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engineering executive secretary

Invest Group Overseas L.L.C

About the Group:Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.Job Overview:A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.Key Responsibilities:<ul><li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li><li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li><li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li><li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li><li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li><li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li><li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li><li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li><li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li><li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li><li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li><li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li><li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li><li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li><li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li><li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li><li>Visit project sites and other offices as required to oversee the operations and provide support.</li><li>Perform other duties assigned.</li></ul>Experience &amp; Educational Requirements:<ul><li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li><li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li><li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li><li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li><li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li><li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li><li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li><li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li><li>Discretion and professionalism in handling sensitive information.</li></ul>Job Type: Full-time

ENGINEERING EXECUTIVE SECRETARY

HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

We&rsquo;re Hiring &ndash; Executive Secretary (Emirati National)We are looking for a qualified Emirati Executive Secretary to join a leading organization in the UAE.If you&rsquo;re organized, professional, and skilled in administrative work &mdash; we&rsquo;d love to hear from you!Position: Executive Secretary (Emirati National)Location: United Arab EmiratesSalary: AED 17,000 &ndash; 20,000Apply now: operation@imgrecruitment.ae055 248 7567Join a professional and inspiring work environment where your talent is valued.Job Type: Full-timePay: AED17,000.00 - AED20,000.00 per month

Executive Secretary

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate professionalism, excellent communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, and meetings.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on assigned actions.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless daily operations and workflow efficiency.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Strong organisational and time management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Secretary to CEO

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will possess outstanding communication skills, professionalism, and the ability to handle multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action points promptly.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with precision and attention to detail.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in daily administrative operations and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless workflow and efficient task management.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Exceptional organizational and time management skills with strong attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Assistant to CEO

Adam Vital Hospital

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 Hospital experience 
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 Jobseekers from any country 
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Front Office Executive Job Location : Dubai, UAE Requirements : Should have experience as Front Office Executive Any Nationals </div>
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Front Office Executive

Saraya Capital Technical Services LLC

Executive Secretary/PA to the Owner/GM - Preferably with Real Estate BackgroundWe are seeking a highly organized and proactive Female Secretary with a background in Real Estate, Construction, or Maintenance to join our team in the UAE.Key Responsibilities:<ul><li>Office Management: Organize office schedules, meetings, and appointments, ensuring seamless operations.</li><li>Administration: Oversee office administration tasks including document management, coordinating schedules, and liaising with various departments.</li><li>Executive Support: Assist and support high-level executives and management with various administrative duties.</li><li>Family Support: Manage personal matters for the owner&rsquo;s family, including personal arrangements and bookings.</li><li>Correspondence Handling: Prepare, manage, and handle official correspondence, reports, and documents.</li><li>Document Filing: Maintain and organize both physical and digital filing systems for easy access and reference.</li><li>Vehicle Maintenance: Schedule and manage service/maintenance bookings for the owner&rsquo;s personal and company vehicles, including drop-offs, pick-ups, and payments.</li><li>Travel &amp; Hotel Coordination: Organize travel arrangements, hotel bookings, and manage related tasks when required.</li><li>Meetings: Take minutes at meetings and ensure distribution to relevant parties.</li><li>Confidentiality: Handle sensitive documents and information with discretion and professionalism.</li><li>Liaise with Other Departments: Provide administrative support as needed across departments.</li><li>Family Coordination: Assist with family-related tasks such as managing travel, banking, hotels, and property-related matters.</li></ul>Requirements:<ul><li>Min 5 years of experience in UAE as a Secretary cum Administrative Assistant</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication skills in English; Arabic is a plus.</li><li>Exceptional organizational and time-management skills.</li><li>Ability to multitask and thrive under pressure.</li><li>Discretion and professionalism when handling confidential information.</li><li>A Bachelor&rsquo;s Degree in Business Administration or a related field is preferred.</li></ul>Salary Range: AED 4,500 - AED 6,000Location: DubaiJob Type: Full-timePay: AED4,500.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Do you have experience in handling the personal errands of Owner and his family ?</li><li>Do you have experience in making travel arrangements, hotel bookings and calendar management?</li><li>Are you willing to join for a salary of AED4500 to AED6000 (all inclusive)?</li><li>Are you from Philippines? If so, then only apply</li><li>Do you have experience in trade license renewals?</li><li>Do you have experience in liaising with government agencies?</li><li>Are you willing to join immediately? Please mention your notice period days?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal Errands of Owner/GM/CEO and family handling: 4 years (Required)</li><li>Calendar Mgmt, Travel Arrangements handling of Owner/CEO: 4 years (Required)</li><li>Executive Secretary/PA in UAE: 4 years (Required)</li><li>UAE Real Estate: 1 year (Required)</li></ul>Language:<ul><li>Tagalog and English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Executive Secretary /PA to the Chairman (UAE) - Preferably with UAE Real Estate Background

Conares

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive s schedule and assist them by performing a variety of administrative tasks. Responsibilities <ul> <li>Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner.</li> <li>Receive and screen phone calls and redirect them when appropriate</li> <li>Maintain executive s agenda, assist in planning schedules, appointments and meetings.</li> <li>Attend meetings, keep minutes and follow up on action items.</li> <li>Handle and prioritize all outgoing or incoming correspondence</li> <li>Make travel arrangements for executives</li> <li>Handle confidential documents ensuring they remain secure</li> <li>Maintain electronic and paper records ensuring information is organized and easily accessible</li> <li>Conduct research and prepare presentations or reports as assigned</li> <li>Oversee and manage social media profiles of executive.</li> <li>Coordinate and oversee special projects as directed by executive management.</li> </ul>

Explore 4552+ Engineering executive secretary in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

4552 engineering executive secretary jobs IN Dubai United Arab Emirates

ENGINEERING EXECUTIVE SECRETARY

Executive Secretary

Executive Secretary to CEO

Executive Assistant to CEO

Front Office Executive

Executive Secretary /PA to the Chairman (UAE) - Preferably with UAE Real Estate Background

Executive Secretary