business coordinator

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document controller

Al Aali International

We are hiring Document Controller, URGENTLY!Qatar Energy approved Document Controller requirements.Maintain project documents and ensure that accurate information is distributed throughout the project, on time, to the people who need including Project Manager, Project Engineers, Clients, Designers, Surveyors, Architects, and other colleagues. Keep confidentiality of the documents based on the document's nature. Work with technical documents such as reports, equipment manuals, etc. Sort and store electronic and hard copy documents for easy retrieval. Keep a record of all incoming/outgoing documents with proper document classification, revision, issue date, document status, etc.KEY ACTIVITIES1. Controlling company and project documentation as assigned by the management2. Sorting, storing, and retrieving electronic and hard copy documents3. Following and improving document control procedures4. Ensuring all documentation meets formal requirements and required standards5. Producing document progress reports for the Project Manager and other managers6. Conducting regular reviews and document audits7. Helping in the planning stages of the assigned project8. Ensure documents are shared at key times to facilitate timely project completion9. Using computers to organize and distribute documents10. Working closely with the Project site office and head office.REQUIREMENTSEducation: Bachelor&rsquo;s DegreeIT Skills: Well-versed with MS Office Packages and experience in generating Excel databases. Typing Speed in EnglishMultitasking and experience in Secretarial work would be preferred.Please note that we are not hiring anyone outside of Qatar.We are ONLY hiring candidates who are based in Qatar now and can join immediately.Job Type: Full-time

Document Controller

MOSANADA FMS

Job Title: Document Controller Location: Doha, QatarJob Summary: We are seeking a highly organized and detail-oriented Document Controller to join our team in Qatar. The ideal candidate will be responsible for managing, tracking, and maintaining company documents while ensuring accuracy, quality, and compliance with company standards. Candidates with Facility Management (FM) experience will be given preference.Key Responsibilities:<ul><li>Manage and maintain all controlled documents (soft and hard copies)</li><li>Ensure proper document filing, version control, and distribution</li><li>Track and update document logs, registers, and databases</li><li>Coordinate with different departments for document submission and approvals</li><li>Ensure compliance with company and project documentation procedures</li><li>Maintain confidentiality and security of sensitive documents</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in a relevant field</li><li>Minimum 3 years of experience as a Document Controller</li><li>Preferably with Facility Management (FM) experience</li><li>Knowledge of document control systems and procedures</li><li>Proficient in MS Office and document management software</li><li>Excellent organizational and communication skills</li></ul>Pay: From QAR1.00 per monthApplication Question(s):<ul><li>What is your notice period?</li><li>How many years of experience do you have?</li><li>What is your expected salary?</li><li>What is your nationality?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Saipem

<div>
 
 Saipem
 
 is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is &ldquo;One Company&rdquo; organized into business lines:
 
 Asset Based Services
 
 ,
 
 Drilling
 
 ,
 
 Energy Carriers
 
 ,
 
 Offshore Wind
 
 ,
 
 Sustainable Infrastructures
 
 ,
 
 Robotics &amp; Industrialized Solutions
 
 . Always oriented towards technological innovation, the company&rsquo;s purpose is &ldquo;
 
 Engineering for a sustainable future
 
 &rdquo;. As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than
 
 50 countries
 
 around the world and employs about
 
 30,000 people of over 130 nationalities
 
 .
 
 
 
 Purpose Of The Position
 
 
 
 As
 
 Document Controller
 
 you will respond/report to the
 
 Lead DCC / Project Control Manager
 
 and be part of
 
 our company&rsquo;s various projects
 
 within the
 
 Project Control Department.
 
 
 
 
 How can you support us? Here are below your responsibilities:
 
 
 
 
 Mission
 
 
 
 <ul>
 <li>
 Execute document management workflow both in Home Office, Construction sites and Fabrication Yards in accordance with methods and procedure and using Saipem's tools
 
 
 </li>
 </ul>
 
 Tasks
 
 
 
 <ul>
 <li>
 Organize and update Document Registers (both Saipem and Vendors) and Master Data List activities
 </li>
 <li>
 Check quality of document list status, workflows, internal distribution, transmittals, etc.
 </li>
 <li>
 Check formal quality of the documents before uploading into EDMS
 </li>
 <li>
 Ensure tempestive submission and receipt of documents and proper archiving
 </li>
 <li>
 Upload documentation and transmittal to EDMS
 </li>
 <li>
 Assist in vendor documentation management
 </li>
 <li>
 Assist in system management of Client / Vendor comments and related responses
 </li>
 <li>
 Upload Project Templates and Contractual Documentation into the system
 </li>
 <li>
 Control or assist in workflows management and document distribution
 </li>
 <li>
 Control or assist in linking document to activities, to purchase request/order, to plant structure, etc.
 </li>
 <li>
 Control documentation formal correctness
 </li>
 <li>
 Support the Project Manager and the Risk Owners in minimizing risk impacts and maximizing opportunities identified within the Project
 </li>
 <li>
 Support in defining, organizing and managing the Final Project documents handover to the Client
 
 
 </li>
 </ul>
 What are we looking for?
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering, Business Administration, Information Management, or a related discipline (Equivalent professional experience in EPC project environments may be considered)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 6+ years of experience as a Document Control Coordinator (DCC) or Project Document Controller within Oil &amp; Gas, EPC, or large multidisciplinary projects
 </li>
 <li>
 Proven experience supporting engineering, procurement, construction, and commissioning phases of EPC projects
 </li>
 <li>
 Demonstrated experience managing Client and Vendor documentation in compliance with contractual and project requirements
 
 
 </li>
 </ul>
 
 Languages
 
 
 
 <ul>
 <li>
 Proficient in English (written and spoken)
 </li>
 <li>
 Ability to communicate effectively with multinational teams, Clients, and Vendors
 
 
 </li>
 </ul>
 
 Technical Skills / Knowledge
 
 
 
 <ul>
 <li>
 Strong knowledge of EPC Project Document Management processes and document lifecycle control
 </li>
 <li>
 Familiarity with Project Execution Plans (PEP), Document Management Plans (DMP), and Quality Management Systems
 </li>
 <li>
 Solid understanding of contractual documentation requirements, document numbering, revision control, and transmittal management
 </li>
 <li>
 Experience in managing document interfaces across Engineering, Procurement, Construction, and Vendors
 </li>
 <li>
 Knowledge of project close-out documentation and final handover dossiers
 
 
 </li>
 </ul>
 
 IT Skills
 
 
 
 <ul>
 <li>
 Microsoft Office Suite
 </li>
 <ul>
 <li>
 Advanced Excel (pivot tables, formulas, tracking logs, status dashboards)
 </li>
 <li>
 Word (formatting, document templates)
 </li>
 <li>
 PowerPoint (project reporting and presentations)
 </li>
 <li>
 Outlook (professional communication and workflow coordination)
 </li>
 </ul>
 <li>
 Electronic Document Management Systems (EDMS)
 </li>
 <ul>
 <li>
 Strong user experience with EDMS platforms for document control, workflows, approvals, and archiving
 </li>
 <li>
 Ability to manage document uploads, metadata, transmittals, and status reporting within EDMS environments
 
 </li>
 </ul>
 </ul>
 
 What Can We Offer To You
 
 
 
 <ul>
 <li>
 Permanent Contract &ndash; Project-based position
 </li>
 <li>
 Corporate Benefits: We offer a comprehensive benefits package
 </li>
 <li>
 Working Hours: 45 hours (9 hours x 5 days)
 </li>
 <li>
 Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
 </li>
 <li>
 Location: Doha, Qatar (Site)
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 
 We support your development!
 
 Do you feel you might not fit this role perfectly? If you think you can contribute to our business development in the future, don&rsquo;t hesitate to apply anyway through our spontaneous application form!
 
 
 
 We embrace diversity!
 
 At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.
 
 
 
 Safety and Sustainability matter to us!
 
 Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.
 
 
 
 Find out more on our career page
 
 
 here
 
 
 
 
 One
 
 vision,
 
 many
 
 paths,
 
 limitless
 
 possibilities.
 
 
 
 PRIVACY POLICY
 
 
 
 In accordance with the Qatar's Personal Data Privacy Protection Law (PDPPL) enacted as Law No. 13 of 2016 (&ldquo;GDPR&rdquo;). All interested candidates (L. 903/03) are invited to consult the privacy policy (art 13, 14, D.Lgs 196/03 and art 13 GDPR 679/16)
 
 
</div>

Bornav Services

Job Title: Document Controller Company: Bornav Services Location: West Bay Towers, Doha, Qatar Salary: QAR 12,000 per monthJob Description: Bornav Services is seeking a highly organized and detail-oriented Document Controller to manage, maintain, and organize company documents and records at our West Bay office in Doha. The ideal candidate will ensure all documentation is properly stored, updated, and accessible while maintaining confidentiality and compliance with company standards.Key Responsibilities:<ul><li>Manage the storage, organization, and retrieval of company documents</li><li>Maintain accurate and up-to-date filing systems (digital and physical)</li><li>Ensure proper version control and document approval processes</li><li>Distribute documents to relevant departments and stakeholders</li><li>Monitor document flow and ensure compliance with company procedures</li><li>Assist in audits by preparing and providing required documentation</li><li>Maintain confidentiality and security of sensitive information</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field</li><li>Proven experience in document control or administrative support</li><li>Strong attention to detail and organizational skills</li><li>Proficiency in Microsoft Office and document management systems</li><li>Good communication and coordination abilities</li><li>Ability to handle confidential information responsibly</li></ul>Benefits:<ul><li>Competitive salary of QAR 12,000 per month</li><li>Opportunity to work in a professional corporate environment</li><li>Stable and supportive workplace</li></ul>How to Apply: Interested candidates are encouraged to submit their updated CV and cover letter for consideration.الراتب المدفوع: QAR٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Brick Stone Trading & Contracting

Job Purpose / Basic Function:The Document Controller will be responsible for managing and maintaining all company and project documentation in an organized and efficient manner, ensuring proper filing, tracking, and retrieval of both soft and hard copy documents. The role includes handling and updating CRM systems (such as Suite CRM/ERP), maintaining accurate records of client communications, quotations, contracts, and reports, and ensuring all data is up to date. The candidate will prepare and submit Material Requests (MR) to procurement, coordinate with suppliers, and closely follow up on approvals, RFQs, and purchase orders while maintaining proper documentation.Duties and responsibilities:&middot; Track and distribute controlled documents, using the doc control procedures, format and distribution schedule.&middot; Coordinate and administer the distribution of all incoming and outgoing documentation and paperwork to ensure controlled delivery to person(s) responsible.&middot; Screen all incoming and outgoing documents for submission to Document Control for their proper handling.&middot; Routing various documents to different Engineers and Document Control for proper handling.&middot; Scan, index incoming and outgoing mail electronically.&middot; Distinguish document handling by document type.&middot; Establish and maintain various files developed for the project.&middot; Prepare document searches as requested by authorized personnel.&middot; General clerical functions to maintain a seamless office environment.&middot; Requisition of office supplies for document control.&middot; Carry out any other duties as and when required by the Executive Manager.&middot; Ability to confidently and tactfully work in a mixed team environment.&middot; Responsible for reporting on his/her supervisors&rsquo; occurrences.&middot; Performs any other related duties and responsibilities as required or, assigned.Qualifications:&middot; Bachelor&rsquo;s degree from a recognized University (or) Diploma.&middot; Experience: minimum of 4- 7 years. Especially in Facility Management will be an advantage.Application Question(s):<ul><li>This position to be filled immediately, you can join ?</li><li>Do you have experience as Document Controller in Facility Management? if yes how many years?</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Royal city trading and contracting

Job Vacancy &ndash; Royal City CompanyRoyal City Company is seeking to hire an experienced Office Assistant / Document Organizer to join our team.Responsibilities:Organizing and managing documents and paperworkMaintaining an efficient filing and archiving systemSupporting daily administrative and office tasksRequirements:Proven experience in office document organization or a similar roleStrong organizational skills and attention to detailAbility to work accurately and handle responsibilities independentlyWork location: [birkat alawamer]Interested candidates are invited to send their CV or contact company managementJoin Royal City and be part of a professional and growing teamJob Type: Full-timePay: From QAR2,000.00 per monthWork Location: Remote

Document controller

ECCO Gulf Majorel Qatar

<div>Job Description

ECCO Gulf Majorel Qatar is seeking an experienced Document Controller to join our dynamic team in Qatar. As a Document Controller, you will play a crucial role in managing and organizing company documents, ensuring their accuracy, quality, and integrity. You will work closely with various departments to maintain a systematic and efficient document control process. This position requires a detail-oriented professional who can handle sensitive information with discretion and efficiency.<ul><li>
Maintain and control all operational documents including SOPs, scripts, policies, reports, and client communicationsز</li><li>
Receive, review, and submit all documentation to the appropriate departments in a timely manner.</li><li>
Utilize document management systems and software to organize, track, and distribute documents across the organization.</li><li>
Support project teams during the planning and implementation phases by providing accurate and updated documentation.</li><li>
Prepare and maintain periodic reports, performance summaries, and documentation logs.</li><li>
Verify the accuracy, completeness, and validity of all documents prior to submission or distribution.</li><li>
Ensure all documents are submitted within established deadlines and comply with organizational quality standards.</li><li>
Archive physical and electronic records, including scanning, photocopying, uploading, and cataloguing files.</li><li>
Maintain a secure and organized document storage system to prevent loss, damage, or unauthorized access.</li><li>
Develop and maintain document templates, file structures, and database models to improve efficiency and consistency.</li><li>
Conduct document audits to ensure precision, compliance, and adherence to organizational policies.</li><li>
Record minutes of meetings (MOM) and participate in meetings, workshops, and training sessions as required.</li><li>
Retrieve and return files to relevant employees, clients, or departments upon request.</li><li>
Manage document entry, scanning, and filing processes accurately and efficiently.</li><li>
Respond promptly to document requests and ensure proper flow, distribution, and delivery of materials within and outside the department.</li><li>
Identify and report any discrepancies, errors, or issues related to document control and storage.</li><li>
Update and maintain the organization&rsquo;s document and record management systems regularly.</li><li>
Enforce document security protocols and access control measures.</li><li>
Provide guidance and support to staff on document management procedures and best practices.</li><li>
Coordinate with Team Leaders, QA, and Management to update documents based on process changes or client requirementsز</li><li>
Ensure compliance with internal standards (e.g., COPC, ISO) and client documentation requirements</li><li>
Support audit readiness by maintaining accurate and complete documentation records</li><li>
Prepare documentation for internal or external audits.</li><li>
Perform other related duties and responsibilities as assigned.</li></ul>
Required Profile

We are looking for an experienced professional with a strong background in document management and control. The ideal candidate will possess the following skills and qualifications:<ul><li>
Bachelor&rsquo;s degree Business management, IT, or relevant field.</li><li>
Proven 3 -5 years of experience as a Document Controller or in a similar role.</li><li>
Demonstrated excellence in organizing tasks and communicating effectively across all levels of the organization.</li><li>
Strong ability to interact professionally and provide exceptional service to clients and colleagues.</li><li>
Proficiency in word processing software and spreadsheet programs.</li><li>
Knowledge of database systems and file organization.</li><li>
Strong computer skills.</li><li>
Proficiency in Microsoft Office applications (Word, Excel, Outlook).</li><li>
Intermediate proficiency in Power BI.</li><li>
Ability to work independently and manage multiple tasks simultaneously.</li><li>
Strong understanding of document control procedures and best practices.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Proficiency in English reading, writing, and conversation.</li><li>
Fluency in Arabic is Mandatory.</li></ul></div>

Document Controller (Arabic Speaker)

Explore 189+ Document controller in Lusail this May. Find roles across top companies and apply now to boost your career.

189 document controller jobs In Lusail

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Document controller

Document Controller (Arabic Speaker)