document control officer

Fairmont Hotels & Resorts

<div>
 
 Company Description
 
 
 
 
 Raffles &amp; Fairmont the Red Sea
 
 , positioned in the kingdom's groundbreaking Red Sea Project, will provide visitors access to a nature-focused resort. with 361 room, eleven distinct dining concepts, including overwater restaurant with views of the Red Sea and the mangroves, and a Spa. The resort will be situated next to an 18-hole championship golf course, reflecting Fairmont's association as a world class golf destination. it will set new standards in sustainable development, positioned on 200km of untouched coastline, an archipelago of more than 90 unspoiled island, dormant volcanoes, rich marine habitat, and ancient archaeological sites.
 
 
 
 Job Description
 
 
 
 The Procurement Manager oversees the procurement of goods and services through competitive bidding to ensure optimal pricing and quality in compliance with Raffles &amp; Fairmont control policies. This role manages core purchasing functions such as receiving and delivering supplies, maintaining organized storage facilities, and ensuring accurate filing systems for hotel inventory. Additionally, the Purchasing Manager supervises receiving clerks, streamlines shipping and receiving processes, and maintains tracking systems for all transactions, including guest package signatures. By implementing best practices in inventory management, vendor relations, and operational standards, the position plays a critical role in supporting efficient hotel operations.
 
 
 <ul>
 <li>
 Maintain appropriate par stock levels for all inventory items; promptly notify the Director of Procurement of any variances or deviations.
 </li>
 <li>
 Ensure all purchases, requisitions, and orders have proper approvals and comply with hotel policies and procedures.
 </li>
 <li>
 Partner closely with the Culinary Director and Director of F&amp;B to align purchasing strategy with menu development, product quality standards, and operational goals.
 </li>
 <li>
 Lead sourcing, negotiation, and contracting of food, beverage, and commodity suppliers to secure optimal pricing, consistency, and value.
 </li>
 <li>
 Develop and maintain vendor relationships, conduct performance reviews, and drive continuous improvement in quality, service, and delivery reliability.
 </li>
 <li>
 Monitor market trends, pricing fluctuations, and supply risks to support cost control, forecasting, and budgeting in collaboration with F&amp;B leadership.
 </li>
 <li>
 Implement and enforce procurement policies, inventory controls, and sustainability standards, ensuring compliance with food safety and regulatory requirements.
 </li>
 <li>
 Coordinate with culinary and operations teams to support menu roll-outs, seasonal programs, and product evaluations, including tastings and specification approvals.
 </li>
 <li>
 Analyze purchasing data and KPIs to identify savings opportunities, waste reduction initiatives, and supply chain efficiencies across F&amp;B outlets.
 </li>
 <li>
 Oversee product specifications, quality benchmarks, and standardization of ingredients and beverages across locations to protect brand and guest experience.
 </li>
 <li>
 Secure competitive bids and maintain supporting documentation; ensure inventory pricing reflects current information.
 </li>
 <li>
 Check all Purchase Orders (POs) for authorization, signatures, price verification, and vendor assignment; maintain and control filing of all POs and related documentation, ensuring accurate system input.
 </li>
 <li>
 Perform daily reconciliation of food and beverage invoices and submit to Finance for processing; monitor and prepare financial reports in accordance with hotel requirements and deadlines.
 </li>
 <li>
 Review banquet event orders and consult with management for special requirements.
 </li>
 <li>
 Oversee and assist in unloading, receiving, sorting, stocking, securing, and distributing goods; ensure timely deliveries and proper rotation of stock (FIFO), as well as disposal of spoiled or damaged items.
 </li>
 <li>
 Manage delivery needs for hotel tenants and residences; maintain storage areas, loading dock, and related spaces in clean and safe condition.
 </li>
 <li>
 Ensure compliance with federal, state, and local food and beverage storage laws, regulations, and codes.
 </li>
 <li>
 Receive and deliver packages to all departments and outlets; verify logs, security procedures, and make temperature logs for meat.
 </li>
 <li>
 Assist in month-end, quarterly, and annual inventory processes; complete monthly inventory counts and reports.
 </li>
 <li>
 Interview, train, coach, counsel, and develop Purchasing and Receiving staff; provide training in proper receiving procedures to ensure product freshness and adherence to SOPs; assist in developing LSOPs as needed.
 </li>
 <li>
 Answer department phones and respond to vendor, guest, and employee needs with a customer-oriented approach.
 </li>
 <li>
 Prepare bills of lading for shipments and maintain organized paperwork; ensure proper and safe packaging of customer items using packaging equipment.
 </li>
 <li>
 Track all price changes and keep leadership informed of unusual occurrences or deviations from standards.
 </li>
 <li>
 Attend and contribute to meetings and training sessions to promote morale, productivity, and efficiency.
 </li>
 <li>
 Ability to work in a fast-paced team environment and independently with strong work ethics; must be available for on-call needs for shipping and receiving.
 </li>
 <li>
 Report damages and discrepancies promptly.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Education &amp; Experience:
 
 
 <ul>
 <li>
 A minimum of 6 years of related progressive experience in hotel or related field; or a 4-year college degree and a minimum of 2 years of related progressive experience; or a 2-year college degree and a minimum of 4 years of related progressive experience.
 </li>
 <li>
 The ability to demonstrate knowledge and understanding of safe food handling standards and beverage management.
 </li>
 <li>
 Previous supervisory purchasing responsibilities required.
 </li>
 <li>
 Must be proficient in using basic computer equipment and applications, including Windows, word processing, and spreadsheet programs, as approved by the Company.
 
 
 </li>
 </ul>
 
 General Requirements
 
 
 
 <ul>
 <li>
 Maintain a warm and friendly demeanor at all times.
 </li>
 <li>
 Must be able to effectively communicate both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous, and service oriented manner.
 </li>
 <li>
 Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
 </li>
 <li>
 Must be able to multitask and prioritize departmental functions to meet deadlines.
 </li>
 <li>
 Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
 </li>
 <li>
 Attend all hotel required meetings and trainings.
 </li>
 <li>
 Maintain regular attendance in compliance with Raffles Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
 </li>
 <li>
 Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag.
 </li>
 <li>
 Comply with Raffles Hotel Standards and regulations to encourage safe and efficient hotel operations.
 </li>
 <li>
 Maximize efforts towards productivity, identify problem areas, and assist in implementing solutions.
 </li>
 <li>
 Must be effective in handling problems, including anticipating, preventing, identifying, and solving problems as necessary.
 </li>
 <li>
 Must be able to understand, evaluate, and apply complex information, data, etc. from various sources to meet appropriate objectives.
 </li>
 <li>
 Must be able to maintain confidentiality of information.
 </li>
 <li>
 Must be able to show initiative, including anticipating guest or operational needs.
 </li>
 <li>
 Perform other duties as requested by management.
 
 
 </li>
 </ul>
 Additional Information
 
 
 <ul>
 <li>
 Understanding of Ultra-Luxury guest expectations and brand alignment.
 </li>
 <li>
 experience in project coordination, scheduling, and document control during pre-Opening stages.
 </li>
 <li>
 Experience in pre-Opening is a must.
 </li>
 <li>
 A proactive, anticipatory approach with a strong sense of ownership and accountability.
 </li>
 <li>
 Impeccable grooming and personal presentation aligned with Luxury standards.
 </li>
 </ul>
</div>

Procurement Manager - Raffles & Fairmont The Red Sea (Saudi National)

Raffles Hotels & Resorts

<div>
 
 Company Description
 
 
 
 Raffles &amp; Fairmont the Red Sea, positioned in the kingdom's groundbreaking Red Sea Project, will provide visitors access to two nature-focused resorts. With 361 rooms, 11 distinct dining concepts, including overwater restaurant with views of the Red Sea and the mangroves, and a Spa.
 
 
 
 Raffles The Red Sea
 
 will be a sanctuary of refined elegance and timeless luxury, nestled within Saudi Arabia&rsquo;s extraordinary Red Sea destination. Blending Raffles&rsquo; legendary graciousness and personalized service with the natural beauty and sustainability ethos of Red Sea Global, the property offers a curated haven for the world&rsquo;s most discerning travelers.
 
 
 
 Job Description
 
 
 
 We are seeking an experienced and strategic Cluster Director of Purchasing to lead procurement operations for Raffles &amp; Fairmont The Red Sea in Umluj, Saudi Arabia. In this pivotal leadership role, you will oversee purchasing strategies across our luxury hospitality properties, driving operational excellence, cost optimization, and vendor relationship management while maintaining the exceptional standards our brands are known for worldwide.
 
 
 <ul>
 <li>
 Develop and execute comprehensive purchasing strategies and procurement plans for the cluster properties, ensuring alignment with organizational objectives and brand standards
 </li>
 <li>
 Manage vendor relationships and negotiate contracts to secure competitive pricing, favorable terms, and reliable supply chain performance
 </li>
 <li>
 Oversee inventory management and optimize stock levels across properties to minimize waste while ensuring product availability
 </li>
 <li>
 Lead and mentor the purchasing team, fostering a culture of continuous improvement, accountability, and professional development
 </li>
 <li>
 Analyze spending patterns and market trends to identify cost-saving opportunities and implement process improvements
 </li>
 <li>
 Ensure compliance with company policies, local regulations, and sustainability standards in all procurement activities
 </li>
 <li>
 Collaborate with department heads and property managers to understand operational needs and deliver tailored purchasing solutions
 </li>
 <li>
 Monitor key performance indicators and prepare detailed reports on procurement metrics, vendor performance, and budget utilization
 </li>
 <li>
 Evaluate and onboard new suppliers while maintaining relationships with existing partners to ensure quality and reliability
 </li>
 <li>
 Customize procurement processes to meet the unique requirements of luxury hospitality operations while maintaining efficiency
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Minimum 8-10 years of progressive experience in purchasing, procurement, or supply chain management, preferably within the hospitality or luxury sector
 </li>
 <li>
 Proven experience managing procurement operations across multiple properties or a cluster environment
 </li>
 <li>
 Strong analytical and negotiation skills with demonstrated ability to optimize costs without compromising quality
 </li>
 <li>
 Proficiency with ERP systems, procurement software, and data analysis tools
 </li>
 <li>
 Excellent leadership and team management capabilities with experience building and developing high-performing teams
 </li>
 <li>
 Advanced knowledge of vendor management, contract negotiation, and supplier relationship management
 </li>
 <li>
 Comprehensive understanding of hospitality procurement, inventory management, and supply chain coordination
 </li>
 <li>
 Strong organizational and time management skills with ability to manage multiple priorities effectively
 </li>
 <li>
 Excellent communication and interpersonal skills with ability to collaborate across all organizational levels
 </li>
 <li>
 Detail-oriented mindset with strong attention to accuracy and compliance
 </li>
 <li>
 Knowledge of local Saudi Arabian market conditions and business practices is advantageous
 </li>
 <li>
 Proficiency in Microsoft Office Suite and data analysis applications
 
 
 </li>
 </ul>
 Additional Information
 
 
 <ul>
 <li>
 Understanding of Ultra-Luxury guest expectations and brand alignment.
 </li>
 <li>
 experience in project coordination, scheduling, and document control during pre-Opening stages.
 </li>
 <li>
 Experience in pre-Opening is a must.
 </li>
 <li>
 A proactive, anticipatory approach with a strong sense of ownership and accountability.
 </li>
 <li>
 Impeccable grooming and personal presentation aligned with Luxury standards.
 </li>
 </ul>
</div>

Cluster Director Purchasing, Raffles & Fairmont The Red Sea

<div>
 
 Company Description
 
 
 
 Raffles &amp; Fairmont the Red Sea, positioned in the kingdom's groundbreaking Red Sea Project, will provide visitors access to two nature-focused resorts. With 361 rooms, 11 distinct dining concepts, including overwater restaurant with views of the Red Sea and the mangroves, and a Spa.
 
 
 
 Raffles The Red Sea
 
 will be a sanctuary of refined elegance and timeless luxury, nestled within Saudi Arabia&rsquo;s extraordinary Red Sea destination. Blending Raffles&rsquo; legendary graciousness and personalized service with the natural beauty and sustainability ethos of Red Sea Global, the property offers a curated haven for the world&rsquo;s most discerning travelers.
 
 
 
 Job Description
 
 
 
 Guest Experience &amp; Service Excellence
 
 
 <ul>
 <li>
 Deliver warm, personalized, and professional service to children and parents at all times.
 </li>
 <li>
 Create a fun, welcoming, and inclusive environment within the Kids Club.
 </li>
 <li>
 Ensure all children feel engaged, safe, and valued during activities.
 </li>
 <li>
 Maintain luxury hospitality standards and uphold the Raffles brand image.
 </li>
 <li>
 Build positive relationships with families and encourage repeat participation in activities.
 
 
 </li>
 </ul>
 Activities &amp; Entertainment
 
 
 <ul>
 <li>
 Organize and lead daily entertainment programs, games, arts &amp; crafts, educational activities, storytelling sessions, sports, and themed events.
 </li>
 <li>
 Conduct indoor and outdoor recreational activities suitable for different age groups.
 </li>
 <li>
 Participate in resort events, celebrations, and seasonal programs.
 </li>
 <li>
 Assist in preparing activity schedules and creative concepts for children&rsquo;s entertainment.
 </li>
 <li>
 Encourage creativity, teamwork, and learning through engaging experiences.
 
 
 </li>
 </ul>
 Safety &amp; Childcare Responsibilities
 
 
 <ul>
 <li>
 Ensure the safety and wellbeing of all children under supervision.
 </li>
 <li>
 Follow child protection, safeguarding, and emergency procedures at all times.
 </li>
 <li>
 Maintain accurate registration and sign-in/sign-out procedures.
 </li>
 <li>
 Immediately report accidents, incidents, or guest concerns to management.
 </li>
 <li>
 Ensure all activities comply with resort health and safety policies.
 
 
 </li>
 </ul>
 Operational Responsibilities
 
 
 <ul>
 <li>
 Maintain cleanliness, organization, and presentation of the Kids Club facilities.
 </li>
 <li>
 Ensure toys, equipment, and activity materials are properly maintained and sanitized.
 </li>
 <li>
 Monitor inventory levels of activity supplies and report replenishment needs.
 </li>
 <li>
 Support opening and closing procedures of the Kids Club.
 </li>
 <li>
 Assist other recreation operations when required.
 
 
 </li>
 </ul>
 Team Collaboration
 
 
 <ul>
 <li>
 Work closely with Recreation, Front Office, Housekeeping, Security, and Food &amp; Beverage teams to ensure seamless guest experiences.
 </li>
 <li>
 Participate in departmental meetings and training sessions.
 </li>
 <li>
 Promote teamwork and contribute positively to the resort culture.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Previous experience in Kids Club, childcare, entertainment, hospitality, or recreational activities preferred.
 </li>
 <li>
 Experience in luxury hospitality is an advantage.
 </li>
 <li>
 Strong interpersonal and communication skills.
 </li>
 <li>
 Energetic, creative, and outgoing personality.
 </li>
 <li>
 Ability to work with children of different age groups and cultural backgrounds.
 </li>
 <li>
 Basic first aid and CPR certification preferred.
 </li>
 <li>
 Good command of English; additional languages are an advantage.
 </li>
 <li>
 Ability to work flexible shifts, weekends, and holidays.
 
 
 </li>
 </ul>
 Competencies
 
 
 <ul>
 <li>
 Guest Passion
 </li>
 <li>
 Creativity &amp; Engagement
 </li>
 <li>
 Child Safety Awareness
 </li>
 <li>
 Communication Skills
 </li>
 <li>
 Teamwork &amp; Collaboration
 </li>
 <li>
 Cultural Sensitivity
 </li>
 <li>
 Problem Solving
 </li>
 <li>
 Positive Attitude &amp; Professional Grooming
 
 
 </li>
 </ul>
 Physical Requirements
 
 
 <ul>
 <li>
 Ability to stand and move actively for extended periods.
 </li>
 <li>
 Ability to participate in sports, dancing, games, and outdoor activities.
 </li>
 <li>
 Capability to lift and carry activity materials when required.
 
 
 </li>
 </ul>
 Additional Information
 
 
 <ul>
 <li>
 Understanding of Ultra-Luxury guest expectations and brand alignment.
 </li>
 <li>
 experience in project coordination, scheduling, and document control during pre-Opening stages.
 </li>
 <li>
 Experience in pre-Opening is a must.
 </li>
 <li>
 A proactive, anticipatory approach with a strong sense of ownership and accountability.
 </li>
 <li>
 Impeccable grooming and personal presentation aligned with Luxury standards.
 </li>
 </ul>
</div>

Kids Club Entertainer/Animator - Raffles The Red Sea

Red Sea Global

<div>
 
 
 Empowering Progress Through Integrated Supply Chain &amp; Logistics Solutions
 
 
 
 
 
 
 
 Red Sea Coastal Trading Company
 
 is a specialized supply chain and logistics subsidiary under Red Sea Global, designed to power the seamless delivery of materials, equipment, and services across our portfolio of pioneering developments.
 
 
 
 
 
 Operating at the heart of Saudi Arabia&rsquo;s most ambitious regenerative tourism projects, the subsidiary delivers end-to-end supply chain management, including procurement support, transportation coordination, inventory and warehouse management, and last-mile logistics to remote destinations across the Red Sea coast and beyond.
 
 
 
 
 
 With a focus on efficiency, reliability, and environmental responsibility, the team ensures that every link in the supply chain supports Red Sea Global&rsquo;s commitment to sustainability, operational excellence, and local value creation.
 
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 
 The Site Manager oversees all hard and soft facilities management (FM) services at our new Central Distribution Centre. This role ensures a safe, compliant, and highly efficient environment to support 24/7 supply chain operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Hard Services &amp; Maintenance Management
 
 
 <ul>
 <li>
 
 HVAC &amp; AC Systems:
 
 Oversee routine servicing, repairs, and efficiency monitoring for all industrial air conditioning and climate control systems.
 </li>
 <li>
 
 Fire &amp; Life Safety (FFS):
 
 Maintain, test, and audit all Fire Fighting Systems, alarms, sprinklers, and suppression equipment to meet local regulatory codes.
 </li>
 <li>
 
 Asset Management:
 
 Coordinate preventative and corrective maintenance for building infrastructure, dock levelers, lighting, and backup power generators.
 </li>
 <li>
 
 Vendor Management:
 
 Supervise external engineering contractors to ensure high-quality, timely repairs with minimal operational downtime.
 </li>
 </ul>
 
 
 Soft Services &amp; Environment
 
 
 <ul>
 <li>
 
 Janitorial &amp; Cleaning:
 
 Manage the on-site cleaning team or third-party providers to maintain strict hygiene standards across the warehouse floor, offices, and welfare areas.
 </li>
 <li>
 
 Waste Management:
 
 Direct industrial, recyclable, and general waste streams, ensuring strict compliance with environmental regulations and corporate sustainability goals.
 </li>
 <li>
 
 Pest Control:
 
 Oversee routine monitoring and treatment programs tailored for large-scale logistics environments.
 </li>
 <li>
 
 Grounds Maintenance:
 
 Ensure safe access to loading bays, parking lots, and external perimeters.
 </li>
 </ul>
 
 
 Health, Safety, and Compliance
 
 
 <ul>
 <li>
 Serve as the primary point of contact for health, safety, and environmental (HSE) audits.
 </li>
 <li>
 Ensure all contractors complete risk assessments and method statements (RAMS) before starting work.
 </li>
 <li>
 Maintain accurate records of statutory compliance certificates, building permits, and maintenance logs.
 </li>
 </ul>
 
 
 Budget &amp; Financial Control
 
 
 <ul>
 <li>
 Manage the site&rsquo;s annual FM operational budget (OpEx) and contribute to capital expenditure (CapEx) planning.
 </li>
 <li>
 Review contractor invoices, negotiate service level agreements (SLAs), and drive cost-saving initiatives.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Skills
 
 
 <ul>
 <li>
 
 Experience:
 
 Minimum 10+ years in Facilities Management, specifically within large logistics centres , manufacturing hubs, or distribution warehouses.
 </li>
 <li>
 
 Technical Knowledge:
 
 Strong understanding of industrial HVAC, FFS regulations, and automated building management systems (BMS).
 </li>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Engineering, Facilities Management, Business Administration, or a related field. Professional FM certifications (e.g., ISO, IWFM, IFMA, or NEBOSH) are highly desirable.
 </li>
 <li>
 
 Leadership:
 
 Proven experience managing diverse teams of technical technicians and soft-service contractors.
 </li>
 <li>
 
 Problem-Solving:
 
 Ability to respond quickly to site emergencies outside of standard working hours.
 </li>
 </ul>
 
 
</div>

Manager - Warehouse Facilities & Operations Management

InterContinental The Red Sea

Director of Security Company: InterContinental The Red Sea Location: Umluj, Saudi Arabia Employment Type: Full-time Job Overview InterContinental The Red Sea, a new five-star oasis of barefoot luxury on Shura Island, is seeking an experienced and dedicated Director of Security. Our stunning resort, featuring 178 luxury rooms and 32 suites, is surrounded by natural lagoons and mangroves. As the Director of Security, you will be responsible for leading our security department, ensuring the safety and security of all guests, colleagues, and resort assets. This is a critical leadership role responsible for creating a secure and tranquil environment that aligns with our world-class standards of hospitality. Responsibilities  <ul><li>Develop, implement, and maintain comprehensive security strategies, policies, and procedures for the entire resort.</li><li>Lead, manage, and train a high-performing security team, fostering a culture of vigilance, professionalism, and guest service.</li><li>Conduct regular risk assessments of the property, including guest areas, event spaces, restaurants, and back-of-house operations, to identify and mitigate potential threats.</li><li>Oversee the operation and maintenance of all security systems, including CCTV, access control, and alarm systems.</li><li>Manage all security-related incidents, conduct thorough investigations, and produce detailed reports for senior management.</li><li>Act as the primary liaison with local law enforcement, government agencies, and emergency services.</li><li>Develop and implement robust crisis management and emergency response plans, ensuring all team members are fully trained.</li><li>Manage the security department's budget, including forecasting and resource allocation.</li><li>Ensure the resort's full compliance with all local laws and regulations pertaining to safety and security.</li></ul>Qualifications  <ul><li>Proven experience in a senior security management role, preferably within a five-star hotel or luxury resort environment.</li><li>Demonstrable experience in leading and developing a significant security team.</li><li>Extensive knowledge of modern security principles, practices, and technologies.</li><li>Strong leadership, communication, and interpersonal skills, with the ability to interact effectively with guests and colleagues at all levels.</li><li>Excellent problem-solving, organisational, and decision-making capabilities.</li><li>Ability to remain calm and authoritative in high-pressure situations.</li><li>Proficiency in English is essential; knowledge of Arabic is highly advantageous.</li><li>A relevant degree or professional certification in security management or a related field is preferred.</li></ul> What We Offer  <ul><li>An opportunity to join a flagship luxury property and be a part of its opening success story.</li><li>A dynamic and supportive work environment where excellence is recognised and rewarded.</li><li>Opportunities for professional development and career advancement within the InterContinental Hotels Group.</li><li>A competitive remuneration package.</li></ul>

Director of Security

Explore 5+ Document control officer in Umluj this July. Find roles across top companies and apply now to boost your career.

5 document control officer jobs In Umluj

Procurement Manager - Raffles & Fairmont The Red Sea (Saudi National)

Cluster Director Purchasing, Raffles & Fairmont The Red Sea

Kids Club Entertainer/Animator - Raffles The Red Sea

Manager - Warehouse Facilities & Operations Management

Director of Security