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operations coordinator

CHANEL

<div><div>Part-time basis with 6-months fixed contract.</div><div></div><div>
Position based in Watches &amp; Fine Jewelry Boutique in Galleria Mall, Abu Dhabi.</div><div></div><div>
CONTEXT &amp; ENVIRONMENT</div><div></div><div>
As the Watches &amp; Fine Jewelry Operations Coordinator, you will be responsible for the boutique stock management and logistics - inventory control, shipment coordination, reporting, and quality control - while also handling administrative tasks - permits, scheduling and supplier coordination - ensuring efficient operations in line with CHANEL's standards and procedures.</div><div></div><div>
KEY PARTNERS:</div><div></div><div>
Reporting to the Watches &amp; Fine Jewelry Sales Manager, the Operations Coordinator has several key partners:</div><div></div><div>
Internally: Sales Assistants, Fashion Operations Manager, WFJ Business Development, Administration and Operation.</div><div></div><div>
Externally: WFJ Boutiques in UAE, suppliers and vendors.</div><div></div><div>
IN THIS METIER, WE ARE ENERGISED BY:</div><div></div><div>
Stock Management:</div><ul><li>
Manage the stock flow within the boutique (deliveries, transfers, special orders, stock rebalancing, reserved products).</li><li>
Coordinate WFJ logistics with Brinks, including high-value shipments and validation.</li><li>
Plan rolling inventories in compliance with the House&rsquo;s strategy and events.</li><li>
Analyze inventory results and follow up on subsequent processes.</li><li>
Share stock inventory report to finance on monthly basis.</li><li>
Conduct stock quality control and report and coordinate pieces in aftersales care.</li><li>
Manage PLV and aftersales care tools stock inventory (boxes, bags, ribbons, aftersales tools).</li></ul><div></div><div>
Administration:</div><ul><li>
Coordinate ordering of boutique supplies and reception of invoices in Coupa.</li><li>
Processing and application of police and mall permits.</li><li>
Prepare and maintain the monthly schedule in My Schedule App, including planning and managing team leaves.</li><li>
Coordinate new joiner arrivals and support induction preparation.</li><li>
Act as the main point of contact for maintenance and facility-related matters, liaising with the Store Planning team.</li></ul><div></div><div>
Boutique Operations:</div><ul><li>
Managing the safe and back of house organization in line with CHANEL's standards.</li><li>
Ensure that all procedures are respected and followed.</li><li>
Propose and implement proactively new procedures if needed.</li><li>
Follow best practices and process in the interest of the boutique efficiency.</li></ul><div></div><div>
KEY COMPETENCIES &amp; REQUIREMENTS:</div><ul><li>
You have excellent organizational and planning skills, with strong analytics skills.</li><li>
You are proficient in using computer systems and digital tools.</li><li>
Your ability to react quickly together with your excellent interpersonal skills will be real assets to succeed in this position.</li><li>
Excellent spoken and written English skills is requested.</li></ul></div>

Operations Coordinator - Abu Dhabi

XOOM DELIVERY SERVICES LLC WE ARE HIRING &ndash; FLEET COORDINATOR (ABU DHABI)We are looking for a highly driven and experienced Fleet Coordinator to manage and scale operations in Abu Dhabi. If you have a strong background in handling delivery projects and manpower, this is your opportunity to grow with one of the fastest-growing logistics companies in the UAE.Location: Abu Dhabi Position: Fleet CoordinatorKey Responsibilities:<ul><li>Actively manage and hire riders and drivers to meet operational targets</li><li>Handle day-to-day fleet operations and ensure optimal manpower utilization</li><li>Manage and coordinate projects such as Noon Food, Keeta, Carrefour, etc.</li><li>Monitor performance, attendance, and compliance of Delivery Associates (DAs)</li><li>Ensure timely resolution of operational issues and maintain service standards</li><li>Mentor and guide team members to achieve operational efficiency</li></ul>Requirements:<ul><li>Minimum 3 years of experience in fleet or logistics operations</li><li>Proven experience handling major delivery platforms (Noon, Keeta, Carrefour, etc.)</li><li>Strong leadership and team management skills</li><li>Ability to work under pressure and meet strict deadlines</li><li>Must be willing to relocate to Abu Dhabi</li><li>Good communication skills (English &amp; Hindi preferred)</li></ul>What We Offer:<ul><li>Competitive Salary Package</li><li>Employment Visa</li><li>Medical Insurance</li><li>Performance-Based Incentives</li><li>Career Growth Opportunities within the organization</li><li>Work with a fast-growing and professional operations team</li></ul>If you know how to build, manage, and control a fleet &mdash; we want you. Apply Now: Kailash@xoom.aeJob Type: Full-time

Fleet Coordinator

Confidential Jobs

<div>
 
 The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
 
 
 
 
 
 
 Operations Support
 
 
 
 Serve as &lsquo;coordinator,&rsquo; improving internal functions, processes, knowledge management, department awareness, etc.
 
 
 Liaise with the all the departments and other functions within the entity so the department is fully informed of needs, requirements, company policy &amp; procedures while boosting team morale.
 
 
 Keep track of CSO expenses and department roster whilst ensuring operations are within company policy and procedures.
 
 
 Maintain Corporate Credit Card tracker and organization of use.
 
 
 Support in arranging department meetings, external meetings, and working groups called by the CEO.
 
 
 Arrange the relevant local and international bookings for venues, accommodations, company events, and important meetings for CSO and stakeholder Leadership.
 
 
 Offering on hand assistance at flagship events.
 
 
 
 Administrative Support
 
 
 
 Establish and update an electronic filing system so that all documents are properly filed and easily retrieved, when required.
 
 
 Organize the CSO&rsquo;s schedule of meetings and visits, business travel, ensuring that the diary is kept current.
 
 
 Organize travel and accommodation arrangements related to visitors, when required, through coordination with the relevant departments.
 
 
 Prepare and update office spreadsheets and presentations in line with requirements.
 
 
 
 
 
 
 Qualifications
 
 
 
 University Degree in a relevant discipline
 
 
 
 
 
 
 Experience
 
 
 
 Related experience in managing a similar position.
 
 
 Experience working in a multi-cultural environment.
 
 
 
 
 
 
 Knowledge and Skills
 
 
 
 Good organizing and coordination skills
 
 
 Good people skills
 
 
 Good interpersonal skills
 
 
 Ability to handle administrative tasks and requests
 
</div>

Administrative Assistant

Khisha coffee

المسمى الوظيفي:Logistics Officer / Logistics Coordinatorسنوات الخبرة المطلوبة:من 0 الي 2 سنه خبرةالراتب من 2800 الي 3100ملخص الوظيفة:مسؤول عن إدارة وتنسيق عمليات سلسلة الإمداد والتخزين وتوزيع منتجات القهوة لضمان تسليمها للفروع والعملاء في الوقت المحدد وبشكل آمن مع الحفاظ على معايير الجودة والتشغيل.1. المهام والمسؤوليات:2. تنظيم عمليات النقل وجدولة مواعيد التوصيل مع الموردين وشركات النقل.3. إعداد ومراجعة أوامر التسليم ومستندات الشحن.4. التأكد من التعامل مع المنتجات ونقلها بطريقة آمنة ووفق معايير الجودة.5. متابعة الشحنات وحل أي تأخيرات أو مشكلات لوجستية بشكل سريع.6. حفظ سجلات العمليات اللوجستية وإعداد التقارير الدورية.7. الالتزام بمعايير الصحة والسلامة والنظافة.8. التنسيق مع أقسام المبيعات والمخازن والعمليات لتلبية احتياجات الفروع والعملاء.9. الإشراف على عمليات توصيل واستلام ماكينات القهوة الخاصة بالصيانة والتأكد من نقلها وتسليمها للفروع أو مركز الصيانة بشكل منظم وآمن.10. تنفيذ أي مهام أخرى مرتبطة بطبيعة العمل حسب توجيهات الإدارة.Job Title: Logistics Officer / Logistics CoordinatorRequired Experience: 0 to 2 years of experienceSalary: AED 2,800 &ndash; AED 3,100Job Summary: Responsible for managing and coordinating supply chain, storage, and distribution operations for coffee products to ensure timely and safe delivery to branches and customers while maintaining quality and operational standards.Responsibilities and Duties:<ul><li>Organize transportation operations and schedule delivery times with suppliers and transport companies.</li><li>Prepare and review delivery orders and shipping documents.</li><li>Ensure products are handled and transported safely and in accordance with quality standards.</li><li>Track shipments and quickly resolve any delays or logistical issues.</li><li>Maintain logistics records and prepare periodic reports.</li><li>Comply with health, safety, and hygiene standards.</li><li>Coordinate with sales, warehouse, and operations departments to meet the needs of branches and customers.</li><li>Supervise the delivery and receipt of coffee machines for maintenance, ensuring they are transported and delivered to branches or the maintenance center in an organized and safe manner.</li><li>Perform any other tasks related to the nature of the job as directed by management</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED2,800.00 - AED3,100.00 per monthApplication Question(s):<ul><li>What is your visa status ?</li><li>what is your notice period? Are you currently working? </li></ul>Experience:<ul><li>Logistics : 1 year (Preferred)</li></ul>

Logistics Officer (Arab Nationality & Males only )

Emirates Global Aluminium (EGA)

<div>
 Job description:
 
 
 
 2. JOB PURPOSE:
 
 To assist in the effective implementation of the localised EGA&rsquo;s corporate Security control/protection strategic plans, policies and programs across the assigned area of operations in order to ensure adherence with world class Security control/protection practices in accord with international / local legislation and standards.
 
 
 3. KEY ACCOUNTABILITIES:
 
 Policies, Processes &amp; Procedures
 
  Implements approved departmental, policies, systems, processes, procedures and controls covering all areas of the Security department so that all relevant procedural/legislative requirements are adhered to while delivering a quality, cost-effective service in a consistent manner within their assigned area of operations
 
 Day-to-Day Operations
 
  Implements the day-to-day operations assigned for the Security department to ensure they comply with established policies, processes and procedures within their assigned area of operations
 
 Investigation &amp; Reporting
 
  Undertakes as necessary investigations and reporting of Security incidents (where required, in conjunction with appropriate agencies) and make recommendations as a result of the outcome of such incidents.
 
 EGA HUMAN CAPTIAL PROCEDRUE EGA/HC/GEN.05.03.F01
 
 File: EGAHCGEN0503F01.doc Revision: 0 (07-Apr-2015) Page 2 of 3
 
 Training &amp; Embedment
 
  Assist with planning, organising and conducting a wide range of Security training courses to all levels within the organisation to promote Security awareness and reduce the number and severity of Security incidents.
 
 Maintenance, Testing &amp; Inspection
 
  Control and coordinate all maintenance and testing of Security protection systems throughout the plant to ensure their operational readiness.
 
  Conducts routine evaluations of the workplace, as required advising on all aspects of Security precautions to identify any areas of non-conformance with local regulatory requirements and internationally accepted standards and recommend solutions to ensure compliance.
 
  Be familiar with the local regulatory requirements and International Standards
 
 Safety, Quality &amp; Environment
 
  Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
 
 Related Assignments
 
  Performs other related duties or assignments as directed
 
 
 4. AUTHORITY/ DECISION MAKING:
 
 Guidelines:
 
  Thinking within clearly defined policies, standards and specific objectives.
 
 Decision Making:
 
  Direction of work is subject to practices and procedures, output is managed.
 
 
 5. QUALIFICATIONS &amp; SKILLS:
 
 Minimum Qualifications:
 
  High School
 
  Preferably an accreditation or membership to a recognised association
 
 Minimum Experience:
 
  2 &ndash; 4 years of experience preferably military or police service.
 
 
 &nbsp;
 
 
 
 Profile description:
 
 
 
 Skills:
 
  Preferably bilingual (Arabic and English)
 
  Knowledgeable in Physical Information Security
 
 EGA HUMAN CAPTIAL PROCEDRUE EGA/HC/GEN.05.03.F01
 
 File: EGAHCGEN0503F01.doc Revision: 0 (07-Apr-2015) Page 3 of 3
 
  Knowledgeable in electronic access control, CCTV, burglar, intrusion detection &amp; fire systems
 
  Experience in supervising a unit preferably working with a multi-national team.
 
  Proficiency in SAP applications
 
</div>

Supervisor - Security (UAE National)

Salayel Hospitality

<div>
 
 Job Purpose
 
 
 
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams at
 
 Salayel
 
 , ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies. The role requires
 
 fluency in Arabic and English
 
 to effectively coordinate service requests, communicate with tenants, vendors, and internal stakeholders, and support operational activities.
 
 
 Key Responsibilities
 
 
 Help Desk &amp; Operations Support
 
 
 <ul>
 <li>
 Manage and respond to all incoming helpdesk calls, emails, and service requests in a timely and professional manner.
 </li>
 <li>
 Log, track, and monitor service requests through the helpdesk system to ensure timely resolution.
 </li>
 <li>
 Coordinate with internal teams and service providers to ensure completion of maintenance and operational requests.
 </li>
 <li>
 Escalate unresolved issues, complaints, and operational concerns to management when required.
 </li>
 <li>
 Provide prompt administrative support and respond to tenant and employee queries in Arabic and English.
 </li>
 <li>
 Maintain clear communication with stakeholders regarding request status and service updates.
 
 
 </li>
 </ul>
 Administration &amp; Office Management
 
 
 <ul>
 <li>
 Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
 </li>
 <li>
 Maintain accurate records, databases, and filing systems (electronic and physical).
 </li>
 <li>
 Manage schedules and diaries to ensure efficient coordination of operational activities.
 </li>
 <li>
 Monitor office supplies, manage inventory, and coordinate replenishment when required.
 </li>
 <li>
 Support day-to-day office coordination and assist in resolving operational issues.
 
 
 </li>
 </ul>
 Documentation &amp; Reporting
 
 
 <ul>
 <li>
 Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
 </li>
 <li>
 Ensure operational and property documentation at Salayel is accurate, updated, and properly stored.
 </li>
 <li>
 Prepare daily, weekly, monthly, and ad hoc operational reports as required.
 </li>
 <li>
 Maintain transmittal logs, attendance records, leave records, and operational documentation.
 </li>
 <li>
 Support document control and record management processes.
 
 
 </li>
 </ul>
 Coordination
 
 
 <ul>
 <li>
 Liaise with internal departments including HR, Finance, Procurement, IT, and external service providers.
 </li>
 <li>
 Coordinate and support administrative staff such as drivers, cleaners, and office assistants when required.
 </li>
 <li>
 Facilitate communication between tenants, service providers, and management, particularly where Arabic language support is required.
 </li>
 <li>
 Perform additional duties as assigned by management.
 
 
 </li>
 </ul>
 Key Performance Indicators (KPIs)
 
 
 <ul>
 <li>
 Timely logging and closure of helpdesk requests.
 </li>
 <li>
 Accurate tracking and reporting of service requests.
 </li>
 <li>
 Timely submission of monthly inventory and operational reports.
 </li>
 <li>
 Up-to-date SOPs and operational documentation.
 </li>
 <li>
 Effective coordination and resolution of operational issues.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 Education
 
 
 Diploma in any discipline (Administration or Business Administration preferred).
 
 
 Office Management certification is an advantage.
 
 
 
 Experience
 
 
 
 Minimum
 
 3 years of experience
 
 in helpdesk coordination, administration, or operations support.
 
 
 Experience in
 
 property management, facilities management, or service coordination
 
 is preferred.
 
 
 Skills &amp; Knowledge
 
 
 <ul>
 <li>
 Fluency in Arabic and English (spoken and written) &ndash; mandatory.
 </li>
 <li>
 Strong knowledge of helpdesk coordination and administrative processes.
 </li>
 <li>
 Familiarity with ERP systems, CAFM systems, or helpdesk platforms.
 </li>
 <li>
 Advanced MS Office skills.
 </li>
 <li>
 Excellent communication, organization, and multitasking abilities.
 </li>
 <li>
 High attention to detail and strong customer service orientation.
 
 
 </li>
 </ul>
 Job Challenges
 
 
 <ul>
 <li>
 Managing high volumes of service requests and urgent operational issues.
 </li>
 <li>
 Coordinating between multiple departments and service providers.
 </li>
 <li>
 Maintaining service quality and response times in a fast-paced operational environment.
 </li>
 </ul>
</div>

Help Desk Coordinator (Arabic Speaker)

Oia Properties

About Oia PropertiesOia Properties is a leading real estate agency operating in Abu Dhabi and Dubai, specializing in the sale and re-sale in Secondary market of residential properties. We are recognized for our customer-centric approach, aiming to connect clients not only to their homes but also to their communities. We provide expertise in marketing and sales of luxury real estate, ensuring attention to detail and high-quality customer service.Primary PurposeWe are seeking a detail-oriented and proactive Administrative Officer to provide comprehensive administrative and operational assistance to our Sales team. The role involves coordinating documentation, supporting client registrations, and ensuring smooth communication between clients, developers, and internal departments.Key Responsibilities:<ul><li>Manage incoming and outgoing calls, ensuring timely responses.</li><li>Respond promptly to emails and client inquiries.</li><li>Receive and handle customer inquiries professionally.</li><li>Update the sales team on upcoming events and provide necessary support.</li><li>Communicate and register with developers and agencies.</li><li>Coordinate driver schedules and track driver overtime</li><li>Order and manage office supplies.</li><li>Maintain office cleanliness and ensure smooth day-to-day operations.</li><li>Ensure employee adherence to company policies.</li><li>Provide general administrative support to Sales, Marketing, HR, Accounts, Listings, and assist with directives from the CEO.</li></ul>Qualifications and Experience:<ul><li>Proven experience in administration.</li><li>Bachelor&rsquo;s Degree in any administration-related field.</li></ul>Key Skills &amp; Competencies<ul><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite.</li><li>Excellent communication and interpersonal skills.</li><li>Attention to detail with strong documentation and filing practices.</li><li>Ability to work in a fast-paced, dynamic environment.</li></ul>Job Type: Full-timeWork Location: In person

Emirati Talent - Administrative Officer

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