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document management coordinator

Brainstorm Human Resource Consultant

Job Description: Document Controller (Infrastructure Contracting Company)Should be UAE Experienced in Construction Contracting CompanyWe are seeking a Document Controller to manage and organize project documentation in our infrastructure contracting company. The role involves maintaining accurate records, ensuring proper filing, and managing document flow between departments.Key Responsibilities:<ul><li>Organize and maintain project documents (drawings, contracts, reports, etc.)</li><li>Ensure documents are properly filed and easily accessible</li><li>Control document revisions and versioning</li><li>Coordinate document distribution to relevant stakeholders</li><li>Maintain a tracking system for document approval and receipt</li></ul>Qualifications:<ul><li>Previous experience in document control (preferably in infrastructure)</li><li>Proficient in Microsoft Office and document management systems</li><li>Strong organizational and communication skills</li><li>Attention to detail and ability to manage multiple tasks</li></ul>Salary Range : AED 3500 + transportation &amp; accommodationJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthApplication Question(s):<ul><li>Are you OK with the salary of AED 3,000 with transportation &amp; accomodation?</li></ul>Experience:<ul><li>Working in UAE: 2 years (Required)</li><li>Working in Contracting companies in UAE: 2 years (Required)</li><li>Document Controller: 2 years (Required)</li><li>Working in Administrative/Documentation roles: 2 years (Required)</li></ul>

Document Controller - Contracting Company

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next! 
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what&rsquo;s possible. 
Job Description:
<div>Document Controller
</div><div><div><div><div><div><div><div><div><div>Al Quaa, Al Ain
Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will perform a variety of document control functions for a project or department.
What You'll Be Doing:
<ul><li>Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups. Incumbent may be responsible for a small-sized project.
</li><li>Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.
</li><li>Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
</li><li>Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications
</li><li>Scans documents for electronic storage.
</li><li>Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
</li><li>May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
</li><li>Assists junior document control staff to ensure effective implementation of project-specific procedures.
</li><li>Performs other duties commensurate with functional level and responsibilities.
</li><li>Contributes as a team player who is deadline driven and works well with others.
</li></ul>What Required Skills You'll Bring:
<ul><li>A Degree or Diploma in related discipline.
</li><li>Minimum 5 years of document control experience in an engineering design / consulting environment.
</li><li>Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
</li><li>Assignments will require a working knowledge of ACONEX .
</li><li>Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
</li></ul></div></div></div></div></div></div></div></div></div>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Document Controller

ALEC Data Center Solutions

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC Data Centre Solutions delivers the infrastructure behind the digital world. We build and upgrade mission-critical environments for global clients&mdash;always prioritising precision, performance, and speed.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll be a key player in ensuring our projects stay on track, on time, and aligned with strategic goals. Your expertise in project scheduling, risk identification, and data-driven decision-making will directly impact the timely and high-quality delivery of complex data centre builds.
 
 
 ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you&rsquo;ll be part of a team delivering mission-critical environments trusted by global tech leaders.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
 </li>
 <li>
 Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
 </li>
 <li>
 Submitting the project submittals with transmittal cover to the consultant.
 </li>
 <li>
 Scanning and uploading the commented/approved submittals in the project document management system/Server.
 </li>
 <li>
 Preparing files with proper labelling (with traceability of records).
 </li>
 <li>
 Proper file Management &amp; Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
 </li>
 <li>
 Ability to use and operate document management system used (Aconex/Unifier etc.)
 </li>
 <li>
 Saving project documents/records in established Folder structure.
 </li>
 <li>
 Maintaining confidentiality around sensitive information on and terms of agreement.
 </li>
 <li>
 Preparing ad-hoc reports on projects as needed.
 </li>
 <li>
 Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
 </li>
 <li>
 Maintaining hard copy references and library of all documents and ensure easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.
 
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Document control systems and file management
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in MS Office Suite
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of joinery terminology, materials, and workflow
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with ISO 9001 and quality systems
 </li>
 <li>
 Experience with QA/QC documentation and inspection tools
 </li>
 <li>
 Ability to read joinery/architectural drawings
 </li>
 <li>
 Awareness of HSE standards in a factory environment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join
 
 ALEC Data Center Solutions
 
 and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&acirc;&#128;&#153;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
The Document Controller coordinates the flow of technical documents (requisitions, data books, drawings, specifications, calculations) between projects and proposal operations, engineering disciplines, and other related support groups internally and externally. Also assist in the office well being and compliance with AECOM standards.
Job Duties<ul><li>
Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company&rsquo;s quality standards.</li><li>
Correlating information relating to projects and proposal records.</li><li>
Type, copy, distribute and file the project correspondence and meeting minutes.</li><li>
Assist in the preparation of the minutes of meetings with the project managers and directors.</li><li>
Assists in preparing a &ldquo;mock up&rdquo; for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).</li><li>
Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.</li><li>
Prepares transmittals for engineering documents and requisitions.</li><li>
Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.</li><li>
Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.</li><li>
Office administration duties, office furniture, office well-being. maintenance requests, and materials orders, etc</li><li>
Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.</li><li>
Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.</li><li>
Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.</li><li>
Assist in arranging for social activities when requested by the Manager Environmental Engineering</li></ul>
Specific Skills Required<ul><li>
Demonstrated proficiency with large-scale Document Control management software (ACONEX/ Prolog).</li><li>
Demonstrated proficiency with Microsoft Office suite of software products, e.g. Excel, Word, etc.</li><li>
Proven accuracy, reliability and completeness in job accomplishment.</li><li>
Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.</li><li>
Effective oral and written communication skills.</li><li>
Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.</li><li>
Ability to compose reports and correspondence in English</li><li>
Familiar with MS Word, MS Powerpoint and Excel</li></ul>
Person Specification (Behavioural Attributes)<ul><li>
Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.</li><li>
Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.</li><li>
Must inculcate a &ldquo;can-do&rdquo; spirit to produce consistently accurate results at a fast pace.</li></ul> 
Qualifications 
Experience<ul><li>
5 years of document control experience in an engineering and construction project is a must.</li></ul>
Qualification
Diploma holder in any field of study. Any relevant certifications and training certificates would be a plus 
Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Confidential

<div>
 
 
 We're Hiring: Document Controller &ndash; ADM
 
 &amp; SRTA🚨
 
 
 📍
 
 Location:
 
 Abu Dhabi &amp; Sharjah
 
 
 📅
 
 Industry:
 
 Contracting / Infrastructure Projects (Preferably Road Works)
 
 
 We&rsquo;re looking for a
 
 Document Controller &ndash; ADM
 
 with
 
 3&ndash;5 years of experience
 
 in
 
 contracting projects
 
 , ideally with a background in
 
 road works
 
 .
 
 
 
 Key Responsibilities:
 
 
 
 🗂️ Maintain and organize all project documents in line with company and project standards
 
 
 📤 Ensure proper document flow between internal teams, consultants, and contractors
 
 
 🔁 Manage version control and document tracking systems
 
 
 🛠️ Support project teams by ensuring timely access to updated drawings, plans, and records
 
 
 
 Candidate Profile:
 
 
 
 ✔ 3&ndash;5 years of relevant experience in contracting projects (preferably roads)
 
 
 ✔ Solid understanding of document control procedures and software
 
 
 ✔ Strong attention to detail and organizational skills
 
 
 ✔ Ability to coordinate with multiple stakeholders under tight timelines
 
 
 📩 Interested candidates can share their updated CVs at apius@giffin.ae
 
 
 
</div>

Document Controller-ADM & SRTA

Infotech Electromechanical

Job Description: Civil Works Design Coordinator (with TAQA/TRANSCO Experience)1. ObjectiveTo define the role, responsibilities, qualifications, and reporting interfaces of the Civil Works Design Coordinator, ensuring effective management and coordination of all civil design activities within the Civil Works Department. This role serves as a key interface between design, engineering, project management, and construction teams for projects related to TAQA/TRANSCO standards and requirements.2. PurposeThe Civil Works Design Coordinator is responsible for managing, conducting, and coordinating the civil design activities on behalf of the Civil Works Project Manager, and in liaison with the Electrical/Mechanical (EM) Design Coordinator. The primary objectives are to:<ul><li>Deliver the civil works defined in the contract safely, on time, within budget, and with the required quality.</li><li>Ensure design compliance with TAQA/TRANSCO specifications and standards.</li><li>Optimize design solutions through value engineering and risk management.</li></ul>3. Key Responsibilities<ul><li>Manage and coordinate all civil design activities for substations, control buildings, cable trenches, equipment foundations, and other related infrastructure.</li><li>Liaise with TAQA/TRANSCO and internal stakeholders to ensure design approvals and compliance.</li><li>Prepare and review civil design drawings, specifications, and calculation reports in coordination with consultants and design teams.</li><li>Interface with other engineering disciplines (Electrical, Mechanical, HVAC, Fire Protection, Structural, and Architectural).</li><li>Ensure design documentation and revisions are properly controlled and aligned with project document management systems.</li><li>Conduct design reviews, risk assessments, and technical clarifications with clients and contractors.</li><li>Support procurement by providing technical inputs for material selection and construction methods.</li><li>Ensure compliance with HSE (Health, Safety &amp; Environment) and quality standards during design development.</li><li>Monitor design progress, manage deliverables, and report design status to the Project Manager.</li><li>Provide value engineering input to optimize cost and time without compromising on functionality or safety.</li><li>Support site teams with design clarifications and as-built documentation.</li></ul>4. Minimum RequirementsEducation:<ul><li>Bachelor&rsquo;s degree in Civil Engineering or Architecture (or equivalent).</li><li>Professional certifications (e.g., PMP, Chartered Engineer) are an advantage.</li></ul>Experience:<ul><li>7&ndash;10 years of experience in Civil Works (design and/or construction), preferably with design coordination background.</li><li>Prior experience in TAQA/TRANSCO projects is mandatory.</li><li>Proven experience in high-voltage (HV) substation civil works is highly desirable.</li><li>Experience in multidisciplinary project coordination in an international environment.</li></ul>Skills:<ul><li>Strong understanding of civil design interfaces (Structural, Architectural, HVAC, Fire Protection, Lighting, Drainage, etc.).</li><li>Proficient in design and project management software (AutoCAD, MS Project, Excel, etc.).</li><li>Familiar with international standards and TAQA/TRANSCO design guidelines.</li><li>Excellent communication, leadership, and coordination skills.</li><li>Ability to work under pressure and manage multiple priorities.</li><li>Fluency in English (oral and written); Arabic is an advantage.</li></ul>5. Reporting &amp; Interface MatrixReports to:<ul><li>Civil Works Project Manager</li></ul>Liaises with:<ul><li>Electrical/Mechanical Design Coordinators</li><li>Project Management Team</li><li>Construction &amp; Site Teams</li><li>Procurement Department</li><li>Client/Consultant (TAQA/TRANSCO) Representatives</li><li>QA/QC and HSE Departments</li></ul>6. Key Performance Indicators (KPIs)<ul><li>Timely delivery of design packages and approvals.</li><li>Compliance with TAQA/TRANSCO standards.</li><li>Number of design non-conformities and rework instances.</li><li>Cost and schedule adherence of design activities.</li><li>Stakeholder satisfaction and communication efficiency.</li><li>Effectiveness of value engineering and design optimization.</li></ul>7. Employment Type<ul><li>Full-time, Permanent/Contract (depending on project scope)</li><li>Location: UAE (TAQA/TRANSCO project locations)</li></ul>Job Type: Full-time

Civil Work Design Coordinator

Parisima Talent

<div>
 
 
 Support Operations Coordinator
 
 
 
 
 
 
 📍
 
 Location:
 
 Abu Dhabi
 
 
 💼
 
 Confidential Client | Full-time, On-site
 
 
 
 
 
 
 I&rsquo;m partnering with a leading global company to hire a
 
 Support Operations Coordinator
 
 based in Abu Dhabi. This role will support the launch and operational readiness of cutting-edge
 
 autonomous mobility and delivery initiatives
 
 in the region.
 
 
 
 
 
 The position is split between
 
 remote assistance supervision
 
 and
 
 on-ground testing of operational workflows
 
 , offering a hands-on opportunity to be part of one of the most exciting developments in smart mobility.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee and document remote assistance (RA) activities, including interventions and performance outcomes.
 </li>
 <li>
 Conduct on-ground testing and validation of operational processes, SOPs, and new feature rollouts.
 </li>
 <li>
 Collaborate with internal and external stakeholders to identify and implement process improvements.
 </li>
 <li>
 Coordinate closely with vendor teams to ensure seamless operational execution.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 
 Based in Abu Dhabi
 
 and comfortable working on-site at vendor locations (not office-based).
 </li>
 <li>
 2+ years expereince in operations or customer service.
 </li>
 <li>
 Strong operational mindset with excellent organizational and documentation skills.
 </li>
 <li>
 Confident communicator, able to collaborate across multiple teams.
 </li>
 <li>
 Proactive and adaptable, with the ability to thrive in a fast-paced environment.
 </li>
 </ul>
 
 
 
 
 
 Why Apply?
 
 
 
 This is an exciting opportunity to contribute to the
 
 future of mobility
 
 , working on innovative projects that blend technology and operations.
 
 
 
</div>

Operations Coordinator

Explore 1879+ Document management coordinator in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.

1879 document management coordinator jobs IN Abu Dhabi

Document Controller - Contracting Company

Document Controller

Document Controller

Document Controller

Document Controller-ADM & SRTA

Civil Work Design Coordinator

Operations Coordinator