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documentation specialist

EZELINK TELECOM

<p>We are seeking a Technical Documentation Specialist to join our team in Dubai. This role involves creating professional documents and presentation materials that clearly explain our products and solutions to customers, partners, and internal teams. You will work closely with engineers and product managers to produce user-friendly manuals, guides, and release notes &mdash; and enhance them with well-designed visual content.</p><p><b>Key Responsibilities:</b></p><ul><li>Create, edit, and maintain technical documentation such as:</li><li>User manuals</li><li>Solution &amp; deployment guides</li><li>Release notes and change logs</li><li>Design and enhance documents with visual/graphic elements for better readability.</li><li>Build professional presentations in MS PowerPoint (or similar) for product, solution, and sales use cases.</li><li>Work closely with product and engineering teams to collect technical inputs and translate them into simple, structured documents.</li><li>Ensure consistency, clarity, and version control across all documentation.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Diploma or technical qualification in IT, Computer Science, Networking, or related field (Bachelor&rsquo;s degree is an advantage but not mandatory).</li><li>2&ndash;4 years of experience in technical writing/documentation (telecom or IT background preferred).</li><li>Basic understanding of networking concepts (IP, WLAN, routing, access points).</li><li>Strong command of English (writing, editing, and communication).</li><li>Proficiency with MS Office tools (Word, PowerPoint).</li><li>Ability to create and edit graphics using Photoshop or similar software.</li><li>Strong attention to detail and ability to simplify complex technical content.</li><li>Must be available in Dubai, UAE for face-to-face interview and onboarding.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Have you previously worked in telecom or IT documentation? </li><li>Briefly describe your relevant experience in technical documentation.</li><li>Share an example of documentation or presentation material you have created. (upload file option / link)</li><li>What is your expected monthly salary (AED)?  </li><li>When can you join if selected? Notice period (if employed)?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Technical Documentation Specialist : 5 years (Required)</li></ul><p>Expected Start Date: 01/09/2025</p>

Technical Documentation Specialist

Mashreq

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <ul>
  <li>
   Identify the facility and collateral documentation requirements based on Credit Approvals.
  </li>
  <li>
   Prepare facility and collateral documents in line with the bank policies, procedures, and standards.
  </li>
  <li>
   Ensure that all required documents (facility, collateral, and source) have been obtained in line with the credit approval.
  </li>
  <li>
   Ensure that all Credit facility documents are perfected and are in order in line with bank&rsquo;s Policies &amp; Procedures.
  </li>
  <li>
   Ensure physical safe custody and digital filling of the perfected documents.
  </li>
  <li>
   Carryout annual review of documents and monitor the exceptions in documentation.
  </li>
  <li>
   Carryout special assignments assigned from time to time for system and process enhancements.
  </li>
  <li>
   Prepare / Generate monitoring &amp; control reports pertaining to collaterals and documentation process workflows
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Result Areas:
  </strong>
 </p>
 <ul>
  <li>
   Analyze credit approval from documentation control perspective and identify purpose of the approval, required facility and collateral documentation, verify that credit approvals are approved in line with the Bank&rsquo;s policies and guidelines.
  </li>
  <li>
   Prepare appropriate credit facility and collateral documents incorporating all relevant terms and conditions stipulated in the Credit Approval.
  </li>
  <li>
   Co-ordinate with various Business Units, Risk Management and Legal team to finalize Credit Facility and Security Agreements as and when required.
  </li>
  <li>
   Ensure that documents mentioned in the lodgment list being received.
  </li>
  <li>
   Review all the documents related to approved facilities and ensure that all are in order as per bank&rsquo;s guidelines.
  </li>
  <li>
   Update documentation checklist to ensure that all the necessary documents have been obtained for the approved facility/ies.
  </li>
  <li>
   Ensure that all discrepancies have been identified and escalated to the appropriate level of authorities for resolution.
  </li>
  <li>
   Liaise with in-house legal team to verify the authenticity of signatories of borrowing entities and guarantors whenever necessary.
  </li>
  <li>
   Ensure that all physical documents are being lodged and digitally filed.
  </li>
  <li>
   Ensure that expiry dates, deferrals and any other exceptions are updated accurately in the relevant bank&rsquo;s systems (MIS) for monitoring purposes and escalate to higher level of authority in line with the agreed procedures.
  </li>
  <li>
   Provide documentation clearance to Credit Control Unit to release limits in the core system upon satisfying that all documents have been obtained and are in order.
  </li>
  <li>
   Periodically review borrowing documents physically held under custody to identify any discrepancy or housekeeping purposes.
  </li>
  <li>
   Support the implementation of process reengineering and digitization initiatives of the division.
  </li>
  <li>
   Ensure updating all related databases and monitoring tools maintains at unit on timely manner.
  </li>
  <li>
   Maintain satisfactory working relationship with our partners in Business, Technology and Operations.
  </li>
  <li>
   Ensure adherence to agreed TAT&rsquo;s.
  </li>
  <li>
   Accurately translate non-standard facility conditions to Arabic language.
  </li>
  <li>
   Report any irregularities in a timely manner.
  </li>
  <li>
   Perform User Acceptance Testing on assigned system enhancement projects related to documentation.
  </li>
  <li>
   Ensure &ldquo;Zero&rdquo; operational losses.
  </li>
  <li>
   Ensure Unit&rsquo;s RCSA is up to date.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Knowledge, Skills, &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Graduate with a Minimum of 6 years of experience in General Banking covering at least 5 years in credit Documentation related activities.
  </li>
  <li>
   Strong knowledge on various banking products &amp; services and its operational procedures.
  </li>
  <li>
   Technology oriented.
  </li>
  <li>
   Excellent communication (both oral and written) and interpersonal skills.
  </li>
 </ul>
</div>


Senior Associate, Corporate Documentation

Al Farusia group

<p><b>Job Title: Documentation Clearing Executive</b></p><p><b>Company: Al Fourosia Logistics L.L.C</b></p><p><b>Location: Dubai, UAE</b></p><p><b>Job Summary:</b></p><p>Al Farusia Group is seeking an experienced Documentation Clearing Executive to join our logistics team in Dubai. The ideal candidate will have 2 years of experience in documentation, customs clearance, and logistics operations, with expertise in Dubai Trade. This role requires a detail-oriented individual who can efficiently manage documentation processes and ensure compliance with regulatory requirements.</p><p><b>Responsibilities:</b></p><p><b>Documentation:</b></p><p>Prepare and process customs declarations, bills of lading, and other shipping documents using Dubai Trade.</p><p>Ensure accuracy and completeness of documentation to avoid delays or penalties.</p><p><b>Customs Clearance:</b></p><p>Coordinate with customs authorities and other stakeholders to facilitate smooth clearance processes.</p><p>Obtain necessary permits and licenses for import and export shipments through Dubai Trade.</p><p><b>Logistics Operations:</b></p><p>Collaborate with logistics teams to ensure timely and efficient movement of goods.</p><p>Track and monitor shipments to ensure compliance with regulatory requirements.</p><p><b>Compliance:</b></p><p>Stay up-to-date with changes in customs regulations and ensure compliance.</p><p>Conduct audits and reviews to ensure accuracy and completeness of documentation.</p><p><b>Requirements:</b></p><p><b>Education:</b></p><p>Bachelor's degree in Business Administration, Logistics, or a related field.</p><p><b>Experience:</b></p><p>Minimum 2 years of experience in documentation, customs clearance, and logistics operations.</p><p>Proven experience working with Dubai Trade and customs clearance procedures in Dubai.</p><p><b>Skills:</b></p><p>Strong knowledge of customs regulations, documentation requirements, and Dubai Trade procedures.</p><p>Excellent communication and interpersonal skills.</p><p>Ability to work accurately and efficiently under pressure.</p><p>Proficient in Microsoft Office, Dubai Trade, and logistics software.</p><p><b>Salary and Benefits:</b></p><p>Competitive salary package of AED 3,500 per month.</p><p>Opportunities for professional growth and development in a leading logistics company.</p><p><b>About Al Farusia Group:</b></p><p>Al Farusia Group is a leading company that values innovation, customer satisfaction, and teamwork. We offer a dynamic work environment and opportunities for growth and development. If you're a detail-oriented and organized individual with experience in documentation, customs clearance, and Dubai Trade, we'd love to hear from you</p><p>Drop your CV <b>info@alfarusiagroup.com</b></p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED3,500.00 per month</p>

Documentation Clearing Executive

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><p><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</p>
Job Description:
<div>
The Document Controller is responsible for managing and maintaining a systematic documentation process for all construction-related and administrative documents, including contracts, letters of intent (LOIs), invoices, drawings, and correspondences. This role supports project teams by ensuring documentation is accurately processed, stored, and retrievable, while also assisting in various administrative and coordination tasks.</div><div></div><h4 class="jobSectionHeader"><b><br>
Document Control &amp; Records Management</b></h4><ul><li><div>
Manage and maintain an organized document control system for contracts, LOIs, invoices, and project documentation.</div></li><li><div>
Review, track, and ensure timely updates of contractual documents including agreements, amendments, and addendums.</div></li><li><div>
Create, organize, and maintain physical and digital filing systems to support project teams.</div></li><li><div>
File and archive documents systematically, ensuring compliance with labeling and storage protocols.</div></li><li><div>
Review the accuracy and completeness of records, ensuring documents are up-to-date and accessible.</div></li><li><div>
Control the flow of incoming and outgoing project documentation and correspondence.</div></li><li><div>
Ensure confidentiality and secure backup of all sensitive documents.</div></li></ul><h4 class="jobSectionHeader"><b>
Invoice and Financial Documentation</b></h4><ul><li><div>
Process and track invoices in coordination with finance and construction teams.</div></li><li><div>
Verify accuracy of billing and resolve discrepancies with internal departments.</div></li><li><div>
Ensure timely submission of documents related to payment and procurement.</div></li></ul><h4 class="jobSectionHeader"><b>
Submittals &amp; Correspondence</b></h4><ul><li><div>
Receive, log, and prepare submittals (drawings, documents, samples) for approval.</div></li><li><div>
Draft and compose letters and transmittals as directed by the Manager.</div></li><li><div>
Prepare transmittals for returning commented items to relevant site teams.</div></li><li><div>
Maintain accurate submittal logs for tracking and reference.</div></li></ul><h4 class="jobSectionHeader"><b>
Administrative Support</b></h4><ul><li><div>
Assist in day-to-day administrative tasks, including correspondence, scheduling, and document preparation.</div></li><li><div>
Support the Construction and Contract Operations (CCO) team with scheduling meetings and preparing materials.</div></li><li><div>
Manage calendars, set up appointments, and coordinate logistics for meetings and conferences.</div></li><li><div>
Take and distribute meeting minutes, agendas, and follow-up action items.</div></li></ul><h4 class="jobSectionHeader"><b>
Office and Resource Management</b></h4><ul><li><div>
Monitor and maintain office supplies inventory.</div></li><li><div>
Ensure that document-related equipment (scanners, copiers) is operational and accessible.</div></li><li><div>
Provide general administrative assistance to team members and other departments as required.</div></li></ul>
Desired Skill &amp; Expertise:
<ul><li><div>
Proven experience of 3+ years in document control or administrative roles within the construction or contracting industry.</div></li><li>
Previous exposure to multi-project construction environments.</li><li><div>
Strong organizational and file management skills.</div></li><li><div>
Excellent communication skills for handling correspondence and interacting with stakeholders.</div></li><li><div>
Proficient in Microsoft Office Suite and document processing tools.</div></li><li><div>
High attention to detail and ability to maintain confidentiality.</div></li></ul></div>

Document Controller

Zutari

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <strong>
  Zutari: Co-Creating an Engineered Impact
  <br/>
  <br/>
 </strong>
 Zutari is a management-owned engineering and advisory firm with over 90 years of excellence in delivering innovative, human-centred solutions. Trusted by governments, private sector clients, and communities across the Middle East and Africa.
 <br/>
 <br/>
 Our mission is to co-create sustainable engineering solutions that improve lives and shape resilient infrastructure for future generations. At Zutari, we celebrate diversity, foster inclusion, and believe that collaboration is the cornerstone of impactful engineering
 <br/>
 <br/>
 <strong>
  Who We Are Looking For
  <br/>
  <br/>
 </strong>
 We seek passionate, purpose-driven individuals with a collaborative mindset and a commitment to excellence. You are proactive, agile, and thrive in a fast-paced, multicultural environment. You are motivated by impact and possess a natural ability to connect with others to drive progress and co-create value.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 This is a site-based position that requires full-time presence on project location(s), working closely with multidisciplinary project teams to ensure effective document control and smooth communication flow.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Establish and manage project-specific Document Management Systems (DMS) in accordance with client and project requirements.
  </li>
  <li>
   Develop, document, and communicate the document control plan to project stakeholders.
  </li>
  <li>
   Ensure full compliance with document control standards and governance.
  </li>
  <li>
   Support team members by guiding them through document control procedures and best practices.
  </li>
  <li>
   Train users and provide ongoing support for Electronic Document Management Systems (EDMS).
  </li>
  <li>
   Ensure consistent document formatting, numbering, revision control, and workflow tracking.
  </li>
  <li>
   Coordinate document distribution, reviews, and approvals internally and externally.
  </li>
  <li>
   Maintain up-to-date document registers and ensure traceability through electronic audit trails.
  </li>
  <li>
   Monitor contractor, vendor, and supplier documentation and maintain accurate records.
  </li>
  <li>
   Prepare regular reports on documentation status and project deliverables.
  </li>
  <li>
   Support project closeout by preparing high-quality handover documentation.
  </li>
  <li>
   Manage drawing issuance and assist with quality audits and compliance checks.
  </li>
  <li>
   Uphold document integrity and version control under tight timelines and shifting priorities.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 2 years of experience in a Document Control role within the Engineering, Construction, or Infrastructure sectors.
  </li>
  <li>
   Strong command of English (written and verbal) is essential.
  </li>
  <li>
   Solid understanding of project and document control principles and systems.
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  </li>
  <li>
   Prior exposure to EDMS platforms (e.g. Aconex, ProjectWise, Key360, etc.) is highly desirable.
  </li>
  <li>
   Willingness and ability to work on-site full time, based at the project location
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Desirable Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Degree in Business Administration, Project Management, or related field.
  </li>
  <li>
   Previous experience in administrative, data entry, or document coordination roles.
  </li>
  <li>
   Knowledge of document control practices in large-scale infrastructure or engineering consultancy environments.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Key Competencies &amp; Attributes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong organizational skills and attention to detail, with the ability to multitask across projects.
  </li>
  <li>
   Team-oriented with excellent interpersonal and communication skills.
  </li>
  <li>
   Self-motivated, accountable, and capable of working independently.
  </li>
  <li>
   Solution-focused and analytical thinker with a proactive approach to challenges.
  </li>
  <li>
   Able to communicate effectively with technical and non-technical stakeholders.
  </li>
  <li>
   Demonstrates cultural sensitivity and adaptability in a diverse workplace.
  </li>
  <li>
   Commitment to workplace safety and continuous improvement.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices.
  </em>
 </strong>
</div>


DEC Dynamic Design Studio

<p><b>Job Title:</b> Document Controller &ndash; UAE Consultancy (Tendering Experience)</p><p><b>Location:</b> United Arab Emirates</p><p><b>Job Summary:</b><br/>We are seeking an experienced Document Controller with strong expertise in UAE consultancy projects and tendering processes. The ideal candidate will manage project documentation, handle portal submissions, and assist in tender preparation while ensuring compliance with UAE authorities.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage, organize, and maintain project documentation for architectural, engineering, and consultancy projects.</li><li>Handle <b>portal monitoring and submissions</b> with UAE authorities including <b>DM, DDA, DCD, and Trakhees</b>.</li><li>Assist in <b>tender documentation preparation</b>, including compiling, reviewing, and submitting technical and commercial documents.</li><li>Ensure all documents are uploaded, tracked, and updated according to project timelines and local regulations.</li><li>Coordinate with internal teams, consultants, and external authorities for timely approvals and clarifications.</li><li>Maintain accurate records of correspondence, approvals, revisions, and tender submissions for auditing purposes.</li><li>Prepare reports on document status, tender progress, and pending actions for management review.</li><li>Implement and maintain filing systems, document control procedures, and templates.</li><li>Ensure confidentiality and security of all project and tender documentation.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum of <b>5 years of experience</b> as a Document Controller in UAE consultancy projects.</li><li>Proven experience in <b>tender documentation preparation</b> and <b>portal monitoring</b> with DM, DDA, DCD, and Trakhees.</li><li>Familiarity with local building codes, approvals, and project documentation requirements.</li><li>Strong organizational, coordination, and communication skills.</li><li>Proficiency in MS Office and document management software.</li><li>Detail-oriented with the ability to manage multiple projects and tenders simultaneously.</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Diploma or degree in Architecture, Civil Engineering, or related field.</li><li>Experience in large-scale residential, commercial, or infrastructure projects.</li></ul><p>Job Type: Full-time</p>

Document Controller - Tendering Experience

ABL Electromechanical Works L.L.C

<p>We are seeking a highly skilled and experienced Document Controller (preferably female) with a strong background in the MEP industry to join our team. This position will be based in Dubai to handle the intake, management, and storage of our company&rsquo;s documentation operation for our various projects in the UAE, India, &amp; the Middle East.</p><p><b>Responsibilities:</b></p><ul><li>Prepare and submit Operation and Maintenance Manuals as per the client's format.</li><li>Manage and oversee documents for the entire organization.</li><li>To maintain records and logs and oversee document control.</li><li>Ensure the proper documents are created and signed, that all data is accurate, that documents are stored and backed up, and that any retention policies are followed.</li><li>Print and distribute documents as needed.</li><li>Scan and upload documents according to company procedure.</li><li>Collect and register all technical documents, such as drawings and blueprints, in the company&rsquo;s system.</li><li>Keep other personnel updated on new document versions and how to obtain access.</li><li>Handle records across various departments.</li><li>Create templates for use by other personnel.</li><li>Maintain confidentiality around sensitive information and terms of agreement.</li><li>Retrieve files as requested by employees and clients.</li></ul><p><b>Requirement:</b></p><ul><li>Proven work experience as a Document Controller with a minimum of 3 years or in kind of documentation from MEP / Consultancy Companies.</li><li>Bachelor&rsquo;s Degree in Mechanical Engineering or Electrical Engineering Courses.</li><li>Specific training courses related to Document Management.</li><li>Hands-on experience with MS Office (MS Outlook, and Advanced Excel &amp; PowerPoint Presentation).</li><li>Knowledge of Electronic Document Management Systems (EDMS)</li><li>Experience with Aconex Documentation.</li></ul><p><b>Education:</b> Bachelor&rsquo;s Degree (Preferred)</p><p><b>Experience:</b> 3 years and above (Preferred)</p><p><b>Job Type:</b> Full-time</p><p><b>Salary:</b> AED 4,000.00 - 5,000.00 per month (negotiable)</p><p><b>Application Deadline:</b> 31/08/2025</p><p>If you meet the above requirements and are interested in this position, please submit your resume at career@abluae.com.</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p><p>Application Deadline: 31/08/2025</p>

DOCUMENT CONTROLLER (ELECTRICAL/MECHANICAL ENGINEER)

Explore 1673+ Documentation specialist in Dubai this September. Find roles across top companies and apply now to boost your career.

1673 documentation specialist jobs IN Dubai

Technical Documentation Specialist

Senior Associate, Corporate Documentation

Documentation Clearing Executive

Document Controller

Document Controller

Document Controller - Tendering Experience

DOCUMENT CONTROLLER (ELECTRICAL/MECHANICAL ENGINEER)