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event coordinator

Talaat Moustafa Group

<div>
 
 
 
 Responsibilities
 
 
 
 
 &bull; Plan, organize, and execute events for the shopping centers to drive customer engagement and enhance brand visibility.
 
 
 &bull; Coordinate with vendors, suppliers, and internal teams to ensure the successful execution of events.
 
 
 &bull; Manage event logistics, including venue setup, marketing materials, staff coordination, and guest relations.
 
 
 &bull; Develop and maintain strong relationships with partners and clients to support event success.
 
 
 &bull; Ensure that all events align with the brand and marketing objectives of Talaat Moustafa Group.
 
 
 &bull; Oversee event budgets, ensuring costs are controlled while achieving high-quality outcomes.
 
 
 &bull; Monitor event performance, gather feedback, and prepare post-event reports for analysis and improvements.
 
 
 &bull; Ensure all events comply with legal and safety requirements.
 
 
 &bull; Collaborate with the marketing and PR teams to promote upcoming events through various channels (social media, email, etc.).
 
 
 &bull; Handle any issues or challenges that arise before, during, or after events to ensure smooth operations
 
 
 
 
 Qualifications:
 
 
 
 
 &bull; 2-3 years of proven experience in event management, preferably in retail or shopping centers.
 
 
 &bull; Strong organizational skills and ability to manage multiple events simultaneously.
 
 
 &bull; Excellent communication skills (both verbal and written) in English and Arabic.
 
 
 &bull; Experience with event planning software and tools is a plus.
 
 
 &bull; Ability to work under pressure and meet tight deadlines.
 
 
 &bull; Strong attention to detail and problem-solving skills.
 
 
 &bull; Ability to work both independently and as part of a team.
 
 
 &bull; Proficient in Microsoft Office, especially Excel and PowerPoint
 
</div>

Events Marketing Specialist

Accor

<div>
 
 Company Description
 
 
 
 Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.
 
 
 Take the opportunity to become a Heartist&reg;, and let your heart guide you in this world where life beats faster.
 
 
 
 Job Description
 
 
 
 The Hotel Group Coordinator is responsible for supporting the sales and events team by coordinating and managing group bookings from initial inquiry through execution. This role ensures a seamless experience for group clients by handling communication, logistics, room blocks, and event details, while maintaining a high level of customer service and organizational accuracy.
 
 
 <ul>
 <li>
 Serve as the primary liaison between group clients and hotel departments (sales, front office, catering, housekeeping, etc.).
 </li>
 <li>
 Manage all aspects of group room blocks including setting up group codes, tracking pick-up reports, processing rooming lists, and ensuring contractual obligations are met.
 </li>
 <li>
 Coordinate group arrivals and departures, ensuring all details are communicated clearly to operational departments.
 </li>
 <li>
 Assist the Sales and Events team in preparing proposals, contracts, banquet event orders (BEOs), and related documentation.
 </li>
 <li>
 Maintain accurate records of group bookings in the hotel&rsquo;s CRM or property management system (e.g., Opera, Delphi, Salesforce).
 </li>
 <li>
 Respond promptly to group inquiries, requests for information, and changes in a courteous and professional manner.
 </li>
 <li>
 Collaborate with revenue management to ensure optimal room block management and group rate integrity.
 </li>
 <li>
 Attend internal meetings to review upcoming groups and contribute to successful execution.
 </li>
 <li>
 Support on-site group events as needed, including client greetings, meeting room inspections, or last-minute adjustments.
 </li>
 <li>
 Ensure billing accuracy by coordinating with accounting and reviewing group folios and charges.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree in Hospitality, Business, or related field preferred
 </li>
 <li>
 1&ndash;2 years of experience in hospitality or event coordination, preferably in a hotel environment
 </li>
 <li>
 Proficient in Microsoft Office Suite and hotel systems (as Opera, Delphi, or similar).
 </li>
 <li>
 Exceptional organizational skills with a keen attention to detail.
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Ability to multitask, prioritize workload, and remain calm under pressure
 
 
 </li>
 </ul>
 Additional Information
 
 
 experience is an asset
 
 
 Prior experience working with Opera or a related system
 
 
 Fluency in English
 
 
 additional languages are a plus
 
 
 
 Your Team And Working Environment
 
 
 
 In 1-2 sentences, introduce the team, property or office environment in a way that reflects the culture
 
 
 Note: Customization may be included for any specific local or legislative requirements, such as work permits
 
 
 
 Our Commitment To Diversity &amp; Inclusion
 
 
 
 We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
</div>

Group Coordinator - Sofitel Nile Downtown

Maison Pyramide

<div>
 
 The Events Manager will be leading on the execution of projects and events while ensuring that all logistics requirements are carried out according to the project/events plan as well as budget and timeline. Manages the event plans and works closely with other departments to ensure that all operational requirements of the events are fulfilled. The Events Manager should be able to oversee the event concept, pitch it to the client and execute each event within guidelines with MP standards while ensuring that it enhances and uplifts the client image. Part of the Senior Events manager's responsibility is to ensure acquiring new business with a significant steady growth of the events business.
 
 
 
 
 
 
 JOB DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 Consult
 
 with clients to assess and understand their needs for the event
 
 
 
 Develop
 
 a strategy with a full-on calendar for each client event.
 
 
 
 Pitch
 
 in events concept clearly to clients focusing on the creative concept of the event and all the client requirements.
 
 
 
 Conduct
 
 research to identify new prospective clients and acquire new businesses with steady business growth.
 
 
 
 Create
 
 databases and partnerships with a variety of vendors i.e. catering, design, floral, venues, photographers, entertainment, etc.
 
 
 
 Lead
 
 negotiation with vendors to secure service contracts within the event budget.
 
 
 
 Collaborate
 
 with Marketing, PR &amp; Social Media teams on ideation events concept as well as event activation plans, considering all strategic requirements as well as safety measures.
 
 
 
 Create and manage
 
 detailed budgets and timelines for each event.
 
 
 
 Manage
 
 final accommodation plans for all events guests and teams.
 
 
 
 Manage
 
 all on ground teams and ensure that all set objectives of each team is being executed as per the set timeline.
 
 
 
 Ensure
 
 events follow local security, workplace safety and health regulations.
 
 
 
 Manage
 
 adjustments to event programs and adjust schedules accordingly.
 
 
 
 Responsible
 
 for all event operations runs smoothly and as per scheduled calendar and plan.
 
 
 
 Responsible
 
 for the selection of suitable locations and venues for each event.
 
 
 
 Responsible
 
 of keeping track of all events financials and invoices of each project
 
 
 
 Track
 
 results and impact of each event to create a report post each event.
 
 
 
 Responsible
 
 for establishing a strong event department and developing a growth plan for the team
 
 .
 
 
 
 
 
 
 
 KNOWLEDGE &amp; EXPERIENCE
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field
 </li>
 <li>
 Minimum 6 years&rsquo; experience in events management
 </li>
 <li>
 Experience within the Fashion, luxury, lifestyle sector is preferable
 </li>
 <li>
 Fluent in English
 </li>
 <li>
 Advanced knowledge of MS Office
 </li>
 <li>
 Established network of trusted suppliers and vendors in KSA, including venues, production and AV companies, caterers, and gifting suppliers.
 </li>
 <li>
 Strong understanding of event-related services, spatial planning, and d&eacute;cor production.
 </li>
 <li>
 Ability to work in a fast-paced environment and manage multiple projects simultaneously
 </li>
 </ul>
 
 
 
 
 
 SKILLS &amp; ABILITIES
 
 
 <ul>
 <li>
 Strong written and verbal communication skills in English.
 </li>
 <li>
 Excellent negotiation and organizational skills.
 </li>
 <li>
 Exceptional problem-solving abilities and the ability to adapt in a fast-paced, dynamic environment.
 </li>
 <li>
 Strategic planning and event management expertise.
 </li>
 <li>
 Strong connections with vendors and suppliers in the region.
 </li>
 </ul>
 
 
 
 
 If you are interested send your CV to hr@maisonpyramide.com mentioning the title in the subject line
 
</div>

Event Manager

Alfanar Projects

<div>
 
 
 Role Overview:
 
 
 
 
 
 
 We are seeking a proactive and creative Marketing Specialist to support the execution of internal and external communications, event coordination, and site branding initiatives. This role plays a key part in enhancing brand visibility, engaging teams, and supporting the company&rsquo;s strategic marketing activities across all channels and touchpoints.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 
 
 
 
 Events Management
 
 
 <ul>
 <li>
 Support the planning and execution of corporate events, trade shows, conferences, sponsorships, and employee engagement activities.
 </li>
 <li>
 Coordinate with internal stakeholders, vendors, and external partners to ensure successful event delivery.
 </li>
 <li>
 Assist with event logistics, branding materials, promotions, budgeting, and post-event evaluations.
 </li>
 </ul>
 
 
 
 
 
 Site Branding
 
 
 <ul>
 <li>
 Implement consistent branding across construction sites and project locations, including signage, safety boards, flags, uniforms, and branded materials.
 </li>
 <li>
 Work closely with the operations and project teams to ensure timely branding setup and alignment with corporate identity.
 </li>
 <li>
 Conduct site visits and audits to monitor branding compliance and visibility.
 </li>
 <li>
 Assist in developing and updating site branding templates and guidelines.
 </li>
 </ul>
 
 
 
 
 
 Internal Communications
 
 
 <ul>
 <li>
 Assist in the execution of internal communication plans to keep employees informed and aligned.
 </li>
 <li>
 Draft content for internal newsletters, announcements, and employee engagement campaigns.
 </li>
 <li>
 Coordinate with HR and other departments to support onboarding and internal initiatives.
 </li>
 </ul>
 
 
 
 
 
 External Communications
 
 
 <ul>
 <li>
 Support external communication activities such as press releases, announcements, and public engagement materials.
 </li>
 <li>
 Collaborate with digital teams to ensure marketing efforts are amplified across digital and social platforms.
 </li>
 <li>
 Maintain alignment with the company&rsquo;s branding and messaging strategy.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Marketing, Communications, or a related field.
 </li>
 <li>
 3&ndash;5 years of experience in marketing, preferably with a focus on events and communications.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Proficient in both English and Arabic.
 </li>
 <li>
 Ability to multitask and meet tight deadlines.
 </li>
 <li>
 Familiarity with the Saudi market is a plus.
 </li>
 </ul>
 
 
 
 
 
 
 
 Required Skills:
 
 
 
 
 
 
 
 
 <ul>
 <li>
 Experience in construction, energy, or infrastructure sectors.
 </li>
 <li>
 Familiarity with design tools and digital platforms.
 </li>
 <li>
 A collaborative team player with strong communication and coordination skills.
 </li>
 </ul>
 
 
</div>

Marketing Specialist

SPICE DMC

<div>
 
 
 SPICE by Magic Travels
 
 is the dedicated MICE division of the
 
 Magic Travels Group
 
 , a privately-owned Destination Management Company (DMC) with over 40 years of experience across the Middle East and Europe. Operating in six strategic destinations &mdash; the UAE, Oman, Jordan, Egypt, Georgia, and France &mdash; SPICE designs and delivers tailor-made corporate events, incentive travel programs, and business experiences with a
 
 strong focus on creativity, exclusivity, and flawless logistics.
 
 
 
 
 
 
 
 Position Details:
 
 
 
 
 
 <ul>
 <li>
 
 Job Title:
 
 MICE Project Manager
 </li>
 <li>
 
 Department:
 
 MICE
 </li>
 <li>
 
 Location:
 
 Based in one of the following destinations: Oman, UAE, or Egypt
 </li>
 <li>
 
 Grade/Level:
 
 Manager
 </li>
 <li>
 
 Position Type:
 
 Full-Time
 </li>
 <li>
 
 Reporting To:
 
 Country Manager / General Manager
 </li>
 <li>
 
 Travel Required:
 
 Yes &ndash; local and international
 </li>
 </ul>
 
 
 
 
 
 Job Purpose:
 
 
 
 
 
 
 As a
 
 MICE Project Manager
 
 , you will be responsible for leading, coordinating, and executing high-end MICE projects from concept to delivery. You will serve as the primary point of contact for clients, ensuring an exceptional standard of service and delivery while collaborating closely with internal teams, suppliers, and stakeholders. This role requires both operational expertise and creative flair, as well as a strong sense of ownership and leadership.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Design and manage end-to-end event programs: budget planning, timelines, supplier coordination, logistics, and risk management.
 </li>
 <li>
 Serve as the lead client liaison throughout the project lifecycle, ensuring clarity, transparency, and satisfaction at every stage.
 </li>
 <li>
 Manage the production of exceptional on-site event execution, including inspections, supplier briefings, logistics coordination, and real-time problem-solving.
 </li>
 <li>
 Source, negotiate, and manage contracts with suppliers, venues, and partners to ensure high-quality service delivery and cost control.
 </li>
 <li>
 Work cross-functionally with sales, marketing, operations, and finance teams to ensure alignment and optimize project outcomes.
 </li>
 <li>
 Monitor and control budgets and invoicing, ensuring financial transparency and project profitability.
 </li>
 <li>
 Ensure that all projects meet the brand standards of Magic Travels and the SPICE division.
 </li>
 <li>
 Contribute to innovation, product development, and the sharing of best practices across the group.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience:
 
 
 
 
 
 <ul>
 <li>
 Minimum of 3&ndash;5 years&rsquo; experience in MICE project management, preferably within a DMC or events agency.
 </li>
 <li>
 Fluency in
 
 English and French
 
 is required. Arabic is a strong plus.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 
 
 
 <ul>
 <li>
 Exceptional project management and organizational skills.
 </li>
 <li>
 High attention to detail and commitment to excellence.
 </li>
 <li>
 Excellent communication, negotiation, and interpersonal abilities.
 </li>
 <li>
 Strong leadership and decision-making capabilities.
 </li>
 <li>
 Resilience, flexibility, and ability to manage pressure and deadlines.
 </li>
 <li>
 Knowledge of local destinations, venues, and supplier networks in at least one of our operating regions.
 </li>
 </ul>
 
 
</div>

Project Manager - MICE

Hilton

<div>
 A Groups and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals.
 
 
 
 What will I be doing?
 
 
 
 As a Groups and Events Coordinator, you will work following the events that occur in the Hotel from initial contact with the head of the event to prepare contracts for groups and events, until the end of the event and therefore must perform the following tasks with the higher standards:
 
 
 <ul>
 <li>
 Receive groups and events and keep up to date the hotel even output
 </li>
 <li>
 Draw up contracts for groups and events
 </li>
 <li>
 Insert Rooming List in the system, update payment instructions and enter important information relevant to the group
 </li>
 <li>
 Negotiate budgets with customers
 </li>
 <li>
 Develop events Work Orders in the system with all relevant information
 </li>
 <li>
 Conduct instructional groups with all relevant information to the group (number of able, category, price, form of payment, contact the company, special notes, etc.)
 </li>
 <li>
 Perform monthly report groups and update closing information groups
 </li>
 <li>
 Interact permanently with the Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and kitchen
 </li>
 <li>
 Act directly with the guest or client during the stay of groups and events
 </li>
 <li>
 Participate in special activities such as secretaries of cocktails, welcome tour groups, etc.
 </li>
 <li>
 Ensure that all client requests are answered efficiently and with agility
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A Groups and Events Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Graduate or MBA in Management, Hospitality and Marketing
 </li>
 <li>
 Previous sales groups and events, preferably in Hospitality
 </li>
 <li>
 Ability to analyze and manage multiple tasks
 </li>
 <li>
 Ability to solve problems quickly and efficiently
 </li>
 <li>
 Sense of organization and planning
 </li>
 <li>
 Good computer skills including Excel, PowerPoint and Word
 </li>
 <li>
 Proactive approach to meet deadlines and objectives
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Zamalek Residence
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Sales
</div>

GC&E Coordinator

OneHealth

<div>
 
 
 Duties and Responsibilities
 
 
 
 
 Functional
 
 :
 
 <ul>
 <li>
 Customer Care Coordinator are the first contact point and will welcome/ greet the customer/ patients at the welcome desk/ reception desk.
 </li>
 <li>
 Manage front desk operations: Make sure that all customers/ patients be given the right service, conducts and, ensuring efficient and timely processing of patients, ensure smooth patient check-in and check-out. Obtains pre-patient registration, demographic and insurance information, as well answering phone calls and scheduling appointments. Collects co-payments at time of service and manages daily cash receipts.
 </li>
 <li>
 Demonstrates excellent customer service, escorting patients, responds promptly to patient, physician and clinical requests, while verifying patient information, processing payments, and resolving any billing discrepancies.
 </li>
 <li>
 Maintain accurate and confidential patient records, updating files and documents as needed.
 </li>
 <li>
 Handling approval process while verifying patient information and processing the approval.
 </li>
 <li>
 Ability to perform upselling &amp; cross-selling / promoting services to our existing customer according to their needs.
 </li>
 <li>
 Handle patients queries personally or via email.
 </li>
 <li>
 Handle cash and bank related transactions if assigned and ensure100% accuracy.
 </li>
 <li>
 Record &amp; maintain all patients data. Ensure accurate &amp; timely data entry into the system with zero errors.
 </li>
 <li>
 Maintain compliance to the standard operating procedures, manuals etc. without deviation in process.
 </li>
 <li>
 Inform the patients about the available services, products, and promotions.
 </li>
 <li>
 Encourage patients to provide feedback on services provided and their overall experience.
 </li>
 <li>
 Ensure that the entire process is completed within the mandated Turn Around Time.
 </li>
 <li>
 Work closely with healthcare professionals to ensure seamless communication and coordination of patient care
 </li>
 <li>
 Handling booking, scheduling, inquiries, transfer to physicians, tele services, customer complaints, billing inquiries, customer survey.
 </li>
 <li>
 Maintain a professional and courteous manner while protecting confidential patient information.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements
 
 
 
 
 Education:
 
 
 
 Bachelor&rsquo;s degree from reputable university.
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 0-2 years
 </li>
 <li>
 Experience in medical center, customer service or related experience in a healthcare setting is preferred.
 </li>
 <li>
 Pharmaceutical/ Insurance/ medical/ healthcare background is a plus.
 </li>
 <li>
 Knowledge of patient registration, medical appointment scheduling, health insurance is a plus.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Very good in English.
 </li>
 <li>
 Superior written and verbal communication skills.
 </li>
 <li>
 Ability to organize and prioritize coordination of multiple jobs/assignments and remain levelheaded and focused even when faced with strict deadlines and last-minute deviations.
 </li>
 <li>
 Excellent communication skills and customer handling skills.
 </li>
 <li>
 Strong problem solving and analytical skills.
 </li>
 <li>
 Flexible team player.
 </li>
 <li>
 Eagerness to learn and be a pillar of support for the larger brand team.
 </li>
 <li>
 Proactive, Energetic, Action Oriented, and detail-driven
 </li>
 <li>
 Time Management.
 </li>
 </ul>
 
 
 
 
 
 Job expectations:
 
 
 <ul>
 <li>
 Customer Care Coordinator will work 48 hours per week.
 </li>
 <li>
 Customer Care Coordinator will be able to work based on rotational shifts so that the workload is kept fair to everyone/ colleagues.
 </li>
 <li>
 Medical Centers working hours are from 9:00 AM to 12:30 Midnight, the customer care coordinator will work 8 hours per day during these working hours rotationally.
 </li>
 <li>
 Ability to work flexible days and hours, including mornings, nights, weekends, and public holidays.
 </li>
 <li>
 Company operates shift patterns &amp; rosters that are designed around the needs of the business and medical center.
 </li>
 <li>
 Weekends/Off Days are variable/ change on a rotational weekly basis.
 </li>
 <li>
 Customer Care Coordinator could be relocated or assigned to another center/location based on business needs &amp; performance, either temporarily or permanently, and Employee will be informed in advance and will be fully aligned with the management.
 </li>
 <li>
 Punctuality: Responsible for arriving to work on time.
 </li>
 <li>
 Wearing company required full uniform according to management instructions and internal dress code policy.
 </li>
 <li>
 A formal training program is assured that Customer Care Coordinators are properly trained for the job, either online/web-based or instructor led training.
 </li>
 <li>
 Ensure full attendance &amp; completion of training course provided by the company.
 </li>
 </ul>
 
 
 
 
 
 Customer Care Coordinator position at Reception area
 
 
 <ul>
 <li>
 Customer Care Coordinator are the first to interact with customers and are the ambassadors of the business.
 </li>
 <li>
 Customer Care Coordinator are company frontliners and will work at Reception area.
 </li>
 <li>
 Customer Care Coordinator will learn and use medical terminologies, medical billing and coding.
 </li>
 </ul>
</div>

Customer Care Coordinator / Receptionist

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