office administrator

operations manager

ptw coordinator

transport coordinator

admin coordinator

operations coordinator

Dr Firas Dental & Orthodontic Center

<p><b>Job Description:</b></p><p>Working with a number of Departments and Seniors, the role will provide clerical and administrative support to Departmental Managers and assists in coordinating all aspects of daily operations for both Medical and Support Departments. As an operations coordinator, the job holder should be able to resolve problematic situations efficiently and have <i>excellent communication and organizational skills</i>. The role will play a part of the Business Development of the Dental Center till its full growth. Ultimately, an outstanding operations coordinator should be able to ensure the smooth daily operations of the Dental Center.</p><p><b>A. General Services</b></p><ul><li>Oversee the day-to-day operations of the facility with the goal of providing high-quality and efficient dental service to patients. This involves assisting with the daily operations for both Medical and Support.</li><li>Be the designated person to act as the bridge between departments and branches of the center.</li><li>Communicate effectively, professionally, and in a timely manner with both internal and external departments, including both main and branch staff members</li><li>Develop and maintain strong professional relationship with team members and Department Heads, including but not limited to HR Director, Finance Director, IT Director, Licensing Officer, Marketing Director, BD Director, Engineering Manager, OT Manager etc.</li><li>Assume responsibility for coordinating with the GA and OT Manager for any necessary dental surgery preparation.</li><li>Take lead with project management by creating assignments, tracking progress, and resolving issues.</li><li>Observing, reviewing and analyzing processes to identify inefficiencies and areas where improvements could be made</li><li>Performing administrative tasks such as emailing designated personnel from different departments to efficiently solve concerns in daily operations.</li><li>Assist the human resources department with employee complaints and work with other relevant departments to address them.</li><li>Preparing and maintaining operations documents and reports.</li><li>Provide administrative support during audits as required and/or assigned.</li></ul><p><b>B. Business Development</b></p><ul><li>Arrange business meetings with prospective clients (ex: Universities, Schools, Organizations)</li><li>Attend Marketing Events and Campaigns conducted by FDOC or Reem Hospital to represent the Dental Department</li><li>Coordinate with Procurement and Suppliers for Marketing items to be used</li><li>Propose business ideas to improve Brand Reputation and Financial Growth</li></ul><p><b>C. Compliance</b></p><ul><li>Create process controls to ensure all daily operations are aligned and following the processes, policies and regulations of FDOC and Reem Hospital</li><li>Ensure proper documentation and record management of all Administrative and Medical Department</li><li>Adhere to all applicable rules and regulations of DOH and the center</li><li>Ensure confidentiality of employee and patient&rsquo;s information</li><li>Knowledgeable in DOH Rankin Audits and JCIA Accreditation.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Operations Coordinator

TRUTECH INFORMATION TECHNOLOGIES LLC

<ul><li>We are an IT services and solutions provider based in Khalidiya, Abu Dhabi, serving business clients across UAE. We deliver Managed IT Services (AMC), Microsoft 365, cybersecurity, networking, backup solutions, compliance and IT projects.</li><li>Our back office will focus on all our sales, customer service, operations &amp; remote IT support.</li></ul><p>We are looking for a disciplined and proactive Sales Coordinator to manage inquiries, quotations, renewals, purchases, invoices and follow-ups to support revenue growth and ensure no opportunity is missed.</p><p><b>Role Overview:</b></p><p>This role requires strong follow-up discipline, organized pipeline tracking, and professional communication with clients and suppliers.</p><p>Key Responsibilities</p><ul><li>Monitoring &amp; replying to sales emails &amp; inquiries.</li><li>Learn details about our product and service offerings.</li><li>Address any questions or issues customers may have.</li><li>Communicate with customers to understand their requirements and needs.</li><li>Schedule &amp; Coordinate meetings of potential clients with the manager.</li><li>Coordinate with suppliers for pricing, procurement, and deliveries.</li><li>Preparing Quotations &amp; costing.</li><li>Following up with clients to close quotes successfully.</li><li>Increase Company client base with quality customers.</li><li>Entering, updating &amp; maintaining clear &amp; correct data into CRM.</li><li>To retain existing customers and upsell services to achieve customer retention.</li><li>Assisting in achieving and exceeding company total monthly sales targets.</li></ul><p><b>Requirements</b></p><ul><li>Minimum 3 years experience as Sales Coordinator.</li><li>Excellent phone &amp; email communication and interpersonal skills.</li><li>The ability to manage your time and plan your day effectively.</li><li>Good Command over the English Language is a must.</li><li>Demonstrated track record of performance and commitment.</li><li>Cool-tempered and able to handle rejection.</li><li>Good organizational skills.</li><li>Willing to be trained and acquire knowledge in less time.</li></ul><p>Pay: AED3,000.00 - AED4,000.00 per month</p><p>Experience:</p><ul><li>Sales Coordinator: 3 years (Required)</li><li>Handling emails &amp; enquiries: 3 years (Required)</li><li>Preparing quotations for clients: 3 years (Required)</li><li>Procurement: 2 years (Preferred)</li><li>Follow up &amp; Winning quotations sent to clients: 3 years (Preferred)</li><li>Invoicing: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>English (Read, Write, Speak) (Required)</li></ul><p>Work Location: In person</p>

Sales Coordinator - IT Company

FIRE STONE FIRE & SAFETY

<p><b>Job Summary</b></p><p>We are looking for a Project &amp; Maintenance Coordinator to join our team in the UAE. The candidate will be responsible for coordinating project and maintenance activities, handling client communications, scheduling works, and ensuring smooth day-to-day operations.</p><p><b>Responsibilities</b></p><ul><li>Coordinate project and maintenance activities</li><li>Communicate with clients, technicians, and site teams</li><li>Prepare schedules, work updates, and reports</li><li>Follow up on ongoing works and pending tasks</li><li>Ensure proper coordination between departments</li><li>Maintain records and documentation</li></ul><p><b>Requirements</b></p><ul><li>Good communication and coordination skills</li><li>Basic knowledge of project and maintenance operations</li><li>UAE experience preferred</li><li>Proficiency in MS Office and email communication</li><li>Ability to handle multiple tasks efficiently</li><li>Freshers can also apply</li></ul><p>Work Location: In person</p>

Maintenance Coordinator

Mazrui International

<div>
 <p>
  <strong>
   Please note that this job is ONLY for Emiratis
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location :-
  </strong>
  Abu Dhabi
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Brief about the company :-
  </strong>
  <strong>
   Sigma Enterprises Company LLC (SOF),
  </strong>
  is one of the market leading regional partners to the energy industry. Together with our OEM partners and joint ventures we provide technical excellence and global expertise across the Middle East with the high in-country value. Sigma Enterprises (SOF) is part of
  <strong>
   Mazrui International
  </strong>
  is a diversified holding group with multiple businesses across different industries such as Financial Investments, Oil &amp; Gas, Real Estate, Trading, Retail, Transportation, Logistics, Hospitality, Education etc.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Websites :-
  </strong>
 </p>
 <p>
  https://sigmaoilfield.ae/
 </p>
 <p>
  https://www.mazruiinternational.ae/ (Main Holding Group)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Designation :-
  </strong>
  Warehouse / Logistics Coordinator
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Objective :-
  </strong>
  To ensure efficient and compliant warehouse operations through effective coordination of material receipt, storage, documentation, and delivery activities, while maintaining strong communication, system accuracy, and adherence to company policies and HSE standards..
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities/Duties :-
  </strong>
 </p>
 <p>
  <strong>
   Material Receipt &amp; Verification
  </strong>
 </p>
 <ul>
  <li>
   Receive materials in line with PO requirements
  </li>
  <li>
   Conduct inspection of materials as per specifications
  </li>
  <li>
   Verify materials against CoC and Test Certificates
  </li>
  <li>
   Ensure discrepancies are immediately reported and coordinated
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Inventory Management &amp; Storage
  </strong>
 </p>
 <ul>
  <li>
   Tag materials for proper identification and traceability
  </li>
  <li>
   Ensure proper preservation and storage in line with quality and safety standards
  </li>
  <li>
   Maintain accurate inventory records aligned with system stock
  </li>
  <li>
   Conduct periodic inventory checks and reconciliation
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   System &amp; Documentation Control
  </strong>
 </p>
 <ul>
  <li>
   Process Goods Receipt Notes (GRN) in ERP system in a timely manner
  </li>
  <li>
   Process delivery notes and return entries in ERP system
  </li>
  <li>
   Process Advance Ship Notices in ADNOC SAP Portal
  </li>
  <li>
   Maintain accurate and complete documentation for audit compliance
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Delivery Coordination &amp; Planning
  </strong>
 </p>
 <ul>
  <li>
   Prepare delivery plans based on customer PO delivery schedules
  </li>
  <li>
   Coordinate and secure delivery appointments with customers
  </li>
  <li>
   Plan vehicle requirements and ensure timely dispatch of materials
  </li>
  <li>
   Ensure proper execution of deliveries as per confirmed appointments
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Communication &amp; Coordination
  </strong>
 </p>
 <ul>
  <li>
   Maintain proactive communication with internal teams (Sales, Customer Service, Logistics)
  </li>
  <li>
   Coordinate with external stakeholders (clients, suppliers, freight forwarders)
  </li>
  <li>
   Escalate delays, discrepancies, or operational issues in a timely manner
  </li>
  <li>
   Ensure alignment between warehouse operations and customer requirements
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compliance &amp; Operational Discipline
  </strong>
 </p>
 <ul>
  <li>
   Adhere strictly to company policies, procedures, and reporting requirements
  </li>
  <li>
   Ensure timely attendance and proper communication for operational continuity
  </li>
  <li>
   Maintain discipline in daily warehouse activities and reporting
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Health, Safety &amp; Environment (HSE)
  </strong>
 </p>
 <ul>
  <li>
   Follow all HSE guidelines and safety protocols
  </li>
  <li>
   Promote a safety-first culture within warehouse operations
  </li>
  <li>
   Ensure proper handling and storage to prevent incidents
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Other Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Support team members and supervisors as required
  </li>
  <li>
   Perform additional tasks assigned by management
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Specialized Knowledge :-
  </strong>
  Efficient material handling, and a commitment to Health, Safety, and Environment (HSE) protocols, with a focus on maintaining warehouse cleanliness.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ability &amp; Skills :-
  </strong>
 </p>
 <ul>
  <li>
   Strong coordination and organizational skills
  </li>
  <li>
   Basic ERP/system knowledge
  </li>
  <li>
   Attention to detail and accuracy
  </li>
  <li>
   Good communication and teamwork skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Experience :-
  </strong>
  Minimum 1 year experience similar role
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Academic Qualifications :-
  </strong>
  High School or Diploma
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Accountabilities and Performance Measures :-
  </strong>
 </p>
 <ul>
  <li>
   Timely coordination of deliveries
  </li>
  <li>
   Accurate documentation, clarifications and approvals
  </li>
  <li>
   IT coordination to suit the best practices for accurate results
  </li>
  <li>
   Support Team and Managers
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Please note that this job is ONLY for Emiratis
  </strong>
 </p>
</div>


Logistics Coordinator (UAE National) (Emiratisation)

London Pools and Electromechanical

<p>Job Vacancy &ndash; Executive Assistant &amp; HR Coordinator</p><p>We are looking for a professional Executive Assistant &amp; HR Coordinator to support management and oversee administrative and HR operations in Abu Dhabi.</p><p>Job Responsibilities:</p><p>* Managing schedules, appointments, and meetings</p><p>* Coordinating weekly meetings and preparing reports</p><p>* Handling employee files and contracts</p><p>* Monitoring visas, Emirates IDs, and employee renewals</p><p>* Managing attendance, leave, and staff records</p><p>* Coordinating with managers, accounting, and HR-related matters</p><p>* Following up on maintenance, purchases, and operational tasks</p><p>* Organizing administrative documents and reports</p><p>* Ensuring daily tasks are completed efficiently</p><p>Requirements:</p><p>* Previous experience in administration or HR</p><p>* Strong organizational and follow-up skills</p><p>* Good computer skills and proficiency in Microsoft Office</p><p>* Ability to manage multiple tasks professionally</p><p>* Fluent in English (Arabic is a plus)</p><p>* Professional, trustworthy, and responsible personality</p><p>Location: Abu Dhabi</p><p>Employment Type: Full-time</p><p>Salary: To be discussed based on experience</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Experience:</p><ul><li>secretary: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Executive Assistant & HR Coordinator

Egis Group

<div><ul><li><b>Permanent Contract
</b></li></ul><ul><li><b>Mid-Senior Level
</b></li></ul><ul><li><b>Abu Dhabi
</b></li></ul><ul><li><b>Operations and Maintenance - Operational</b></li></ul></div>
<br><div><p><b>About Us</b></p><p><br>
Waagner Biro Bridge Services is a leading engineering and construction company in the UAE, with over 50 years of experience delivering specialized infrastructure, bridge, and maintenance solutions across Dubai and the wider region. Renowned for its commitment to quality, innovation, and technical excellence, the company provides advanced engineering services tailored to the requirements of both government and private sector clients.</p><p>
Backed by a highly experienced team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services offers end-to-end project delivery, including design, construction, rehabilitation, and maintenance works. The company&rsquo;s integrated approach, combined with its strong focus on safety, efficiency, and sustainability, has established it as a trusted partner for complex infrastructure and construction projects throughout the UAE.</p><p><b><br>
About the Role</b></p><p><br>
We are seeking a proactive and detail-oriented Office Engineer to support the efficient execution of ongoing maintenance projects and daily operational activities. The role is primarily responsible for project coordination, documentation control, tracking of work orders, reporting, and providing administrative and technical support to ensure smooth project operations and timely completion of maintenance activities.</p><p>
Key Responsibilities</p><ul><li>
Coordinate and monitor daily maintenance and project activities to ensure timely execution.</li><li>
Maintain and update project documentation, records, reports, and correspondence.</li><li>
Track work orders, service requests, and maintenance schedules to ensure proper follow-up and closure.</li><li>
Assist in planning, scheduling, and coordinating manpower, materials, and site activities.</li><li>
Prepare daily, weekly, and monthly progress reports for management review.</li><li>
Support project engineers and site teams with technical and administrative documentation.</li><li>
Ensure proper filing and control of drawings, technical documents, and project records.</li><li>
Coordinate with clients, subcontractors, suppliers, and internal departments regarding project requirements and updates.</li><li>
Monitor project progress and highlight delays, issues, or operational concerns to management.</li><li>
Assist in preparing quotations, material requests, purchase requisitions, and project-related documentation.</li><li>
Ensure compliance with company procedures, quality standards, and operational requirements.</li><li>
Support overall office and project coordination activities as required.</li></ul><p><b><br>
What do we need from you</b></p><br>
<ul><li>
Bachelor&rsquo;s Degree or Diploma in Engineering or a related technical discipline.</li><li>
Minimum 0 - 2 years of experience in a similar Office Engineer or project coordination role.</li><li>
Experience in maintenance projects, facilities management, or engineering operations is preferred.</li><li>
Proficiency in Microsoft Office Suite, particularly Excel and Word.</li><li>
Familiarity with project documentation systems and work order tracking processes.</li><li>
Strong organizational and coordination skills with attention to detail.</li><li>
Good communication and interpersonal skills.</li><li>
Ability to work effectively in a fast-paced environment and manage multiple tasks simultaneously.</li><li>
Knowledge of ERP systems or maintenance management software will be an advantage.</li></ul><p><b><br>
What's in it for you?</b></p><p><br>
Must have a valid UAE Family Book</p></div><p></p>

Office Engineer ( UAE National )

Nord Anglia Education

<p></p><div><div><div><div><div><b>Job Posting Date: </b>20 May 2026
</div></div></div></div><div><div><div><div><b>Location:
</b>Abu Dhabi, AE
</div></div></div></div><div><div><div><div><b>Job ID: </b>9537
</div></div></div></div><div><div><div><div><b>School: </b>The British International School Abu Dhabi
</div></div></div></div><div><div><div><div><b>Company: </b>Nord Anglia Education
</div></div></div></div><div><div><div><div><div><b>Operations Manager</b></div><br>
<div></div>
<div>
The The British International School Abu Dhabi is looking to appoint an exceptional Operations Manager to join a well-established, supportive team within a highly successful school community</div><br>
<div></div>
<div>
The closing date for applications is 05th June 2026.</div><br>
<div></div>
<div><b>
About the Role</b></div><br>
<div></div>
<div>
As an Operations Manager you will be responsible for ensuring the smooth and effective operational functioning of the school, supporting the delivery of key services across all areas of operations. The successful candidate will provide comprehensive operational management and support, ensuring high standards of efficiency, compliance, health and safety, facilities management, and service delivery across the school.</div><br>
<div></div>
<div><b>
Key Responsibilities</b></div><br>
<div></div>
<div>
The Operations Manager plays a pivotal role in ensuring the smooth, safe, and efficient day-to-day running of the school. Reporting closely with the Senior Leadership Team, the role oversees key operational areas including health and safety compliance, facilities management, contractor and vendor management, transportation services, event coordination, and operational budgeting. The successful candidate will lead and support operational teams, manage third-party service providers, and ensure compliance with ADEK, HAAD, and NAE standards.</div><br>
<div></div>
<div>
This role requires a proactive and highly organised professional with strong leadership and communication skills, capable of managing multiple priorities while maintaining high standards of service delivery, safeguarding, and operational excellence across the school community.</div><br>
<div></div>
<div>
Please click on the following link to access the job description for this vacancy- Operations Manager -JD.pdf</div><br>
<div></div>
<div><b>
About Our School</b></div><br>
<div></div>
<div>
The British International School Abu Dhabi is a highly successful, growing school with a committed and inspirational team of teaching professionals at its heart. Our close-knit, supportive team is honoured to be at the centre of our community, educating students aged 3-18, from more than 90 nationalities.</div><br>
<div></div>
<div>
The school was originally opened in 2009 and is now widely recognised as one of the leading schools in the Middle East. The school was internationally recognised by winning awards at the prestigious International School Awards in both 2020 and 2021, the only school in the world to do so.</div><br>
<div></div>
<div>
To learn more about our school, please visit http://www.nordangliaeducation.com/our-schools/abu-dhabi</div><br>
<div></div>
<div>
As an employer, our aim is to create an environment where colleagues are welcomed and are able to bring talents, skills, background and experiences to their roles in an open and inclusive workplace where people from all backgrounds work together with dignity and respect.</div><br>
<div></div>
<div><b>
Selection Process</b></div><br>
<div></div>
<div>
Applicants should submit a CV, letter of application and the details of two professional referees, one of which should be your current Head Teacher/Principal/Line Manager.</div><br>
<div></div>
<div><b>
Safeguarding</b></div><br>
<div></div>
<div>
At Nord Anglia Education we are committed to providing a world-class, safe, happy environment in which children and young people are able to thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils irrespective of race, ability, religion, gender or culture. All post holders having regular unsupervised contact with children are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both Country of residence/birth and any Country of residence within the last 10 years.</div></div></div></div></div></div><p></p>

Operations Manager

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