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administrative assistant - northeast Jobs in New York

administrative assistant - northeast

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administrative assistant northeast

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 Retail Administrative Assistant &ndash; Northeast
 
 
 The Administrative Assistant provides administrative support to the market vice president and store directors within the region and supports client development activities. Responsibilities include managing budgets and schedules, corresponding with clients, planning, and executing events, preparing reports, compiling information, and other duties as assigned.
 
 
 The Tiffany &amp; Co. Administrative Assistant is currently held accountable to:
 
 
 
 Fiscal Accountability:
 
 
 
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 Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained.
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 Oversee donation budget for the market. Responsible for several elements of the donation process and verify all charges and assemble the paperwork needed for tax purposes.
 
 
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 </ul>
 
 Tiffany Experience:
 
 
 
 <ul>
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 Provide administrative support to senior executives. May assist with calendar maintenance, organize expense reports through expensevisor; book and prepare travel arrangements.
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 Assist in the logistical preparation of conferences and market meetings including booking conference rooms, catering and assisting in conference material preparation.
 
 
 </li>
 </ul>
 
 Business Development:
 
 
 
 <ul>
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 Support branch management with all aspects of planning and execution of in-store and off-site client events.
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 Manage and execute in-store and market events including guest list, invites, catering and entertainment, merchandise, security, etc.
 
 
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 </ul>
 
 Personal Leadership:
 
 
 
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 Positively contribute as well as ensure sales staff contributes to store&rsquo;s delivery of the Tiffany experience and Tiffany brand promise.
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 Serve as store ambassador during peak times to ensure that traffic is controlled, and service levels are high.
 
 
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 </ul>
 
 Qualifications
 
 
 
 Required Qualifications:
 
 
 <ul>
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 Five years of previous Administrative Assistant or management experience working with executives.
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 Demonstrated ability to create and enhance a culture of the Tiffany Experience for our customers.
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 Must be discrete due to exposure of highly confidential client information.
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 Must have excellent organizational skills, the ability to multi-task, and prioritize workload.
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 Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint.
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 Excellent communication skills.
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 Ability to work independently.
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 Must have authorization to work in the United States or in the country where the position is based.
 
 
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 </ul>
 Preferred Qualifications:
 
 
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 A college/university degree.
 
 
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 </ul>
 The hiring range for this position ranges from $27.71 - $36.00. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
</div>

Administrative Assistant - Northeast

Professional Physical Therapy

<div>
 Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience.
 
 
 Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others.
 
 
 $17 - $19 per hour
 
 
 
 Responsibilities:
 
 
 
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 Greet patients
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 Answer phones
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 Schedule patient appointments
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 Complete new patient registration and data entry
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 Discuss insurance benefits, authorization requirements and payment responsibilities
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 Collect patient balances (copay/deductible/coinsurance)
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 Perform standard day-to-day clinical administrative responsibilities
 
 
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 </ul>
 
 Requirements
 
 
 
 <ul>
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 High school diploma or equivalent
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 Prior experience in a customer service or administrative role, preferably in a healthcare setting
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 Excellent interpersonal and communication skills
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 Strong attention to detail and organizational skills
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 Ability to multitask, prioritize tasks, and work in a fast-paced environment
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 Proficient in computer skills and ability to learn new software systems
 
 
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 </ul>
 
 Benefits
 
 
 
 <ul>
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 Monthly performance bonus
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 Sick time earned based on New York State Paid Safe and Sick Law
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 </ul>
</div>

Part Time Patient Care Coordinator

Fusco Personnel Inc.

SUPERINTENDENTS COMMERCIAL CONSTRUCTION SYRACUSE, NY ALBANY, NY Our client doesn't just build buildings, they build careers, communities and futures. Fusco Personnel is searching for Superintendents who thrive in fast paced environments, lead with integrity and want to make an impact on some of the most exciting projects in the northeast. The selected candidates will provide ON-SITE administrative and technical oversight for all construction activities. Please apply if you possess the following education and competencies: Bachelor's degree in construction management or a related field - preferred. 5+ years of experience working on large commercial construction projects managing all on-site construction activities including field staff, subcontractors and consultants. Ability to interpret building plans and specs. OSHA 10 Certification Required. OSHA 30 Certification Preferred. Experience administering jobsite safety programs and quality management. Working knowledge of CPM Schedule. Working knowledge of cost report and labor production report. Thorough knowledge of subcontract language. Ability to work with and manage multiple people. SALARY RANGE: $100-160K +/- (Based on Experience). Our client will pay for experience. Fusco Personnel takes great pride in successfully matching talent and culture for our valued clients. We accomplish this through the hard work and expertise of our exemplary specialty recruiters and staff. Whether you are contemplating your next career move, or you are seeking the key players to bring your business to the next level - consider contacting our experts. Fusco Personnel is a NYS Certified Women Business Enterprise (WBE) and an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer

Superintendent - Albany, NY

Abstracts Incorporated

We are a well-established Title Insurance Company in Nassau County, NY seeking an Entry-Level Administrative Assistant / Recording Clerk to join our team. This is an excellent opportunity for recent graduates, career changers, or candidates looking to start a long-term career in the real estate or title insurance industry.No prior title insurance experience is required &mdash; full training will be provided by our legendary staff.Key Responsibilities<ul><li>Assist with preparing and submitting real estate documents for recording in all counties in New York State</li><li>Review documents for accuracy, completeness, and compliance with New York recording requirements</li><li>Track recorded documents and assist with resolving recording rejections</li><li>Perform data entry into internal systems and title software</li><li>Maintain organized electronic and physical files</li><li>Assist with post-closing and policy-related administrative tasks</li><li>Answer phones and handle correspondence professionally</li><li>Communicate with attorneys, lenders, county offices, and internal staff</li><li>Maintain strict confidentiality of sensitive client and transaction information</li><li>Provide general administrative and office support as needed</li></ul>Requirements<ul><li>High school diploma or equivalent required</li><li>Strong attention to detail and organizational skills</li><li>Basic computer proficiency, including Microsoft Word, Excel, and Outlook</li><li>Ability to follow procedures and meet deadlines</li><li>Professional written and verbal communication skills</li><li>Reliable, punctual, and dependable</li><li>Comfortable working in an office environment</li><li>Ability to multitask in a fast-paced setting</li></ul>Preferred (Not Required)<ul><li>Recent graduate or career changer encouraged to apply</li><li>Prior administrative, clerical, data entry, or office experience</li><li>Interest in real estate, legal, or title insurance work</li><li>Familiarity with New York real estate documents a plus</li><li>TrackerPro Title productions software knowledge</li><li>Experience working with deadlines or detailed paperwork</li></ul>Administrative Assistant, Recording Clerk, Title Insurance, Entry-Level Office Assistant, Real Estate Administrative Assistant, Nassau County NY, Title Company Jobs, Legal Assistant Entry Level, Data Entry Clerk, Post-Closing AssistantJob Type: Full-timePay: $45,098.94 - $54,312.70 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Nassau County, NY (Preferred)</li></ul>Work Location: In person

Administrative Assistant

New Ulm Area Chamber of Commerce

<div>
 Posted: 12/21/2025
 
 
 Administrative
 
 
 Fafinski Mark &amp; Johnson has a position available at its New Ulm office for an experienced, full-time Legal Administrative Assistant (LAA). Strong attention to detail, a professional demeanor, a strong collaborative mentality, and excellent interpersonal skills are all required. The ideal candidate will be proficient in Microsoft Suite products and will have three to five years of experience with the trusts and estates and commercial real estate practice areas. FMJ is a recent Business of the Year, and we have a fun, professional team.
 
 
 Salary range is $40,000 to $80,000 and is commensurate with experience. Benefits are available and employees can select Medical Insurance, Dental Insurance, Long-Term Disability, Life Insurance, Accidental Death &amp; Dismemberment, Supplemental Life and AD&amp;D, Flexible Spending and HSA Options, and retirement benefits (with employer contribution).
 
 
 Please send a resume and cover letter to Fafinski Mark &amp; Johnson, P.A. by email at employment@fmjlaw.com or by mail to FMJ-HR, 11095 Viking Drive, Suite 420, Eden Prairie, MN 55344. FMJ is an EEO/AA employer.
 
 
 Legal Administrative Assistant
 
 
 Fafinski Mark &amp; Johnson
 
 
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 700 N Minnesota, Suite B New Ulm MN 56073
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 (855) 806-1525
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 Send Email
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 Visit Website
 
 
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 </ul>
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</div>

Legal Administrative Assistant

Legal Assistant

Clarity Recruiting

<div>
 
 
 
 Real Estate Transactional Legal Assistant
 
 
 
 
 Our client, a full-service law firm in midtown NYC, is looking to hire a Real Estate Transactional Legal Assistant, who is looking to be part of a dynamic team. The Real Estate Transactional Legal Assistant handles complex and specialized administrative and clerical support activities related to the specific work and function of the timekeeper(s) to whom they are assigned. The Legal Assistant will play a key role in providing support to their assigned attorneys as well as coordinating travel, calendaring, and other support needs. The attorneys are looking for a contributor who wants to be an involved member of their team.
 
 
 
 
 Essential Functions:
 
 
 
 <ol>
 <li>
 Prepare, revise, redline and proofread various real estate documents including conveyance, collateral, deeds, resolutions, certificates, contracts, purchase agreements, leases and amendments.
 </li>
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 Assist with real estate due diligence for closings including assistance with surveys, deeds, titles and environmental matters.
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 Assist with and coordinate processing of closing and post-closing documents, preparing signature packets using Adobe Sign and DocuSign, and assisting with complex filing and closing logistics.
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 Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
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 Proactive utilization of workflow management system to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods.
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 Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
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 Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered.
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 Perform initial conflict checks and open/close client matters and prepare engagement letters.
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 Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
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 Coordinate travel arrangements and track travel expenses for timely reimbursement.
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 </ol>
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma
 </li>
 <li>
 Three years of litigation experience, preferably with MDL or class action litigation.
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 Must be able to handle multiple priorities at one time, work well with others, and have excellent communication skills.
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 Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word), and PDF software.
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 Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses.
 </li>
 </ul>
 
 
 
 Work Environment:
 
 
 
 
 Full time, hybrid, 3 days in office, midtown Manhattan office. May require overtime or weekend hours.
 
 
 
 
 Salary Range
 
 
 : $90K to $115K.
 
</div>

Real Estate Legal Assistant

Explore 121+ Administrative assistant northeast in New York this January. Find roles across top companies and apply now to boost your career.