operations coordinator

TRUTECH INFORMATION TECHNOLOGIES LLC

<ul><li>We are an IT Services &amp; Solutions Provider based in Salam Street, Abu Dhabi, providing IT support services to our customers covering Abu Dhabi &amp; Dubai.</li><li>We deliver Managed IT Services (AMC), Microsoft 365, cybersecurity, networking, backup solutions, compliance and IT projects.</li></ul><p>We are looking for a disciplined and proactive IT Operations Coordinator to manage daily service operations and ensure structured, reliable delivery to our clients.</p><p>This role serves as the central point for coordinating all service operations, including managing support tickets, scheduling engineers, monitoring SLAs, ensuring accurate documentation, and maintaining clear and proactive client communication. It acts as the control hub for daily service delivery, with occasional site visits to support coordination and ensure service quality.</p><p><b>Responsibilities</b></p><ul><li>Monitor &amp; update the ticketing system daily with accurate and timely information.</li><li>Assign support tickets to engineers and monitor progress.</li><li>Managing appointments &amp; schedules of the technical team.</li><li>Collect and verify the ticket updates and update in the system along with time entries of the engineers.</li><li>Processing of all jobs with accuracy and timeliness.</li><li>Track &amp; Monitor ongoing jobs &amp; support.</li><li>Follow-up &amp; updating jobs &amp; tickets closely.</li><li>Get feedback from customers after the job is completed.</li><li>Inform clients of unforeseen delays or problems.</li><li>Gather Feedback &amp; Surveys from customers.</li><li>Track purchases &amp; delivery made for the customers.</li><li>Responding to complaints/suggestions from customers and giving after-sales support.</li><li>Provide excellent customer service &amp; ensure customer satisfaction &amp; Identify ways to improve customer experiences.</li><li>Invoice timely to the clients in coordination with the sales &amp; finance department.</li><li>Track target achievements &amp; monitor the performance of each support engineer.</li><li>Perform assigned clerical &amp; secretarial duties.</li><li>Maintain and manage office premises and stationery.</li><li>Answering phone calls, responding to emails, and preparing documents.</li><li>Planning, designing, and executing effective email marketing strategies.</li><li>Monitoring Social Media Accounts and coordinating with the social media team.</li><li>Visiting client locations and meetings if required.</li></ul><p><b>Skills Required:</b></p><ul><li>Dynamic &amp; Self Motivated.</li><li>Minimum 3 years experience in similar role.</li><li>Good written &amp; oral command of the English Language is a must.</li><li>Excellent phone &amp; email communication skills.</li><li>Strong problem-solving skills and the ability to work independently and in a team-oriented, collaborative environment.</li><li>Demonstrated track record of performance and commitment.</li><li>The ability to manage your time and plan your day effectively.</li><li>Ability to do marketing via developing a database, use of social media, contact circle, and referrals.</li><li>Clerical &amp; other Secretarial tasks.</li><li>Cool-tempered and able to handle rejection.</li><li>Can quickly adapt to a new environment.</li><li>Excellent organizational, communication, and interpersonal skills.</li><li>Competence in Microsoft Office products.</li><li>Willing to be trained and acquire knowledge in less time.</li><li>Good organizational skills.</li><li>Ability to hit deadlines and work under pressure.</li><li>Can easily adapt to new environments.</li><li>Excellent professional image &amp; should be presentable.</li></ul><p>Pay: AED3,500.00 - AED4,500.00 per month</p><p>Application Question(s):</p><ul><li>Where are you currently located &amp; what is your current visa status?</li></ul><p>Experience:</p><ul><li>Operations Coordinator: 3 years (Required)</li><li>Handling and managing a team: 3 years (Preferred)</li><li>Handling emails &amp; enquiries: 3 years (Required)</li><li>Monitoring &amp; updating job and schedules: 3 years (Required)</li><li>Customer service: 3 years (Required)</li><li>Helpdesk: 2 years (Required)</li></ul><p>Language:</p><ul><li>English (Speak, Read, Write)  (Required)</li></ul><p>Willingness to travel:</p><ul><li>50% (Required)</li></ul><p>Work Location: In person</p>

Operations Coordinator - IT

TNW Optimal Innovation

<p><b>Role Overview</b></p><p>We are seeking a highly organized and execution-focused <b>Business Operations Coordinator</b> to support the CEO and leadership team in driving day-to-day operations, ensuring seamless coordination across functions, and maintaining strong execution discipline across the organization.</p><p>This role is critical in ensuring that priorities are clearly tracked, stakeholders are aligned, and tasks are completed in a timely and structured manner. The ideal candidate will act as a central point of coordination, bringing clarity, accountability, and efficiency to a fast-paced startup environment.</p><p><b>Key Responsibilities1. Task &amp; Project Coordination</b></p><ul><li>Capture, organize, and track tasks and initiatives across departments</li><li>Ensure clear ownership, timelines, and deliverables for all projects</li><li>Monitor progress and proactively follow up to ensure timely completion</li><li>Maintain a centralized system for tracking all key activities</li></ul><p><b>2. Executive Support &amp; Prioritization</b></p><ul><li>Support the CEO in managing priorities, schedules, and action items</li><li>Document key outcomes from meetings and ensure follow-through</li><li>Track pending decisions and commitments, ensuring timely closure</li><li>Assist in preparing reports, summaries, and updates</li></ul><p><b>3. Cross-Functional Communication</b></p><ul><li>Act as a coordination bridge between teams (Product, HR, Marketing, etc.)</li><li>Ensure alignment on priorities and timelines across stakeholders</li><li>Facilitate effective communication and reduce operational silos</li></ul><p><b>4. Execution &amp; Follow-Up</b></p><ul><li>Drive accountability by consistently following up with stakeholders</li><li>Identify delays or risks and escalate proactively</li><li>Ensure no critical task or dependency is overlooked</li></ul><p><b>5. Process &amp; Systems Management</b></p><ul><li>Implement and manage task tracking tools and workflows (e.g., Notion, ClickUp, Asana)</li><li>Continuously improve internal processes for better efficiency and visibility</li><li>Maintain dashboards and reports for leadership visibility</li></ul><p><b>RequirementExperience</b></p><ul><li>3&ndash;6 years of experience in operations, program management, executive support, or similar roles</li><li>Prior experience in a startup or fast-paced environment preferred</li><li>Experience working with senior leadership is a strong advantage</li></ul><p><b>Skills &amp; Competencies</b></p><ul><li>Exceptional organizational and time management skills</li><li>Strong written and verbal communication abilities</li><li>High attention to detail with a structured approach to problem-solving</li><li>Ability to manage multiple priorities simultaneously</li><li>Strong follow-up and stakeholder management skills</li><li>Proficiency in productivity and project management tools</li></ul><p><b>Personal Attributes</b></p><ul><li>Highly proactive with a strong sense of ownership</li><li>Assertive yet professional in driving accountability</li><li>Ability to work independently with minimal supervision</li><li>Comfortable operating in ambiguity and dynamic environments</li><li>High level of integrity and discretion</li><li>Familiarity with tools such as Notion, ClickUp, or Asana</li><li>Proficiency in Microsoft Office / Google Workspace</li></ul><p>Pay: AED6,000.00 - AED10,000.00 per month</p><p>Work Location: In person</p>

Business Operations Coordinator

CHANEL

<div><div>Part-time basis with 6-months fixed contract.</div><div></div><div>
Position based in Watches &amp; Fine Jewelry Boutique in Galleria Mall, Abu Dhabi.</div><div></div><div>
CONTEXT &amp; ENVIRONMENT</div><div></div><div>
As the Watches &amp; Fine Jewelry Operations Coordinator, you will be responsible for the boutique stock management and logistics - inventory control, shipment coordination, reporting, and quality control - while also handling administrative tasks - permits, scheduling and supplier coordination - ensuring efficient operations in line with CHANEL's standards and procedures.</div><div></div><div>
KEY PARTNERS:</div><div></div><div>
Reporting to the Watches &amp; Fine Jewelry Sales Manager, the Operations Coordinator has several key partners:</div><div></div><div>
Internally: Sales Assistants, Fashion Operations Manager, WFJ Business Development, Administration and Operation.</div><div></div><div>
Externally: WFJ Boutiques in UAE, suppliers and vendors.</div><div></div><div>
IN THIS METIER, WE ARE ENERGISED BY:</div><div></div><div>
Stock Management:</div><ul><li>
Manage the stock flow within the boutique (deliveries, transfers, special orders, stock rebalancing, reserved products).</li><li>
Coordinate WFJ logistics with Brinks, including high-value shipments and validation.</li><li>
Plan rolling inventories in compliance with the House&rsquo;s strategy and events.</li><li>
Analyze inventory results and follow up on subsequent processes.</li><li>
Share stock inventory report to finance on monthly basis.</li><li>
Conduct stock quality control and report and coordinate pieces in aftersales care.</li><li>
Manage PLV and aftersales care tools stock inventory (boxes, bags, ribbons, aftersales tools).</li></ul><div></div><div>
Administration:</div><ul><li>
Coordinate ordering of boutique supplies and reception of invoices in Coupa.</li><li>
Processing and application of police and mall permits.</li><li>
Prepare and maintain the monthly schedule in My Schedule App, including planning and managing team leaves.</li><li>
Coordinate new joiner arrivals and support induction preparation.</li><li>
Act as the main point of contact for maintenance and facility-related matters, liaising with the Store Planning team.</li></ul><div></div><div>
Boutique Operations:</div><ul><li>
Managing the safe and back of house organization in line with CHANEL's standards.</li><li>
Ensure that all procedures are respected and followed.</li><li>
Propose and implement proactively new procedures if needed.</li><li>
Follow best practices and process in the interest of the boutique efficiency.</li></ul><div></div><div>
KEY COMPETENCIES &amp; REQUIREMENTS:</div><ul><li>
You have excellent organizational and planning skills, with strong analytics skills.</li><li>
You are proficient in using computer systems and digital tools.</li><li>
Your ability to react quickly together with your excellent interpersonal skills will be real assets to succeed in this position.</li><li>
Excellent spoken and written English skills is requested.</li></ul></div>

Operations Coordinator - Abu Dhabi

Resource Industries

<p><b>Job Title: Transportation Coordinator</b><br/><b>Location:</b> Abu Dhabi, UAE</p><p>We are looking for an experienced <b>Transportation Coordinator</b> with UAE experience to manage and coordinate transportation operations efficiently. The ideal candidate should have strong knowledge of UAE transport regulations, fleet coordination, route planning, and driver management.</p><p>Key Responsibilities:</p><ul><li>Coordinate daily transportation and logistics operations</li><li>Manage vehicle scheduling, route planning, and dispatch activities</li><li>Monitor fleet movement and ensure timely deliveries/pickups</li><li>Coordinate with drivers, vendors, and internal departments</li><li>Ensure compliance with UAE transportation and safety regulations</li><li>Maintain transportation records, fuel reports, and vehicle documents</li><li>Handle vehicle maintenance schedules and renewal tracking</li><li>Resolve transportation-related issues and provide operational support</li></ul><p>Requirements:</p><ul><li>Minimum 3+ years of experience as a Transportation Coordinator in the UAE</li><li>Good knowledge of UAE roads, transport regulations, and fleet operations</li><li>Strong coordination and communication skills</li><li>Experience in fleet management and logistics coordination</li><li>Proficiency in MS Office and transportation tracking systems</li><li>Ability to manage drivers and transportation schedules efficiently</li><li>UAE driving license is an added advantage</li></ul><p>Preferred:</p><ul><li>Experience in manufacturing, logistics, or industrial companies</li><li>Candidates currently available in the UAE preferred</li></ul><p>Pay: AED4,000.00 - AED6,000.00 per month</p><p>Work Location: In person</p>

Transportation Coordinator

Abu Dhabi ports

<div><p>The Fleet Management Coordinator and Driver is responsible for coordinating between divisions, managing data entry, and ensuring the effective allocation, tracking, and compliance of the AD Ports Group vehicle fleet. In addition to administrative duties, this role involves active driving responsibilities, including the delivery of items across various locations. The coordinator acts as the primary focal point for drivers and division heads, ensuring strict adherence to the AD Ports Group Vehicle Allocation Policy. They promote sustainability, operational excellence, and responsible resource management by monitoring vehicle usage, maintaining accurate records, ensuring the physical neatness of the fleet, and fairly distributing the workload among all drivers.</p></div>
<br><p></p><div><div><div><p>Responsibilities: Driving &amp; Delivery Operations<br>
<br>
A core component of this role involves working directly as a driver to support operational needs. The coordinator is responsible for the safe and timely delivery of items, documents, and personnel across AD Ports Group locations. They must ensure that all driving activities strictly adhere to UAE traffic laws and internal safety regulations. Maintaining the physical neatness, cleanliness, and overall presentation of the assigned vehicles is a mandatory daily responsibility, ensuring the fleet reflects the professional standards of the organization.<br>
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Workload Distribution &amp; Driver Scheduling<br>
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The coordinator is tasked with effectively distributing the daily workload among the driving team. This includes scheduling trips, assigning delivery routes, and allocating tasks fairly to ensure optimal operational coverage across all divisions. They must balance the workload to prevent driver fatigue, minimize vehicle underutilization, and ensure that all divisional requests are met promptly and efficiently. Regular review of task assignments and driver availability ensures that no single driver is overburdened while maintaining uninterrupted service across the organization.<br>
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Pool Car Log Recording &amp; Focal Point Coordination<br>
<br>
The coordinator is responsible for recording and maintaining comprehensive vehicle logs for all pool cars. This includes tracking daily usage, mileage, trip purposes, and driver assignments for every pool vehicle in the fleet. Furthermore, the coordinator must actively collaborate and coordinate with other departmental focal points across the organization to ensure that the logbooks for all vehicles are consistently updated, accurate, and fully aligned with the central GSD records. Regular follow-ups with focal points are required to verify that no entries are missing, that all discrepancies are resolved promptly, and that the logbook data is ready for audit at any time.<br>
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Fleet Coordination &amp; Compliance<br>
<br>
The coordinator ensures vehicles are allocated based on operational justification and approved entitlement categories, preventing unauthorized upgrades or changes without formal justification. They enforce the AD Ports Group Vehicle Allocation Policy, ensuring vehicles are used exclusively for official duties and personal use is strictly prohibited unless explicitly authorized. Furthermore, they monitor and enforce the daily return policy, ensuring all ADPG vehicles are parked at designated office or port locations after business hours. They also manage exceptions for overnight home parking under the Delegation of Authority ( DoA ). Actively monitoring and reporting instances of vehicle misuse &mdash; including unauthorized drivers, GPS tampering, parking violations, fuel card misuse, unreported damages, maintenance neglect, and underutilization &mdash; is a critical part of this role.<br>
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Division Coordination &amp; Communication<br>
<br>
The coordinator acts as a seamless liaison between different divisions and the General Services Department to ensure operational needs are met efficiently. They brief all vehicle users and drivers on updated policy requirements, proper usage guidelines, and disciplinary consequences for non-compliance. In addition, they serve as the first point of contact for drivers experiencing emergencies after hours, providing guidance and escalating issues to the GSD as necessary.<br>
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Data Entry &amp; Record Keeping<br>
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Ensuring mandatory recordkeeping for accountability and audit readiness is a primary duty. The coordinator verifies and maintains records of valid UAE Driver Licenses, Emirates IDs (EID), and official AD Ports Group Employee IDs for all assigned users. They maintain regular documentation of vehicle usage, mileage, and trips, keeping written justification records for any underutilized vehicles. Documenting all scheduled and unscheduled service records ensures vehicles adhere to service intervals. They also ensure immediate reporting and documentation of all vehicle damages, fines, accidents, or irregularities. Utilizing standard compliance tracking templates, they monitor vehicle info, documentation status, maintenance schedules, and parking/usage compliance.</p></div></div></div>
<br><p></p><div><p>Qualifications: High School Diploma or equivalent. Valid UAE Driving License.<br>
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Experience<br>
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Proven experience as a driver, fleet coordinator, logistics assistant, or in a similar administrative/delivery role. Experience working within a corporate or industrial environment, preferably within the UAE.</p></div>

Coordinator - Fleet Management

<ul><li>We are an IT services and solutions provider based in Abu Dhabi, serving business clients across UAE. We deliver Managed IT Services (AMC), Microsoft 365, cybersecurity, networking, backup solutions, compliance and IT projects.</li><li>Our back office will focus on all our sales, customer service, operations &amp; remote IT support.</li></ul><p>We are looking for a disciplined and proactive Sales Coordinator to manage inquiries, quotations, renewals, purchases, invoices and follow-ups to support revenue growth and ensure no opportunity is missed.</p><p><b>Role Overview:</b></p><p>This role requires strong follow-up discipline, organized pipeline tracking, and professional communication with clients and suppliers.</p><p>Key Responsibilities</p><ul><li>Monitoring &amp; replying to sales emails &amp; inquiries.</li><li>Learn details about our product and service offerings.</li><li>Address any questions or issues customers may have.</li><li>Communicate with customers to understand their requirements and needs.</li><li>Schedule &amp; Coordinate meetings of potential clients with the manager.</li><li>Coordinate with suppliers for pricing, procurement, and deliveries.</li><li>Preparing Quotations &amp; costing.</li><li>Following up with clients to close quotes successfully.</li><li>Increase Company client base with quality customers.</li><li>Entering, updating &amp; maintaining clear &amp; correct data into CRM.</li><li>To retain existing customers and upsell services to achieve customer retention.</li><li>Assisting in achieving and exceeding company total monthly sales targets.</li></ul><p><b>Requirements</b></p><ul><li>Minimum 3 years experience as Sales Coordinator.</li><li>Excellent phone &amp; email communication and interpersonal skills.</li><li>The ability to manage your time and plan your day effectively.</li><li>Good Command over the English Language is a must.</li><li>Demonstrated track record of performance and commitment.</li><li>Cool-tempered and able to handle rejection.</li><li>Good organizational skills.</li><li>Willing to be trained and acquire knowledge in less time.</li></ul><p>Pay: AED3,500.00 - AED4,500.00 per month</p><p>Experience:</p><ul><li>Sales Coordinato: 3 years (Required)</li><li>Handling emails &amp; enquiries: 3 years (Required)</li><li>Preparing quotations for clients: 3 years (Required)</li><li>Procurement: 2 years (Preferred)</li><li>Follow up &amp; Winning quotations sent to clients: 3 years (Required)</li><li>Invoicing: 2 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Read, Write, Speak)  (Required)</li></ul><p>Work Location: In person</p>

IT Sales Coordinator

SLMC 

<p>We are looking for an organized and energetic <b>HR Coordinator</b> to join our growing team.</p><p>The Ideal Candidate should have at least <b>2 years of </b>experience in a similar role preferably in Health Care Facilities.</p><p><b>Should be able to join immediately and willing to relocate.</b></p><p>Job Location : Shakhbout City, Abu Dhabi</p><p>Job Type : Full Time/Permanant.</p><p><b>Key Responsibilities</b></p><ul><li><b>Recruitment Support</b>: Sourcing candidates, screening resumes, performing background and reference checks, and scheduling interviews.</li><li><b>Onboarding &amp; Orientation</b>: Managing new hire paperwork, conducting orientation sessions, and ensuring a seamless transition for new employees.</li><li><b>Records Management</b>: Maintaining accurate digital and physical personnel records, including data entry into <b>Human Resource Information Systems (HRIS)</b>.</li><li><b>Employee Relations</b>: Serving as the first point of contact for employee inquiries regarding policies, benefits, and workplace concerns.</li><li><b>Compliance &amp; Reporting</b>: Monitoring labor law changes, assisting with audits, and producing regular reports on general HR activity.</li><li><b>Training Coordination</b>: Organizing logistics for staff training, seminars, and professional development sessions.</li><li><b>Benefits &amp; Payroll Support</b>: Assisting with payroll processing and acting as a liaison between employees and insurance/benefit providers</li></ul><p><b>Essential Skills &amp; Qualifications</b></p><ul><li><b>Education</b>: A <b>Bachelor's degree</b> in Human Resources, Business Administration, or a related field.</li><li><b>Experience</b>: Typically <b>2+ years</b> of administrative level HR experience is preferred.</li><li><b>Technical Proficiency</b>: Deep familiarity with <b>MS Office Suite</b> (Excel/PowerPoint) and any <b>HR Software</b> .</li></ul><p>Interested candidates are requested to kindly submit application via email to <b>careers@slmc.ae</b></p><p>Job Types: Full-time, Permanent</p><p>Work Location: In person</p>

Human Resources Coordinator

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