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Confidential

<div>
 
 
 JOB PURPOSE:
 
 To provide efficient personal assistance and high-quality executive support to the Account Lead and senior leadership team of the Confidential Project, while ensuring the smooth day-to-day operation of the project office. The role serves as a central coordination point across the team: managing the office environment, supporting leadership communications, coordinating stakeholder visits and events, maintaining administrative systems, and ensuring that information flows efficiently across internal and external functions. The role requires exceptional organizational skills, sound judgement, and the discretion to handle sensitive and confidential information in a complex, high-profile institutional environment.
 
 
 
 
 
 
 
 KEY ACCOUNTABILITIES
 
 
 
 
 :1. Communication and Meetings Suppor
 
 
 <ul>
 <li>
 tLiaise with the Account Lead, senior leadership, and other functions within the Confidential Project to manage communications and requirements on behalf of the leadership team
 </li>
 <li>
 .Arrange meetings called by the Account Lead, draft the agenda, prepare and distribute minutes, and follow up on action items as needed
 </li>
 <li>
 .Arrange working groups and make all relevant logistics arrangements, including booking venues, establishing seating, ensuring equipment is in place, and other related settings
 </li>
 <li>
 .Organize and distribute circulars and correspondence received by the Account Lead to relevant team members and partners, and follow up on any required response
 </li>
 <li>
 .Prepare responses to routine correspondence and enquiries in line with leadership instructions, maintaining a professional and accurate standard of communication
 </li>
 <li>
 .Draft, proofread, and manage internal and external communications on behalf of the leadership team as needed
 </li>
 </ul>
 
 
 .2. Administrative Suppor
 
 
 <ul>
 <li>
 tOrganize the Account Lead's schedule of meetings and visits, ensuring the diary is kept current and conflicts are resolved proactively
 </li>
 <li>
 .Organize travel and accommodation arrangements for the Account Lead and visiting delegations, through coordination with relevant departments and travel providers
 </li>
 <li>
 .Prepare and update office documents including letters, memos, emails, reports, spreadsheets, and presentations in line with leadership requirements
 </li>
 <li>
 .Serve as the first point of contact to receive, screen, and direct incoming calls, enquiries, and office visitors to the Account Lead and senior team
 </li>
 <li>
 .Establish and maintain both electronic and physical filing systems so that all documents are properly organized, version-controlled, and easily retrieved
 </li>
 <li>
 .Keep track of office expenses and the department roster, ensuring operations are within company policy and procedures
 </li>
 <li>
 .Maintain a corporate credit card tracker and manage the organization of its use in line with financial governance requirements
 </li>
 <li>
 .Manage petty cash disbursements and reconciliation, ensuring accurate records and compliance with financial policies
 </li>
 <li>
 .Manage relationships with couriers, and office vendors and suppliers, ensuring timely service delivery and cost-effectiveness
 </li>
 </ul>
 
 
 .3.Events and Visit Managemen
 
 
 <ul>
 <li>
 tPlan and coordinate internal events, team offsites, and high-profile visits from external partners, government stakeholders, and VIP delegations
 </li>
 <li>
 .Manage end-to-end logistics for delegation visits, including briefing documents, protocol arrangements, venue, hospitality, and accommodation
 </li>
 <li>
 .Manage event budgets, processing invoices and expenses in line with financial governance requirements
 </li>
 <li>
 .Liaise with protocol and security teams where required for VIP engagements
 </li>
 <li>
 .Offer on-hand assistance at events to ensure smooth execution
 </li>
 <li>
 .Maintain an events calendar and ensure adequate lead time for preparation across all scheduled engagements
 </li>
 <li>
 .Source, manage, and maintain an inventory of corporate gifts for delegation visits, VIP engagements, and official occasion
 </li>
 </ul>
 
 
 s4. Operations Support and Coordinatio
 
 
 <ul>
 <li>
 nServe as a central coordinator across the Confidential Project team, improving knowledge management and team awareness
 </li>
 <li>
 .Liaise with all internal departments and external project partners to ensure the team is fully informed (of needs, requirements, and relevant policy and procedures) as appropriate
 </li>
 <li>
 .Support onboarding of new team members by coordinating system access, equipment, and orientation materials
 </li>
 <li>
 .Maintain and improve office systems, shared drives, and administrative resources to support efficient team operations
 </li>
 <li>
 .Contribute to the identification of opportunities for continuous improvement of administrative systems, processes, and practices
 </li>
 <li>
 .Supervise and provide guidance to junior support staff such as pantry, reception, and coordination with office driver, ensuring professional standards and day-to-day reliability
 </li>
 </ul>
 
 
 
 
 
 .
 
 Experien
 
 
 <ul>
 <li>
 ceExperience in executive administration, office administration, or a chief of staff support functio
 </li>
 <li>
 n.Proven experience supporting C-suite or equivalent senior leadership in a fast-paced, high-stakes environmen
 </li>
 <li>
 t.Experience managing complex logistics, VIP visits, and multi-stakeholder event
 </li>
 <li>
 s.Experience working in a multi-cultural environmen
 </li>
 <li>
 t.Experience in elite institutions of higher education, government, or professional services desirab
 </li>
 </ul>
 
 
 
 le
</div>

Office Coordinator

La Maison Real Estate

We are Hiring Listing Coordinator at La Maison Real Estate.Are you a detail-oriented professional with at least 1 year of real estate experience? Do you thrive in organized, fast-paced environments and take pride in making every listing flawless? Join our award-winning team as a Listing Coordinator, where your work powers our success and your growth matters!About La Maison Real EstateWe&rsquo;re proud to be a Great Place to Work&reg; Certified organization, a testament to our supportive culture, collaborative spirit, and commitment to our team&rsquo;s well-being. At La Maison Real Estate we combine innovation, integrity, and client-focused service to deliver exceptional real estate experiences every day.Key Responsibilities&middot; Conduct in-depth property and ownership research using database.&middot; Qualify leads based on motivation, timeline, property condition, and market readiness&middot; Experience preparing or managing MOUs, lease agreements, Tawtheeq, SPA and ownership verification documents&middot; Excellent interpersonal and communication skills, with the ability to engage professionally with landlords and ownersWhat You Bring&middot; Minimum 1 year of hands-on experience in residential real estate as a Listing Coordinator&middot; Strong organizational skills with the ability to manage 10+ active listings simultaneously&middot; Excellent communication and proactive problem-solving abilitiesWhy You&rsquo;ll Love Working With Us✅ Competitive basic salary plus commission✅ Work at a Great Place to Work&reg; Certified company that values trust, respect, and inclusion✅ Collaborative, supportive team environment✅ Real career growth in a high-performing real estate organizationReady to build your future with a team that invests in you?Send your resume and a brief note about your real estate experience toheba.a@lamaison-re.comWe can&rsquo;t wait to welcome you!Job Type: Full-timeExperience:<ul><li>Listing Coordinator: 1 year (Preferred)</li></ul>Work Location: In person

Listing Agent

Kids HQ Arcade LLC.

Kids HQ Arcade LLC. is looking to hire a Birthday Coordinator / Cashier / Receptionist for one of its branch located in Abu DhabiPosition: Birthday Coordinator / Cashier / Receptionist Experience: Minimum 1&ndash;2 years of experience in customer service, events, sales preferably in family entertainment center Salary: AED 3,000 to AED 3,500 Job duties:- Handle birthday party inquiries, bookings, and customer follow-ups. - Coordinate with parents/guests regarding party packages, requirements, and payments. - Manage school booking inquiries and coordinate visits/events. - Answer phone calls, WhatsApp messages, emails, and customer queries promptly. - Oversee birthday party setup and execution to ensure excellent customer experience. - Upsell party packages, add-ons, and other services to achieve sales targets. - Maintain booking calendars and ensure all event details are communicated to relevant teams.Interested candidate may share their CV at hiring@kidshq.ae with mentioning the position title in subject linePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Birthday Coordinator / Cashier / Receptionist

Tatweer FMS

Position : Operations Coordinator &ndash; Facilities Management (FM)Job SummaryThe Operations Coordinator is responsible for managing and coordinating all corrective and preventive maintenance work orders assigned to a designated portfolio of buildings. The role ensures that maintenance requests are dispatched efficiently, technicians are monitored throughout the job lifecycle, service level agreements (SLAs) are achieved, and all work orders are properly documented and closed.The Operations Coordinator acts as the primary link between the Call Center, Technicians, Engineers, Procurement, and Management to ensure smooth daily operations and high levels of customer satisfaction.Key Responsibilities* Receive work orders from the Call Center.* Review and prioritize maintenance requests based on urgency and SLA.* Assign work orders to the appropriate technician or team.* Monitor technician attendance, arrival time, and job progress.* Follow up continuously until each work order is completed.* Coordinate with Engineers for technical support on complex maintenance issues.* Coordinate with Procurement when materials or spare parts are required.* Verify technician reports, photographs, and job completion details.* Ensure all work orders are updated accurately in the maintenance management system.* Prepare daily operational reports and status updates.* Track pending jobs, repeat complaints, and overdue work orders.* Escalate critical issues to the Operations Manager immediately.* Maintain professional communication with internal departments and, where required, with clients.* Ensure compliance with company procedures and client service level agreements.Qualifications* Diploma or Bachelor&rsquo;s Degree in Mechanical, Electrical, Civil Engineering, Facilities Management, or a related field.* Minimum 3 years of experience in Facilities Management, Property Management, Maintenance, or Technical Operations.* Experience in coordinating multiple technicians simultaneously is preferred.Technical Skills* Good understanding of HVAC, Electrical, Plumbing, Civil, and General Maintenance.* Experience using CMMS or Maintenance Management Software.* Good knowledge of Microsoft Excel, Word, and Outlook.* Ability to prepare operational reports and analyze work order status.* Understanding of SLA management and KPI monitoring.Personal Skills* Excellent organizational and planning skills.* Strong communication and coordination abilities.* Ability to work under pressure and handle multiple priorities.* Strong decision-making and problem-solving skills.* Attention to detail.* Leadership and teamwork.* Time management.* Customer service orientation.Language Requirements* Fluent English (spoken and written).* Arabic is an advantage.Key Performance Indicators (KPIs)* SLA compliance rate.* Average response time.* Average job completion time.* Number of overdue work orders.* First-time fix rate.* Customer satisfaction.* Repeat complaint percentage.* Daily work order closure rate.* Accuracy of operational reports.Preferred Experience* Facilities Management (FM) Company.* Property Management.* Building Maintenance.* AMC Contracts.* Residential and Commercial Buildings.* UAE Driving License is an advantage.Looking for Building Maintenace CorninatorWork Location: In person

Operations Coordinator – Facilities Management (FM)

CHICAGO Maintenance & Construction

We are seeking a highly competent and experienced Arabic-speaking Electrical or Mechanical Engineer for the position of MEP Coordinator for Abu Dhabi projects. The ideal candidate shall possess strong technical knowledge, authority liaison experience, and coordination capabilities within the Abudhabi construction industry.Key Requirements:<ul><li>Bachelor&rsquo;s Degree in Electrical Engineering or Mechanical Engineering.</li><li>Minimum 8 years of UAE experience, specifically in Abu Dhabi projects.</li><li>Fluent in Arabic and English (written and spoken).</li><li>Strong hands-on experience in liaison and coordination with Abu Dhabi authorities including but not limited to TAQA, ADCD, ADSSC, ADM, ADMCC, ESTIDAMA and other relevant government authorities/utilities.</li><li>Thorough knowledge of authority regulations, submission procedures, approvals, inspections, NOCs, and compliance requirements.</li><li>Experience in handling authority submissions, inspections, approvals, and project close-out procedures</li><li>Strong coordination and management skills with:</li><li>MEP Team</li><li>Civil Team</li><li>Project Consultants</li><li>PMC/Client Representatives</li><li>Ability to manage site coordination, technical discussions, and project execution effectively.</li><li>Immediate joiners preferred (available within 30 days).</li></ul>Roles &amp; Responsibilities:<ul><li>Coordinate all MEP activities for ongoing projects.</li><li>Manage authority approvals, inspections, and technical submissions.</li><li>Ensure compliance with Abu Dhabi authority standards and project specifications.</li><li>Coordinate between design, site execution, consultants, subcontractors, and PMC.</li><li>Monitor project progress and resolve technical/site coordination issues.</li><li>Attend authority meetings, consultant meetings, and site inspection.</li><li>Support project delivery within approved timelines and quality standards.</li><li>Report directly to the Head of MEP Department</li></ul>Location: Abu Dhabi, UAEJob Types: Full-time, PermanentWork Location: In personWork Location: In person

MEP Coordinator [ Arabic Speaker ]

Glow and Grow

Job Title: Admin and SalesLocation: Abu Dhabi, UAEWe are seeking a dedicated and enthusiastic Female Administrative Officer to join our Kids Education Center in Abu Dhabi.Requirements:<ul><li>Female candidate only</li><li>Must hold a spouse visa or own visa</li><li>Minimum 2&ndash;3 years of experience in an educational institution (nursery, preschool, or kids&rsquo; education center preferred)</li><li>Excellent communication and interpersonal skills</li><li>Strong ability in parent interaction, counseling, and student support</li><li>Good computer skills (Microsoft Office: Word, Excel, etc.)</li><li>Familiarity with social media platforms and basic digital communication</li><li>Ability to manage administrative tasks efficiently and work as part of a team</li><li>Preference will be given to candidates residing in:</li><li>Tourist Club Area (Al Zahiyah)</li><li>Salam Street</li><li>Hamdan Street</li><li>Electra Street</li><li>Knowledge of multiple languages will be an added advantage</li></ul>Key Responsibilities:<ul><li>Manage daily administrative operations of the center</li><li>Handle parent inquiries, admissions, and student registrations</li><li>Provide guidance and counseling to parents regarding programs and services</li><li>Maintain accurate student records and office documentation</li><li>Coordinate with teachers and management for smooth daily operations</li><li>Support marketing activities through social media and other communication channels</li><li>Ensure excellent customer service for parents and visitors</li></ul>Pay: AED2,500.00 - AED5,000.00 per monthWork Location: In person

Admin and Sales

Abu Dhabi Investment Council

<div>ADIC is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Real Assets Department. The successful candidate will help the team run smoothly &mdash; coordinating diaries, meetings, travel and logistics and helping to maintain the professionalism and polish expected in all interactions with clients, prospects and strategic partners. 
This is an opportunity to work at the centre of a dynamic and evolving investment team while helping to strengthen our structure and support the development of a best-in-class EA function. With AI playing an ever increasing role, we are committed to leveraging these tools to enhance efficiency as the department grows. 
Key Responsibilities<ul><li>Perform a broad range of administrative activities for the Real Assets team as assigned by the line manager.</li><li>Attend internal and external meetings and take minutes as required.</li><li>Manage team diaries and daily priorities with sound judgement and discretion; schedule appointments and coordinate meetings, facilities, events and travel arrangements, ensuring the team is well prepared for every engagement.</li><li>Manage accurate records, contacts and meeting notes, including CRM systems where required.</li><li>Establish and maintain the department's files, inventories, records and data management systems, liaising with other ADIC departments as needed.</li><li>Compose and edit technical and administrative correspondence and documentation.</li><li>Assist in administrative problem-solving, project planning, and the execution of departmental goals and objectives.</li><li>Prepare reports, summaries and responses to enquiries from a variety of sources.</li><li>Support ad hoc projects, leadership activity and business development priorities as required.</li><li>Carry out other similar duties as assigned.</li></ul> 
Experience and Qualifications<ul><li>Substantial experience supporting senior executives, ideally within financial services, professional services or consulting.</li><li>Strong diary, inbox, travel and meeting management experience.</li><li>Bachelor&rsquo;s degree.</li><li>Prior UAE experience beneficial, but not essential.</li></ul> 
Technical Skills<ul><li>Proficient in Microsoft Office; experience with AI-enabled productivity tools an advantage.</li><li>Excellent written and verbal English, with the ability to compose and edit error free materials.
</li><li>Arabic (spoken and written) is an advantage but not mandatory.</li></ul> 
Skills and Attributes<ul><li>Highly organized, with excellent attention to detail and the ability to manage multiple priorities calmly.</li><li>Confident and diplomatic and able to manage upwards.</li><li>Discreet with sound judgement in handling confidential and sensitive information.</li><li>Anticipate requirements and act on them, balancing detail with the wider context.</li><li>A strong communicator, both written and verbal.</li><li>Collaborative team player who supports colleagues and builds effective relationships across the organization.</li><li>Comfortable in a fast-moving environment, with occasional out-of-hours support.</li></ul></div>

Executive Assistant - Real Assets Department

Explore 31+ Administrative coordinator intern in Abu Dhabi this July. Find roles across top companies and apply now to boost your career.