills.
 </li>
 </ul>
 
 
</div>

Officer – Projects Coordinator (UAE National)

Explore 310+ Document control manager in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.

310 document control manager jobs In Abu Dhabi

Document Controller

Document Controller

Document Controller

Document Controller

Document Controller

Configuration Manager

Officer – Projects Coordinator (UAE National)