operations manager

sales coordinator

project coordinator

facility coordinator

listing coordinator

operations coordinator

Legend Holding Group

Role OverviewWe are seeking an Operations Coordinator Intern to support daily rental operations and ensure a smooth customer journey from initial inquiry to vehicle handover. This role is well-suited for a student or recent graduate who is organized, detail-oriented, and eager to gain hands-on experience in operations and customer coordination.Purpose of the RoleTo ensure a seamless and efficient process from the customer&rsquo;s first message through to car handover by maintaining timely communication, clear process steps, and accurate documentation.Key Responsibilities<ul><li>Respond promptly and professionally to customer messages and inquiries</li><li>Guide customers through required steps and documentation</li><li>Request, verify, and follow up on customer documents</li><li>Create, update, and maintain accurate bookings in internal systems</li><li>Prepare detailed handover notes for the delivery team and confirm handovers</li><li>Process extension and cancellation requests in line with approval guidelines</li><li>Share timely status updates during peak periods and assist with backlog management</li><li>Maintain accurate records and ensure compliance with data privacy policies</li></ul>Cross-Functional Collaboration<ul><li>Coordinate with Customer Service and Digital teams on messaging and ownership</li><li>Liaise with Reservations and Sales teams to confirm booking and document status</li><li>Work closely with Delivery and Collection teams to align on vehicle readiness and schedules</li><li>Support the Extensions team with processing and daily status updates</li><li>Coordinate with Finance on deposits, fees, and refunds</li><li>Report system issues to IT and follow backup procedures</li><li>Communicate updates with platform and aggregator partners regarding documentation or timing changes</li></ul>Requirements<ul><li>Clear and professional written communication in English; Arabic is an advantage</li><li>Calm, polite, and professional phone manner</li><li>Strong attention to detail and ability to follow defined processes and checklists</li><li>Basic proficiency in Google Sheets, Google Docs, or similar tools</li><li>Willingness to work rotational shifts, weekends, and a six-day work week</li><li>Student or recent graduate; prior operations or customer service experience is a plus</li></ul>Additional Information<ul><li>Some evening shifts may be required during high-volume periods</li></ul>Tools You Will Use<ul><li>Aggregator Partner Portal</li><li>Telegram</li><li>Speed System</li><li>WhatsApp Web</li><li>Google Sheets and Google Docs</li></ul>What Success Looks Like<ul><li>Timely and accurate responses to customers</li><li>Smooth booking flow with on-time vehicle handovers</li><li>Clear, complete booking notes with timestamps</li><li>Minimal avoidable cancellations</li><li>Positive feedback from customers and internal teams</li></ul>What You Will Learn<ul><li>End-to-end booking coordination from inquiry to vehicle handover</li><li>Effective and professional customer communication techniques</li><li>Use of internal systems and operational tools</li><li>Cross-functional collaboration in a fast-paced operations environment</li></ul>How to ApplyPlease apply via Indeed with your updated CV. Shortlisted candidates will be contacted.Job Types: Full-time, Internship Contract length: 6 monthsApplication Question(s):<ul><li>Are you a student or a recent graduate?</li><li>Are you available to work rotational shifts, including weekends and a six-day work week?</li><li>Can you start within the next 1 to 2 weeks?</li><li>This is applicable for own visa holders only.</li></ul>

Operations Coordinator Intern

Delight International facilities management LLC-OPC

Key Responsibilities <ul><li>Coordinate and monitor daily facility operations, including electrical, mechanical, plumbing (MEP), HVAC, and civil maintenance.</li><li>Ensure preventive and corrective maintenance schedules are implemented as per company standards and local authority regulations.</li><li>Liaise with service providers, contractors, and suppliers to ensure timely execution of maintenance and repair works.</li><li>Manage &amp; Schedule supervisor &amp; technicians work schedule daily and ensure works are done timely.</li><li>Monitor supervisor &amp; technicians&rsquo; performance.</li><li>Ensure material consumption to avoid wastage.</li><li>Conduct periodic site inspections.</li><li>Coordinate for supervisor &amp; technicians leave schedule &amp; time sheet.</li><li>Maintain compliance with UAE Civil Defense, Municipality, and Health &amp; Safety requirements.</li><li>Support facility inspections, risk assessments, and audits.</li><li>Respond promptly to facility-related complaints or requests from internal departments.</li></ul>Store &amp; Inventory Management:<ul><li>Manage and control inventory of maintenance materials, consumables, spare parts, and tools.</li><li>Receive, verify, and record incoming materials against delivery notes and purchase orders.</li><li>Issue materials to supervisor/technicians and departments upon approval, ensuring accurate documentation.</li><li>Maintain proper inventory levels through regular stock counts and reconciliation.</li><li>Coordinate with procurement officer and suppliers for timely replenishment of critical items.</li><li>Ensure storage areas comply with safety, cleanliness, and organizational standards.</li></ul>Administration &amp; Reporting:<ul><li>Maintain records of maintenance activities, material usage, and vendor documentation.</li><li>Prepare and submit monthly reports on facility operations, store status, and expenditures.</li><li>Support budgeting and cost control for maintenance and store operations.</li><li>Ensure documentation and filing systems are up to date for audits and inspections.</li><li>Manage and control inventory of maintenance materials, consumables, spare parts, and tools.</li></ul>Qualification and Experience <ul><li>A Bachelor's degree or diploma holder experience in FM site operations, Supply Chain Management, store &amp; inventory management or a related field is typically required.</li><li>Minimum 3&ndash;5 years of experience in facilities operations and store/inventory coordination (preferably in the UAE).</li><li>Excellent coordination and communication skills, people management and subcontractor management.</li><li>Proficient in MS Office (Excel, Word, PowerPoint).</li><li>UAE driving license is must.</li></ul>Job Type: Full-timeWork Location: In person

Operations Coordinator -facilities management

Saif Al Khaili Group

Emirates Hospitality Center &ndash; We&rsquo;re Hiring: HR Coordinator (Catering Experience Required)We&rsquo;re strengthening our people operations and looking for an HR Coordinator with solid catering industry exposure to support high-volume, fast-paced hospitality environments.Core Requirements<ul><li>Proven HR coordination experience within catering/hospitality operations</li><li>Working knowledge of UAE Labour Law and HR compliance standards</li><li>Hands-on experience in CV sourcing, screening, and shortlisting</li><li>Drafting and issuing offer letters, managing approvals, and candidate follow-ups</li><li>End-to-end recruitment coordination, from requisition to onboarding</li><li>Maintaining and updating recruitment databases, trackers, and personnel records</li><li>Strong coordination with operations to meet manpower timelines</li><li>High attention to detail, confidentiality, and process discipline</li></ul>Minimum Requirements<ul><li>Minimum 2 years of experience in catering or equivalent hospitality operations</li><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li>Proven experience in HR operations, preferably in high-volume manpower settings</li></ul>Job Type: Full-time

HR COORDINATOR - CATERING BACKGROUND

Biofuel DXB

The Sales Coordinator will support the sales team with documentation, client communication, proposal preparation, and coordination between operations, finance, and clients. The role is essential for maintaining accuracy and ensuring smooth execution of daily sales activities._ Key Responsibilities:_<ul><li>Prepare quotations, proposals, and client agreements.</li><li>Coordinate delivery schedules with operations and follow up on client orders.</li><li>Maintain CRM records, sales pipeline updates, and customer databases.</li><li>Track consumption reports, monthly statements, and follow up on payments.</li><li>Support the sales team with administrative tasks and client communications.</li><li>Ensure proper documentation for compliance and internal processes.</li></ul>Requirements:<ul><li>1&ndash;3 years of experience in sales coordination or administrative roles (preferably in fuel, logistics, FMCG, or industrial sectors).</li><li>Strong MS Office skills (Excel, Word, Outlook).</li><li>Excellent communication and organizational abilities.</li><li>Ability to multi-task and work under tight deadlines.</li><li>Arabic language skills will be an added advantage.</li></ul>Job Type: Full-timeWork Location: In person

Sales Coordinator

LIFE LINE HUMAN RESOURCE

Key Responsibilities<ul><li>Coordinate day-to-day HR operations for European employees and offices</li><li>Support recruitment activities, including interview scheduling, onboarding, and documentation</li><li>Maintain accurate employee records in compliance with GDPR and internal policies</li><li>Assist with employment contracts, amendments, and offboarding processes in line with local European labour laws</li><li>Act as a point of contact for employee HR queries across Europe</li><li>Support payroll coordination with local vendors and internal finance teams</li><li>Assist with benefits administration and employee lifecycle processes</li><li>Coordinate HR reporting, audits, and compliance documentation</li><li>Support communication between Dubai headquarters and European stakeholders</li><li>Assist with HR projects, policy updates, and process improvements</li></ul>Required Qualifications and Experience<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field</li><li>2&ndash;4 years of experience in an HR coordination or administrative role</li><li>Experience supporting European HR operations or international workforces is preferred</li><li>Basic knowledge of employment and HR best practices</li><li>Experience working with HRIS systems, microsoft word &amp; excel.</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthApplication Question(s):<ul><li>Are you available in UAE?</li><li>Are you available to join immediately? </li></ul>Experience:<ul><li>HR - European operation : 1 year (Required)</li><li>hr coordinator -consultancies : 1 year (Preferred)</li></ul>

HR Counsellor

TRUTECH INFORMATION TECHNOLOGIES LLC

<ul><li>We an IT Services &amp; Solutions Provider based in Salam Street, Abu Dhabi, serving business clients across Abu Dhabi and Dubai.</li><li>We deliver IT support (AMC), Microsoft 365, cybersecurity, backup, networking, and IT projects.</li></ul>We are hiring a detail-oriented, self-driven Sales Coordinator to manage daily sales operations: handling inquiries, understanding customer requirements, preparing quotations using templates, coordinating with suppliers, and driving follow-ups until closure.Key Responsibilities:<ul><li>Monitor and respond to sales inquiries (email/phone/WhatsApp &ndash; company channels).</li><li>Communicate with customers to understand requirements, needs, urgency, and scope.</li><li>Learn our product and service offerings quickly and apply them in proposals/quotations.</li><li>Address customer questions professionally and coordinate internally for clarifications when needed.</li><li>Schedule and coordinate meetings/site visits with the Sales Manager and confirm appointments.</li><li>Prepare quotations and costing using company templates and price lists.</li><li>Coordinate supplier pricing, procurement, availability, and delivery timelines.</li><li>Follow up on quotations consistently to close successfully; record outcomes and reasons for lost deals.</li><li>Support lead generation activities through outbound follow-ups, referrals, and re-activating old leads.</li><li>Maintain accurate CRM records (leads, activities, notes, next steps, and reminders).</li><li>Support customer retention: AMC renewals, upsell/cross-sell of services, and relationship follow-ups.</li><li>Assist in achieving monthly sales targets through disciplined pipeline and follow-up management.</li></ul>Requirements<ul><li>Excellent English (Read/Speak/Write) is mandatory.</li><li>Strong phone and email communication; professional customer handling skills.</li><li>Highly organized; able to plan the day, prioritize tasks, and execute follow-ups consistently.</li><li>Calm under pressure; able to handle rejection and stay persistent.</li><li>Comfortable using CRM + Microsoft Office (Excel/Word/Outlook).</li><li>1&ndash;3 years experience in inside sales / sales coordination preferred (UAE experience preferred).</li><li>Experience preparing quotations and coordinating suppliers/procurement is a plus.</li><li>IT services/technology knowledge is a plus (training provided).</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,500.00 per monthExperience:<ul><li>Sales Coordinator: 2 years (Required)</li><li>IT Services knowledge: 2 years (Preferred)</li><li>Procurement: 2 years (Preferred)</li><li>Handling emails &amp; enquiries: 2 years (Required)</li><li>Preparing quotations for clients: 2 years (Required)</li></ul>Language:<ul><li>English (Read, Speak, Write) (Required)</li></ul>

Sales Coordinator – IT Services

Skills Hub Recruitment Solutions

Location: Abu Dhabi, United Arab Emirates Department: Operations / Administration Employment Type: Full-TimeAbout Us: Skills Hub Recruitment is hiring for its client which is a leading healthcare provider in Abu Dhabi dedicated to delivering exceptional patient care. We are currently seeking a qualified and experienced Schedule Coordinator to join our committed team. If you are a skilled healthcare professional with leadership capabilities, we invite you to apply for this rewarding position.Key Responsibilities<ul><li>Schedule Management: Organize and maintain calendars for staff, meetings, and events to ensure optimal use of time and resources.</li><li>Coordination: Collaborate with various departments to understand scheduling needs and ensure alignment with organizational goals.</li><li>Conflict Resolution: Address and resolve scheduling conflicts promptly to minimize disruptions.</li><li>Communication: Notify relevant parties of schedule changes, cancellations, or updates in a timely manner.</li><li>Documentation: Maintain accurate records of all scheduled appointments, meetings, and events.</li><li>Resource Allocation: Ensure that necessary resources, such as meeting rooms and equipment, are available and properly prepared for scheduled activities.</li><li>Reporting: Generate reports on scheduling metrics and performance for management review.</li><li>Administrative Support: Provide general administrative support to ensure efficient scheduling processes.</li></ul>Qualifications<ul><li>Education: Bachelor's degree in business administration, Management, or a related field.</li><li>Experience: Minimum of 2 years in a scheduling or administrative role, preferably within a Healthcare sector.</li><li>Skills:</li><li>Proficiency in scheduling software and Microsoft Office Suite.</li><li>Strong organizational and time-management skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Ability to multitask and prioritize effectively.</li></ul>

Scheduler Coordinator

Explore 708+ Operations coordinator in Abu Dhabi this January. Find roles across top companies and apply now to boost your career.