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assistant manager - event management systems Jobs in Riyadh Saudi Arabia

assistant manager - event management systems

event manager

Accor

<div>
 
 Mӧvenpick Hotel &amp; Residences Riyadh
 
 
 
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Plan, coordinate and deliver conferences, meetings, and social events from confirmation to completion, ensuring exceptional client satisfaction.
 </li>
 <li>
 Prepare and manage event orders, proposals, contracts, and action plans, clearly communicating requirements to all departments.
 </li>
 <li>
 Host site inspections, pre-conference briefings, and client familiarisation activities to showcase hotel facilities.
 </li>
 <li>
 Build and maintain strong relationships with clients, suppliers, and industry partners to drive repeat business and new opportunities.
 </li>
 <li>
 Maximize revenue through accurate quoting, upselling of hotel services, and proactive management of short-lead enquiries.
 </li>
 <li>
 Monitor budgets and follow financial procedures for client accounts and departmental expenditure.
 </li>
 <li>
 Support revenue forecasting and contribute to achieving department KPIs and hotel financial targets.
 </li>
 <li>
 Represent the hotel at networking functions, trade events, and industry meetings to enhance market visibility.
 </li>
 <li>
 Maintain accurate records and client data using Delphi/Opera systems to support reporting and follow-up.
 </li>
 <li>
 Drive continuous improvement by reviewing processes, identifying efficiencies, and sharing feedback with management.
 </li>
 <li>
 Stay informed on competitor offerings and market trends to position the hotel competitively.
 </li>
 <li>
 Manage day &amp; evening events, working within the strategy and events programmed set by our Sales, Meeting &amp; Events and Ops teams.
 </li>
 <li>
 Take overall responsibility for the health &amp; safety of anyone using the area, including yourself.
 </li>
 <li>
 Provide a secure environment for customers and their property.
 </li>
 <li>
 Operations Manager will need to attend all weekly operations meetings when there are events and any additional staff needed for events will need to be requested and confirmed in advance with F&amp;B. This will include Security.
 </li>
 <li>
 Conduct regular departmental meetings and training sessions. Represent the company as an ambassador of hospitality and warmth in all interactions with members, visitors, partners, vendors, and staff.
 </li>
 <li>
 Ascertain the departmental training needs to further develop SOPs as business needs arise/change. Own the SOP processes, regularly review and update when needed and in line with changing operational needs.
 </li>
 <li>
 Pro-actively provide input and feedback, look for opportunities to improve &amp; innovate how we&rsquo;re using the space and how we manage it.
 </li>
 <li>
 Whether it&rsquo;s setting up the space for day or evening, handling ad-hoc requests and queries, dealing with invoices or gathering feedback &ndash; we rely on you to ensure internal and external customers have the best possible experience with us.
 </li>
 <li>
 Handle stock &amp; expenses and manage the relationship with our events suppliers &amp; contractors.
 </li>
 <li>
 Monitor and maintain operation &amp; overhead cost to maintain maximum revenue to the organization.
 </li>
 <li>
 Overall organization, tidiness, and stocking of all work/lounge/service areas.
 </li>
 <li>
 Work closely with rest of the team to ensure back-of-house storage areas are maintained to ensure orderliness, safety and health standards
 </li>
 <li>
 Solicit and confirm event related information with client to fulfill contractual timelines and commitments
 </li>
 <li>
 To conduct necessary site inspections; upsell of the hotel&rsquo;s services, suggesting suitable menus, events and activities.
 </li>
 <li>
 Plan creative experiences in collaboration with the Banquet Chef to curate custom menus
 </li>
 <li>
 Coordinate various production elements and logistics including: electrical, internet, telecommunications, audio-visual, exhibit and third-party requirements
 </li>
 <li>
 Create floor plans that optimize space and ensure a memorable guest experience
 </li>
 <li>
 Finalizing event setups in planning phase to ensure banquet operations and client agreement prior to set up of meeting and event spaces
 </li>
 <li>
 Obtain guarantees of food and beverage events for banquets and culinary operations to manage and control labour and food costs
 </li>
 <li>
 Initiate billing procedures, ensuring client credit is established and deposits and/or credit applications are received with adequate information and within an acceptable timeline
 </li>
 <li>
 To relay all details of conferences and events to all departments in a professional thorough and timely manner using Conference resumes, Banquet Event Orders and internal memos effectively
 </li>
 <li>
 Conduct pre-conference meetings to ensure key operational departments are fully engaged and prepared to exceed expectations of our client programs
 </li>
 <li>
 Conduct and/or attend daily meetings to review event logistics to ensure last minute revisions are communicated with accuracy to banquets, culinary, stewarding and on-site audio-visual provide
 </li>
 <li>
 Establish good business and social relationships with industry clients and partners by participating in activities to further increase sales opportunities for the Hotel
 </li>
 <li>
 To effectively use function space to maximize revenues
 </li>
 <li>
 Responsible for the managing of guestroom blocks and food and beverage covers in order to maintain forecast accuracy
 </li>
 <li>
 To maintain high quality of service standards
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 
 3&ndash;5 years of experience
 
 in event management, conferences, or hospitality.
 
 
 
 </li>
 <li>
 
 
 Strong organizational and planning skills
 
 with the ability to manage multiple events simultaneously.
 
 
 
 </li>
 <li>
 
 
 Excellent communication and relationship-building abilities
 
 with clients, vendors, and internal teams.
 
 
 
 </li>
 <li>
 
 
 Knowledge of event and booking systems
 
 such as Delphi/Opera.
 
 
 
 </li>
 <li>
 
 
 Experience preparing contracts, BEOs, action plans, and budgets
 
 , and handling financial procedures.
 
 
 
 </li>
 <li>
 
 
 Leadership and supervisory skills
 
 to manage event teams effectively.
 
 
 
 </li>
 <li>
 
 
 Knowledge of health, safety, and security regulations
 
 related to events.
 
 
 
 </li>
 <li>
 
 
 Ability to sell and upsell services
 
 , maximize revenue, and achieve departmental targets.
 
 
 
 </li>
 </ul>
</div>

Meeting & Event Manager (Saudi National)

We Are 54

<div><h3 class="jobSectionHeader">Description</h3><div> 
ABOUT 54GROUP:</div><div>
54 is a sports and entertainment agency operating across five regions and nine offices: United Kingdom (London), Europe (Sotogrande, Spain), MENA (Riyadh, Saudi Arabia &amp; Dubai and Abu Dhabi, United Arab Emirates), APAC (Singapore, Vietnam &amp; Adelaide, Australia) and USA (West Palm Beach, Florida). It works with rights holders, governing bodies, developers, household brands and major investors who share its belief in the power of sport. 54 comprises three service areas each consisting of two divisions: Strategic Advisory (Consultancy and Data &amp; Insights), Asset Optimisation (Operations and Commercial) and Activation &amp; Engagement (Events and Marketing). At its core, the company has an unwavering belief in embracing the opportunities offered by pushing at the edges of conventional wisdom.</div><div>
</div><div>
Since its inception, 54 has gained significant recognition for its rapid growth and innovation in the golf industry. The company was named the 4th and 12th fastest-growing company in the United Kingdom by the Sunday Times Virgin Atlantic Fast Track 100 in 2019 and 2020, respectively. Additionally, 54 was ranked 171st in the Financial Times&rsquo; FT1000 list of the fastest-growing companies in Europe in 2021 and has been honoured five times consecutively as &lsquo;Golf Business of the Year&rsquo; at the World Golf Awards, most recently in November 2024.</div><div>
 
ROLE OVERVIEW: 
</div><div>
The Event Manager sits within the Guest Experience team of 54&rsquo;s Events Division. The role will report to a Guest Experience Director and/or Senior Manager and have responsibility for leading on the planning and delivery of logistical elements on large-scale sports events internationally within our golf events portfolio for clients such as LIV Golf &amp; Golf Saudi.</div><div>
</div><div>
54&rsquo;s Guest Experience team is responsible for delivering most of the front-facing elements of the events: for fans and spectators, VIP guests, players and tournament teams. We curate the experience for all we look after and ensure excellence in delivery.</div><div>
</div><div>
The Event Manager, Accommodation &amp; Logistics should have experience in delivering logistical elements across large-scale events, ideally within the within the world of sports. They must be willing to travel and work remotely at times, boast strong personal motivation, excellent communication skills, attention to detail and has the ability to manage multiple projects simultaneously while working to tight deadlines.</div><h3 class="jobSectionHeader"> 
KEY ROLES AND RESPONSIBILITIES:</h3> 
<ul>
<li>
Report to and support the Guest Experience Senior Manager/ Director and the wider Event delivery team</li>
<li>Sourcing, negotiating and contracting hotels for different groups including but not limited to players, staff, suppliers, VIPs &amp; volunteers</li>
<li>Ensure compliance with budgets making sure to negotiate the best rates with consideration to cancellation policies and attrition rates</li>
<li>Make sure that minimum service standards are adhered to and delivered</li>
<li>Develop and maintain detailed accommodation matrices coordination room types, check in/check out dates and any special requirements where applicable</li>
<li>Lease with internal teams &amp; departments to align on accommodation needs</li>
<li>Be the lead contact both within the planning and live dates for any accommodation issues or changes and be able to act accordingly</li>
<li>Manage all check in/check outs with the hotel(s)</li>
<li>Source and manage transport suppliers</li>
<li>Build and implement transport plans for airport transfers, courtesy car services, bus shuttles and any additional requests</li>
<li>Ensure routes are mapped with the contracted transport supplier</li>
<li>Ensure the service standards are adhered to and that all drivers are briefed in line with these standards</li>
<li>Make sure that all vehicles are correctly numbered and branded throughout the event delivery</li>
<li>Manage tournament Pro-Am &amp; other special event requirements</li>
<li>Develop supporting documentation and information</li>
<li>Communicate clear client status updates</li></ul> 
<h3 class="jobSectionHeader">
SPECIAL SKILLS/EXPERIENCE/APTITUDES NEEDED:</h3> 
<ul>
<li>
 Excellent written and verbal communication skills</li>
<li>Great attention to detail</li>
<li>Excellent organisational and time management skills</li>
<li>Quick decision-making skills</li>
<li> Excellent leadership and motivational skills</li>
<li> Excellent interpersonal skills</li>
<li> The ability to build strong working relationships across all levels of the business</li>
<li> Strong work ethic with the ability to work unsupervised</li>
<li>A team player with a collaborative and can-do attitude, strong interpersonal skills and ability to build strong working relationships</li>
<li>Be a servant leader, not afraid to roll your sleeves up and help stakeholders where needed</li>
<li>Proficiency in project management tools such as Monday.com &amp; WeTrack, presentation software and Microsoft Office/ 365 suite including Excel &amp; Sharepoint</li>
<li>Arabic language skills advantageous</li></ul> 
<h3 class="jobSectionHeader">
SALARY AND BENEFITS:</h3> 
<ul>
<li>
Competitive Salary</li>
<li>Annual Discretionary Company Bonus &ndash; up to 8% - 3% Company &amp; 5% Individual</li>
<li>Pension scheme</li>
<li>30 days annual leave (+ public holidays), pro-rated &amp; Birthday off</li>
<li>Increased annual leave with years of service</li>
<li>Staff clothing</li>
<li>Working hours will be from 09.00 to 17.30 with an hour taken for lunch between 12.00 and 14.00</li></ul> 
<h3 class="jobSectionHeader">
About We Are 54</h3><div>
54 is a sports and entertainment agency operating across five regions and eight offices: United Kingdom (London), Europe (Sotogrande, Spain), MENA (Riyadh, Saudi Arabia &amp; Abu Dhabi, United Arab Emirates), APAC (Singapore &amp; Adelaide, Australia) and USA (West Palm Beach, Florida). It works with rights holders, governing bodies, household brands and major investors who share its belief in the power of sport. 54 comprises three service areas each consisting of two divisions: 1. Strategic Advisory (Consultancy and Data &amp; Insights), 2. Asset Optimisation (Operations and Commercial), 3. Activation &amp; Engagement (Events and Marketing). At its core, the company has an unwavering belief in embracing the opportunities offered by pushing at the edges of conventional wisdom to turn the improbable into the unignorable.</div></div>

Event Manager, Guest Experience (Accommodation & Logistics focus)

Sephora

<div>Position Purpose<div> 
The KSA PR &amp; Events Manager is responsible for overseeing and implementing the SEPHORA MIDDLE EAST PR strategy in KSA &ndash; Sephora&rsquo;s fastest growing market and a strategic, prominent region.
</div><div>Build relations with key influencers and KOLs and establish new partnerships that are relevant for the brand in the local Saudi market. She/he will also be responsible for liaising with third party partners to execute plans, events, and activities in KSA in line with the brand DNA.</div><div></div> 
 Key Accountabilities
PR ACTIVITIES:<ul><li>
Overseeing the implementation of PR campaigns / strategy in KSA and developing key commercial relationships in KSA</li><li>
Analysis and tracking of PR campaigns and reporting results to PR &amp; Events Director</li><li>
General administration including management of the KSA press budget in liaison with the PR &amp; Events Director and regional team</li><li>
Maintain a keen understanding of trends, the latest PR/social media advancements and relevant campaigns and make appropriate recommendations regarding PR communication strategy surrounding them</li><li>
Ensuring all communication fits the Sephora Middle East brand image and relays the appropriate message</li><li>
Collaborate with the Pro team in KSA to secure relevant PR opportunities for them with influencers and media in alignment with the business priorities</li><li>
Identify key moments relevant to the market to talk about the brand</li></ul>
EVENTS MANAGEMENT<ul><li>
Liaise with event agency partners to execute plans and activities for Sephora Middle East KSA events in line with the brand DNA</li><li>
 Assess and identify key opportunities for sponsorships and other partnerships and manage relations with third parties</li></ul>
INFLUENCER MARKETING<ul><li>
Leverage existing influencer and talent relationships and cultivate new contacts</li><li>
Identify, establish and manage on-going influencer programs</li><li>
Build strong relationships with social influencers through seeding programs and regular communication</li><li>
Research and identify key influencers, talents and KSA based media in designated verticals</li><li>
Secure and negotiate earned placements including reviews, news items, giveaways, video segments, etc. in alignment with the business priorities</li><li>
Tracking company and campaign mentions with influencers and distributing internally.</li><li>
Work on purpose led activations and create meaningful partnerships and activations.</li></ul>
Skills, Experience and Personality
SKILLS:<ul><li>
Microsoft PowerPoint &amp; Excel</li><li>
Excellent presentation skills</li><li>
Able adapt him/herself to any situation</li><li>
Excellent communication skills
</li><li>Strong data analytical skills- curiosity to work with new tools and able to derive key strategic decisions</li></ul><div> 
</div>COMPETNCIES &amp; CHARACTER<ul><li>
Responsiveness and ability to manage multiple actions at once</li><li>
A creative mind partnered with the ability to find the best practical solutions</li><li>
Vast knowledge of social media
</li><li>Ability to build strong relationships with key people / influencers or organizations</li><li>
High level of energy, enthusiasm, and motivation</li></ul>
 WORK EXPERIENCE<ul><li>
Minimum 5+ years&rsquo; experience of PR/Events either agency or client side. Managerial experience preferred.</li><li>
Proven experience in coordinating and managing effective PR campaigns through various channels</li><li>
Experience necessary in a media, beauty, or retail environment (knowledge of beauty sector would be a plus)</li></ul>
 LANGUAGES<ul><li>
Arabic mandatory + English</li></ul></div>

PR & Event Manager - KSA

Spectacular Exhibition and Events

Project Manager - Spectacular Event Management DMCCDo you thrive in the fast-paced world of event management? Are you passionate about bringing creative visions to life? If so, Spectacular Event Management DMCC wants you!About Spectacular Event Management DMCCSpectacular Event Management DMCC is a Dubai-based, leading company specializing in providing creative design and build solutions for exhibitions. We help our clients achieve optimal results through exceptional trade show experiences, event production, conferences, and interior design &amp; fit-out services.The Role:We are seeking a highly motivated and organized Project Manager to join our growing team in the Kingdom of Saudi Arabia (KSA) branch. As a Project Manager, you will play a pivotal role in ensuring the successful delivery of our clients' projects, from initial concept to final execution.Responsibilities:<ul><li>Manage all aspects of assigned projects, including budget, schedule, and resources.</li><li>Collaborate closely with the design team, vendors, and clients to ensure project requirements are met.</li><li>Oversee procurement, logistics, and installation of all project elements.</li><li>Proactively identify and mitigate potential risks throughout the project lifecycle.</li><li>Maintain clear and consistent communication with all stakeholders.</li><li>Prepare comprehensive project documentation and reports.</li></ul>Qualifications:<ul><li>Minimum 5 - 8 years of experience in project management, preferably within the event or exhibition industry.</li><li>Engineering background is required.</li><li>Proven track record of successfully delivering projects on time and within budget.</li><li>Excellent communication, interpersonal, and organizational skills.</li><li>Strong ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).</li><li>Experience with project management software (e.g., Trello) a plus.</li><li>Fluency in English and Arabic is a strong advantage.</li></ul>Benefits:<ul><li>Competitive salary and benefits package.</li><li>Opportunity to work on a diverse range of exciting projects.</li><li>Dynamic and collaborative work environment.</li><li>Be part of a growing and successful company.</li></ul>To Apply:Please submit your resume and cover letter to aditi.j@spectacular.aeWe are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Job Types: Full-time, PermanentPay: AED7,000.00 - AED10,000.00 per monthJob Types: Full-time, PermanentPay: &#65020;7,000.00 - &#65020;10,000.00 per month

Project Manager / Head of Production

Marriott Hotels Resorts

Description Entry level management position that leads the banquet staff while personally assisting in executing events based on requirements and standards. Develops and directs team to provide consistent high quality service. Communicates performance expectations and trains staff in processes. Responsible for managing financial and administrative duties. Candidate Profile Education and Experience High school diploma or GED; 2 years experience in the event management food and beverage or related professional area. Core Work Activities <ul> <li>Supporting Management of Department Operations and Inventories: Manages departmental inventories and assets including par levels and maintenance of equipment.</li> <li>Conducts monthly department meetings with the Banquet captains and employees.</li> <li>Maintains attendance log for banquet employees.</li> <li>Maintains and enforces established sanitation levels.</li> <li>Adheres to and reinforces all standards policies and procedures (SOPs LSOPs etc.).</li> <li>Ensures employee awareness of the event phase portion of the Meeting Planner Survey and Guest Satisfaction Scores.</li> <li>Orders supplies for the department (e.g. china glass silver buffet presentations props and other service equipment needs).</li> <li>Uses banquet beverage use records to guide banquet beverage supervisor in controlling liquor costs managing the banquet beverage perpetual inventory and requisitioning liquor.</li> <li>Understands the impact Banquet operations has on the overall success of an event and manages activities to maximize customer satisfaction.</li> <li>Schedules banquet service staff to forecast and service standards while maximizing profits.</li> <li>Participating in and Leading Banquet Teams</li> <li>Attends and participates in all pertinent meetings.</li> <li>Leads shifts and actively participates in the servicing of events.</li> <li>Applies and continually broadens knowledge of food and wine pairings and cutting edge cuisine and overall event presentation.</li> </ul> Providing and Ensuring Exceptional Customer Service <ul> <li>Sets a positive example for guest relations.</li> <li>Interacts with guests to obtain feedback on product quality and service levels.</li> <li>Responds to and handles guest problems and complaints.</li> <li>Empowers employees to provide excellent customer service.</li> <li>Strives to improve service performance.</li> <li>Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.</li> <li>Reviews quarterly Meeting Planner Survey and participates in the development and implementation of corrective action to address service challenges; focuses on continuous improvement of guest satisfaction.</li> </ul> Conducting Human Resources Activities <ul> <li>Interviews and hires Banquet captains and employees with appropriate skills.</li> <li>Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.</li> <li>Ensures employees understand expectations and parameters.</li> <li>Observes service behaviors of employees and provides feedback to individuals.</li> <li>Reviews comment cards and guest satisfaction results with employees.</li> <li>Participates in the development and implementation of corrective action plans.</li> <li>Communicates and executes departmental and property emergency procedures and ensures staff are trained in safety procedures.</li> </ul> Marriott International is an equal opportunity believe in hiring a diverse workforce and sustaining an inclusive peoplefirst are committed to nondiscrimination onanyprotectedbasis such as disability and veteran status or any other basis covered under applicable law. Required Experience : Manager Key Skills Administrative Skills, Time Management, Leadership skills, Organizational Skill, Business Process Skill, Reservation Skills, Banqueting Skills, Banquet Operations, Communication, Relationship Management, Quality Management, Strategic Thinking Skills, Team Player Spirit, Marketing Skills, Problem Solving Skills Employment Type : Full-Time Department / Functional Area : Event Management Experience : years Vacancy : 1

Banquet Assistant Manager

Tahaluf

<div>Company Description 
Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF). 
 
Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia&rsquo;s B2B and B2C large-scale events scene. 
 
Be part of something BIG with Tahaluf&rsquo;s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector. 
 
Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you&rsquo;ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities. 
Job Description 
We are looking for a Senior Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry. Covering a maternity leave, we are looking for someone to join our high energy team between December 1st 2025 to May 31st 2026.
What you will do
You will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event.
Conference Production<ul><li>
Produce high-level relevant industry conference programmes.</li><li>
Liaise with key professionals/institutions and companies in the production of conference programmes.</li><li>
Engage with recommended speakers and confirm their attendance.</li><li>
Ensure the speaker database is updated to provide current and accurate speaker lists and files for event management.</li><li>
Prepare and communicate creative brief documents to the Marketing team.</li><li>
Prepare and lead telesales briefs and set follow-up meetings to track progress.</li><li>
Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines.</li><li>
Assist providing leads to the sponsorship team and attend sales meetings as appropriate.</li><li>
Mentor other conference producers within the team.</li><li>
Conduct a post-show analysis of the event including job title analysis</li></ul>
Market Research and Industry Networks<ul><li>
Effectively research topics with relevant industry professionals and the target market.</li><li>
Develop new conference ideas and programme content through meetings and tele-research with key experts.</li><li>
Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio, ideally recommending at least 2 new conference tracks per existing event.</li><li>
Identify key opinion leaders/institutions and companies related to the event.</li><li>
Maintain existing and build new relationships develop a conference with topics and speakers.</li><li>
Be able to provide a list of hospitals that are leaders in specialist areas relating to the event.</li><li>
Look at additional add-ons and other ways of attracting more delegates i.e. workshops, poster sessions, partnering with associations etc.</li></ul>
Speaker &amp; Delegate Liaison<ul><li>
Liaise and network with speakers, exhibitors and delegates on-site to maintain customer service standards, resolve queries and gain feedback, targeting at least 10 meetings per event day.</li><li>
Assist with onsite duties as required for the duration of the event, which may require longer working hours</li></ul> 

Qualifications 
What you will bring<ul><li>
Educated to degree level or equivalent.</li><li>
Significant experience in conference production.</li><li>
Speaks and writes clearly and fluently in English to both individuals and groups.</li><li>
Computer literate and proficient in the use of Microsoft Word and Excel.</li><li>
Commercial awareness.</li><li>
Research based role.</li><li>
Copywriting skills.</li><li>
Brand and market awareness.</li></ul> 

Additional Information 
*Please note that this is a 6 month contract role*
We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.</div>

Senior Conference Producer - 6 Month Contract

Creative Artists Agency

<div><h2 class="jobSectionHeader">Job Description
</h2>THE AGENCY
The six-time recipient of the award for &ldquo;Best in Talent Representation and Management,&rdquo; presented by the Sports Business Journal , CAA Sports represents more than 3,000 of the world's best athletes in such sports as baseball, football, hockey, basketball, and soccer, in addition to coaches, on-air broadcasters, and sports personalities. Beyond traditional athlete representation, CAA Sports provides unique opportunities for clients off the field, in areas including entertainment, licensing, endorsements, speaking, philanthropy, publishing, and video games. CAA Sports also works in the areas of media rights, property sales and sponsorships, brand consulting, venue development and strategic advisory, and executive search, and received the award for &ldquo;Best in Corporate Consulting&rdquo; at the 2018 Sports Business Awards, and &ldquo;Best in Property Consulting, Sales, and Client Service&rdquo; in 2014, 2016, 2019, 2022, 2024, and 2025.
CAA Sports is a division of leading entertainment and sports agency Creative Artists Agency (CAA). Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand management and consumer product licensing, executive search, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA&rsquo;s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.
OVERVIEW
In CAA Brand Consulting we have 200+ specialists working with over 35 leading brands. Our vision is to be the strategic partner for brands in helping them solve their biggest challenges. Our services and connectivity in sport and entertainment allow us to identify, develop, activate and measure partnership strategies that build brands and grow business.
There is also a unique culture within CAA; for a global agency it has a small agency feel, with a great sense of teamwork, ambition, empowerment and entrepreneurialism.
THE ROLE:
We are hiring an experienced Account Manager to join our award-winning team and drive the account management of our existing client portfolio as well as help in developing additional business in the Kingdom. This is a full-time position working Monday to Friday, 9am &ndash; 6pm (including 1-hour unpaid lunchbreak).
We are seeking a capable and confident operator with events/hospitality experience. The successful candidate will need to demonstrate their understanding and capabilities managing 360 sponsorship campaigns across a range of disciplines including rights management, premium hospitality, experiential, thought leadership, grassroots initiatives, digital and content.
Reporting into the Vice President, Brand Consulting based in Singapore and working closely with the Brand Consulting Accounts team, the Account Manager will need to draw upon their knowledge and experience in sports marketing, to help advise and guide the client from partnership strategy to creative and impactful activations. It is critical that the candidate has event management and communications experience, able to manage events from end to end at different locations in KSA and ideally in the wider GCC region. We are looking for someone with a strong existing industry network who can work independently act as the point person of the account on the ground in the Kingdom.
We are looking for someone that can not only demonstrate the requisite organizational skills and attention to detail to manage an account but also has the confidence and passion to bring fresh and innovative ideas to the table that will help capture the attention and imagination of the different target audiences. The candidate will also support the VP and the wider network in developing new business in the Kingdom and the wider region.
Main Responsibilities to include:
<ul><li>Assisting the VP and wider team with day-to-day operations in KSA and the Middle East
</li><li>Support VP in developing new business leads - attend face to face meetings in KSA on behalf of the CAA Brand Consulting team
</li><li>Work closely with CAA Portas to help the wider Brand Consulting team to grow the industry network
</li><li>Main client liaison in KSA, domestic travel be required on a regular basis to facilitate face to face meetings
</li><li>Effective management of sponsorship rights ensuring they are fully delivered, activated, and measured
</li><li>Event management and hospitality logistics including temporary builds, talent appearances, internal engagement, grassroots activities, VIP customer experiences and ticket management
</li><li>Account administration, budget tracking and client reporting
</li><li>Work with the corporate comms team of the client on press releases and media outreach
</li><li>Work closely with the rightsholder&rsquo;s commercial agency to align on ongoing projects
</li><li>Key supplier liaison for all KSA based activations
</li><li>Monitoring latest trends in sport, digital and technology
</li><li>International travel to deliver in-market guest programmes, including to host and manage senior level guest logistics (as required)
</li></ul>QUALIFICATIONS/REQUIREMENTS
<ul><li>Must have at least 6+ years of agency or in-house Sports Marketing experience
</li><li>KSA on-ground experience is essential, must be fluent in Arabic and English
</li><li>Extensive experience managing complex events with international high value guests
</li><li>Strong vendor network in KSA and ideally in the wider GCC region to bring event experiences to life
</li><li>Experience in communications is preferable including the ability to develop communication plans and drive media outreach in the Kingdom
</li><li>A general understanding of campaign planning, asset development and amplification are crucial
</li><li>An understanding of the protocol for the Royal court of Saudi Arabia is critical
</li><li>Business development experience beneficial
</li><li>People management experience is a plus but not essential
</li><li>Team player with a can-do attitude who is willing to work autonomously as this role will be the first Brand Consulting resource in KSA
</li><li>Ability to work across different time zones
</li><li>Strong interpersonal skills and best in class client servicing, account handling and project management
</li><li>Must have an organised and detail-oriented approach with the ability to work under pressure and to tight deadlines
</li><li>Confident presentation skills, verbal and written with a strong attention to detail
</li></ul>Compensation and Benefits:
We offer a competitive compensation commensurate with experience and qualifications. In addition, we provide housing and transport allowances, and other statutory benefits.
Equal Opportunities:
At CAA, we are committed to promoting equal opportunities in employment and creating a workplace culture in which everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, marital status, pregnancy or maternity, race, colour, religion, or sex.
Please inform CAA&rsquo;s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.
Application deadline: 30 November 2025
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Account Manager

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