document controller / operations coordinator

hr coordinator

project coordinator

operations assistant

administrative coordinator intern Jobs in Abu Dhabi

administrative coordinator intern

document controller / operations coordinator Jobs in Abu Dhabi

operations coordinator

SKY RAIL GENERAL TRADING LLC

<p><b>Job Vacancy: Document Controller / Operations Coordinator</b></p><p><b>Location:</b> Abu Dhabi, UAE</p><p>We are seeking a highly organized and proactive <b>Document Controller / Operations Coordinator</b> to join our Operations Department. The successful candidate will play a key role in coordinating daily operations, workforce deployment, document control, and communication between internal departments, clients, and site teams to ensure smooth and efficient business operations.</p><p><b>Key Responsibilities</b></p><p><b>Operations Coordination</b></p><ul><li>Coordinate daily manpower deployment based on project and client requirements.</li><li>Monitor workforce availability, attendance, timesheets, work reports and productivity.</li><li>Arrange worker mobilization, replacements, shift schedules, and site access requirements.</li><li>Coordinate with Operations, HR, Recruitment, Procurement, and Finance to support daily operational activities.</li><li>Monitor project progress and follow up on pending operational requirements.</li><li>Resolve workforce-related issues including timesheet discrepancies, accommodation, salary coordination, supplier concerns, and other operational matters in accordance with UAE regulations and company policies.</li><li>Provide administrative support to the Operations Manager and prepare daily and weekly operational reports.</li></ul><p><b>Document Control</b></p><ul><li>Manage, organize, and maintain all operational and project documentation.</li><li>Ensure documents are accurate, updated, properly filed, archived, and easily retrievable.</li><li>Maintain document control systems with proper version control.</li><li>Prepare and maintain permits, reports, correspondence, and compliance records.</li><li>Ensure all mobilization documents are completed and approved before workforce deployment.</li></ul><p><b>Communication &amp; Administration</b></p><ul><li>Act as the central coordination point between internal departments, site teams, clients, suppliers, and subcontractors.</li><li>Coordinate meetings, schedules, and operational communications.</li><li>Handle emails, phone calls, and operational correspondence.</li><li>Support logistics planning and daily operational activities.</li></ul><p><b>Requirements</b></p><ul><li>Bachelor's Degree or Diploma in Business Administration, Operations Management, or a related field.</li><li>Minimum <b>2-5 years of UAE experience</b> in Operations Coordination, Manpower Coordination, Document Control, or a similar role.</li><li>Experience in construction, equipment rental, manpower supply, or industrial services is preferred.</li><li>Good understanding of UAE labor documentation, site access requirements, and operational workflows.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Excellent organizational, documentation, and multitasking skills.</li><li>Strong communication and problem-solving abilities.</li><li>Ability to work in a fast-paced environment and meet deadlines.</li><li>High level of accuracy, confidentiality, and attention to detail.</li><li>Fluent in English. Knowledge of Arabic, Hindi, or Urdu is an advantage.</li></ul><p><b>Key Competencies</b></p><ul><li>Operations Coordination</li><li>Document Control &amp; Record Management</li><li>Workforce Planning</li><li>Time Management &amp; Prioritization</li><li>Communication &amp; Team Collaboration</li><li>Customer Service</li><li>Problem Solving</li><li>Professionalism &amp; Reliability</li></ul><p>If you are a detail-oriented professional who enjoys coordinating operations, managing documentation, and supporting a dynamic team, we invite you to apply and become part of our growing organization.</p><p>Job Type: Full-time</p><p>Pay: AED3,500.00 - AED5,000.00 per month</p><p>Work Location: In person</p>

Document Controller / Operations Coordinator

GREEN FACILITY MANAGEMENT SERVICES LLC

<p>Job Summary:</p><p>We are looking for an experienced Manpower Operations and Business Development Coordinator with strong practical knowledge of manpower supply operations in the UAE. The candidate must be able to independently manage workers, coordinate with clients, visit companies and project sites, and generate new manpower supply business.</p><p>Key Responsibilities:</p><ul><li>Visit construction companies, contractors, subcontractors, facilities management companies and project sites to introduce our manpower supply services.</li><li>Generate new business enquiries and secure manpower supply contracts.</li><li>Arrange meetings with potential clients and present the company profile and available manpower categories.</li><li>Follow up on enquiries, quotations, negotiations, LPOs, contracts and payment terms.</li><li>Maintain strong relationships with existing clients and obtain additional manpower requirements.</li><li>Prepare daily and weekly reports of company visits, contact persons, enquiries and business opportunities.</li><li>Manage the daily deployment, transfer and replacement of workers across multiple sites.</li><li>Coordinate directly with clients, project managers and site supervisors.</li><li>Maintain attendance, overtime, absenteeism, leave and worker deployment records.</li><li>Collect and verify signed timesheets for invoice preparation.</li><li>Arrange replacements for absent, rejected or underperforming workers.</li><li>Monitor workers&rsquo; discipline, productivity, attendance and site performance.</li><li>Coordinate workers&rsquo; accommodation, transportation and food arrangements when required.</li><li>Maintain records of visas, Emirates IDs, labour cards, medical insurance and expiry dates.</li><li>Manage employee mobilization, demobilisation, onboarding and site-access requirements.</li><li>Coordinate with HR and accounts regarding recruitment, payroll, visa processing, invoices and payments.</li><li>Conduct regular site visits and resolve client and worker concerns.</li><li>Ensure compliance with company policies, client requirements and site HSE procedures.</li></ul><p>Mandatory Experience and Knowledge:</p><ul><li>Relevant UAE experience in manpower supply operations and business development.</li><li>Candidates without manpower supply experience will not be considered.</li><li>Strong knowledge of skilled and unskilled manpower categories, including helpers, masons, carpenters, scaffolders, steel fixers, electricians, plumbers, painters and technicians.</li><li>Practical knowledge of worker recruitment, mobilisation, deployment, attendance, timesheets, payroll coordination and replacements.</li><li>Good understanding of UAE labour procedures, employment documentation, visas, labour cards, Emirates IDs and medical insurance.</li><li>Experience in approaching companies, generating enquiries, preparing quotations and following up for LPOs and contracts.</li><li>Existing contacts with contractors, subcontractors and facilities management companies are strongly preferred.</li><li>Ability to handle client complaints, worker issues and urgent manpower requirements independently.</li><li>Good communication, negotiation, sales and reporting skills.</li><li>Proficiency in Microsoft Excel, Word, email and WhatsApp.</li><li>Good command of English. Knowledge of Hindi, Urdu or Arabic is an advantage.</li><li>A valid UAE driving licence is strongly preferred.</li><li>The candidate must be able to join immediately or within a short notice period.</li></ul><p>Pay: From AED3,500.00 per month</p><p>Work Location: Remote</p>

manpower operation coordinator

Confidential

<div>
 <p>
  We are seeking to hire an exceptional Talent Acquisition Coordinator (
  <strong>
   FTC-6 months
  </strong>
  ) to provide administrative and operational support to the Talent Acquisition team by coordinating recruitment activities, maintaining candidate and recruitment records, and ensuring a positive candidate and hiring manager experience throughout the recruitment lifecycle.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The role is based in Abu Dhabi.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key responsibilities include;
  </strong>
 </p>
 <ul>
  <li>
   Coordinate and schedule interviews between candidates, hiring managers, and interview panels.
  </li>
  <li>
   Manage interview logistics, including meeting invitations, room bookings, virtual interview links, and candidate communications.
  </li>
  <li>
   Monitor recruitment progress and ensure timely follow-up with candidates and stakeholders.
  </li>
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   Provide timely updates to candidates regarding application status.
  </li>
  <li>
   Leverage ATS, reporting platforms, and AI-driven tools to maintain recruitment dashboards and analytics, providing real-time insights on hiring activity, time-to-fill, candidate pipelines, onboarding progress, and workforce trends to enhance recruitment effectiveness and stakeholder decision-making.
  </li>
  <li>
   Coordinate document collection and verification for successful candidates.
  </li>
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   Conduct reference checks and support background verification processes as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Qualifications;
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's Degree in Human Resources, Business Administration, Psychology, or a related discipline.
  </li>
  <li>
   3-5 years of experience in Talent Acquisition, Recruitment Coordination, HR Operations, or Human Resources Administration.
  </li>
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   Experience working with Applicant Tracking Systems (ATS) and HR systems.
  </li>
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   Experience supporting recruitment across multiple countries or business units is highly preferred.
  </li>
 </ul>
</div>


Talent Acquisition Coordinator

Bureau Veritas

<div><div><p><b>Job Description: Admin Assistant &amp; Logistic Coordinator</b></p>
<p>Reporting : Admin &amp; HR Manager</p>
<p><b>Admin Assistant Support</b></p>
<ul><li>Assist in handling day-to-day office administrative activities.</li>
<li>Ensure proper filing and record management, both physical and electronic.</li>
</ul><ul><li>Support accommodation management, including inventory tracking and maintenance requests.</li>
<li>Coordinate pest control, housekeeping, and facility service providers.</li>
</ul><ul><li>Support onboarding activities for new employees.</li>
</ul><p><b>Logistic Coordinator :
</b></p><ul><li>Manage and coordinate the daily operations of a fleet of <b>company owned and leased vehicles</b>.</li>
<li>Maintain complete records of vehicle registrations, insurance policies, permits, inspections, and lease agreements.</li>
<li>Ensure timely renewal of vehicle registrations, insurance, Salik accounts, and regulatory permits.</li>
<li>Coordinate preventive maintenance, servicing, repairs, and breakdown support to minimize vehicle downtime.</li>
<li>Monitor vehicle tracking systems, fuel consumption, mileage, and driver performance.</li>
<li>Investigate vehicle accidents, damages, and traffic violations, and coordinate insurance claims.</li>
<li>Maintain records of traffic fines and ensure timely recovery or settlement as per company procedures.</li>
<li>Prepare monthly fleet utilization, maintenance, fuel consumption, and cost reports for management review.</li>
<li>Manage vehicle handover and return processes, ensuring proper documentation and condition reporting.</li></ul></div></div>

Admin Asst. & Logistic Coordinator

digitalfarm

<p><b>Job DescriptionCompany Description</b></p><p>Founded in 2016, digitalfarm is a UAE-based agency specializing in creative, purpose-driven social media and digital marketing. We craft tailored brand experiences through a flexible, insight-driven approach to content, activations, and strategy. Our work focuses on building meaningful connections between brands and audiences, driven by relevance, passion, and continuous evolution. Welcome to the farm.</p><p><b>Role Description</b></p><p>digitalfarm is seeking an organized and proactive <b>Operations Manager</b> to oversee the day-to-day operational functions of the agency and ensure the smooth running of internal processes across multiple departments.</p><p>This role is responsible for supporting business operations, improving internal workflows, coordinating cross-functional initiatives, and ensuring that administrative, finance, procurement, and office operations are executed efficiently. The Operations Manager will work closely with leadership to implement operational improvements, manage internal projects, and support the overall growth and effectiveness of the agency.</p><p>This position is ideal for a highly organized professional who thrives in a fast-paced agency environment, enjoys solving operational challenges, and can effectively manage multiple priorities while maintaining a high level of professionalism and attention to detail.</p><p><b>Key Responsibilities</b></p><ul><li>Oversee the day-to-day operational activities of the agency, ensuring business continuity and operational efficiency.</li><li>Develop, implement, and continuously improve internal processes, policies, and operational workflows.</li><li>Coordinate with department heads to ensure seamless collaboration across client services, creative, production, finance, HR, and administration.</li><li>Manage internal project trackers, operational calendars, and resource planning to support business objectives.</li><li>Planning and execution of internal marketing initiatives, company events, and employee engagement activities.</li><li>Coordinate with external vendors, suppliers, landlords, and service providers to ensure smooth business operations.</li><li>Oversee office management, facilities, procurement, and general administrative functions.</li><li>Manage travel arrangements, accommodation bookings, and logistics for employees and business requirements.</li><li>Assist in implementing new systems, tools, and technologies to improve operational efficiency and collaboration.</li><li>Ensure compliance with internal policies, company procedures, and operational standards.</li><li>Prepare operational reports and provide recommendations to improve efficiency and productivity.</li><li>Maintain confidentiality when handling sensitive company and employee information.</li><li>Support leadership with special projects and operational initiatives as required.</li><li>Perform any other duties related to the role as assigned by management.</li></ul><p><b>Qualifications &amp; Skills</b></p><ul><li>5+ years of experience in operations, office management, administration, or business operations.</li><li>Previous experience within a marketing, advertising, digital, or creative agency is highly preferred.</li><li>Strong understanding of business operations, process improvement, and project coordination.</li><li>Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.</li><li>Strong interpersonal and communication skills with the ability to collaborate across all levels of the organization.</li><li>Experience coordinating vendors, procurement, facilities, and administrative functions.</li><li>Familiarity with HR administration, onboarding processes, and employee documentation.</li><li>Experience using project management and collaboration tools such as , Slack, or similar platforms.</li><li>Proficiency in Microsoft Office and Google Workspace.</li><li>Strong problem-solving skills with a proactive and solution-oriented mindset.</li><li>Bachelor's degree in Business Administration, Operations Management, Human Resources, or a related field.</li></ul><p><b>Additional Requirements</b></p><ul><li>Must be based in Abu Dhabi.</li><li>Previous experience in an agency environment is preferred.</li><li>Ability to work in a fast-paced, collaborative environment with changing priorities.</li><li>High level of discretion and professionalism when handling confidential information.</li><li>Strong attention to detail and commitment to operational excellence.</li><li>Can join immediately</li></ul><p>Work Location: In person</p>

Office Operations Manager

Palantir Technologies

<div><div><div><b>A World-Changing Company</b></div>
<div></div>
<div>Palantir builds the world&rsquo;s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more.</div><div></div><div><b><br>
The Role</b></div>
<div></div>
<div>Our Operations teams anticipate and plan for anything that is thrown our way with dedication, flexibility, transparency, and professionalism. We find order in chaos, and we thrive when faced with new and challenging problems, no matter how big or small. We excel at keeping our cool while doing what needs to be done, often under tight deadlines. Our team strives to make the impossible happen on a daily basis by delivering on numerous projects faster than most companies even know where to begin. The successful applicant will lead operations across the Abu Dhabi and Dubai offices, with remote management responsibility for additional locations throughout the region.</div></div>
<div><div><h3 class="jobSectionHeader"><b>No two days are the same, but as an Workplace Operations Analyst you can expect to:</b></h3><div><div><ul>
<li>Execute on all operational aspects of the office (facilities, services, health and safety, shipping, space management, budgets, real estate projects, etc.). Own day-to-day workplace operations with a strong customer service orientation.</li>
<li>Establish, improve and manage vendor relations (facilities, janitorial, office supplies, etc.). Liaise with property managers and/or subcontractors to ensure timely completion of building space issues.</li>
<li>Strong grasp of how business is conducted in the UAE, with sound understanding of local culture and etiquette.</li>
<li>Interface directly with business stakeholders and internal teams to ensure space requirements are always met and business needs prioritised.</li>
<li>Manage multiple projects simultaneously and collaborate with cross-functional teams to drive outcomes forward.</li>
<li>Identify inefficiencies and create processes and solutions built to scale.</li>
<li>Perform general administrative tasks, and handle last-minute requests and issues as they arise.</li>
</ul></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>What We Value</b></h3><div><div><ul>
<li>Excellent communication, interpersonal, organisation, analytical and problem-solving skills.</li>
<li>Ability to prioritise and execute against several competing tasks and projects.</li>
<li>A focus on effective teamwork, with the capability to thrive in an autonomous environment.</li>
</ul></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>What We Require</b></h3><div><div><div>
<ul><li>Prior office management experience and a background in hospitality and/or customer service.</li>
<li>Willingness and ability to be on-call to address critical incidents as and when they arise.</li>
<li>Ability and enthusiasm to travel to other Palantir offices as needed, up to 25% of the time.</li>
<li>Project management abilities including planning, timeline tracking, implementation and communication across teams.</li>
</ul></div></div></div></div></div><div>Palantir is committed to promoting a culture of diversity, equity, and inclusion. We believe that all Palantirians share the responsibility of upholding our commitment to these values and encourage candidates from a wide range of backgrounds, perspectives, and lived experiences to join us in solving the world&rsquo;s hardest problems. Palantir is committed to making the job application process accessible to everyone. If you are living with a disability (visible or not visible) and need to request a reasonable accommodation for any part of the application or hiring process, please reach out and let us know how we can help.<div><br>
</div><div><b>
Life at Palantir</b></div>
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<div>We want every Palantirian to achieve their best outcomes, that&rsquo;s why we celebrate individuals&rsquo; strengths, skills, and interests, from your first interview to your longterm growth, rather than rely on traditional career ladders. Paying attention to the needs of our community enables us to optimize our opportunities to grow and helps ensure many pathways to success at Palantir. Promoting health and well-being across all areas of Palantirians&rsquo; lives is just one of the ways we&rsquo;re investing in our community. Learn more at Life at Palantir and note that our offerings may vary by region.</div>
<div></div>
<div>In keeping consistent with Palantir&rsquo;s values and culture, we believe employees are &ldquo;better together&rdquo; and in-person work affords the opportunity for more creative outcomes. Therefore, we encourage employees to work from our offices to foster connectivity and innovation. Many teams do offer hybrid options (WFH a day or two a week), allowing our employees to strike the right trade-off for their personal productivity. Based on business need, there are a few roles that allow for &ldquo;Remote&rdquo; work on an exceptional basis. If you are applying for one of these roles, you must work from the city and or country in which you are employed. If the posting is specified as Onsite, you are required to work from an office.</div>
<div></div>
<div>If you want to empower the world's most important institutions, you belong here. Palantir values excellence regardless of background. We are committed to making the application and hiring process accessible to everyone and will provide a reasonable accommodation for those living with a disability. If you need an accommodation for the application or hiring process<i>, </i>please reach out and let us know how we can help.</div>
<div></div>
<div><i>Please note that you will never be asked to submit a payment or share financial information to participate in our interview process. If you suspect that you've been contacted by a scammer, we recommend you cease all communication with the individual and consider reporting them to the relevant authorities, such as the US </i><i>FBI Internet Crime Complaint Center (IC3)</i><i>.</i></div></div></div>

Workplace Operations Analyst

General Transport

<p><b>Purchaser cum Supply Chain &amp; Logistics Coordinator</b></p><p><b>About the Role</b></p><p>We are seeking a highly organized, experienced, and dedicated <b>Purchaser cum Supply Chain &amp; Logistics Coordinator </b>to join our team in Abu Dhabi, UAE.</p><p>The successful candidate will be responsible for managing <b>procurement, supplier coordination, inventory, transportation, equipment, vehicles, operators, drivers, clients, and end-to-end logistics operations</b>, ensuring timely and cost-effective delivery of materials, equipment, and vehicles.</p><p><b>Key Responsibilities</b></p><ul><li>Source, evaluate, and negotiate with local suppliers and vendors.</li><li>Build and maintain strong relationships with suppliers to ensure competitive pricing and reliable supply.</li><li>Coordinate procurement, logistics, transportation, and inventory activities.</li><li>Maintain accurate procurement, logistics, inventory, and supplier records.</li><li>Handle incoming and outgoing emails and business correspondence.</li><li>Attend phone calls and maintain professional relationships with customers, suppliers, and vendors.</li><li>Handle basic accounts-related work, documentation, and invoice preparation.</li><li>Create sales invoices, delivery notes, and other required documents.</li><li>Coordinate and clear safety-related documents and requirements.</li><li>Manage and coordinate operators, drivers, vehicles, heavy equipment, clients, and suppliers.</li><li>Ensure compliance with company policies, quality standards, and safety regulations.</li><li>Coordinate the daily operational requirements of vehicles, machinery, drivers, and operators.</li><li>Handle tasks independently with minimum supervision.</li><li>Maintain good communication and coordination with internal and external stakeholders.</li><li>Proficiency in <b>Microsoft Office</b> is required.</li><li>Knowledge of <b>ERP systems</b> will be an advantage.</li></ul><p><b>Qualifications &amp; Experience</b></p><ul><li>Minimum <b>3* </b>years of experience in the transport, logistics, procurement, or equipment rental industry*.</li><li><b>Any Bachelor&rsquo;s Degree</b></li><li>Relevant experience in the <b>Abu Dhabi region</b> is preferred.</li><li>Valid <b>UAE Driving License</b> is required.</li><li>Good communication, coordination, and interpersonal skills.</li><li>Strong knowledge of Microsoft Office applications.</li><li>Must be hardworking, loyal, dedicated, and responsible.</li><li>Ability to manage multiple tasks independently and work under pressure.</li><li>Candidates must be capable of handling day-to-day operational, procurement, logistics, documentation, and coordination activities.</li></ul><p><b>Additional Vacancies</b></p><p>We also have openings for <b>Drivers and Heavy Equipment Operators</b> for multiple vehicles and machinery.</p><p>Interested candidates who meet the above requirements are requested to send their CV to:</p><p><b>generaltransport03@gmail.com</b></p><p><b>Only candidates who meet the relevant requirements are requested to apply. Others are kindly requested to ignore this advertisement.</b></p><p>Pay: AED3,000.00 - AED5,500.00 per month</p><p>Work Location: In person</p>

Purchaser cum Supply Chain & Logistics Coordinator

Explore 136+ Operations coordinator in Abu Dhabi this August. Find roles across top companies and apply now to boost your career.