administrative assistant Jobs in New York

administrative assistant

administrative assistant - northeast Jobs in New York

administrative assistant - northeast

executive & social media assistant Jobs in New York

executive & social media assistant

executive assistant

executive assistant to c-level executive Jobs in New York

executive assistant to c-level executive

executive admin assistant

American Express

<div>At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
 
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
 
 
How will you make an impact in this role?
The Bank Credit and Fraud Risk team (CFR) seeks to deliver high quality growth for the enterprise by enabling experiences worthy of the AmEx brand and protecting our customers, all the while delivering best in industry economics in a resilient &amp; well controlled way.
The team is responsible for the management of the Credit and Fraud Risks associated with American Express&rsquo; non-card products.
The Executive Assistant will support Vice Presidents on the Bank CFR leadership team and will be instrumental in the team&rsquo;s organization and ensuring compliance across team operations. This is a multifaceted, high-paced environment and therefore the day-to-day responsibilities require seamless teamwork across many business partners across the Enterprise. You are seasoned and experienced in handling a wide range of administrative related tasks and can work independently through building positive relationships and being resourceful; knowing how to navigate large organizations fluidly will be critical to success in this position.
Key Responsibilities:
<ul><li>Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
</li><li>Calendar management, including scheduling meetings with various colleagues internally and externally
</li><li>Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&amp;E policy and budget
</li><li>Assisting with timekeeping and payroll duties
</li><li>Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
</li><li>Handling organization charts and team rosters
</li><li>Booking and coordinating travel arrangements including air and hotel bookings
</li><li>Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
</li><li>Processing of requisitions and other invoices, ordering supplies and handling ticket requests
</li><li>Coordinating logistics for internal meetings and events, including scheduling of conference rooms, catering and technology support as required
</li><li>Assist with team events and travel budget management
</li></ul>Minimum Qualifications:
<ul><li>3+ years of previous experience as an Executive Assistant and familiarity with office management and team administration
</li><li>Strong compass for using discretion and maintaining confidentiality
</li><li>Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills
</li><li>Strong attention to detail with emphasis on accuracy, quality and timeliness
</li><li>Proven ability to manage multiple priorities and work independently within deadlines in a fast-paced, dynamic environment
</li><li>Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally
</li><li>Strong verbal and written communication skills (via phone, email, and in-person)
</li><li>Proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems &ndash; Outlook, Ariba, Concur, Payroll and myHR
</li>Thorough knowledge of AXP policies and office procedures 
<li>
</li></ul>Salary Range: $31.49 to $49.28 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
<ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.</div>

Executive Admin Assistant

Kay Search Group

<div>
 
 
 Position:
 
 
 
 Senior Executive Assistant (Global Consulting Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid)
 
 
 
 Company:
 
 Globally Recognized Consulting and Financial Firm
 
 
 
 Comp Package:
 
 Base salary to $105K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
 
 
 
 Summary for Senior Executive Assistant
 
 
 
 We&rsquo;re seeking a Senior EA to support leaders within a global consulting and financial advisory environment. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You&rsquo;ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
 
 
 
 Key Responsibilities for Senior Executive Assistant
 
 
 <ul>
 <li>
 Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
 </li>
 <li>
 Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
 </li>
 <li>
 Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
 </li>
 <li>
 Coordinate internal and client meetings, firm events, and business-development materials.
 </li>
 <li>
 Draft, proofread, and format correspondence and documents with precision.
 </li>
 <li>
 Mentor junior administrative staff and help lead training and development sessions.
 </li>
 <li>
 Maintain effective administrative systems and uphold confidentiality across all workstreams.
 </li>
 </ul>
 
 
 Requirements for Senior Executive Assistant
 
 
 <ul>
 <li>
 5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
 </li>
 <li>
 Excellent communication skills, professionalism, and sound judgment.
 </li>
 <li>
 Ability to manage competing priorities in a fast-paced, deadline-driven setting.
 </li>
 <li>
 Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
 </li>
 <li>
 Exceptional organizational skills and a detail-oriented, proactive approach.
 </li>
 <li>
 Demonstrated initiative, service orientation, and strong business acumen.
 </li>
 <li>
 Paralegal experience is a plus; high school diploma or equivalent required.
 </li>
 </ul>
 
 
</div>

Senior Executive Assistant (Global Consulting Firm)

<div>
 
 
 Position
 
 : Legal Executive Assistant (Global Law Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid WFH)
 
 
 
 Company:
 
 Globally Recognized AM 100 Law Firm
 
 
 
 Comp Package:
 
 Base salary up to $105K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
 
 
 
 
 
 
 Summary:
 
 
 
 A U.S. based Law Firm is actively seeking a Legal Executive Assistant. This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.
 
 
 This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!
 
 
 
 
 
 
 Responsibilities for Legal Executive Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Develop project strategies to ensure efficient completion of tasks
 </li>
 <li>
 Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
 </li>
 <li>
 Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
 </li>
 <li>
 Coordinate with other Firm offices, both domestic and international
 </li>
 <li>
 Assist with Department initiatives and special projects
 </li>
 <li>
 Assist with preparing materials for presentations and conferences
 </li>
 <li>
 Enter attorneys' time records and submit attorneys' expense reports
 </li>
 <li>
 Assist with calendaring and scheduling requests
 </li>
 <li>
 Organize and facilitate conference and video calls
 </li>
 <li>
 Prepare engagement letters and new matter memos for new clients and matters
 </li>
 <li>
 Assist with new-business conflicts process
 </li>
 <li>
 Assist in promoting business development, entering business activities and coordinating with Marketing department
 </li>
 </ul>
 
 
 
 
 
 Requirements for
 
 
 Legal Executive Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Bachelor's Degree preferred
 </li>
 <li>
 5+ years of related administrative experience in a law or professional services firm
 </li>
 <li>
 Understanding or experience working with travel visa and immigration forms a plus
 </li>
 <li>
 Proficiency with Microsoft Excel, Word, and PowerPoint
 </li>
 <li>
 Demonstrates effective interpersonal and communication skills, both verbally and in writing
 </li>
 <li>
 Ability to work independently
 </li>
 <li>
 Ability to handle sensitive matters and maintain confidentiality
 </li>
 </ul>
 
 
</div>

Legal Executive Assistant (Global Law Firm)

Gainor Staffing

<div>
 
 Our client, a prominent financial services firm, is seeking an experienced
 
 Executive Assistant.
 
 The position is
 
 fully on site in Midtown Manhattan.
 
 
 
 
 
 
 
 Job Details
 
 
 <ul>
 <li>
 Manage the busy calendars of multiple executives and keep them informed regarding all commitments and responsibilities
 </li>
 <li>
 Prepare meeting materials and generate reports
 </li>
 <li>
 Monitor incoming emails, draft correspondence, and maintain up-to-date contact information in Outlook
 </li>
 <li>
 Arrange travel and logistics
 </li>
 <li>
 Screen incoming phone calls, route appropriately, and take messages
 </li>
 <li>
 Prepare and submit detailed expense reports
 </li>
 <li>
 Handle sensitive information with utmost discretion and confidentiality
 </li>
 <li>
 
 Salary Range: $100-115k annually, based on experience
 
 </li>
 </ul>
 
 
 
 
 
 Skills and Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 <li>
 
 4+ years&rsquo; Executive Assistant experience at a financial services firm
 
 </li>
 <li>
 Tech savvy, with strong Microsoft Office skills
 </li>
 <li>
 Highly focused, with extremely professional demeanor
 </li>
 <li>
 Dedicated to detail, with excellent writing, communication, and organizational skills
 </li>
 <li>
 Proven ability to maintain utmost confidentiality regarding sensitive information
 </li>
 </ul>
 
 
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Executive Assistant

TBG | The Bachrach Group

<div>
 
 Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially.
 
 
 Proficiency in all MS Office programs required.
 
 
 Base salary up to 120K with an extremely generous bonus and sensational benefits and perks.
 
 
 Bachelors' degree required.
 
</div>

Administrative Assistant to Senior Executive - Asset Management 110K-120K plus bonus - 2+ years' experience. College graduate required.

ESW Beauty

<div>
 
 
 Company Description
 
 
 
 ESW Beauty is a clean skincare brand inspired by a love for healthy living and wellness. Best known for our Raw Juice Sheet Masks and Smoothie Lip Treatments, our products blend clean, effective ingredients with a fun and functional experience. You can find ESW Beauty at leading national retailers including Whole Foods Market, Target, Walgreens, Sprouts, and more.
 
 
 
 
 
 
 Location: NYC (remote-first, in-person work required weekly)
 
 
 
 
 
 
 
 About the Role:
 
 
 
 We are seeking a highly organized, creative, and proactive Executive Assistant &amp; Social Media Planner to support the Founder &amp; CEO of ESW Beauty. This hybrid role blends executive support, personal assistance, social media planning for the Founder&rsquo;s channels, and creative coordination across content, events, launches, and daily operations. This position is ideal for someone who is passionate about beauty, understands social media culture, and thrives in a fast-paced entrepreneurial environment.
 
 
 
 
 
 As the Executive Assistant &amp; Social Media Planner, you will manage the Founder&rsquo;s calendar, inbox, meetings, travel, and weekly priorities; oversee personal tasks and errands; plan and help produce content for the Founder&rsquo;s social channels; assist with influencer and creator coordination; and support both personal and brand-related initiatives.
 
 
 
 
 
 Due to the dynamic nature of the role&mdash;especially around events, shoots, and content capture&mdash;this position requires flexibility and is
 
 not a traditional 9&ndash;5 job
 
 . You must be available for weeknight and weekend work as needed for content filming, events, brand moments, or urgent tasks. This role is perfect for someone with 2&ndash;4 years of experience in executive support, social media, content coordination, or operations, who wants to grow within the beauty industry and work directly with a founder.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Manage the Founder&rsquo;s calendar, meetings, scheduling, appointments, and weekly priorities
 </li>
 <li>
 Assist with inbox organization, follow-ups, reminders, and communication drafting
 </li>
 <li>
 Coordinate travel, reservations, itineraries, and logistics for business and personal trips
 </li>
 <li>
 Prepare meeting notes, presentations, recaps, and action items
 </li>
 <li>
 Act as the point of contact between the Founder and internal teams
 </li>
 <li>
 Support day-to-day workflow to ensure operations run smoothly
 </li>
 <li>
 Assist with HR tasks, including conducting initial screening calls with candidates during hiring cycles.
 </li>
 </ul>
 
 
 
 
 Founder Social Media Planning &amp; Content Support
 
 <ul>
 <li>
 Develop weekly content calendars for the Founder&rsquo;s personal channels (TikTok, Instagram, Reels, Stories)
 </li>
 <li>
 Capture, film, and help edit short-form videos showcasing lifestyle, behind-the-scenes, beauty content, and Founder storytelling
 </li>
 <li>
 Maintain consistency between the Founder&rsquo;s personal brand and ESW Beauty&rsquo;s overall vision and tone
 </li>
 <li>
 Track trends, hooks, and formats relevant to beauty, lifestyle, and founder-led content
 </li>
 <li>
 Organize content files, track approvals, and manage posting schedules
 </li>
 </ul>
 
 
 
 
 Personal Assistance &amp; Lifestyle Support
 
 <ul>
 <li>
 Handle errands such as package returns, item exchanges, and purchasing for
 
 content, events, etc
 
 </li>
 <li>
 Assist with travel prep, packing lists, and in-person support during trips if requested
 </li>
 <li>
 Schedule personal appointments and manage home-related tasks, including deliveries and cleaning or organization projects.
 </li>
 <li>
 Support the founder with event planning, gifting, and special occasion coordination.
 </li>
 </ul>
 
 
 
 
 Events, Shoots &amp; Real-Time Support
 
 <ul>
 <li>
 Attend events, photoshoots, retail visits, and brand activations with the Founder
 </li>
 <li>
 Capture real-time content and behind-the-scenes moments
 </li>
 <li>
 Support last-minute needs, logistics, or time-sensitive tasks related to launches and campaigns
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Communications, Marketing, Business, or related field
 </li>
 <li>
 2&ndash;4 years of experience in executive support, social media, content creation, or operations
 </li>
 <li>
 Strong organizational and project management skills
 </li>
 <li>
 Experience filming and editing short-form content (CapCut preferred)
 </li>
 <li>
 Passion for beauty, lifestyle, wellness, and founder-led storytelling
 </li>
 <li>
 Ability to maintain confidentiality and work with discretion
 </li>
 <li>
 Strong communication skills and a proactive, problem-solving mindset
 </li>
 <li>
 Comfortable running errands and completing in-person tasks regularly
 </li>
 <li>
 Must be based in the NJ/NYC area and able to commute to the NJ office or accompany the Founder as needed on weekdays, weeknights, or weekends
 </li>
 <li>
 Flexible, adaptable, and comfortable in a non-traditional schedule
 </li>
 </ul>
 
 
 
 
 Job Information
 
 <ul>
 <li>
 Full-Time Role
 </li>
 <li>
 Compensation: $50K&ndash;$60K based on experience
 </li>
 <li>
 Location: Hybrid &mdash; must be based in the NJ/NYC area with weekly in-person work required
 </li>
 </ul>
 
 
 
 
 Benefits
 
 <ul>
 <li>
 Competitive medical, dental, and vision insurance
 </li>
 <li>
 401(k) with 4% employer match
 </li>
 <li>
 80 hours of PTO + Volunteer Time Off
 </li>
 <li>
 11 Paid Holidays
 </li>
 <li>
 Employee discount
 </li>
 <li>
 Opportunities to attend events, brand activations, shoots, and industry experiences
 </li>
 </ul>
 
 
 
</div>

Executive & Social Media Assistant

Hawthorne Lane

<div>
 
 The Executive Assistant will support a results-driven executive within a global financial service firm. This role requires an EA who thrives in a fast-moving environment and can fluidly transition between critical executive support and hands-on tasks that keep the day running smoothly. The ideal professional has deep experience supporting C-suite leaders in fintech or high-growth technology settings, demonstrates polished communication and operational excellence, and brings a humble, service-oriented approach, whether arranging multi-leg international travel or assisting with micro-daily tasks. If you go above and beyond and are energized by purpose-driven work, this opportunity may be an exciting match.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high-level business support by managing complex, shifting calendars; coordinating detailed domestic and international travel; and acting as a trusted liaison for the Executive.
 </li>
 <li>
 Schedule and coordinate meetings, appointments, and cross-functional gatherings with precision and exceptional follow-through.
 </li>
 <li>
 Assist in planning special events, managing RSVPs and logistics to ensure seamless execution.
 </li>
 <li>
 Serve as a confident gatekeeper and point of contact for internal teams, external partners, investors, and vendors, ensuring information flows accurately and discreetly.
 </li>
 <li>
 Conduct research and prepare polished business documents, presentations, reports, spreadsheets, and executive summaries, including financial or product-related materials. Take clear meeting notes and drive follow-up actions.
 </li>
 <li>
 Manage expense reports, reconciliation, and budget-related tracking with accuracy and urgency.
 </li>
 <li>
 Maintain an exceptionally organized workspace, both digital and physical including contact databases, operational documents, and key records.
 </li>
 <li>
 Support day-to-day operational needs with humility, professionalism, and a &ldquo;no task too small&rdquo; mindset including preparing meeting materials, printing/binding documents, or assisting with light personal or office requests that keep the executive&rsquo;s day running smoothly.
 
 
 </li>
 </ul>
 
 
 Why You&rsquo;ll Love Working Here:
 
 
 <ul>
 <li>
 Generous compensation and benefits package.
 </li>
 <li>
 Compassionate, driven, and intellectually curious team and leadership.
 </li>
 <li>
 An office environment that is unwavering in core values.
 </li>
 </ul>
 
 
 What We&rsquo;re Looking For:
 
 
 <ul>
 <li>
 EA Experience. You have at least 5-7 years of experience supporting an Executive in financial technology, sales or technology environment. Candidates with C-suite experience will stand out!
 </li>
 <li>
 Discretionary. You are trusted with sensitive information, confidential initiatives, and high-level internal and external relationships.
 </li>
 <li>
 Operational agility. You manage competing priorities with ease and can pivot quickly as executive needs evolve.
 </li>
 <li>
 Humble &amp; service oriented. You bring a grounded, team-first approach, equally comfortable handling high-profile executive responsibilities and hands-on tasks with grace.
 </li>
 <li>
 Expert travel planner. You excel at coordinating complex, multi-city international itineraries and anticipating the needs of senior leaders.
 </li>
 <li>
 Nimble team player. You collaborate well across departments, stay composed under pressure, and continuously find ways to support the broader mission.
 </li>
 </ul>
 
 
 
 
 Essential to Hawthorne Lane&rsquo;s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
 
</div>

Executive Assistant to Finance Principal

Explore 185+ Executive admin assistant in New York this December. Find roles across top companies and apply now to boost your career.