executive assistant

administrative assistant - 157960 Jobs in New York

administrative assistant - 157960

executive assistant - 157961 Jobs in New York

executive assistant - 157961

executive assistant - 158129 Jobs in New York

executive assistant - 158129

executive assistant - nasdaq listings Jobs in New York

executive assistant - nasdaq listings

executive assistant 158129

Atrium

<div>
 Our client is a leading global beverage and brewing company known for producing and distributing a diverse portfolio of popular beer and beverage brands. The organization operates in over 100 countries, combining large-scale manufacturing with local market expertise. It emphasizes sustainability, innovation, and building strong consumer connections through iconic brands recognized worldwide. They are now looking for an
 
 Executive Assistant
 
 .
 
 
 
 Salary/Hourly Rate
 
 
 
 $90k - $95k
 
 
 
 Position Overview
 
 
 
 This Executive Assistant role is ideal for someone with 3-10 years of experience in a large, global organization who is eager to learn and grow into a more senior EA position over time. The Executive Assistant will support four Vice Presidents-three based at Global Headquarters and one in Europe, who often aligns to U.S. hours due to the CEO's location. The position requires strong adaptability and flexibility, as internal structures and reporting lines frequently evolve within the company's dynamic culture. This is a great opportunity for someone who thrives in an international, fast-paced environment and has hands-on experience managing visas, coordinating global travel, and handling complex scheduling and rescheduling in Outlook.
 
 
 
 Responsibilities Of The Executive Assistant
 
 
 
 <ul>
 <li>
 Highly organized and adaptable, able to manage frequent changes across time zones (including China, India, and Brazil) with complex travel, flight adjustments, and shifting priorities-staying connected and proactive throughout.
 </li>
 <li>
 Strong interpersonal awareness with the ability to anticipate needs, think ahead, and approach each task with curiosity and a willingness to learn what each executive values most.
 </li>
 <li>
 Handle a range of responsibilities including calendar and travel management, light personal support (e.g., appointments, visa/passport renewals), confidential information handling, and serving as a communication liaison-drafting, proofreading, and organizing materials for seamless executive support.
 </li>
 <li>
 Manage complex calendars and travel logistics, coordinating meetings, itineraries, and expense reporting while ensuring all materials and schedules are prepared in advance.
 </li>
 <li>
 Act as a key liaison for communication and relationships, handling correspondence, confidential information, and guest coordination with professionalism.
 </li>
 <li>
 Support meetings, office organization, and special projects, anticipating needs and ensuring seamless day-to-day operations for the executive.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Executive Assistant:
 
 
 
 <ul>
 <li>
 Experience supporting executives within a large, global organization; open to candidates from various industries.
 </li>
 <li>
 5 - 10+ years of experience as an Executive Assistant, preferably supporting multiple leaders or a team.
 </li>
 <li>
 Ability to thrive in a fast-paced environment with strong judgment, adaptability, and composure under pressure.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma or equivalent.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 4 weeks' vacation (accrued 1st year based on hire date).
 </li>
 <li>
 10 sick days (accrued 1st year based on hire date).
 </li>
 <li>
 Medical, dental, and vision coverage.
 </li>
 <li>
 Long and short-term disability plans.
 </li>
 <li>
 401K.
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 158129
</div>

Executive Assistant - 158129

<div>
 
 About Atrium
 
 
 
 
 What you do matters
 
 . As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.
 
 
 
 Client Overview
 
 
 
 Our client is a highly regarded law firm in New York City seeking a professional and detail-oriented
 
 Executive Assistant
 
 to provide top-level support to senior partners. The firm is known for its fast-paced, high-performance environment and is looking for an Executive Assistant who can manage complex administrative needs with precision, discretion, and confidence.
 
 
 
 Salary/Hourly Rate
 
 
 
 $40/hr
 
 
 
 Position Overview
 
 
 
 The Executive Assistant will serve as a right-hand partner to attorneys and senior leadership, overseeing scheduling, communication, and documentation. This individual must be highly organized, polished, and comfortable handling sensitive and confidential information. The role requires someone with strong experience, ideally in legal, corporate, or professional services.
 
 
 
 Responsibilities Of The Executive Assistant
 
 
 
 <ul>
 <li>
 Manage complex calendars, meeting schedules, and travel arrangements for attorneys and leadership.
 </li>
 <li>
 Draft, edit, and proofread legal correspondence, presentations, and documents.
 </li>
 <li>
 Handle confidential information with absolute discretion.
 </li>
 <li>
 Prioritize and respond to incoming calls, emails, and requests.
 </li>
 <li>
 Coordinate with clients, court personnel, and internal staff.
 </li>
 <li>
 Prepare meeting materials, agendas, and reports.
 </li>
 <li>
 Support senior partners with special projects and case-related tasks.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Executive Assistant:
 
 
 
 <ul>
 <li>
 Minimum 3 - 5 years of proven Executive Assistant experience.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to manage multiple deadlines in a fast-paced environment.
 </li>
 <li>
 Professional demeanor with the ability to interface with clients and senior executives.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Executive Assistant:
 
 
 
 <ul>
 <li>
 Prior experience supporting attorneys or executives in a law firm or legal environment.
 </li>
 <li>
 Familiarity with legal terminology and documentation.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 157961
</div>

Executive Assistant - 157961

Saks Global

<div>
 Salary Range $77,000 - $100,000*
 
 
 
 Job Description
 
 
 
 Who We Are:
 
 
 Saks Global is the largest multi-brand luxury retailer in the world, comprising Saks Fifth Avenue, Neiman Marcus, Bergdorf Goodman, Saks OFF 5TH, Last Call and Horchow. Its retail portfolio includes 70 full-line luxury locations, additional off-price locations and five distinct e-commerce experiences. With talented colleagues focused on delivering on our strategic vision, The Art of You, Saks Global is redefining luxury shopping by offering each customer a personalized experience that is unmistakably their own. By leveraging the most comprehensive luxury customer data platform in North America, cutting-edge technology, and strong partnerships with the world's most esteemed brands, Saks Global is shaping the future of luxury retail.
 
 
 Saks Global Properties &amp; Investments includes Saks Fifth Avenue and Neiman Marcus flagship properties and represents nearly 13 million square feet of prime U.S. real estate holdings and investments in luxury markets.
 
 
 
 You Will Be
 
 
 
 As the Executive Assistant to the
 
 Chief Technology Officer (CTO)
 
 , you'll be the central point of contact for a range of administrative and operational activities. While your primary responsibility is to the CTO, you'll also partner with the broader Tech leadership team for key projects and events. The CTO is based in New York City, and the leadership team operates in a hybrid, multi-time zone environment, with both in-person and remote members. This role involves a wide variety of administrative services, from routine tasks to complex, high-impact projects, all of which are essential to the efficient operation of the office.
 
 
 
 What You Will Bring
 
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent combination of education and experience.
 </li>
 <li>
 Minimum of 2 years of relevant experience working with and supporting an executive office team
 </li>
 <li>
 You get things done by engaging in high level teamwork and flexing your interpersonal skills.
 </li>
 <li>
 You are organized and able to handle multiple tasks with a sense of urgency.
 </li>
 <li>
 A natural problem-solver, who is also intuitively analytical and creative.
 </li>
 <li>
 Ability to work in a fast-paced work environment.
 </li>
 <li>
 Ensures confidentiality, diplomacy, and tact at all times.
 </li>
 <li>
 Intermediate to expert level competence with MS Office, Google Suite, expense management systems, communication and presentation tools.
 </li>
 <li>
 Extremely organized with exceptional time management skills and able to prioritize efficiently
 </li>
 <li>
 Can handle sensitive information and maintain strict confidentiality
 </li>
 <li>
 Strong attention to detail.
 </li>
 <li>
 Excellent problem solving ability.
 </li>
 <li>
 Strong oral and written communication skills.
 </li>
 <li>
 Comfortable with ambiguity and passionate about working in a fast paced, dynamic environment.
 
 
 </li>
 </ul>
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Manage complex calendars - prioritizing appointments and proactively resolving scheduling conflicts.
 </li>
 <li>
 Makes travel arrangements required, including booking flights, hotel accommodation, car rental, and providing directions.
 </li>
 <li>
 Organizes and manages cost estimates for the Technology team&rsquo;s engagement and travel calendar.
 </li>
 <li>
 Responds to phone, email and in-person inquiries &ndash; providing general information and referring inquiries to appropriate sources based on a broad knowledge of procedures, protocols and personnel.
 </li>
 <li>
 Organizes and schedules meetings, including contacting participants, booking rooms, ordering refreshments, and arranging for parking as required.
 </li>
 <li>
 Conceptualizes and executes a variety of special events and projects for the leader's office and a large-scale organization. This includes overseeing existing engagements, such as monthly town halls and team offsites, as well as proposing and developing new ideas that promote team connectivity and engagement. Responsibilities range from managing invitations and communications to coordinating facilities and catering arrangements.
 </li>
 <li>
 Provides support to various meetings the leader chairs by typing and distributing minutes, preparing agenda packages, arranging meeting dates/times/rooms, contacting participants, and extensive follow-up on items as needed. Attend meetings, as required, to record minutes.
 </li>
 <li>
 Completes and submits travel and expense claims.
 </li>
 <li>
 Maintains records and oversight of special project and event expenditures for cost center
 </li>
 <li>
 Maintains calendar for time off for leadership team
 </li>
 <li>
 Prepares the leader&rsquo;s calendar and maintains a tracker with relevant and pertinent meeting material as identified by the leader.
 </li>
 <li>
 Manages email distribution lists for the organization
 </li>
 <li>
 Be in-person In the office 4 days a week
 </li>
 <li>
 Proactively identifies and takes on opportunities to expand scope, such as maintaining the team's Confluence homepage, drafting communications for team updates, or leading ad-hoc projects to improve team operations.
 
 
 </li>
 </ul>
 
 Your Life And Career At Saks Global
 
 
 
 <ul>
 <li>
 Exposure to rewarding career advancement opportunities
 </li>
 <li>
 A culture that promotes a healthy, fulfilling work/life balance
 </li>
 <li>
 Benefits package for all eligible full-time employees (including medical, vision and dental).
 </li>
 <li>
 An amazing employee discount
 
 
 </li>
 </ul>
 
 Benefits:
 
 We offer the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance).
 
 
 
 Thank you for your interest with Saks Global. We look forward to reviewing your application.
 
 
 
 
 Saks provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
 
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 
 
 
 
 
 Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 
 
 
 
 <ul>
 <li>
 The above expected salary range may have some variability based upon factors including, but not limited to, a candidate&rsquo;s overall experience, qualifications, and geographic location. If you are interested in the role, we encourage you to apply and, if selected to move forward in the interview process, you will have a chance to speak with our recruitment team regarding your specific salary expectations.
 </li>
 </ul>
</div>

Executive Assistant

TCG (The Chernin Group)

<div>
 Founded by Peter Chernin, Jesse Jacobs, and Mike Kerns, The Chernin Group (TCG) is a preeminent growth equity firm investing in sports, media, and passion-driven businesses. With a focus on majority and significant minority investments in growing businesses, the TCG team has a track record of working with world-class consumer brands in sports, digital media, commerce, marketplaces, gaming, consumer finance, consumer blockchain and health and wellness brands and platforms. The TCG portfolio includes Cars &amp; Bids, Epic Gardening, Surfline, Bigger Pockets, Night Media, Lovevery, Exploding Kittens, Oura, Classic Football Shirts, Unrivaled Sports, Sofar Sounds and more. For more information, visit tcg.co.
 
 
 <ul>
 <li>
 Serve as a trusted resource for a C-suite level executive, managing a variety of administrative functions.
 </li>
 <li>
 Schedule and organize internal and external meetings, conference/video calls, and appointments for multiple executives; create agendas, arrange catering, and prepare and distribute meeting materials; prioritize and maintain complex calendars with little or no input from the executive.
 </li>
 <li>
 Manage complex and time-sensitive travel arrangements, often with minimal notice, and adapt for any last-minute conflicts.
 </li>
 <li>
 Oversee ongoing executive expenses, ensuring timely and accurate expense reports in line with company policies.
 </li>
 <li>
 Liaise with internal and external partners of executive, greeting and hosting them during in-person meetings.
 </li>
 <li>
 Create presentation-quality decks and communications at the direction of senior executives, including ad hoc research as needed.
 </li>
 <li>
 Maintain the highest standards of professionalism and discretion, especially in handling sensitive or confidential information.
 </li>
 <li>
 Exhibit a strong understanding of administrative responsibilities, operating proactively and with minimal direction.
 </li>
 <li>
 Collaborate effectively with the broader Executive Support team and assist with additional ad hoc projects as needed.
 
 
 </li>
 </ul>
 
 
 Candidate Background &amp; Attributes
 
 
 
 
 <ul>
 <li>
 5+ years of experience supporting senior-level executives.
 </li>
 <li>
 Exceptional attention to detail, organization, and execution.
 </li>
 <li>
 Strong time management and multitasking abilities, with an ability to prioritize tasks and adjust quickly to changing needs.
 </li>
 <li>
 Positive, helpful, and collaborative disposition; capable of maintaining productive relationships with all teammates.
 </li>
 <li>
 Proactive self-starter with the ability to work independently and anticipate the needs of executives.
 </li>
 <li>
 Discretion and confidentiality are essential when managing sensitive information and materials.
 </li>
 <li>
 Strong verbal and written communication skills with excellent telephone and email etiquette.
 </li>
 <li>
 High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the aptitude and interest to learn new software and systems, as needed.
 </li>
 <li>
 Ability to stand, bend, kneel, lift (up to 30 pounds, as necessary), and sit for extended periods of time.
 </li>
 <li>
 Bachelor's degree is preferred, but not required.
 
 
 </li>
 </ul>
 
 The Pay Range For This Role Is
 
 
 
 85,000 - 110,000 USD per year(New York)
</div>

Lowenstein Sandler

<div>Who We Are: 
Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Our primary administrative offices are located in Roseland, New Jersey, where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.
What You Will Do: 
This position will sit in our New York office and currently offers a hybrid work opportunity. The Executive Assistant's role is to provide full and diversified administrative support of a responsible nature to the Managing Partner, assigned firm personnel, including assigned Partners, Associates in section and practice group, and other key management personnel (i.e., supervisor(s)), utilizing broad and comprehensive experience, skills and knowledge in organizational policies, procedures, and practices.
The Executive Assistant performs the most complex administrative and billing activities which may be highly confidential and sensitive. This role is responsible for the billing cycle for the Managing Partner, including prebill review and edits; generate and send final bills; and comply with firm and client requirements and deadlines.
This role also serves as a facilitator who may coordinate deadlines, analyze information, follow up on or request information from others to communicate supervisors' instructions or to satisfy ongoing needs of supervisor(s), assist with project coordination and completion, and assist and relieve attorneys and other legal personnel of administrative and clerical work by performing essential duties and responsibilities which include the following:<div>
Essential Job Requirements:</div><div><ul><li>
General administrative duties, including but not limited to, entering attorneys&rsquo; time; preparing and submitting attorney expense reports; opening new client matter accounts (conflict checks, intakes, retainer letter and file opening); answering telephones for attorneys as well as others in the section in a professional manner, taking messages and forwarding calls to appropriate parties; processing incoming/outgoing mail; knowledge of office equipment such as printers, facsimile machines, photocopying machines and pdf scanners; organizing and maintaining electronic and paper client files and keeping filing up-to-date; retrieving existing files through RIO and closing out and sending files off-site; providing coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits; learning/maintaining knowledge of attorneys' practice and client/matter history; relieving attorneys of administrative tasks.</li><li>
Manage attorneys' calendars.</li><li>
Responsible for assigned Partners&rsquo; billing, from prebill generation to sending and collection of invoices.</li><li>
With attorneys' permission, manage attorneys' emails (review/delegate/file).</li><li>
Assist in projects and project management for attorneys and/or supervisor(s).</li><li>
Handle delegated sensitive and emergent emails and calls from clients, court personnel and other contacts of assigned attorneys and responsibility for follow-up; exercise judgment in responding to unique and urgent situations.</li><li>
Assist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorneys' commitments to be more effective.</li><li>
Anticipate what attorneys will want and follow up to ensure that they are completely satisfied.</li><li>
Escalate unfamiliar issues rapidly and anticipate/resolve potential problems.</li><li>
Assist section or practice group in assuring timely completion of assigned projects as needed.</li><li>
Participate in firm training opportunities; participate in training of other employees and staff members to promote cross-training of all employees, assist colleagues in learning new skills/tasks to integrate them into the team.</li><li>
Seek out opportunities to continuously improve skill set at a more advanced level to broaden scope of role.</li><li>
Proactively anticipate attorney needs and ensure follow-through to deliver a high level of satisfaction and support.</li><li>
Draft complex correspondence and documents and anticipate attorneys' need for same.</li><li>
Marketing-related responsibilities (which may include coordination and distribution of collateral materials for client seminars; coordinating/ assisting with marketing projects between supervisor(s), clients and the Marketing Department and event planning).</li><li>
Encourage others to accept change and use it to derive organizational and personal benefit.</li><li>
Assist section or practice group in assuring timely completion of assigned projects as needed.</li></ul></div><div>
Skills, Knowledge, and Abilities:</div><div><ul><li>
A minimum of 8 years Senior Legal Secretary experience within a law firm.</li><li>
Demonstrate excellent organizational skills and strong attention to detail.</li><li>
Provide outstanding client service by possessing and utilizing excellent telephone and interpersonal skills with legal staff, peers, and administrators, as well as the firm's clients and external contacts.</li><li>
Demonstrate judgment in scheduling of attorneys' time.</li><li>
Exhibit sound judgment to make decisions on sensitive issues, as well as ability to work with confidential documents and information.</li><li>
Demonstrate ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines, by resourcefulness, anticipating needs, prioritizing responsibilities, anticipating calendar conflicts and proactively managing schedule changes.</li><li>
Balance multiple priorities by considering risk, importance, urgency, organizational dynamics and other related factors.</li><li>
Work independently on complex assignments, but able to work in a team environment as well.</li><li>
Expert Time, Aderant or Elite Billing experience; advanced knowledge of legal billing processes and procedures.</li><li>
Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft 365, Outlook 2010, Excel, Intapp Open, Chrome River, PowerPoint, docketing software, and client relationship management software.</li><li>
Assist and advise more junior peers in handling of emergency or urgent calls and assignments from legal staff, the firm's clients, or external contacts (e.g., court personnel, prosecutors, etc.).</li><li>
Skilled in organizing and formatting complex, professional documents and correspondence.</li></ul></div><div>
Office Location: New York, NY 
Schedule: Full-time, Monday &ndash; Friday, 10:00 AM &ndash; 6:00 PM 
Amount of Travel Required: 0</div>
The expected salary range for candidates meeting the requirements of this position is $90,000 to $100,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.
Disclaimers: 
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.
Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.
Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.</div>

Phaxis

<div>
 
 
 Pay $30-35/hr
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Support c-level executive
 </li>
 <li>
 Manage complex scheduling, calendars, meetings, and travel arrangements.
 </li>
 <li>
 Process invoices, expense reports, and check requests.
 </li>
 <li>
 Coordinate detailed travel plans, itineraries, and necessary documents.
 </li>
 <li>
 Prepare correspondence, presentations, and reports.
 </li>
 <li>
 Track and follow up on time-sensitive tasks.
 </li>
 <li>
 Handle phone and email inquiries professionally.
 </li>
 <li>
 Maintain organized files and records.
 </li>
 <li>
 Perform additional duties as needed.
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree from an accredited university.
 </li>
 <li>
 1+ years of administrative experience.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Strong communication, organizational, and multitasking skills.
 </li>
 <li>
 Ability to manage multiple priorities efficiently.
 </li>
 <li>
 Excellent customer service and problem-solving abilities.
 </li>
 <li>
 Financial services or broker/dealer experience preferred.
 </li>
 </ul>
</div>

Nasdaq

<div>
 
 Excited to grow your career?
 
 
 
 We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!
 
 
 
 Our people make all the difference in our success.
 
 
 
 Nasdaq (Nasdaq:NDAQ) is a leading global provider of trading, clearing, exchange technology, listing, information and public company services. Through its diverse portfolio of solutions, Nasdaq enables customers to plan, optimize and execute their business vision with confidence, using proven technologies that provide transparency and insight for navigating today's global capital markets. As the creator of the world's first electronic stock market, its technology powers more than 100 marketplaces in 50 countries, and 1 in 10 of the world's securities transactions. Nasdaq is home to approximately 4,000 total listings with a market value of approximately $15 trillion. To learn more, visit: http://www.nasdaq.com
 
 
 
 The Team
 
 
 
 Provide Executive Assistance support to two Executives within the Global Listings Team.
 
 
 
 Business Unit
 
 
 
 Nasdaq&rsquo;s Capital Access Platforms division serving more than 10,000 corporate clients and 5,000 clients within the investment management ecosystem, Nasdaq occupies a strategic position at the intersection of corporate entities and investment managers. This division is designed to guide clients through the complexities of the modern financial landscape, leveraging the combined expertise of its listings, advisory, data, index, and analytics teams.
 
 
 
 Your Role And Responsibilities
 
 
 
 <ul>
 <li>
 Identify, enhance and follow specific processes and procedures to maximize the efficiencies of the business. Ensure the correct functioning of facilities, office and / or business support services. Provide administrative support to SVPs and their teams as requested.
 </li>
 <li>
 Provide primary administrative support for two senior executives and backup for other executive administrative assistants as needed.
 </li>
 <li>
 Maintain executive, customer and employee confidence and protects operations by keeping information confidential.
 </li>
 <li>
 Read, research, and route correspondence for executives and prepare draft letters/e-mails and correspondence.
 </li>
 <li>
 Maintain hectic appointment schedule by planning and scheduling meetings, agendas, conferences, teleconferences, and travel.
 </li>
 <li>
 Welcome guests and customers by greeting them, in person or on the telephone.
 </li>
 <li>
 Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
 
 
 </li>
 </ul>
 
 You will need the following skills and experience
 
 :
 
 
 <ul>
 <li>
 Education Required: Bachelor&rsquo;s degree
 </li>
 <li>
 Experience Required: At least 2 years&rsquo; experience providing support to Business Head(s) within a global organization
 </li>
 <li>
 Exceptional communication, project management, and organizational skills
 </li>
 <li>
 Efficient in business software and business systems processes and approvals
 </li>
 <li>
 Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
 </li>
 <li>
 Thrives in a fast-paced environment and has excellent problem-solving skills
 </li>
 <li>
 Strong communication skills
 
 
 </li>
 </ul>
 This position is located in
 
 New York,
 
 and offers the opportunity for a hybrid work environment (
 
 at least 4 days a week in office
 
 ), providing flexibility and accessibility for qualified candidates.
 
 
 
 And it would be great if you have experience with:
 
 
 
 <ul>
 <li>
 Excellent MS Outlook skills, including complex diary management
 </li>
 <li>
 Conversational Mandarin would be a bonus
 
 
 </li>
 </ul>
 
 Come as You Are
 
 
 
 
 Nasdaq is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.
 
 
 
 
 We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
 
 
 
 
 What We Offer
 
 
 
 We&rsquo;re proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq&rsquo;s overall success.
 
 
 The base pay range for this role is $55,000 - $75,000. In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.
 
 
 Nasdaq&rsquo;s programs and rewards are intended to allow our employees to:
 
 
 <ul>
 <li>
 Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off
 </li>
 <li>
 Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts
 </li>
 <li>
 Care for Family: Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave
 </li>
 <li>
 Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days
 </li>
 <li>
 Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities
 
 
 </li>
 </ul>
 
 For more information, visit
 
 Nasdaq Benefits &amp; Rewards Career page
 
 .
 
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Executive Assistant - Nasdaq Listings

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