executive assistant

mechanical engineer

administrative assistant

admin assistant

office administrator

engineering administrative assistant

Kempinski Hotel

<div>
Manage the day-to-day coordination and logistics of engineering projects and department. This includes scheduling meetings, preparing reports, organizing technical documentation, monitoring deadlines, and ensuring team adherence to project plans and quality standards.
<ul>
<li>Manage sustainability documentation for audit purposes.</li>
<li>Oversee documents preparation and presentation related to sustainability.</li>
<li>Prepare and implement energy saving methods.</li>
<li>Prepare the monthly sustainability report.</li>
<li>Manage inventory and payroll.</li>
<li>P&amp;L Report preparation for engineering</li>
<li>Develop policies and procedures for sustainability and environmental development</li>
<li>Manage and maintain documentation for Annual Maintenance Contracts (AMCs).</li>
<li>Maintain organized files for all third-party reports and certifications.</li>
<li>Ensure the accurate filing and maintenance of municipality required documents for compliance.</li>
<li>Facilitate and track preparatory checks related to contracts and maintenance.</li>
<li>Ensure the uninterrupted flow of information to the Director of Engineering, Assistant Director, supervisors, and all other Engineering Staff Members.</li>
<li>Perform secretarial work, including taking and transcribing dictation and composing correspondence based on general instructions.</li>
<li>Screen and route mail and documents, determining which to respond to or which require the Director's immediate attention.</li>
<li>Organize and maintain departmental files of records, reports, and correspondence for reference and efficient operation.</li>
<li>Maintain up-to-date management and procedural manuals; interpret new directives, policies, and regulations and inform appropriate personnel of changes.</li>
<li>Schedule and coordinate arrangements for seminars, conferences, appointments, meetings, and speaking engagements for the Director.</li>
<li>Attend meetings to take minutes, provide information, and serve as a resource person.</li>
<li>Interview callers, answer questions concerning departmental activities, and serve as a liaison with administrative personnel and external agencies.</li>
<li>Effectively communicate with staff in verbal or written form, listen and observe to ensure comprehension, and keep staff well informed.</li>
<li>Compose letters and statements independently requiring the interpretation and application of departmental policies.</li>
<li>Inspect all invoices and receiving reports to verify that quantity ordered matches quantity received.</li>
<li>Review prices, points, and payment terms to ensure agreement with the purchase order and dispose of any discrepancies.</li>
<li>Maintain interface with vendors to ensure procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price.</li>
<li>Refer problems involving deliveries or invoices to the buyer for resolution.</li>
<li>Assist the Director of Engineering in preparing administrative reports and budgets.</li>
<li>Review reports received for the supervisor, check and compare with source documents, and bring significant items, changes, errors, or omissions to their attention.</li>
<li>Advise every engineer staff member on work assignments and review work for accuracy and completeness.</li>
<li>Participate in departmental and hotel problem-solving teams during weekly and monthly core meetings.</li>
<li>Maintain clean and orderly conditions in the assigned work area.</li>
<li>Strive to establish a positive, friendly, and disciplined work atmosphere.</li>
</ul>
</div>

Engineering Coordinator

Invest Group Overseas (IGO)

Job Overview A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined. Key Responsibilities <ul> <li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li> <li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li> <li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li> <li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li> <li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li> <li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li> <li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li> <li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li> <li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li> <li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li> <li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li> <li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li> <li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li> <li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li> <li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li> <li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li> <li>Visit project sites and other offices as required to oversee the operations and provide support.</li> <li>Perform other duties assigned.</li> </ul> Experience & Educational Requirements <ul> <li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li> <li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li> <li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li> <li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li> <li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li> <li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li> <li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li> <li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li> <li>Discretion and professionalism in handling sensitive information.</li> </ul> Seniority level Entry level Employment type Full-time Job function Administrative<img src="https://www.jobg8.com/Tracking.aspx?4kaojKT%2bAE70FDvCQqnV8hfVEsrXSBRYn" width="0" height="0" />

ENGINEERING EXECUTIVE SECRETARY

<div>
 
 
 About the Group:
 
 
 
 
 
 
 Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.
 
 
 
 
 
 
 Job Overview:
 
 
 
 
 
 
 A role combining both a Contract and Procurement Coordinator and an
 
 Engineering Executive Secretary
 
 would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 
 Supplier Sourcing
 
 : Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.
 </li>
 <li>
 
 Bid Evaluation
 
 : Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.
 </li>
 <li>
 
 Contract Negotiation
 
 : Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.
 </li>
 <li>
 
 Contract Management
 
 : Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.
 </li>
 <li>
 
 Procurement Processes
 
 : Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.
 </li>
 <li>
 
 Compliance:
 
 Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.
 </li>
 <li>
 
 Relationship Management
 
 : Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.
 </li>
 <li>
 
 Data Analysis:
 
 Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.
 </li>
 <li>
 
 Calendar Management
 
 : Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.
 </li>
 <li>
 
 Communication Handling
 
 : Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.
 </li>
 <li>
 
 Document Management
 
 : Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.
 </li>
 <li>
 
 Meeting Coordination
 
 : Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.
 </li>
 <li>
 
 Technical Support
 
 : Assisting with technical documentation, data collection, and research for engineering projects.
 </li>
 <li>
 
 Project Support
 
 : Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.
 </li>
 <li>
 
 Coordination
 
 : Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.
 </li>
 <li>
 
 Event Support
 
 : Assisting in organizing engineering-related events, workshops, or training sessions.
 </li>
 <li>
 Visit project sites and other offices as required to oversee the operations and provide support.
 </li>
 <li>
 Perform other duties assigned.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Educational Requirements:
 
 
 
 
 
 <ul>
 <li>
 A bachelor's degree in
 
 business administration, engineering,
 
 or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.
 </li>
 <li>
 Strong organizational and multitasking skills to manage diverse tasks and responsibilities.
 </li>
 <li>
 Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.
 </li>
 <li>
 Analytical mindset to
 
 interpret procurement and engineering data and metrics for decision-making
 
 .
 </li>
 <li>
 Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.
 </li>
 <li>
 Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.
 </li>
 <li>
 Adaptability and flexibility to work in a dynamic and fast-paced environment.
 </li>
 <li>
 Problem-solving abilities to address procurement and engineering-related challenges proactively.
 </li>
 <li>
 Discretion and professionalism in handling sensitive information.
 </li>
 </ul>
 
 
 
</div>

Invest Group Overseas L.L.C

About the Group:Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.Job Overview:A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.Key Responsibilities:<ul><li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li><li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li><li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li><li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li><li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li><li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li><li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li><li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li><li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li><li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li><li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li><li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li><li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li><li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li><li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li><li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li><li>Visit project sites and other offices as required to oversee the operations and provide support.</li><li>Perform other duties assigned.</li></ul>Experience &amp; Educational Requirements:<ul><li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li><li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li><li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li><li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li><li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li><li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li><li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li><li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li><li>Discretion and professionalism in handling sensitive information.</li></ul>Job Type: Full-time

Marriott International

<div>
 POSITION SUMMARY 
 <ul>
 <li>Write and keep all Departments corresponding</li>
 <li>Keep properly all the drawings/ catalogues for the hotel equipments.</li>
 <li>Maintain all file required as per the Engineering S.O.P </li>
 <li> Prepare all request s for the purchased materials and keep copies and follow up on all the department expenses.</li>
 <li>Record the energy consumption readings on daily basis.</li>
 <li>Follow up the issuing and keeping the P.M daily schedules papers and follow up the department associate attendance sheet. </li>
 <li> Perform all filing works for the Department and attend the main work station of ESPRESSO.</li>
 <li> All work to be carried out thoroughly, professionally and safely</li>
 <li> Understand and confirm to corporate Standard Operating Procedures (SOP), Employee s handbook and department s administration procedures.</li>
 <li> To attend the daily trainings and to implement the Marriott standards and culture.</li>
 <li>To keep care for all hotel assets, tools and supplies.</li>
 <li>To be fully responsible for the Engineering store.</li>
 <li>Report all difficulties /shortcomings requests to Director of Engineering or Supervisors as appropriate.</li>
 <li> To always offer the required help to all colleagues.</li>
 <li> To perform al the works designated by the department management.</li>
 </ul>
 
 </div>

Engineering Administrator

Al Khayyat Investments (AKI)

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a proactive and organized Project Secretary to assist the Operations Head in managing all office-related activities. The ideal candidate will preferably have a background in Civil Engineering or Construction and possess strong administrative and coordination skills to support smooth project operations.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide administrative support to the Operations Head and project team.
 </li>
 <li>
 Manage correspondence, emails, and official communications.
 </li>
 <li>
 Maintain project files, records, and documentation in an organized manner.
 </li>
 <li>
 Schedule and coordinate meetings, appointments, and site visits.
 </li>
 <li>
 Prepare reports, presentations, and meeting minutes as required.
 </li>
 <li>
 Assist in procurement follow-ups, vendor coordination, and documentation.
 </li>
 <li>
 Handle office logistics, including travel arrangements, stationery, and office supplies.
 </li>
 <li>
 Ensure timely follow-up on pending tasks and action items.
 </li>
 <li>
 Support HR and finance teams in administrative matters as needed.
 </li>
 <li>
 Any other duties assigned by the Operations Head to ensure smooth project execution.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Diploma or Degree in Civil Engineering, Construction Management, or related field preferred.
 </li>
 <li>
 Proven experience as a secretary, administrative assistant, or similar role in construction/project environment is an advantage.
 </li>
 <li>
 Excellent organizational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Professional attitude with strong attention to detail.
 </li>
 </ul>
 
 
 
 
 
 Key Competencies:
 
 
 <ul>
 <li>
 Strong coordination and time management skills.
 </li>
 <li>
 Proactive and solution-oriented mindset.
 </li>
 <li>
 Ability to work under pressure and meet deadlines.
 </li>
 <li>
 Team player with good interpersonal skills.
 </li>
 </ul>
 
 
</div>

Project Secretary

MechatronX L.L.C

Role DescriptionWe are seeking a Management Assistant to support our executive and management teams in Abu Dhabi. This is a full-time, on-site role that plays a key part in ensuring smooth operations across engineering, R&amp;D, and contracting projects, while also supporting executive-level decision making.Key ResponsibilitiesCalendar management for executives, including scheduling and coordination of meetings.Aid executives in preparing for meetings, including agendas and supporting documents.Respond to emails and document requests on behalf of executives.Draft slides, meeting notes, and documents for executives.Handle clerical and administrative tasks, including filing and correspondence.Support invoicing, accounting, and financial documentation with high accuracy.Assist with project schedules, resource coordination, and procurement documentation.Manage office supplies and support compliance with company procedures.Coordinate with engineering and contracting teams to ensure smooth workflow across projects.RequirementsMaster s degree in Business Administration, Finance, Engineering Management, or equivalent experience.Proven experience managing multiple priorities, administrative coordination, and logistics.Proficiency in Microsoft Office suite and standard office software.Strong clerical and organizational skills with attention to detail.Excellent time management abilities and ability to multi-task with great follow-up skills.Strong written and verbal communication skills (English required; Arabic or German is an advantage).Previous experience in an engineering, R&amp;D, or contracting environment is an advantage.What We OfferDirect exposure to executive-level decision making.Professional development opportunities with career growth potential.Competitive salary and benefits package.A dynamic work environment in Abu Dhabi, working closely with international engineering teams.

Management Assistant

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Engineering Coordinator

ENGINEERING EXECUTIVE SECRETARY

ENGINEERING EXECUTIVE SECRETARY

ENGINEERING EXECUTIVE SECRETARY

Engineering Administrator

Project Secretary

Management Assistant