project coordinator

document controller

qa/qc engineer

office administrator

admin assistant

document control officer

NIMSMARTS TECHNICAL SERVICES

Job Description:We are currently seeking a highly organized and detail-oriented Document Controller to join our team. The ideal candidate will have a minimum of 3 years of experience in document control, specifically within the construction industry. This role is critical to ensuring effective documentation, control, and management of project records throughout the project lifecycle.Key Responsibilities:<ul><li>Manage and control the flow of documents for construction projects (drawings, specifications, submittals, reports, etc.)</li><li>Ensure all documents are properly numbered, filed, and stored (both hard copies and digital formats)</li><li>Maintain accurate records of incoming and outgoing project documents</li><li>Ensure timely distribution of documents to relevant stakeholders (project managers, engineers, contractors, clients, etc.)</li><li>Review documents for accuracy and completeness</li><li>Track document versions and revisions to maintain version control</li><li>Prepare regular reports on document status and workflows</li><li>Ensure compliance with company and project documentation standards</li><li>Coordinate with internal departments, consultants, and contractors for documentation needs</li><li>Archive project documents upon completion in an organized and accessible manner</li></ul>Requirements:<ul><li>Minimum 3 years of experience as a Document Controller in the construction industry (mandatory)</li><li>Strong understanding of document control procedures and systems</li><li>Proficiency in document management software and MS Office (especially Excel, Word, Outlook)</li><li>Excellent organizational and time-management skills</li><li>High attention to detail and accuracy</li><li>Ability to handle confidential information with integrity</li><li>Strong communication and coordination skills</li><li>Familiarity with ISO standards and QA/QC documentation is a plus</li></ul>Preferred Qualifications:<ul><li>Diploma or Bachelor&rsquo;s degree in administration, engineering, or a related field</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Do you have experience working in the construction industry?</li></ul>Education:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>Document Controller: 3 years (Required)</li></ul>Language:<ul><li>Hindi and English (Required)</li></ul>

Document Controller

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organized and efficient Senior Document Controller to join our dynamic team in Dubai, United Arab Emirates. As a key member of our organization, you will be responsible for managing, controlling, and maintaining all project documentation while ensuring compliance with company standards and industry regulations.<ul><li>
Establish and maintain a comprehensive document control system for all project-related documents</li><li>
Receive, log, and distribute incoming and outgoing documents in a timely manner</li><li>
Ensure all documents are properly filed, stored, and easily retrievable</li><li>
Maintain and update document registers, databases, and archives</li><li>
Implement and monitor document control procedures and workflows</li><li>
Collaborate with project teams to ensure proper document version control and revision management</li><li>
Conduct regular audits to ensure compliance with document control procedures</li><li>
Train and support team members on document control processes and systems</li><li>
Assist in the implementation and maintenance of electronic document management systems</li><li>
Prepare and distribute reports, presentations, and other project-related materials</li><li>
Stay up-to-date with industry standards and local regulations in Dubai, UAE</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
8+ years of experience in document control or similar role, preferably in construction, engineering, or related industries</li><li>
Proficiency in using EDMS systems (e.g., UNIFER) and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of document control processes, best practices, and industry standards</li><li>
Excellent organizational and time management skills with keen attention to detail</li><li>
Ability to work efficiently in a fast-paced environment and manage multiple priorities</li><li>
Strong communication and interpersonal skills</li><li>
Experience with database management and data entry</li><li>
Familiarity with filing and archiving systems</li><li>
Document Control certification (e.g., IDCA) preferred</li><li>
Knowledge of relevant industry regulations and standards, including those specific to Dubai, UAE</li><li>
Strong problem-solving skills and ability to work both independently and as part of a team</li><li>
Adaptability to changing project requirements and deadlines</li></ul></div>

Senior Document Controller

Perfect Technical Works & Landscaping LLC

Established in 2010 in Dubai, United Arab Emirates, PERFECT Technical Works &amp; Landscaping LLC is a prominent landscaping company providing all-inclusive solutions. They provide hard and soft landscaping, irrigation systems, water features, landscape lighting, and specialty components for parks, castles, and swimming pools. With a track record of successfully completing projects in the commercial, residential, leisure, and recreational sectors in the United Arab Emirates, PTWL has continuously surpassed expectations by demonstrating a dedication to quality and customer service.The Document Controller will oversee landscaping project documentation, ensuring its accuracy, organization, and adherence to company standards, which is vital for maintaining document integrity and supporting team communication.Key Responsibilities:<ul><li>Organize, store, and maintain project documents, including contracts, proposals, and drawings.</li><li>To prepare the Material Submittal, Method Statement &amp; Operation &amp; Maintenance Manuals for the Irrigation Soft Landscaping, Swimming Pool</li><li>Implement and manage document control processes to ensure proper documentation practices.</li><li>Enter and update project information into databases.</li><li>Maintain an accurate log of all incoming and outgoing documents.</li><li>Review documents for accuracy, completeness, and adherence to company standards.</li><li>Ensure all documentation is compliant with industry regulations and company policies.</li><li>Collaborate with project managers, engineers, and other stakeholders to facilitate document exchange and approvals.</li><li>Serve as the point of contact for all documentation-related inquiries.</li><li>Track document revisions and updates, ensuring that all team members have access to the latest versions.</li><li>Manage the distribution of documents and maintain a clear record of changes..</li><li>Assist in the development of best practices for document management.</li><li>Generate reports on document status, compliance, and other metrics as required by management.</li><li>Monitor deadlines for document submissions and approvals.</li></ul>Requirements:<ul><li>Proven experience in document control or administrative roles, preferably in the landscaping or construction industry.</li><li>Strong organizational skills and attention to detail.</li><li>Proficient in Microsoft Office Suite</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and manage multiple tasks simultaneously.</li></ul>Job Type: Full-timePay: From AED1.00 per month

Document Controller- Landscape Experience

<div>About GMG:
GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, food and health sectors. Its vision is to inspire people to win in ways that make the world better. Today, GMG&rsquo;s investments span across four key verticals: GMG Sports, GMG Food, GMG Health, and GMG Consumer Goods. Under the ownership and management of the Baker family, it has become a leading global company, affiliated with the world&rsquo;s most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands into its markets.
About the Role:
The Document Controller will be responsible for managing and organizing company documents, ensuring proper version control, and facilitating efficient retrieval of information as needed and assisting with the coordination of document workflow between Business Units/Departments, as required. The incumbent in this role ensures that documents are accurately filed, easily accessible, and compliant with organizational standards and regulatory requirements. 
Key Responsibilities:<ul>
<li>
Serve as the primary point of contact for all documentation requirements, ensuring efficient coordination and transfer of documents across Business Units and Departments.</li>
<li>Establish and manage a comprehensive documentation system in alignment with corporate standards and guidelines.</li>
<li>Implement and oversee documentation control processes, including archiving, indexing, and appropriate destruction of documents, as outlined in the documentation policy.</li>
<li>Safeguard important and confidential documents by maintaining secure storage systems and backup repositories for timely access and future use.</li>
<li>Support the integration of document quality standards, compliance requirements, and audit-ready measures into documentation procedures.</li>
<li>Collaborate with the reporting manager to define clear performance objectives at the beginning of the year and work diligently to achieve them.</li>
<li>Take ownership of personal and professional development by identifying learning needs and actively pursuing growth opportunities beyond traditional training programs.</li>
<li>Stay informed on industry best practices, emerging trends, and professional advancements to continually enhance document management practices.</li>
</ul>
Required skills &amp; Qualifications:<ul>
<li>
Strong document management skills ensuring organization, accessibility, and compliance.</li>
<li>Excellent communication for effective coordination across teams.</li>
<li>Proficient in Data Management System, metadata management, document security, and automation tools.</li></ul></div>

Document Controller - EDG - Food

Was Electromechanical

Our leading Electromechanical company based in Dubai , looking for a Document controller with a minimum of 5 years of experience, especially in contracting or consulting field. The candidate Should have the experince in<ul><li>Print and distribute documents as needed</li><li>Scan and upload documents according to company procedure</li><li>Collect and register all technical documents such as drawings and blueprints in the company&rsquo;s system</li><li>Review and update documents for the project</li><li>Keep other personnel updated on new document versions and how to obtain access</li><li>Handle records across various departments</li><li>Create templates for use by other personnel</li><li>Maintain confidentiality regarding sensitive documents</li><li>Establish and maintain record retention timelines</li></ul>Job Type: Full-timePay: AED5,000.00 - AED6,000.00 per month

Anotech

<div>
 
 
 Job Purpose:
 
 
 
 
 
 
 The Compliance Coordination Officer (CCO) assists the Entity Project Compliance Officer with deploying the Entity&rsquo;s Anti-corruption, Economic Sanctions and Export Control Compliance Program within its operations.
 
 
 
 
 
 The CCO coordinates and expedites all the necessary steps, as defined in code of conduct and to ensure the Anti-corruption, Economic Sanctions and Export Control Compliance Program is properly addressed and understood within the project.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 
 
 General:
 
 <ul>
 <li>
 Submitting monthly reports to the Project Compliance Officer (PCO).
 </li>
 <li>
 Making an annual presentation of his or her activities to the Project&rsquo;s management committee.
 </li>
 <li>
 Periodically submitting compliance reporting data to the PCO.
 </li>
 <li>
 Ensuring and facilitating (access requests, etc.) the performance of the mandatory trainings by the Project team.
 </li>
 <li>
 Implementing identified necessary actions following Integrity report.
 </li>
 <li>
 Being the back-to-back of the reporting officer when he/she is absent
 </li>
 </ul>
 
 
 
 
 Anti-corruption:
 
 <ul>
 <li>
 Assisting the relevant operational personnel within the Entity with initiating requests for anti-corruption analyses/due diligence.
 </li>
 <li>
 Monitoring and expediting on a day-to-day basis (using the E-Project tools: TC3D) the Project&rsquo;s Due Diligence progress and ensuring the swift submission Contractors required document with regards to the document.
 </li>
 <li>
 Liaising with all the involved parties (Contract &amp; Procurement, Compliance Manager, Project Compliance Managers, Contractors &amp; Suppliers).
 </li>
 <li>
 Monitoring and expediting the implementation of the Project&rsquo;s anti-corruption program to the awarded contractors/suppliers.
 </li>
 <li>
 Issuing weekly report to summarize the status of the ongoing activities
 </li>
 </ul>
 
 
 
 
 Economic Sanction and Export Control (ESEC):
 
 <ul>
 <li>
 Introducing and promoting the ESEC Compliance Program within the Project.
 </li>
 <li>
 Assisting the relevant operational personnel within the Entity with initiating requests for sanctions analyses/due diligence.
 </li>
 <li>
 Monitoring and expediting on a day-to-day basis the Economic sanctions and export control Project&rsquo;s Due Diligence progress and ensuring the swift submission Contractors required document with regards to the document.
 </li>
 <li>
 Issuing weekly report to summarize the status of the ongoing activities
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Experience:
 
 
 
 
 
 <ul>
 <li>
 Master&rsquo;s Degree in related field
 </li>
 <li>
 Minimum 5 years in a similar position within Oil and Gas projects.
 </li>
 <li>
 Must have Legal background, Anti-corruption and ESEC compliance management experience
 </li>
 <li>
 Fluency in English, Arabic is a plus
 </li>
 <li>
 Capable of working independently with time constraints
 </li>
 <li>
 Capable of handling relevant IT tools (Power Point, Word, Excel, etc.)
 </li>
 <li>
 Good interpersonal skills
 </li>
 <li>
 Ability to work effectively in a multicultural and international business environment
 </li>
 <li>
 Good interpersonal, communication skills and motivational skills
 </li>
 <li>
 Dedication and ability to work under stress conditions.
 </li>
 </ul>
 
 
</div>

Compliance Coordination Officer

DEOW INTERNATIONAL

Here&rsquo;s a Job Description for a Corporate Services Officer with 3 years of experience and Tagalog language proficiency &mdash; ideal for roles in multicultural environments such as Dubai or the wider UAE:Job Title: Corporate Services OfficerLocation: Dubai, UAE Experience Required: Minimum 3 Years Language Requirement: Must be fluent in Tagalog and English Industry: Corporate Services / Business Setup / PRO Services / Administration Employment Type: Full-timeJob Summary:We are looking for a detail-oriented and experienced Corporate Services Officer to join our team. The ideal candidate will have at least 3 years of experience in handling corporate service functions, such as business setup, PRO services, visa processing, and general administrative support. Fluency in Tagalog and English is essential to effectively communicate with Tagalog-speaking clients and colleagues.Key Responsibilities:<ul><li>Handle end-to-end business setup processes (Mainland, Free Zone, Offshore) in coordination with relevant authorities.</li><li>Prepare and submit applications for visas, Emirates ID, trade licenses, and other government documents.</li><li>Liaise with various government departments such as DED, MOHRE, GDRFA, DMCC, etc.</li><li>Maintain accurate and up-to-date records of all legal and corporate documentation.</li><li>Ensure timely renewal of trade licenses, visas, and other company-related permits.</li><li>Provide administrative support for corporate tasks including typing, filing, document tracking, and coordination.</li><li>Support clients with queries related to company formation and corporate compliance.</li><li>Maintain professional relationships with clients, government officials, and internal departments.</li><li>Translate or explain documents and procedures to Tagalog-speaking clients when needed.</li></ul>Requirements:<ul><li>Minimum 3 years of experience in a similar corporate services or PRO-related role within the UAE.</li><li>Strong knowledge of UAE company formation processes and visa/labor laws.</li><li>Fluent in Tagalog and English (spoken and written).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent organizational and time management skills.</li><li>High level of attention to detail and accuracy.</li><li>Ability to work independently and within a team.</li><li>Strong interpersonal and customer service skills.</li></ul>Preferred Qualifications:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Experience in dealing with managing Tagalog-speaking customer portfolios.</li><li>Knowledge of CRM systems and digital document management tools.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per monthExperience:<ul><li> business setup processes (Mainland, Free Zone, Offshore) : 2 years (Required)</li><li>processing applications for visas,EID, trade licenses etc: 2 years (Required)</li></ul>Language:<ul><li>Tagalog (Required)</li></ul>

Corporate Service Officer

Explore 1868+ Document control officer in Dubai this September. Find roles across top companies and apply now to boost your career.

1868 document control officer jobs IN Dubai

Document Controller

Senior Document Controller

Document Controller- Landscape Experience

Document Controller - EDG - Food

Senior Document Controller

Compliance Coordination Officer

Corporate Service Officer