marketing coordinator

executive assistant & pro coordinator Jobs in Sharjah

executive assistant & pro coordinator

production coordinator

project manager

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event project coordinator

Topaz Event Organizers

Key Responsibilities:<ul><li>Assist in planning and organizing event deliverables, schedules, and project documentation.</li><li>Coordinate with vendors, suppliers, venue teams, and internal departments for smooth event execution.</li><li>Prepare project timelines, checklists, and follow-up reports.</li><li>Support in managing event logistics including permits, bookings, approvals, and material requirements.</li><li>Track project progress and ensure deadlines are met.</li><li>Participate in site visits, rehearsals, and on-site support during event setup and execution.</li><li>Ensure accurate communication between operations, design, production, and client servicing teams.</li><li>Handle basic administrative tasks such as email communication, documentation, and coordination.</li><li>Maintain organized project files and event-related data.</li></ul>Skills &amp; Qualifications:<ul><li>1&ndash;3 years of experience in events.</li><li>Strong communication, follow-up, and organizational skills.</li><li>Ability to multitask and manage time effectively.</li><li>Proficiency in MS Office (Excel, PowerPoint, Word).</li><li>Ability to work in a fast-paced environment and support on-site event operations.</li><li>Strong attention to detail and problem-solving ability.</li><li>UAE Valid Driving License.</li></ul>Job Type: Full-timePay: From AED6,000.00 per month

Event Project Coordinator

OWS Automotive

we are looking for an energetic and detail-oriented Marketing Coordinator to support the day-to-day execution of marketing activities, brand communication, and internal event coordination. The role requires someone organized, proactive, and creative - capable of handling multiple requests, coordinating with designers and suppliers, and helping bring small-scale activations to life. This position is ideal for someone in their marketing career who enjoys fast-paced, hands-on work and wants to grow in a dynamic fitness and lifestyle environment.Key Responsibilities:1. Marketing Coordination:<ul><li>Support the planning and execution of ongoing marketing activities and campaigns</li><li>Manage and track marketing requests from management, trainers, and partners</li><li>Coordinate with designers, photographers, and content creators to ensure timely delivery of assets</li><li>Proofread and review marketing materials before release (social media, print, digital)</li></ul>2. Content &amp; Communication:<ul><li>Assist in drafting captions, event posts, and promotional materials aligned with the our brand voice</li><li>Help organize photo/video shoots and liaise with external production partners when needed</li><li>Maintain an updated library of photos, videos, and design files for easy access</li></ul>3. Event Support:<ul><li>Support setup and coordination of in-house activations such as product demos, workshops, or small member events</li><li>Liaise with sponsors, suppliers, and vendors for event logistics</li><li>Ensure all on-ground branding, giveaways, and setups are properly executed</li></ul>4. Admin &amp; Reporting:<ul><li>Track campaign results, social media engagement, and member feedback</li><li>Support budget tracking and invoice follow-ups for marketing activities</li><li>Keep an updated calendar of marketing campaigns, events, and content deadlines</li></ul>Qualifications &amp; Skills:<ul><li>1-3 years of experience in marketing coordination or events (fitness or lifestyle industry preferred)</li><li>Strong organizational skills with attention to detail</li><li>Good understanding of social media platforms and content workflows</li><li>Basic knowledge of design tools (Canva, Adobe, etc.) is a plus</li><li>Excellent communication and follow-up skills</li><li>Fluent in English; Arabic is a plus</li></ul>Personal Attributes:<ul><li>Smart, resourceful, and eager to learn</li><li>Positive attitude and strong sense of ownership</li><li>Able to multitask and stay calm under pressure</li><li>Enjoys being part of an active, fitness-oriented environment</li></ul>Reports To: Marketing ManagerJob Types: Full-time, PermanentExperience:<ul><li>marketing &amp; event management: 3 years (Required)</li></ul>

Marketing Coordinator

Air Arabia

<div>
 
 Job Purpose
 
 
 
 To support the execution of marketing activities across branches, suppliers, and internal teams. The Marketing Coordinator will oversee campaign follow-ups, content coordination, and timely communication with stakeholders to ensure smooth implementation of marketing initiatives.
 
 
 
 Key Responsibilities
 
 
 
 1 - Event Coordination &amp; Execution :
 
 
 <ul>
 <li>
 Coordinate with branches, suppliers, and agencies to ensure smooth execution of marketing event.
 </li>
 <li>
 Follow up on approvals, deadlines, and deliverers to ensure timely roll-out.
 
 
 </li>
 </ul>
 
 2 - Content &amp; Social Media Management
 
 
 
 <ul>
 <li>
 Prepare content briefs and coordinate with the design/agency teams for approvals.
 </li>
 <li>
 Support in scheduling and publishing posts across social media platforms.
 </li>
 <li>
 Ensure all content aligns with brand guidelines.
 
 
 </li>
 </ul>
 
 3 - Marketing Collateral Production &amp; Distribution
 
 
 
 <ul>
 <li>
 Manage production of marketing materials (digital &amp; print).
 </li>
 <li>
 Ensure timely distribution of collateral to branches and relevant stakeholders
 
 
 </li>
 </ul>
 
 4 - Reporting &amp; Campaign Performance Tracking
 
 
 
 <ul>
 <li>
 Track and monitor campaign performance metrics.
 </li>
 <li>
 Prepare weekly and monthly reports for management review.
 </li>
 <li>
 Maintain updated marketing calendars and activity trackers.
 
 
 </li>
 </ul>
 
 5 - Internal Communication &amp; Coordination
 
 
 
 <ul>
 <li>
 Liaise with internal departments and branches to gather marketing requirements.
 </li>
 <li>
 Support the Marketing Manager with administrative tasks and coordination as required.
 
 
 </li>
 </ul>
 
 6 - Vendor Management
 
 
 
 <ul>
 <li>
 Prepare weekly and monthly reports for management review.
 
 
 </li>
 </ul>
 7 - Operational Excellence :
 
 
 <ul>
 <li>
 Ensure efficient execution of marketing processes, maintaining accuracy, consistency, and adherence to brand standards.
 </li>
 <li>
 Identify and implement process improvements to enhance workflow, coordination, and campaign delivery efficiency.
 </li>
 <li>
 Maintain organized marketing documentation, trackers, and reports to support seamless operations and timely decision-making.
 
 
 </li>
 </ul>
 
 Dimensions
 
 
 
 
 Personal Qualities:
 
 
 
 <ul>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Excellent organizational and multitasking abilities.
 </li>
 <li>
 Creative mindset with strong attention to detail.
 </li>
 <li>
 Ability to work under tight deadlines and manage multiple priorities.
 
 
 </li>
 </ul>
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Marketing, Business Administration, Media, or a related discipline.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in events or marketing coordination or a similar role.
 </li>
 <li>
 Proficiency in MS Office and Google Workspace.
 </li>
 <li>
 Experience working with social media platforms and marketing tools (preferred).
 </li>
 </ul>
</div>

SOFIA REF LLC

For Female Candidates Only .We are looking for a Maintenance Client Relations &amp; Coordinator to join our Maintenance Department. This role requires someone with strong project management and operational skills who can confidently handle client communication and internal coordination.Key Responsibilities:Coordinate maintenance requests, scheduling, and job progress.Serve as the main point of contact for clients regarding maintenance services. Assign tasks to technicians and ensure timely completionPrepare job schedules, service reports, and quotationsCoordinate closely with the Maintenance Manager to ensure smooth daily operationsMaintain organized documentation, service logs, and internal workflowsAssist in project planning and ongoing maintenance contractsQualifications &amp; Skills:Preferred:Female candidates with project management and operational coordination experienceEducational qualification in Engineering is a strong plusBackground in maintenance coordination, project coordination, or customer serviceStrong communication and client-handling abilitiesExcellent organizational skills with the ability to multitaskProficiency in MS Office; experience with maintenance systems is an advantageAbility to work effectively in a fast-paced and client-focused environmentWhy Join Us? Supportive and collaborative team environmentCareer growth opportunitiesWork with a reputable company in commercial kitchen and maintenance solutionsHow to ApplySend your CV to HR@sofiaref.com with the subject line: &ldquo;Application &ndash; Maintenance Client Relations &amp; Coordinator&rdquo;Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per month

Maintenance Client Relations & Coordinator

Pearl Sanitary Cont.

CRITERIA:Job Title: Purchasing Coordinator (MEP Projects)Job Description:We are seeking a Sales &amp; Procurement Engineer with strong technical knowledge in MEP (Mechanical, Electrical, and Plumbing) materials. The ideal candidate will be responsible for sourcing, quoting, negotiating, and following up on orders related to electrical and plumbing materials such as:<ul><li>uPVC, PPR, PVC fittings &amp; pipes</li><li>Electrical cables, DBs, cable trays</li><li>Valves, supports, insulation, accessories</li></ul>Key Responsibilities:<ul><li>Coordinate and manage purchase orders for MEP projects, including materials for plumbing, electrical, and fire fighting systems.</li><li>Liaise with multiple suppliers, ensuring competitive pricing and quality materials.</li><li>Utilize various software programs, including MS Excel, to prepare, track, and publish Local Purchase Orders (LPOs).</li><li>Maintain effective communication with project teams, vendors, and suppliers to ensure timely procurement and resolve any issues or delays.</li><li>Monitor inventory levels and stock availability to avoid project delays and ensure smooth operations.</li><li>Support the procurement process from initial sourcing to order delivery, ensuring compliance with project specifications and requirements.</li><li>Identify and source MEP material suppliers</li><li>Request and evaluate quotations for project requirements</li><li>Understand technical submittals and consultant requirements</li><li>Coordinate with the technical/M&amp;E team for project materials</li><li>Handle purchase orders and delivery follow-up</li><li>Build and maintain vendor relationships</li><li>Ensure material compliance with project specs and standards</li></ul>Requirements:<ul><li>Minimum of 2 years of experience in purchasing or procurement, preferably in the MEP sector.</li><li>Strong knowledge of suppliers and vendors in the UAE, with the ability to navigate the local supply chain effectively.</li><li>Excellent proficiency in English, both spoken and written.</li><li>Advanced user of MS Excel and other procurement tools for order management and reporting.</li><li>Familiarity with procurement processes within the UAE market.</li><li>Strong organizational skills, attention to detail, and ability to manage multiple tasks efficiently.</li><li>If you pass these criteria please do contact me at this phone number or email, 0528504444, ahmed@pearlmep.com .</li><li>Technical knowledge in MEP systems and materials</li><li>Strong negotiation and communication skills</li><li>UAE experience preferred</li><li>Driving license is a plus</li></ul>Job Types: Full-time, PermanentPay: From AED6,000.00 per monthExperience:<ul><li>being a purchase coordinator: 2 years (Required)</li></ul>Location:<ul><li>Sharjah (Preferred)</li></ul>

Purchasing Coordinator

Gdm interiors

Job descriptionKey responsibilities &amp; duties<ul><li>Managing overall operations for executing fit out projects within cost &amp; time norms; participating project review meetings for evaluating project progress.</li><li>Weekly meetings with production coordinator &amp; design dept to discuss the projects progress and hurdles.</li><li>Attending site meetings to establish the scope of works.</li><li>Verify, coordinate and participate (as needed) in site surveys before proceeding with production. To validate the project drawings.</li><li>Inspecting sites to observe and evaluate condition and operability of facilities and structures.</li><li>Preparing and monitoring project schedules.</li><li>Organize work efficiently to ensure timely completion of projects.</li><li>Monitor site progress and confirm adherence to designs and specifications.</li><li>Involve in planning &amp; procurement of materials.</li><li>Checking that the materials received are in accordance with quantity and quality and as per specifications and drawings.</li><li>Materials must be ordered in a timely manner based on the work planned. 4 days lead time is required to provide the materials requested.</li><li>Careful consideration must be taken while ordering the materials as it must be as per the drawing and site requirements.</li><li>Any discrepancies with all stakeholders, subcontractors and all parties must be reported as soon as possible.</li><li>Daily follow ups for all the scopes with all stakeholders, subcontractors and all parties without depending upon the project coordinator.</li><li>Ensure all the subcontractors are identified and locked at the initial stage of the project.</li><li>Ensure good workmanship are carried out for all site works.</li><li>Analyse project bottleneck and taking immediate action.</li><li>Preparing and reviewing method statements and risk assessment (MSRA).</li><li>Able to effectively manage and supervise a team of workers.</li><li>Manage manpower as per project requirements.</li><li>Ensure appropriate manpower is present internally and from subcontractors to accomplish daily work progress on site.</li><li>Daily manpower planning update to ensure what work is going to be accomplished during the day to be sent on the project WhatsApp group to be received 30 minutes before starting of the site.</li><li>Plan and communicate in advance on daily &amp; weekly manpower requirements.</li><li>Assess risk and control manpower as per UAE safety regulations.</li><li>Ensuring presence on site during site operational hours.</li><li>Daily progress report updates to be shared on the project WhatsApp group after the site closure for the respective day, ideally within 1 hour of site closure.</li><li>Update should contain the comparison of works planned for the respective day with priorities.</li><li>Preparing record drawings, technical reports, site diary.</li><li>Coordinate and plan authority inspections and approvals.</li><li>Read all the project drawings/ Bill of Quantities to familiarize with the project.</li><li>Study all the finishes to familiarize oneself with the project finishes.</li></ul>Academic &amp; trades qualifications<ul><li>&middot; Bachelor's degree in civil/architecture/engineering/ interior design or similar field.</li><li>&middot; Experience in turnkey interior fit-out, retail, commercial, residential projects.</li><li>&middot; Proficient in analyzing technical drawings.</li><li>&middot; At least 5 year(s) of working experience in the related field is required for this position.</li><li>&middot; Must have a valid UAE driving license.</li><li>&middot; Required skill (s): project management, interior design, planning, coordination and supervising.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Sharjah: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Are you willing to work 6 days a week?</li></ul>Experience:<ul><li>Fit Out: 3 years (Preferred)</li></ul>License/Certification:<ul><li>Driving License (Required)</li></ul>

Site Engineer- Fit Out

Lamprell

<div>
 
 
 Production Coordinator
 
 
 
 
 
 
 &bull; Have full understanding and follow all Lamprell HSES policies, procedures, and rules.
 
 
 &bull; Support managers by preparing reports, handling administrative tasks, and maintaining project-related documents.
 
 
 &bull; Keep records of documents such as recruit requests, acting supervisor/charge hand lists, TAKE 5s, and SOAP cards.
 
 
 &bull; Raise material requests (MRs) for stationery and printer consumables.
 
 
 &bull; Coordinate and schedule training for yard employees as per HSES or LATC requests.
 
 
 &bull; Organize health and awareness sessions for yard and office staff.
 
 
 &bull; Assist production engineers with raising MTAs and TMS.
 
 
 &bull; Work with yard supervisors to record weekly project times and resolve related issues.
 
 
 &bull; Help fix IT problems for the yard department such as email, ETA, PC, or Wi-Fi issues.
 
 
 &bull; Prepare yard reports using ETA and provide employee details to managers when required.
 
 
 &bull; Conduct yard surveys related to HSES, management, and employee welfare.
 
 
 &bull; Create daily and weekly manpower reports for yard projects and non-revenue work.
 
 
 &bull; Provide administrative support to production managers and other departments like Planning.
 
 
 &bull; Submit weekly exception reports to HR to ensure employees are assigned to the correct trade or discipline.
 
 
 &bull; Handle expense claims for production managers.
 
 
 &bull; Coordinate with Yard HR for promotions, NRR, and COSP requirements.
 
 
 &bull; Liaise with Time Office regarding employee leaves&mdash;annual, emergency, etc.
 
 
 &bull; Attend meetings, take minutes, and prepare MOMs.
 
 
 &bull; Book meeting rooms and arrange meetings for the production department.
 
 
 &bull; Prepare monthly sheets for acting supervisor and charge hand allowances.
 
 
 &bull; Support managers with document scanning and email communication.
 
 
 &bull; Maintain records for management walkthroughs and HSES element cards.
 
 
 &bull; Update weekly productivity audit sheets and present results monthly.
 
 
 
 
 
 
 Requirements
 
 
 
 Strong oral and written communication skills.
 
 
 Physically fit and able to work in tough conditions.
 
 
 Over 10 years of oil and gas industry experience, including 5 years in administration.
 
 
 Proficient in MS Office with excellent teamwork and leadership abilities.
 
 
 Skilled in problem-solving, decision-making, and managing stress effectively.
 
</div>

Production Coordinator

Explore 248+ Event project coordinator in Sharjah this December. Find roles across top companies and apply now to boost your career.

248 event project coordinator jobs IN Sharjah

Event Project Coordinator

Marketing Coordinator

Marketing Coordinator

Maintenance Client Relations & Coordinator

Purchasing Coordinator

Site Engineer- Fit Out

Production Coordinator