administrative assistant Jobs in New York

administrative assistant

administrative assistant - northeast Jobs in New York

administrative assistant - northeast

executive admin assistant Jobs in New York

executive admin assistant

executive assistant

administrative assistant northeast

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 Retail Administrative Assistant &ndash; Northeast
 
 
 The Administrative Assistant provides administrative support to the market vice president and store directors within the region and supports client development activities. Responsibilities include managing budgets and schedules, corresponding with clients, planning, and executing events, preparing reports, compiling information, and other duties as assigned.
 
 
 The Tiffany &amp; Co. Administrative Assistant is currently held accountable to:
 
 
 
 Fiscal Accountability:
 
 
 
 <ul>
 <li>
 Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained.
 </li>
 <li>
 Oversee donation budget for the market. Responsible for several elements of the donation process and verify all charges and assemble the paperwork needed for tax purposes.
 
 
 </li>
 </ul>
 
 Tiffany Experience:
 
 
 
 <ul>
 <li>
 Provide administrative support to senior executives. May assist with calendar maintenance, organize expense reports through expensevisor; book and prepare travel arrangements.
 </li>
 <li>
 Assist in the logistical preparation of conferences and market meetings including booking conference rooms, catering and assisting in conference material preparation.
 
 
 </li>
 </ul>
 
 Business Development:
 
 
 
 <ul>
 <li>
 Support branch management with all aspects of planning and execution of in-store and off-site client events.
 </li>
 <li>
 Manage and execute in-store and market events including guest list, invites, catering and entertainment, merchandise, security, etc.
 
 
 </li>
 </ul>
 
 Personal Leadership:
 
 
 
 <ul>
 <li>
 Positively contribute as well as ensure sales staff contributes to store&rsquo;s delivery of the Tiffany experience and Tiffany brand promise.
 </li>
 <li>
 Serve as store ambassador during peak times to ensure that traffic is controlled, and service levels are high.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Required Qualifications:
 
 
 <ul>
 <li>
 Five years of previous Administrative Assistant or management experience working with executives.
 </li>
 <li>
 Demonstrated ability to create and enhance a culture of the Tiffany Experience for our customers.
 </li>
 <li>
 Must be discrete due to exposure of highly confidential client information.
 </li>
 <li>
 Must have excellent organizational skills, the ability to multi-task, and prioritize workload.
 </li>
 <li>
 Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint.
 </li>
 <li>
 Excellent communication skills.
 </li>
 <li>
 Ability to work independently.
 </li>
 <li>
 Must have authorization to work in the United States or in the country where the position is based.
 
 
 </li>
 </ul>
 Preferred Qualifications:
 
 
 <ul>
 <li>
 A college/university degree.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $26.35 - $35.65. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
</div>

Administrative Assistant - Northeast

Fusco Personnel Inc.

SUPERINTENDENTS COMMERCIAL CONSTRUCTION SYRACUSE, NY ALBANY, NY Our client doesn't just build buildings, they build careers, communities and futures. Fusco Personnel is searching for Superintendents who thrive in fast paced environments, lead with integrity and want to make an impact on some of the most exciting projects in the northeast. The selected candidates will provide ON-SITE administrative and technical oversight for all construction activities. Please apply if you possess the following education and competencies: Bachelor's degree in construction management or a related field - preferred. 5+ years of experience working on large commercial construction projects managing all on-site construction activities including field staff, subcontractors and consultants. Ability to interpret building plans and specs. OSHA 10 Certification Required. OSHA 30 Certification Preferred. Experience administering jobsite safety programs and quality management. Working knowledge of CPM Schedule. Working knowledge of cost report and labor production report. Thorough knowledge of subcontract language. Ability to work with and manage multiple people. SALARY RANGE: $100-160K +/- (Based on Experience). Our client will pay for experience. Fusco Personnel takes great pride in successfully matching talent and culture for our valued clients. We accomplish this through the hard work and expertise of our exemplary specialty recruiters and staff. Whether you are contemplating your next career move, or you are seeking the key players to bring your business to the next level - consider contacting our experts. Fusco Personnel is a NYS Certified Women Business Enterprise (WBE) and an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer

Superintendent - Albany, NY

Kay Search Group

<div>
 
 
 Position:
 
 
 
 Senior Executive Assistant (Global Consulting Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid)
 
 
 
 Company:
 
 Globally Recognized Consulting and Financial Firm
 
 
 
 Comp Package:
 
 Base salary to $105K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
 
 
 
 Summary for Senior Executive Assistant
 
 
 
 We&rsquo;re seeking a Senior EA to support leaders within a global consulting and financial advisory environment. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You&rsquo;ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
 
 
 
 Key Responsibilities for Senior Executive Assistant
 
 
 <ul>
 <li>
 Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
 </li>
 <li>
 Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
 </li>
 <li>
 Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
 </li>
 <li>
 Coordinate internal and client meetings, firm events, and business-development materials.
 </li>
 <li>
 Draft, proofread, and format correspondence and documents with precision.
 </li>
 <li>
 Mentor junior administrative staff and help lead training and development sessions.
 </li>
 <li>
 Maintain effective administrative systems and uphold confidentiality across all workstreams.
 </li>
 </ul>
 
 
 Requirements for Senior Executive Assistant
 
 
 <ul>
 <li>
 5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
 </li>
 <li>
 Excellent communication skills, professionalism, and sound judgment.
 </li>
 <li>
 Ability to manage competing priorities in a fast-paced, deadline-driven setting.
 </li>
 <li>
 Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
 </li>
 <li>
 Exceptional organizational skills and a detail-oriented, proactive approach.
 </li>
 <li>
 Demonstrated initiative, service orientation, and strong business acumen.
 </li>
 <li>
 Paralegal experience is a plus; high school diploma or equivalent required.
 </li>
 </ul>
 
 
</div>

Senior Executive Assistant (Global Consulting Firm)

TBG | The Bachrach Group

<div>
 
 Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially.
 
 
 Proficiency in all MS Office programs required.
 
 
 Base salary up to 120K with an extremely generous bonus and sensational benefits and perks.
 
 
 Bachelors' degree required.
 
</div>

Administrative Assistant to Senior Executive - Asset Management 110K-120K plus bonus - 2+ years' experience. College graduate required.

Robert Half

<div>
 
 We are looking for an organized Human Resources (HR) Assistant to join a long-standing non profit organization on a contract basis in New York, New York. This role is an excellent opportunity to support HR operations in a non-profit organization while contributing to various administrative and employee-focused initiatives. The ideal candidate will play a key role in ensuring smooth onboarding, effective communication, and efficient HR processes.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Coordinate and manage onboarding activities to ensure new hires have a seamless transition into the organization.
 
 
 &bull; Provide administrative support for HR functions, including maintaining accurate employee records and managing documentation.
 
 
 &bull; Assist in handling employee relations by addressing inquiries and resolving basic workplace concerns.
 
 
 &bull; Facilitate e-recruitment processes, such as posting job openings, screening resumes, and scheduling interviews.
 
 
 &bull; Draft and manage email correspondence related to HR matters, ensuring clear and timely communication.
 
 
 &bull; Collaborate with the HR team to maintain and update HR systems and databases.
 
 
 
 &bull; Proficiency in using HR systems and software applications such as Paycom highly preferred.
 
 
 &bull; Proven experience in an HR administrative or assistant role.
 
 
 &bull; Strong understanding of employee relations and HR policies.
 
 
 &bull; Proficiency in using e-recruitment platforms and tools.
 
 
 &bull; Excellent written and verbal communication skills for precise and effective email correspondence.
 
 
 &bull; Experience in managing onboarding processes and ensuring compliance with HR standards.
 
 
 &bull; Ability to handle confidential information with discretion and integrity.
 
 
 &bull; Strong organizational skills with attention to detail.
 
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use.
 
</div>

Human Resources (HR) Assistant

Summit Dental

<div>Overview:
<div>
NORTHEAST TEXAS OWNERSHIP OPPORTUNITY&ndash; (SUMMIT DENTAL, SULPHUR SPRINGS, TX) 
 
Planning to move to Texas and own a well-established FFS private practice? 
Summit Dental in Sulphur Springs, TX, is seeking a dedicated dentist who values excellence in patient care and lasting relationships to join us as we meet the growing demand for comprehensive services in one of the best communities in Texas. This is an opportunity for someone who desires both an exceptional quality of life and a supportive, relationship-driven practice culture.</div><div> 
Key Responsibilities:</div><ul><li> 
Comprehensive Care: Deliver high-quality general dentistry services including restorative, cosmetic, and preventive treatments. 
</li><li>
Patient Relationships: Build lasting connections by providing a comfortable experience and thorough education on treatment options. 
</li><li>
Team Leadership: Support and mentor a collaborative team, fostering a positive and patient-focused environment. 
</li><li>
Competitive Compensation: $300K+ annual earnings potential</li></ul><div>
Qualifications:</div> 
<ul><li>
Minimum of 3 years of clinical experience required to be considered 
</li><li>
Comfortable practicing in a well-established FFS environment in Sulphur Springs, TX 
</li><li>
Strong leadership skills with the ability to inspire and guide a dental team 
</li><li>
Excellent communication skills with a patient-first mindset</li></ul><div>
INDDREP03</div></div>

Owner Dentist - Texas

<div>
 
 
 Position
 
 : Legal Executive Assistant (Global Law Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid WFH)
 
 
 
 Company:
 
 Globally Recognized AM 100 Law Firm
 
 
 
 Comp Package:
 
 Base salary up to $105K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
 
 
 
 
 
 
 Summary:
 
 
 
 A U.S. based Law Firm is actively seeking a Legal Executive Assistant. This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.
 
 
 This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!
 
 
 
 
 
 
 Responsibilities for Legal Executive Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Develop project strategies to ensure efficient completion of tasks
 </li>
 <li>
 Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
 </li>
 <li>
 Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
 </li>
 <li>
 Coordinate with other Firm offices, both domestic and international
 </li>
 <li>
 Assist with Department initiatives and special projects
 </li>
 <li>
 Assist with preparing materials for presentations and conferences
 </li>
 <li>
 Enter attorneys' time records and submit attorneys' expense reports
 </li>
 <li>
 Assist with calendaring and scheduling requests
 </li>
 <li>
 Organize and facilitate conference and video calls
 </li>
 <li>
 Prepare engagement letters and new matter memos for new clients and matters
 </li>
 <li>
 Assist with new-business conflicts process
 </li>
 <li>
 Assist in promoting business development, entering business activities and coordinating with Marketing department
 </li>
 </ul>
 
 
 
 
 
 Requirements for
 
 
 Legal Executive Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Bachelor's Degree preferred
 </li>
 <li>
 5+ years of related administrative experience in a law or professional services firm
 </li>
 <li>
 Understanding or experience working with travel visa and immigration forms a plus
 </li>
 <li>
 Proficiency with Microsoft Excel, Word, and PowerPoint
 </li>
 <li>
 Demonstrates effective interpersonal and communication skills, both verbally and in writing
 </li>
 <li>
 Ability to work independently
 </li>
 <li>
 Ability to handle sensitive matters and maintain confidentiality
 </li>
 </ul>
 
 
</div>

Legal Executive Assistant (Global Law Firm)

Explore 155+ Administrative assistant northeast in New York this December. Find roles across top companies and apply now to boost your career.