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engineering administrative assistant

Four Seasons Hotels and Resorts

<div>
 
 About Four Seasons
 
 
 
 Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
 At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
 
 
 
 About the location:
 
 
 
 A resort-like sanctuary in Kuwait&rsquo;s heart. Discover a modern urban sanctuary in the heart of Kuwait City: a contemporary curation of Middle Eastern architecture, dazzling art and resort-like spaciousness, where striking sculptures seamlessly merge with traditional design. In this enclave of wonder &ndash; the first and only hotel in Kuwait to receive the prestigious Forbes Five-Star rating &ndash; you&rsquo;ll find soaring rooftop restaurants, leisure facilities and the city&rsquo;s largest guest rooms. Catch up with friends in the chic surrounds of Al Soor (known as La Chocolaterie of Kuwait), relax in air-conditioned cabanas by the infinity pool, ascend to a buzzing rooftop and wander the lush adjacent parkland. And with the city&rsquo;s malls and souks within a few minutes&rsquo; drive, you can experience all the spoils of the city without spoiling your precious relaxation time.
 
 
 
 What You Will Do
 
 
 
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Organize, maintain, and control engineering files, project documentation, and technical records
 </li>
 <li>
 Assist with ordering supplies through BirchStreet and ensure timely follow-up and invoice processing
 </li>
 <li>
 Handle correspondence and manage internal email communications
 </li>
 <li>
 Coordinate calendars, schedule meetings, and manage communications for the Director of Engineering
 
 
 </li>
 </ul>
 
 Operational Support
 
 
 
 <ul>
 <li>
 Assist in preparing audits in accordance with EPP requirements and document monthly reports
 </li>
 <li>
 Coordinate cross-functional meetings, including preparing agendas, taking minutes, and following up on action items
 </li>
 <li>
 Maintain engineering workflows, trackers, documentation, and logs
 </li>
 <li>
 Update and manage engineering databases, spreadsheets, and dashboards
 </li>
 <li>
 Ensure accurate version control of technical documents, drawings, and manuals
 </li>
 <li>
 Proofread and assist in preparing technical documentation
 </li>
 <li>
 Act as a central point of contact for internal and external stakeholders
 </li>
 <li>
 Support compliance with internal policies, procedures, and safety standards
 </li>
 <li>
 Manage material inventory by maintaining accurate records of spare parts, tools, and consumables, monitoring par stock levels, and conducting periodic physical stock checks in coordination with the Engineering team
 
 
 </li>
 </ul>
 
 What You Bring
 
 
 
 <ul>
 <li>
 Strong organizational, multitasking, and time-management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office applications
 </li>
 <li>
 Ability to handle confidential information with professionalism and discretion
 </li>
 <li>
 High attention to detail with a proactive, problem-solving mindset
 </li>
 <li>
 Previous experience supporting an engineering, technical, or project-based team (required)
 </li>
 <li>
 Familiarity with engineering terminology is an advantage
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Full board shared living accommodation in a high quality, well-resourced compound
 </li>
 <li>
 Complimentary nights at FS Hotels worldwide
 </li>
 <li>
 Regular social and sporting events
 </li>
 <li>
 Paid home leave tickets
 </li>
 <li>
 Quality employee meals
 </li>
 <li>
 Free transportation to and from work
 </li>
 <li>
 High speed Wi-Fi internet in accommodation and employee transportation buses
 
 
 </li>
 </ul>
 
 Work Authorization
 
 
 
 Hotel will apply for the work authorization for the successful candidate
 
 
 We look forward to receiving your application!
</div>

Engineering Administrative Assistant

Four Seasons

<div>About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
A resort-like sanctuary in Kuwait&rsquo;s heart. Discover a modern urban sanctuary in the heart of Kuwait City: a contemporary curation of Middle Eastern architecture, dazzling art and resort-like spaciousness, where striking sculptures seamlessly merge with traditional design. In this enclave of wonder &ndash; the first and only hotel in Kuwait to receive the prestigious Forbes Five-Star rating &ndash; you&rsquo;ll find soaring rooftop restaurants, leisure facilities and the city&rsquo;s largest guest rooms. Catch up with friends in the chic surrounds of Al Soor (known as La Chocolaterie of Kuwait), relax in air-conditioned cabanas by the infinity pool, ascend to a buzzing rooftop and wander the lush adjacent parkland. And with the city&rsquo;s malls and souks within a few minutes&rsquo; drive, you can experience all the spoils of the city without spoiling your precious relaxation time.
What You Will Do
Administrative Support
<ul><li>Organize, maintain, and control engineering files, project documentation, and technical records
</li><li>Assist with ordering supplies through BirchStreet and ensure timely follow-up and invoice processing
</li><li>Handle correspondence and manage internal email communications
</li><li>Coordinate calendars, schedule meetings, and manage communications for the Director of Engineering
</li></ul>Operational Support
<ul><li>Assist in preparing audits in accordance with EPP requirements and document monthly reports
</li><li>Coordinate cross-functional meetings, including preparing agendas, taking minutes, and following up on action items
</li><li>Maintain engineering workflows, trackers, documentation, and logs
</li><li>Update and manage engineering databases, spreadsheets, and dashboards
</li><li>Ensure accurate version control of technical documents, drawings, and manuals
</li><li>Proofread and assist in preparing technical documentation
</li><li>Act as a central point of contact for internal and external stakeholders
</li><li>Support compliance with internal policies, procedures, and safety standards
</li><li>Manage material inventory by maintaining accurate records of spare parts, tools, and consumables, monitoring par stock levels, and conducting periodic physical stock checks in coordination with the Engineering team
</li></ul>What You Bring
<ul><li>Strong organizational, multitasking, and time-management skills
</li><li>Excellent written and verbal communication skills
</li><li>Proficiency in Microsoft Office applications
</li><li>Ability to handle confidential information with professionalism and discretion
</li><li>High attention to detail with a proactive, problem-solving mindset
</li><li>Previous experience supporting an engineering, technical, or project-based team (required)
</li><li>Familiarity with engineering terminology is an advantage
</li></ul>What We Offer
<ul><li>Full board shared living accommodation in a high quality, well-resourced compound
</li><li>Complimentary nights at FS Hotels worldwide
</li><li>Regular social and sporting events
</li><li>Paid home leave tickets
</li><li>Quality employee meals
</li><li>Free transportation to and from work
</li><li>High speed Wi-Fi internet in accommodation and employee transportation buses
</li></ul>Work Authorization
Hotel will apply for the work authorization for the successful candidate
We look forward to receiving your application!</div>

Oryx

Job Title: Admin AssistantJob Code: Admin AssistantJob Description:Assisting the Managing Partner and Senior Executives and providing administrative support to the organization.Key Responsibilities<ul><li>Assist with day-to-day operations of company-wide Admin functions.</li><li>Responsible for managing the day-to-day operations of the Admin department for the company and all its sister concerns</li><li>Liaison with and supervision over the work of the PRO relating to transfer and renewal of company licenses and vehicle registration and family members documents.</li><li>Coordinate with the Legal Department to ensure that all visa and residency-related formalities for employees are completed on time.</li><li>Responsible for compiling jot forms for management signature, under the supervision of the Office Manager.</li><li>Maintains an up-to-date database of company licenses (and staff residencies, if required).</li><li>Assist with processing documentation and preparing reports related to personnel activities (attendance, overtime, absences, staff programs).</li><li>Coordinate and report on business trips</li><li>Supervise managing company documents and archives through the Admin Assistant and Office Assistant.</li><li>Report on project management software on all activities to top management and follow up on overdue tasks with all functional heads and staff</li><li>Obtain Management approval on agreement / Transactions / Payments,. Etc as deemed necessary</li><li>Serve as an aide to the family and liaising with the office</li><li>Handle travel arrangements as and when required</li><li>Conducts research and analysis tasks are required.</li><li>Handle confidential and non-routine information</li><li>Provides clerical and administrative support to the Office Manager, as well as to ALL functional heads.</li><li>Acts as a replacement Receptionist in the event of the absence of the Office Assistant / Reception staff.</li><li>Monitors the performance and progress of Office and home Drivers and reports the same to the Office Manager.</li><li>Occasionally handles confidential and non-routine information.</li><li>Undertakes general administrative tasks as required by top management.</li><li>Acts as a floating CSR depending on workload.</li><li>Any other task as required by the management.</li></ul>People Management<ul><li>Organize people, information, and other resources.</li><li>Ensure that office equipment is maintained, relevant records are up to date and that's all administration processes work effectively.</li></ul>Self-Management:<ul><li>Achieve the highest levels of proficiency in all skills required to perform the role.</li><li>Ensure that performance goals set by and agreed with management are achieved during the course of the year</li></ul>Minimum Requirements &amp; Key Skills:<ul><li>Bachelor&rsquo;s Degree. Certification in a relevant field is a plus</li><li>Prior relevant experience in office management and administration.</li><li>Communication Proficiency</li><li>Willingness to learn</li><li>Excellent independent initiative</li><li>Data entry and strong documentation skills</li><li>Ability to follow up and proactive attitude</li><li>Ability to work under pressure</li><li>Proficient in MS Office, email, tech-savvy.</li></ul>Language Skills:<ul><li>Excellent oral and written communication skills in English.</li></ul>Job Type:<ul><li>Full-time</li></ul>Work location: Kuwait CityHOW TO APPLYPlease use the link (https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ) to complete the job application form.Email CV: hr@oryx1.comJob Types: Full-time, PermanentPay: From KD0.010 per monthApplication Question(s):<ul><li>To proceed further with your job application please complete the job application form https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ</li></ul>

Admin Assistant

recruitlytics LLC

<div>
 We&rsquo;re hiring a
 
 Customer Service Representative &ndash; Administrative Assistant
 
 to support our customers and internal teams across the
 
 UAE and Saudi Arabia
 
 . This is a
 
 remote role
 
 combining frontline customer communication with reliable administrative support. You&rsquo;ll be the friendly first point of contact for customers, while also helping keep records, schedules, and daily operations organized.
 
 
 This role is ideal for someone who enjoys solving problems, communicating clearly, and staying on top of details&mdash;while working independently from home.
 
 
 Key Responsibilities
 
 
 Customer Support (Primary)
 
 
 <ul>
 <li>
 Respond to customer inquiries via email, chat, and phone/WhatsApp in a professional and helpful tone.
 </li>
 <li>
 Handle common questions related to registration, onboarding, account access, schedules, and general support needs.
 </li>
 <li>
 Troubleshoot basic issues, guide customers through next steps, and escalate complex cases to the appropriate team.
 </li>
 <li>
 Follow communication guidelines to ensure customers receive consistent, accurate information.
 </li>
 <li>
 Maintain a high level of customer satisfaction by being responsive, empathetic, and solution-focused.
 </li>
 <li>
 Document customer interactions, outcomes, and follow-ups in the CRM or support tracker.
 
 
 </li>
 </ul>
 Administrative Support (Secondary)
 
 
 <ul>
 <li>
 Support the team with admin tasks such as data entry, updating records, organizing documents, and maintaining accurate files.
 </li>
 <li>
 Help coordinate schedules and meetings, including sending reminders and tracking attendance when required.
 </li>
 <li>
 Prepare and maintain simple reports (e.g., daily support volume, resolution notes, candidate/customer status lists).
 </li>
 <li>
 Assist with onboarding coordination, including checking submitted forms and confirming required details are complete.
 </li>
 <li>
 Ensure tasks are completed on time, and communicate clearly when anything is missing or needs clarification.
 
 
 </li>
 </ul>
 What Success Looks Like
 
 
 <ul>
 <li>
 Customers receive accurate responses quickly, with clear steps and a friendly experience.
 </li>
 <li>
 Support tickets and inquiries are documented properly, and follow-ups happen without delays.
 </li>
 <li>
 Admin tasks (records, reports, trackers) are completed accurately and kept up to date.
 </li>
 <li>
 You can manage multiple priorities while staying organized and dependable.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Experience: 1+ year in customer service, virtual assistant work, admin support, call center, or similar.
 </li>
 <li>
 Communication: Excellent written and verbal communication.
 </li>
 <li>
 Languages:
 </li>
 <li>
 English required
 </li>
 <li>
 Arabic is a strong advantage (especially for Saudi Arabia and UAE customers)
 </li>
 <li>
 Tech skills: Comfortable using tools like Google Sheets/Excel, email platforms, CRMs, and chat tools.
 </li>
 <li>
 Remote readiness: Reliable internet, a quiet workspace, and ability to work independently.
 </li>
 <li>
 Strong attention to detail and ability to follow instructions and processes.
 
 
 </li>
 </ul>
 Nice to Have
 
 
 <ul>
 <li>
 Experience handling support via WhatsApp Business, live chat systems, or ticketing tools (e.g., Zendesk/Freshdesk).
 </li>
 <li>
 Familiarity with customers and cultural communication norms in the GCC region.
 </li>
 <li>
 Experience with onboarding, scheduling, or administrative coordination.
 
 
 </li>
 </ul>
 Work Setup &amp; Schedule
 
 
 <ul>
 <li>
 Location: Remote (UAE or Saudi Arabia candidates preferred; open to nearby time zones if you can align).
 </li>
 <li>
 Time zone coverage: Must be able to support Gulf Standard Time (GST) and/or Arabia Standard Time (AST) hours.
 </li>
 <li>
 Hours: Flexible depending on team needs; may include set shifts or overlapping coverage windows.
 </li>
 <li>
 Equipment: You must have a laptop/desktop, stable internet, and headset for calls if needed.
 
 
 </li>
 </ul>
 
 Compensation &amp; Benefits
 
 
 
 <ul>
 <li>
 Competitive compensation based on experience and location.
 </li>
 <li>
 Remote work flexibility.
 </li>
 <li>
 Training, scripts, and support processes provided.
 </li>
 <li>
 Opportunity for growth into senior support, team lead, or operations/admin roles based on performance.
 </li>
 </ul>
</div>

Customer Service Representative Administrative Assistant

Enshaat Al Sayer

Job Summary:The Secretary will be responsible for providing administrative and secretarial support to the management to ensure smooth daily office operations. Duties include managing correspondence and documents, following up on tasks assigned by the management, preparing reports and presentations, and supporting technical and operational administrative activities. The role requires fluency in English and Arabic, good knowledge of Microsoft Office applications (Excel, Outlook, and PowerPoint), strong presentation skills, good communication, organization, attention to detail, and the ability to handle multiple tasks efficiently.Roles and Responsibilities:<ul><li>Administrative and Secretarial Support: Provide day-to-day administrative and secretarial assistance to management to ensure efficient office operations.</li><li>Correspondence and Document Management: Prepare, receive, organize, and maintain official correspondence, records, and documents in an orderly and accessible manner.</li><li>Task Tracking and Follow-Up: Monitor and follow up on tasks assigned by management to ensure timely completion and proper coordination.</li><li>Report and Presentation Preparation: Prepare reports, meeting materials, and professional presentations as required to support management and operational needs.</li><li>Coordination of Office Activities: Coordinate meetings, schedules, and internal communications to facilitate smooth workflow and information sharing.</li><li>Technical and Operational Administrative Support: Assist in handling technical and operational administrative requirements, ensuring accurate documentation and support to relevant teams.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Minimum of 3 years of relevant experience in administrative or secretarial roles.</li><li>Female Arab national with proficiency in Arabic and English is preferred.</li><li>Experience in a construction, oil &amp; gas, or engineering environments will consider advantage.</li><li>Proficient in Microsoft Office applications, including Excel, Outlook, and PowerPoint, with strong presentation preparation skills.</li><li>Strong organizational, documentation, and coordination skills.</li><li>Demonstrates professionalism, attention to detail, good communication skills, and the ability to manage multiple tasks effectively.</li><li>Must have valid residency in Kuwait.</li></ul>Job ID: NR5065 SecretaryHow to ApplyInterested applicant may apply directly or send your updated CV along with the supporting documents to careers@enshaat.com for initial assessment.About usEnshaat Al-Sayer General Trading and Contracting Company is a Kuwait-based Engineering, Construction and Contracting firm that has been operating for over 27 years. We are committed to providing professional services and maintenance, catering to both the governmental and private sectors in a wide range of fields. Our expertise ranges from MEP to civil engineering, and the oil and gas industry, ensuring quality and safety throughout the process, and post-maintenance thereafter.Job Type: Full-timeWork Location: In person

Secretary

LGTC Recruitment

Ang Admin Assistant &ndash; Documentation &amp; Applicant Processing ay responsable sa end-to-end documentation at monitoring ng mga aplikante na nag-aapply para sa trabaho sa Europe. Siya ang pangunahing tagapangasiwa ng komunikasyon sa applicants, employers, at recruitment partners, at tinitiyak na lahat ng aplikante ay maayos, kumpleto, at napoproseso ayon sa requirements at timelines. Saklaw din ng posisyong ito ang documentation ng staff, company, partners, at contracts.Mga Pangunahing Tungkulin at Responsibilidad:<ul><li>Pangasiwaan ang buong documentation process ng applicants para sa Europe job applications</li><li>Siguraduhing lahat ng aplikante ay nakokolektahan, nare-review, at napoproseso ang required documents</li><li>Makipag-ugnayan sa applicants para sa updates, follow-ups, kulang o expired na dokumento, at next steps</li><li>Makipag-ugnayan sa employers at recruitment partners ukol sa status ng applicants, documentation, at processing updates</li><li>Maghanda, mag-track, at mag-archive ng contracts at agreements (applicants, staff, employers, partners)</li><li>Mag-set at mag-manage ng appointments (interviews, document submission, medical, embassy, employer schedules)</li><li>Mag-monitor at mag-update ng application status ng bawat applicant sa internal tracking systems</li><li>Pangasiwaan ang documentation ng staff (employment files, contracts, IDs, leave records)</li><li>Pangasiwaan ang company at partner documents (licenses, permits, registrations, MOUs)</li><li>Mag-maintain ng maayos na digital at physical filing system</li><li>Siguraduhing sumusunod ang lahat ng dokumentasyon sa company policies, data privacy, at confidentiality standards</li><li>Tumulong sa iba pang administrative at coordination tasks kung kinakailangan</li></ul>Mga Kwalipikasyon:<ul><li>Graduate ng kahit anong course o may katumbas na karanasan sa admin, documentation, o recruitment</li><li>May karanasan sa overseas recruitment o applicant processing (advantage)</li><li>Maayos mag-organize, detail-oriented, at may strong follow-up skills</li><li>Marunong gumamit ng MS Office / Google Workspace, email, at messaging tools</li><li>May mahusay na communication skills sa Tagalog at English (written at verbal)</li><li>Marunong mag-handle ng multiple applicants at deadlines</li></ul>Mga Katangian na Hinahanap:<ul><li>Responsable at highly organized</li><li>Proactive at marunong mag-monitor ng processes</li><li>Marunong makipag-coordinate sa applicants, employers, at internal team</li><li>Kayang magtrabaho kahit may pressure at high volume ng applicants</li><li>May integridad at marunong mag-handle ng confidential information</li></ul>Work Schedule / Setup:<ul><li>Full-time</li><li>Office-based / On-site (depende sa setup ng kumpanya)</li></ul>Job Type: Full-timePay: KD250.000 - KD300.000 per month

Admin Officer - Documentation

AC House company

Assistant Restaurant ManagerLocation: Kuwait CityRestaurant/Salad Bar (dining venue)About the RoleAre you passionate about vibrant hospitality, great food, creative drinks, and exceptional service? Our restaurant is looking for an Assistant Restaurant Manager to help lead our fast-paced bar &amp; dining experience. You&rsquo;ll be the right hand to the Restaurant Manager and take pride in delivering unforgettable experiences to our guests every day.What You&rsquo;ll DoAs Assistant Restaurant Manager, you&rsquo;ll:<ul><li>Assist in day-to-day restaurant and bar operations</li><li>Lead and motivate the team with energy and a service-first mindset</li><li>Ensure smooth service from lunch through evening</li><li>Oversee quality, presentation, and pace of service</li><li>Manage live station interactions &mdash; guests appreciate fresh made-to-order salads and dishes served with flair</li><li>Build strong relationships with regulars and new guests alike</li><li>Respond positively on the floor &mdash; anticipate needs, solve issues</li><li>Coordinate with kitchen, bar, and service teams</li><li>Help train, schedule, and develop staff</li><li>Support inventory, cleanliness, and compliance standards</li></ul>Who You AreWe&rsquo;re looking for someone with:<ul><li>A friendly, outgoing, and professional personality</li><li>Excellent multitasking and communication skills</li><li>Experience in a restaurant and bar environment (supervisory experience a plus)</li><li>A passion for guest engagement &mdash; you enjoy building rapport</li><li>Confidence managing service flow in a busy setting</li><li>Leadership that inspires the team to deliver consistently great service</li></ul>Job Type: Full-time

Assistant Restaurant Manager

Explore 134+ Engineering administrative assistant in Kuwait this February. Find roles across top companies and apply now to boost your career.

134 engineering administrative assistant jobs IN Kuwait

Engineering Administrative Assistant

Engineering Administrative Assistant

Admin Assistant

Customer Service Representative Administrative Assistant

Secretary

Admin Officer - Documentation

Assistant Restaurant Manager