hr coordinator

project coordinator

operations assistant

administrative coordinator (front desk) Jobs in Abu Dhabi

administrative coordinator (front desk)

administrative coordinator intern Jobs in Abu Dhabi

administrative coordinator intern

operations coordinator

Muzna Food & Beverages LLC

<p><b>Key responsibilities:</b></p><p><b>Sales &amp; Revenue Generation</b></p><ul><li>Apply effective sales and upselling techniques during customer interactions to maximize rental and ancillary revenue.</li><li>Promote Insurance Products, GPS, child safety seats, fuel options, and other value-added products according to customer needs.</li><li>Ensure pricing, discounting, and offers are applied accurately as per company policy.</li><li>Contribute to achieving daily, monthly, and annual revenue targets established by management.</li></ul><p><b>Customer Experience &amp; NPS Accountability</b></p><ul><li>Deliver professional and courteous service to ensure a positive and consistent customer experience.</li><li>Take full ownership of customer complaints, coordinating with relevant departments to ensure timely resolution and avoid recurrence.</li><li>Assist customers during vehicle breakdowns or accidents, ensuring proper coordination with Roadside Assistance, Fleet, and Recovery teams.</li><li>Maintain proactive communication with customers to ensure satisfaction throughout their rental journey.</li><li>Be accountable for achieving Net Promoter Score (NPS) goals by upholding Avis UAE&rsquo;s service excellence standards.</li></ul><p><b>Rental Operations &amp; Compliance</b></p><ul><li>Follow Avis UAE Standard Operating Procedures (SOP) and company policies for all rental transactions.</li><li>Conduct thorough vehicle inspections during check-out and check-in using the Avis Inspection App or a manual checklist if required.</li><li>Coordinate with Fleet and other stations to arrange and allocate vehicles as per reservation requirements.</li><li>Verify that vehicles are clean, fueled, serviced, and meet brand presentation standards before handover.</li><li>Manage vehicle delivery and collection schedules by effectively coordinating with Drivers and Fleet staff.</li></ul><p><b>Documentation, Outstanding &amp; Financial Handling</b></p><ul><li>Accurately prepare and maintain rental agreements, reservations, and supporting documents.</li><li>Handle petty cash, daily banking, and reconciliation according to Finance SOPs.</li><li>Maintain daily branch handover &amp; communication among rotational staff for seamless operation.</li><li>Maintain and update logs for fuel card transactions, ensuring accuracy and accountability.</li><li>Manage and ensure timely clearance of outstanding Rental, Toll, Fine, and Damage charges with customers, and update records accordingly.</li><li>Follow up on overdue rental agreements and coordinate with customers, finance, legal &amp; managers to close pending transactions.</li><li>Maintain proper filing and documentation for audit readiness and compliance reviews.</li></ul><p><b>Fleet Coordination &amp; Support</b></p><ul><li>Support the Fleet Team in vehicle replacements for service, auction, and registration renewals.</li><li>Track vehicle availability and assist in fleet transfers, parking allocation, and station-level logistics.</li><li>Ensure smooth coordination between operations, workshop, and administration teams for timely fleet readiness.</li></ul><p><b>Station Administration &amp; Coordination</b></p><ul><li>Ensure seamless branch operations through proactive coordination with Head Office, Station Supervisors, and other branches.</li><li>Manage office stationery requisitions, petty cash, and operational supplies in coordination with Head Office &amp; other stations.</li><li>Maintain accurate logs for fuel card transactions, parking hours, and vehicle parking allocations at the location.</li><li>Ensure station cleanliness, safety, and presentation are maintained at all times in line with Avis brand standards.</li><li>Immediately report any maintenance, IT, or facility-related issues to the Supervisor or Head Office for resolution.</li><li>Conduct daily asset checks against system records &amp; highlight discrepancies and take corrective actions (Key Report, GPS &amp; Child Seats inventory check )</li></ul><p><b>Health, Safety &amp; Work Environment</b></p><ul><li>Promote a strong Health &amp; Safety culture by adhering to Avis UAE H&amp;S policies and safe workplace practices.</li><li>Ensure rental counters, offices, and parking zones remain clean, organized, and hazard-free.</li><li>Report any unsafe conditions, near-misses, or incidents immediately to the Supervisor.</li><li>Participate in regular H&amp;S, customer service, and operations training sessions to maintain compliance and awareness.</li><li>To adhere to quality, health and safety requirements of the organization</li><li>To participate in drills, TBTs, workshops, campaigns, trainings, etc. as required</li><li>To inform Station Manager /Rental Supervisor incase of any non compliances in quality and H&amp;S (near misses, incidents, etc.)</li><li>Perform the role of H&amp;S - First aider /Fire fighter as per certification (if trained and /or certified)</li></ul><p><b>Presentation &amp; Brand Standards</b></p><ul><li>Maintain a professional appearance, grooming, and behavior consistent with <b>Avis global brand expectations.</b></li><li>Ensure <b>customer areas and rental counters</b> are always clean, organized, and welcoming.</li><li>Display professionalism and teamwork in all communications and actions with colleagues and customers.</li></ul><p><b>Additional Responsibilities</b></p><ul><li>Prepare and submit performance and operational reports as required by management.</li><li>Provide market insights based on ground-level observations and activities.</li><li>Participate in sales, service, and system training sessions to enhance personal development.</li><li>Support management and operations with any other duties assigned to ensure smooth branch performance and customer satisfaction.</li></ul><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED4,500.00 per month</p><p>Application Question(s):</p><ul><li>Knowledge of Rental / Travel Industry</li></ul><p>Experience:</p><ul><li>Rental / Travel industry: 2 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Preferred)</li></ul><p>Work Location: In person</p>

Rental Sales Agent

Ddesigny.com

<p>Created By: Corporation:</p><p>Ref - O,A,P,C: D8D03YC22OAPC.</p><p>Ddesigny.com, Ddesigny, Inc. &amp; Ddesigny Architectural Consultancy</p><p>First and foremost, welcome to Ddesigny.com, Ddesigny, Inc. &amp; Ddesigny Architectural Consultancy.</p><p>We are a Design &amp; Consultant Firm in the USA &amp; UAE.</p><p>Full job description</p><p>Role: Web Developer Digital Marketing Sales Coordinator.</p><p>Attention Design Enthusiasts!</p><p>We're seeking a talented and passionate female Web Developer Digital Marketing Sales Coordinator to join our growing team!</p><p>The ideal candidate will have a strong experience and understanding of different Web Developer Digital Marketing Sales Coordinator functions and can contribute to the existing programs of the company while assisting in the development of new initiatives.</p><p>Do you have a flair for Web Developer Digital Marketing Sales Coordinator and a knack for building relationships Are you experienced in the UAE's interior, exterior design, and garden market If so, we want to hear from you!</p><p>In this role, you'll:</p><ul><li>Web Developer Digital Marketing Sales Coordinator , etc.</li><li>Leverage your design expertise to understand client needs and present creative solutions for interior, exterior, and garden projects.</li><li>Bridge the gap between our sales team and project management, ensuring smooth communication and project execution.</li><li>Develop and maintain strong relationships with clients, generating leads and exceeding sales targets.</li></ul><p>To be successful, you'll have:</p><ul><li>A minimum of 3 years of Web Developer Digital Marketing Sales Coordinator, etc. within the UAE.</li><li>A strong understanding of design trends and principles and Web Developer Digital Marketing Sales</li><li>Excellent communication, interpersonal, and negotiation skills.</li><li>The ability to manage multiple projects simultaneously and prioritize effectively and Web Developer Digital Marketing Sales.</li></ul><p>We offer a competitive salary and benefits package, along with the opportunity to work in a dynamic and creative environment.</p><p>If you're a woman ready to take your design Web Developer Digital Marketing Sales Coordinator career to the next level, we encourage you to apply!</p><p>Full job description</p><p>Female Required Education, Skills and Qualifications Strong expertise in</p><p>CSS3, HTML5, PHP● Experience in Web Developer Digital Marketing● Experience in Ecommerce● Photoshop, Illustrator, Dream Weaver, Visual Studio, InDesign The role will include:● User experience design● Graphic design for social media purposes including Facebook covers, landing pages, &amp; apps● Creating Infographics● Email marketing design● Prior experience in management of junior designers● Web design slicing and HTML conversion● Front end development in general</p><p>job Digital Marketing for Female</p><p>Required Education, Skills and Qualifications</p><p>● digital objectives with the business priorities and the marketing strategy● Develop, write and publish content for websites and social channels● Design, build and maintain our social media presence● Ensure Community management (at least Facebook, LinkedIn, Instagram and YouTube)● Engage with internal stakeholder to ensure consistent content messaging for all brands● Measure and report performance of (ROI and KPIs)● Implement SEM/SEO strategy● Run digital campaigns (paid and organic)● Manage websites with different CMS</p><p>--------------------------------------------------------------------</p><p><b>This role is perfect for you if you: female.</b></p><p>Possess a strong understanding of marketing principles across various areas like communications, advertising, branding, digital marketing, and social media.</p><p>Have an extensive experience in product sales and a flair for digital marketing.</p><p>Can multitask and able to manage diverse projects simultaneously, meeting tight deadlines.</p><p>Enjoy working collaboratively and act as a supportive bridge between the company&rsquo;s Sales &amp; Marketing Specialist, Project Leader, and the entire team.</p><p>Have a keen eye for detail and a talent for crafting compelling marketing materials.</p><p>Are analytical and can understand data related to market research and competitor trends to identify opportunities.</p><p>Are skilled in managing administrative tasks and ensuring projects stay on track.</p><p>Are a social media enthusiast with talent and intuition to support the creation of contents and campaign.</p><p>Are extremely well organized and tech-savvy.</p><p>Have hands-on experience in setting processes and dashboards.</p><p>&middot; Have a good knowledge of influencer marketing trends, platforms, and best practices.</p><p>&middot; Have great attention to detail and ability to maintain consistency with brand guidelines.</p><p>Have an adaptable and flexible working style as well as a &ldquo;can do&rdquo; attitude.</p><p>Are a creative and organized professional with a passion and interest for beauty, wellness, and fashion.</p><p>Are an Ambassador of good lifestyle and positive energy.</p><p>Duties and Responsibilities:</p><p>In this role, you will:</p><p>Marketing Strategy &amp; Execution:</p><p>Assist in developing and implementing the company's brand strategy.</p><p>Support external agencies, consultants, and specialists working on the company's marketing and sales activities.</p><p>Analyze marketing efforts to identify areas for improvement in processes, content, and lead generation, ensuring alignment with short- and long-term business goals.</p><p>Prepare reports and track metrics to measure the success of marketing programs.</p><p>Market Research &amp; Analysis:</p><p>Compile and analyse market research data, forecasts, competitor analyses, campaign results, and consumer trends.</p><p>Conduct ongoing research on market trends, customer behaviour, and the competitive landscape, summarizing findings in reports.</p><p>Marketing Operations &amp; Support:</p><p>Assist management in establishing and evaluating marketing strategies. This includes gathering sales forecasts, setting objectives, organizing promotional presentations, and maintaining calendars.</p><p>Communicate campaign details (objectives, timelines, deliverables) to sales and operational teams, providing instructions for usage and promotion.</p><p>Plan and organize meetings, events, conferences, and trade shows by handling logistics, attendee registration, material preparation, and mailing lists.</p><p>Content Creation &amp; Management:</p><p>Assist in creating and distributing marketing materials (brochures, flyers, email campaigns) that maintain brand consistency and clear messaging.</p><p>Manage and update the company's CRM system with accurate customer and sales data, ensuring accessibility for the team.</p><p>Social Media &amp; Lead Generation:</p><p>Develop and maintain social media profiles across various platforms, creating engaging content to connect with the audience and promote products/services.</p><p>Continuously seek new sources of potential customer data and provide recommendations to sales and marketing leadership.</p><p>Sales Support:</p><p>Assist in processing sales orders, preparing quotes, and following up with customers to ensure satisfaction and address any concerns.</p><p>Assist in developing and implementing sales strategies and goals, tracking progress, and making adjustments as needed.</p><p>Inventory Management:</p><p>Maintain an inventory of sales and marketing support materials, ensuring they are current, accurate, and readily available for events and presentations. Coordinate the creation of new materials when necessary.</p><p>Communication &amp; Collaboration:</p><p>Communicate regularly with various stakeholders on business progress and key metrics to align with organisational requirements.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Ability to commute/relocate:</p><p>driving licence (Preferred)</p><p>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</p><p>Education:</p><p>Bachelor's (Required)</p><p>Experience:</p><p>sales and marketing: 3 years (Preferred)</p><p>Language:</p><p>English &amp; Arabic (Required)</p><p>As you are aware, we operate on our own terms, so if you are willing to join our Team, the workplace is in Abu Dhabi, United Arab Emirates Branch as a full-time worker.</p><p>Submit your resume and cover letter Through: https://www.ddesigny.com/careers</p><p>Will schedule a meeting with one of our Design Directors to go through the scope and your work skills. Based on this, we will figure out and determine your work skill style, and specify the nature of scope of work, salary, and benefits.</p><p>We are constantly interested in collaborating with local and international individuals, organizations, associations, and companies.</p><p>Before going any further, you should be aware that, following your interview, you must join us for the first month at no cost. Under test in order to evaluate your potential and what we can grow. If you pass, you will then stay with us for six months while making a wage payment. You will get to know us throughout this period, and after that, you can join our team.</p><p>&ldquo;The Key To Success In This Agreement Is To Deal Honestly With The Work Of Both Parties&rdquo;</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Application Question(s):</p><ul><li>To ensure that we are on the same page,</li></ul><p>I want to make sure that you are aware of all the duties and responsibilities of the position,</p><p>So Kindly confirm that you have read and understood the job description for the position of Sales &amp; Marketing Coordinator &amp; Developer and that you are aware of all the duties and responsibilities of the role.</p><ul><li>Confirm that you have read and understood all the package and the rules, as well as the conditions as stated in the job description. Then we will schedule the interview for you.</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>5years: 3 years (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Arabic (Preferred)</li></ul><p>Willingness to travel:</p><ul><li>75% (Required)</li></ul><p>Work Location: In person</p>

Digital Marketing & Web Developer

Antal International

<div>
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   ------ UAE Nationals ONLY -----
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   Antal International
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  is collaborating with one of the leading government entities in Abu Dhabi seeking to hire an
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   Administration Assistant / Front Office &amp; HR Support professional
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  to support executive operations and HR coordination within this high-profile environment.
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   Title - Administration Assistant / Front Office &amp; HR Support
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   Salary - AED 15,000 to AED 20,000 + Benefits
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   Location - Abu Dhabi
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   Role Overview
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  The Senior Executive Office Coordinator / Front Office &amp; HR Support Lead will manage front
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  office operations while also providing high-level executive, administrative, and HR coordination
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  support. The role serves as a key enabler for both leadership efficiency and HR operational
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  excellence within a highly regulated and confidential financial environment.
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  This position requires strong organizational capability, HR exposure, and the ability to interact
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  confidently with senior stakeholders, regulators, and executive leadership.
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   Key Responsibilities
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   Executive &amp; Administrative Support
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  &bull; Provide direct support to senior leadership and executive teams
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  &bull; Manage complex calendars, meeting coordination, and executive scheduling
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  &bull; Prepare presentations, reports, briefings, and executive correspondence
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  &bull; Coordinate internal and external meetings including logistics, agendas, and follow-ups
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  &bull; Maintain strict confidentiality in handling sensitive information
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   Front Office &amp; Stakeholder Management
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  &bull; Lead front office operations as the primary contact for VIPs, regulators, and visitors
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  &bull; Ensure a seamless, professional reception experience aligned with corporate standards
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  &bull; Manage visitor access, security protocols, and reception administration
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  &bull; Act as liaison between executives, employees, and external stakeholders
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   HR Coordination &amp; Support (Core Function)
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  &bull; Support HR team in day-to-day HR operations and administrative processes
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  &bull; Assist with onboarding and induction of new employees (documentation, access, setup
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  Coordination)
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  &bull; Maintain employee records, HR files, and data accuracy in HR systems
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  &bull; Coordinate interview scheduling, candidate visits, and recruitment logistics
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  &bull; Support HR communications, announcements, and internal employee engagement
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  activities
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  &bull; Assist in tracking attendance, leave records, and HR compliance documentation
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  &bull; Coordinate with payroll/HR operations teams where required
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   Office &amp; Operations Management
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  &bull; Oversee general office administration and ensure smooth daily operations
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  &bull; Manage vendors, office supplies, and service providers
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  &bull; Coordinate facility management and workspace readiness
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  &bull; Support procurement requests and administrative budgeting inputs
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   Meeting &amp; Event Coordination
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  &bull; Organize leadership meetings, workshops, and internal events
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  &bull; Coordinate logistics for executive-level sessions and strategic gatherings
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  &bull; Ensure meeting rooms are prepared with required materials and technology setup
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   Required Skills &amp; Qualifications
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  &bull; Bachelor&rsquo;s degree in Business Administration, HR, or related field
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  &bull; 5&ndash;8 years of experience in executive support, office coordination, or HR administration
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  &bull; Prior exposure to HR operations or HR coordination is essential
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  &bull; Strong proficiency in MS Office (PowerPoint, Excel, Outlook)
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   Excellent written and verbal communication skills (English and Arabic is MUST)
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  &bull; High level of professionalism, discretion, and stakeholder management ability
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  &bull; Strong multitasking and organizational skills
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</div>


Administrative Assistant

Kids HQ Arcade LLC.

<p>Kids HQ Arcade LLC. is looking to hire a Birthday Coordinator / Cashier / Receptionist for one of its branch located in Abu Dhabi</p><p>Position: Birthday Coordinator / Cashier / Receptionist<br/>Experience: Minimum 1&ndash;2 years of experience in customer service, events, sales preferably in family entertainment center<br/>Salary: AED 3,000 to AED 3,500<br/>Job duties:</p><p>- Handle birthday party inquiries, bookings, and customer follow-ups.<br/>- Coordinate with parents/guests regarding party packages, requirements, and payments.<br/>- Manage school booking inquiries and coordinate visits/events.<br/>- Answer phone calls, WhatsApp messages, emails, and customer queries promptly.<br/>- Oversee birthday party setup and execution to ensure excellent customer experience.<br/>- Upsell party packages, add-ons, and other services to achieve sales targets.<br/>- Maintain booking calendars and ensure all event details are communicated to relevant teams.</p><p>Interested candidate may share their CV at hiring@kidshq.ae with mentioning the position title in subject line</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Work Location: In person</p>

Birthday Coordinator / Cashier / Receptionist

<p>Flipped Park is looking to hire a Cashier / Sales / Receptionist / Birthday Coordinator / Party Host for one of its branch located in Abu Dhabi</p><p>Position: Cashier / Sales / Receptionist / Birthday Coordinator / Party Host<br/>Experience: Minimum 1&ndash;2 years of experience in entertainment<br/>Salary: AED 3,000 to 3,300<br/>Job duties:</p><p>- Handle birthday party inquiries, bookings, and customer follow-ups.</p><p>- Coordinate with parents/guests regarding party packages, requirements, and payments.</p><p>- Manage school booking inquiries and coordinate visits/events.</p><p>- Answer phone calls, WhatsApp messages, emails, and customer queries promptly.</p><p>- Oversee birthday party setup and execution to ensure excellent customer experience.</p><p>- Upsell party packages, add-ons, and other services to achieve sales targets.</p><p>- Maintain booking calendars and ensure all event details are communicated to relevant teams.</p><p>Interested candidate may share their CV at hiring@kidshq.ae with mentioning the position title in subject line</p><p>Pay: AED3,000.00 - AED3,300.00 per month</p><p>Work Location: In person</p>

Cashier / Sales / Receptionist / Birthday Coordinator / Party host

Rosewood Hotel Group

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information</b></h3></div><p><br>
</p></div><div><div><div><div>Country/Region
</div><div>United Arab Emirates
</div></div><div><div>Province/City
</div><div>Abu Dhabi
</div></div><div><div>Hiring Entity
</div><div>Rosewood Abu Dhabi
</div></div><div><div>Department
</div><div>Engineering
</div></div><div><div>Job Type
</div><div>Part-time
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Job Description</b></h3></div><p><br>
</p></div><div><div><div><div><div><h2 class="jobSectionHeader"><b>OUR PURPOSE AND CULTURE</b></h2><p></p><p><br>
We are driven to create a future where people and place enrich one another. We are wholly committed to rooting ourselves more deeply in every place we are in while setting new benchmarks for positive impact.</p><p>
As a pioneering collective with a common purpose, we curate extraordinary moments and honor the soul of every place along our journey. At Rosewood Hotel Group, we answer The Calling. Together, we Make the Place.</p><h2 class="jobSectionHeader"><b><br>
THE TEAM</b></h2><p></p><p><br>
The Engineering team plays a critical role in maintaining the safety, functionality, and exceptional standards of Rosewood Abu Dhabi. Working closely with Engineering leadership, Procurement, Finance, Security, and external vendors, the team ensures that hotel facilities, systems, inventory, and maintenance programs operate efficiently and effectively. Reporting directly to the Director of Engineering, the Engineering Administrative Assistant provides essential administrative, inventory, procurement, and coordination support that enables the department to deliver seamless operations and service excellence.</p><h2 class="jobSectionHeader"><b><br>
YOUR ROLE</b></h2><p></p><p><br>
As Engineering Administrative Assistant, you will be the organizational hub of the Engineering department, supporting daily operations through efficient administration, inventory control, vendor coordination, reporting, and financial tracking. Your attention to detail and ability to manage multiple priorities will help ensure the smooth operation of engineering processes, compliance requirements, maintenance programs, and procurement activities. By providing proactive support to the Director of Engineering and the wider team, you will contribute directly to operational efficiency, asset management, and the overall success of the hotel.</p><h2 class="jobSectionHeader"><b><br>
HOW YOU&rsquo;LL MAKE THE PLACE</b></h2><br>
<p></p><ul><li>
Coordinate departmental administration, including correspondence, reports, meeting arrangements, presentations, records management, and departmental communications.</li><li>
Manage inventory and procurement processes, including receiving deliveries, verifying invoices, maintaining inventory records, and coordinating with vendors to ensure timely and cost-effective supply of materials.</li><li>
Support the Director of Engineering with budgeting, forecasting, contract administration, purchase orders, accrual reporting, and departmental financial tracking.</li><li>
Maintain accurate departmental records, including preventive maintenance schedules, annual leave tracking, duty rosters, banquet event requirements, and operational documentation.</li><li>
Liaise with internal departments, external suppliers, contractors, and service providers to support engineering operations and resolve administrative issues efficiently.</li><li>
Prepare departmental reports, meeting minutes, sustainability and net-zero reporting updates, and performance tracking documentation.</li><li>
Monitor open purchase orders, annual maintenance contracts, cash expenses, and project documentation to ensure compliance with company procedures and deadlines.</li><li>
Support a safe and compliant working environment by following hotel policies, participating in safety initiatives, and assisting with emergency preparedness and departmental compliance requirements.</li></ul><h2 class="jobSectionHeader"><b><br>
COULD THIS BE YOU?</b></h2><br>
<p></p><ul><li>
You have experience supporting engineering, facilities, maintenance, or hotel operations in an administrative or coordinator capacity within a luxury hospitality environment.</li><li>
You are highly organized and thrive in managing multiple priorities, deadlines, records, and administrative processes with exceptional attention to detail.</li><li>
You possess strong administrative and coordination skills, with the ability to prepare reports, manage documentation, and maintain accurate records.</li><li>
You are confident working with Microsoft Office applications and can efficiently produce spreadsheets, presentations, reports, and correspondence.</li><li>
You communicate professionally and effectively with colleagues, vendors, contractors, and stakeholders at all levels.</li><li>
You demonstrate strong problem-solving abilities, sound judgment, and a proactive approach to supporting operational excellence.</li><li>
You are comfortable handling inventory, procurement, invoicing, and financial tracking processes while maintaining accuracy and confidentiality.</li><li>
You are fluent in English, both written and spoken, and enjoy working collaboratively in a fast-paced, service-oriented environment.</li></ul><h2 class="jobSectionHeader"><b><br>
OUR BENEFITS</b></h2><p></p><p><br>
As part of our team, you&rsquo;ll enjoy a thoughtfully designed benefits package that supports your wellbeing, professional growth, and life beyond work. This includes medical coverage, retirement benefits, paid time off, complimentary room nights, learning and development opportunities, global career opportunities, and industry-leading paid parental leave supporting eligible associates across all paths to parenthood.</p><h2 class="jobSectionHeader"><b><br>
OUR COMMITMENT TO YOU</b></h2><p></p><p><br>
At Rosewood Hotel Group, your voice is heard &ndash; and valued. We&rsquo;re a community that encourages associates to be themselves, not fit into a fixed culture, and this philosophy shines through in our commitments to reflect and honor the history, culture and geography of our destinations. We&rsquo;re not only committed to building and nurturing genuine, long-lasting relationships but to transforming them &ndash; and our Diversity, Equity and Inclusion (DEI) strategy helps put these principles into practice.</p></div>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>About Us</b></h3></div><p><br>
</p></div><div><div><div><div><p>Located on Al Maryah Island at the core of Abu Dhabi&rsquo;s new Central Business District (CBD), Rosewood Abu Dhabi is a five-star luxury hotel inspired by the glistening Arabian Gulf, reflecting the history, architecture, and culture of Abu Dhabi. You will discover spacious guest rooms, fine dining, and world-class amenities married to stunning views.</p></div></div></div></div></div></div>

Engineering Administrative Assistant - UAEN

Wood

<div><div><div><div><div><div><div><div><p><b>The Role
</b></p><p>The Site Turnover &amp; Completion Coordinator is responsible to coordinate all activities related to mechanical completion, pre-commissioning, and system handover in line with ADNOC standards and project requirements.
</p><p><b>Our Clients and Projects
</b></p><p><b>Designing the future. Transforming the world
</b></p><p>Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
</p><p>We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
<br>
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
</p><p><b>What we can offer
</b></p><ul><li><b>Meaningful and interesting projects </b>: Delivered to high profile clients across the Energy Sector
</li><li><b>Commitment to Diversity and Inclusion: </b>We are an organization actively committed to diversity and inclusion across our business
</li><li><b>Competitive remuneration package: </b>With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li><b>Medical Insurance: </b>Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li><b>Group Life and Personal Accident Insurance </b>: The company provides Life Assurance cover
</li><li><b>End of Service Gratuity </b>: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li><b>The Employee Share Plan: </b>Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li><b>Long Service Award: </b>Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; service of our employees at 5 year service milestones
</li><li><b>Commitment to continued professional development </b>: Development plans that are tailored to your individual needs and interests
</li><li><b>Global connections: </b>Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li><b>Energy Transition Academy: </b>Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
</li></ul><p><b>Job Objective
</b></p><p>To support and coordinate all activities related to mechanical completion, pre-commissioning, and system handover in line with ADNOC standards and project requirements. The role ensures that all systems and subsystems are completed, documented, tested, and handed over in a structured, timely, and compliant manner, facilitating a seamless transition from construction to commissioning and operations.</p></div></div></div></div></div></div></div></div>
<br><div><p>Turnover Planning &amp; Coordination
</p><ul><li>Assist in developing and maintaining the Turnover Execution Plan aligned with project milestones and ADNOC specifications
</li><li>Coordinate with engineering, procurement, construction, and commissioning teams to define system/subsystem boundaries
</li><li>Support systemization and subsystemization activities in line with project tagging philosophy.
</li></ul><p>Mechanical Completion &amp; Certification
</p><ul><li>Track and monitor Mechanical Completion (MC) activities across all disciplines
</li><li>Ensure all MC dossiers are compiled, reviewed, and approved in accordance with project procedures
</li><li>Coordinate the preparation and verification of check sheets, punch lists, and completion certificates.
</li></ul><p>Completion Management System (CMS)
</p><ul><li>Maintain and update the Completion Management System (e.g., WinPCS, ICAPS, or equivalent)
</li><li>Ensure accurate data entry, status tracking, and reporting of completion progress
</li><li>Generate dashboards and reports on MC, pre-commissioning, and handover status.
</li></ul><p>Punch List Management
</p><ul><li>Coordinate identification, categorization (A/B/C), and close-out of punch items
</li><li>Work closely with construction and QC teams to ensure timely resolution of punch points
</li><li>Monitor critical punch items impacting system handover and escalate where required
</li></ul><p>Documentation &amp; Dossier Control
</p><ul><li>Ensure completeness and accuracy of turnover dossiers including test packs, inspection records, and certificates
</li><li>Liaise with document control teams to ensure proper submission, tracking, and approval of all completion documentation
</li><li>Verify that all as-built drawings and redline markups are incorporated prior to handover
</li></ul><p>Interface with Commissioning Team
</p><ul><li>Support the transition from Mechanical Completion to Pre-Commissioning and Commissioning phases
</li><li>Coordinate system handover meetings and ensure readiness of systems for commissioning
</li><li>Ensure all required documentation is available and approved prior to system handover
</li></ul><p>Stakeholder Coordination
</p><ul><li>Interface with ADNOC PMC, EPC contractor teams, QA/QC, and commissioning personnel
</li><li>Participate in regular progress meetings and provide updates on completion status
</li><li>Ensure alignment with ADNOC standards, procedures, and project specifications.
</li></ul><p>Quality, HSE &amp; Compliance
</p><ul><li>Ensure all turnover activities comply with ADNOC HSE and quality requirements
</li><li>Support audits, inspections, and compliance reviews related to completions and handover
</li><li>Promote a strong safety and quality culture throughout completion activities</li></ul></div>
<br><div><p><b>What makes you remarkable
</b></p><p>At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
</p><p><b>Education
</b></p><ul><li>Bachelor&rsquo;s Degree in Engineering (Mechanical, Electrical, Instrumentation, or related discipline).
</li></ul><p>Experience
</p><ul><li>Minimum 10 years of experience in oil &amp; gas EPC/EPCM projects
</li><li>At least 5 years of relevant experience in turnover, completions, or commissioning roles
</li><li>Proven experience working on ADNOC projects or similar Middle East operators is highly preferred.
</li></ul><p>Technical Skills
</p><ul><li>Strong knowledge of Mechanical Completion, Pre-commissioning, and Commissioning processes
</li><li>Hands-on experience with Completion Management Systems such as WinPCS, ICAPS, or Hexagon Smart Completions
</li><li>Familiarity with systemization, subsystemization, and tagging methodologies
</li><li>Good understanding of QA/QC processes, inspection requirements, and test pack compilation.
</li></ul><p>Soft Skills
</p><ul><li>Strong coordination and communication skills across multidisciplinary teams
</li><li>High attention to detail and strong organizational capabilities
</li><li>Ability to work under pressure and meet tight project deadlines
</li><li>Proactive problem-solving and stakeholder management skills.
</li></ul><p>Other Requirements
</p><ul><li>Proficiency in MS Office and reporting tools
</li><li>Familiarity with ADNOC standards, procedures, and documentation requirements
</li><li>Fluency in English (written and spoken).</li></ul></div>
<br><div><div>Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy &amp; Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com<br>
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<div><b>Diversity Statement
</b></div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div>

Turnover & Completion Coordinator

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