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administrative assistant 157960

Atrium

<div>
 <strong>
  About Atrium
  <br/>
  <br/>
 </strong>
 <strong>
  What you do matters
 </strong>
 . As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.
 <br/>
 <br/>
 <strong>
  Client Overview
  <br/>
  <br/>
 </strong>
 Our client is a mission-driven nonprofit organization in New York City seeking a detail-oriented and proactive
 <strong>
  Administrative Assistant
 </strong>
 to join their team. This organization is dedicated to supporting community programs and delivering impactful services, and they are looking for someone who can bring strong administrative skills and a positive, team-oriented attitude to their office.
 <br/>
 <br/>
 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $26/hr
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Administrative Assistant will provide day-to-day support to staff and leadership, ensuring smooth office operations and helping the organization deliver on its mission. This individual must be highly organized, professional, and comfortable managing multiple priorities in a nonprofit environment.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to leadership and program teams.
  </li>
  <li>
   Manage calendars, schedule meetings, and coordinate events.
  </li>
  <li>
   Handle correspondence, prepare documents, and maintain filing systems.
  </li>
  <li>
   Assist with data entry, tracking, and reporting for programs or donors.
  </li>
  <li>
   Support office operations, including ordering supplies and coordinating vendors.
  </li>
  <li>
   Greet visitors and help maintain a welcoming office environment.
  </li>
  <li>
   Jump in to assist with special projects, events, and community initiatives as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills for the Administrative Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 2 years of experience as an Administrative Assistant or in a similar support role.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   Excellent organizational and multitasking abilities.
  </li>
  <li>
   Proficiency in Microsoft Office Suite and/or Google Workspace.
  </li>
  <li>
   Professional, reliable, and collaborative work style.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Experience/Skills for the Administrative Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous experience working in a nonprofit or mission-driven organization.
  </li>
  <li>
   Comfort working with databases or donor management systems.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma required.
  </li>
  <li>
   Bachelor's degree preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Opportunity for permanent hire after the temporary period.
  </li>
  <li>
   Collaborative and mission-driven team environment.
  </li>
  <li>
   Exposure to nonprofit operations and program management.
  </li>
  <li>
   Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
   <br/>
   <br/>
  </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 <br/>
 <br/>
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 <br/>
 <br/>
 EOE/M/F/D/V/SO
 <br/>
 <br/>
 Position ID: 157960
</div>


Administrative Assistant - 157960

Dream

<div><div><div>Originally<b> </b><b>founded in 1991</b><b> </b>as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of seven PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our <b>commitment</b> to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across <b>seven schools</b>&mdash;growing our <b>organization&rsquo;s impact</b> and leveling the playing field for all children. To learn more, visit <b>wearedream.org</b><b>.</b></div><div></div><div><br>
This is an exciting role for a driven and highly organized <b>Administrative Assistant</b> to the co-CEOs to join our warm and collaborative Executive Office team. Reporting to the Senior Executive Assistant, the Administrative Assistant will have the opportunity to work closely with senior leaders and gain invaluable insight into the day-to-day operations of a growing, nationally recognized youth development organization.</div></div>
<div><div><h3 class="jobSectionHeader"><b>Responsibilities</b></h3><ul><li><ul><li>
Provide daily administrative and operational support to DREAM&rsquo;s co-Chief Executive Officers (co-CEOs) and Senior Executive Assistant, including booking travel, ordering materials etc;</li><li>
Directly manage complex calendars including scheduling meetings, coordinating availability, and sending confirmations and reminders;</li><li>
Coordinate recurring internal meetings and cross-team scheduling needs, including Management Team and Chief Team meetings;</li><li>
Provide logistical support for meetings and events including reserving space, coordinating refreshments, preparing materials, and ensuring technology set-up;</li><li>
Support travel logistics such as booking accommodations and transportation;</li><li>
Assist in processing expense reports, invoices, and reimbursements;</li><li>
Assist in drafting, editing, and formatting internal communications and presentation materials;</li><li>
Maintain accurate contact lists and track meeting action items;</li><li>
Handle occasional personal scheduling and administrative tasks for the co-CEOs;</li><li>
Support a variety of day-to-day office operations and assist with special projects as needed.</li></ul></li></ul></div></div>
<div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3><ul><li><ul><li>Bachelor&rsquo;s degree or equivalent professional experience required;</li><li>
1 year of relevant administrative or scheduling experience preferred;</li><li>
Experience in nonprofit or education environments a plus;</li><li>
Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail, etc.);</li><li>
Excellent organizational skills and attention to detail;</li><li>
Strong written and verbal communication skills;</li><li>
Ability to maintain discretion and confidentiality in all tasks;</li><li>
Proactive, self-motivated, and solutions-oriented with a strong sense of follow-through;</li><li>
Committed to DREAM&rsquo;s mission, values, and the belief that all students can succeed.</li></ul></li></ul></div></div>
<div><div><h3 class="jobSectionHeader"><b>Working Expectations</b></h3><ul><li><ul><li>
The Administrative Assistant is part of the Executive Office Team which typically works 5 days a week in person.</li><li>
Occasional evening and weekend work may be required, for example to support major events like our annual Gala.</li></ul></li></ul></div></div>
<div><div><h3 class="jobSectionHeader"><b>Benefits and Paid Time Off</b></h3><ul><li><ul><li>
We offer comprehensive benefits including:</li><li>
Flexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children;</li><li>
The ability to select between a variety of medical plans according to what best suits the employee&rsquo;s needs;</li><li>
Dental and vision plans;</li><li>
Disability benefits;</li><li>
Life insurance;</li><li>
Up to 12 weeks fully paid of Parental Leave;</li><li>
Flexible spending account options;</li><li>
Pre-tax commuter benefits (parking and transit);</li><li>
Fitness and entertainment discounts;</li><li>
A variety of support through our employee assistance program (EAP);</li><li>
403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure;</li><li>
Referral, performance, and tenure milestones bonuses;</li><li>
Discounted school meals through our in-house Scratch Food Program;</li><li>
Tuition reimbursement support (All FT Roles);</li><li>
Access to a professional development fund (NEST Roles);</li><li>
All full-time Network Support Team employees are eligible for approximately 48 days off throughout the year including holidays, sick days, personal days and summer Fridays.</li><li>
Benefits are subject to change.</li></ul></li></ul></div></div>
<div><div><h3 class="jobSectionHeader"><b>Compensation</b></h3><ul><li><ul><li>
DREAM offers a competitive salary commensurate with relevant experience. The incoming annual salary range for this position is $65,000 to $75,000 per year. New hires are typically brought into the organization at a salary closer to the start of the range depending on qualifications, internal equity, and the budgeted amount for the role. All regular employees receive annual compensation increases and have the opportunity to earn both performance- and tenure-based bonuses. Because we value tenure in each role, our salary ranges are not capped.</li></ul></li></ul></div></div>
<div><div><b>Our Commitment to Diversity, Equity, and Inclusion</b></div><div></div><div><br>
At DREAM, diversity, equity, and inclusion are a matter of mission.</div><div></div><div><br>
From our schools to our playing fields, DREAM is committed to building a team where each individual can bring their full identity and experience to work because representation matters&mdash;it enriches our team culture, enhances our ability to innovate, and strengthens our impact in and out of the classroom. DREAM engages staff that represent and appreciate the diversity of our majority Black and Hispanic student body, while working to ensure that our practices are equitable, welcoming, and productive. We are dedicated to creating a world where youth, especially youth of color, have permission to dream&mdash;along with the tools and opportunities to make their dreams reality.</div><div></div><div><b><br>
Come dream with us</b><b>.</b></div><div></div><div><b><br>
DREAM Maxims</b></div><div></div><div><br>
All Kids Can. This Kid Can.</div><div>
DREAM is Family.</div><div>
Fun is a Serious Value.</div><div>
Teamwork Makes the DREAM Work.</div><div>
Fail. Persist. Exceed.</div><div>
DREAM Big.</div><div></div><div><b><br>
Applying to DREAM</b></div><div></div><div><br>
We know applying for a new job can be a daunting process. In addition, studies have shown that historically underrepresented individuals often only apply to roles if they meet 100% of the qualifications. We encourage all applications! You may be just the person we need. If you have any questions about your application or interview process, do not hesitate to ask your recruiter; we are here to help!</div><div></div><div><br>
DREAM provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process, please contact your recruiter.</div></div></div>

Administrative Assistant

Motion Recruitment

<div>
 <p>
  <strong>
   <u>
    Overview:
   </u>
  </strong>
 </p>
 <p>
  Grow your career as an
  <strong>
   Executive Administrative Assistant
  </strong>
  with an innovative global bank in
  <strong>
   New York, NY
  </strong>
  . Contract role with strong possibility of extension. Will require working a hybrid schedule
  <strong>
   <u>
    4 days onsite per week
   </u>
  </strong>
  .
 </p>
 <p>
 </p>
 <p>
  Join one of the world's most renowned global banks and trusted brand with over 200 years of continuously evolving financial services worldwide. You will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Contract Duration:
  <strong>
   <u>
    4 Months
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Summary:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   Bachelor's/University degree.
  </li>
  <li>
   3+ years of administrative experience working with C-suite Executives.
  </li>
  <li>
   Previous office administration experience within a large and complex financial services or similar organization.
  </li>
  <li>
   Highly proficient in Microsoft Office, especially Excel &amp; PowerPoint (+ Word, Outlook, Teams).
  </li>
  <li>
   Experience with PowerPoint deck preparation.
  </li>
  <li>
   Very good time management &amp; prioritization, ability to self-manage.
  </li>
  <li>
   Follow up skills with strong attention to detail and ability to multitask and prioritize.
  </li>
  <li>
   Experience assisting with expense reporting.
  </li>
  <li>
   Positive attitude and strong work ethic.
  </li>
  <li>
   Excellent organizational skills and ability to work proactively without close supervision.
  </li>
  <li>
   Consistently demonstrates clear and concise written and verbal communication skills.
  </li>
  <li>
   Demonstrated ability to quickly gain command of new systems.
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   What You Will Be Doing
  </strong>
 </p>
 <ul>
  <li>
   Will provide support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
  </li>
  <li>
   Directly supports a Managing Director and generally supports an entire department.
  </li>
  <li>
   Manages day-to-day calendar(s) of senior management.
  </li>
  <li>
   Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls.
  </li>
  <li>
   May prepare and review materials and correspondence for meetings.
  </li>
  <li>
   Assist with creation/modification of presentations, spreadsheets, and other various documents.
  </li>
  <li>
   Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
  </li>
  <li>
   Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
  </li>
  <li>
   Orders supplies and process invoices through Procure to Pay system.
  </li>
  <li>
   Process and follow-up on Virtual Requests.
  </li>
  <li>
   Assists in ad-hoc reports special projects as needed.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Administrative Assistant

Xincon Home-Healthcare Services

<p><b>Job Summary:</b></p><p>We are seeking a detail-oriented and proactive <b>Chinese Bilingual</b> <b>HR Assistant assistant </b>to support the daily administrative operations of our Human Resources department. The HR Assistant will play a key role in maintaining employee records, assisting with recruitment, onboarding, benefits administration, and ensuring overall smooth HR operations for all XINCON and sister companies.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist with day-to-day HR operations and provide clerical support to the HR department</li><li>Maintain and update employee records (hard and digital copies)</li><li>Support the recruitment process (e.g., posting job ads, scheduling interviews, communicating with candidates)</li><li>Independently handle the entire onboarding documentation/process.</li><li>Respond to employee inquiries regarding HR policies, benefits, and procedures</li><li>Help organize training &amp; development initiatives and employee engagement activities</li><li>Ensure compliance with labor laws and internal policies and handle all compliance documents from the third party.</li><li>Support in the preparation of HR reports and presentations</li><li>Maintain confidentiality of sensitive employee information</li><li>Assisting coordination work for our RN department if needed</li><li>other related tasks</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor's degree in Human Resources, Business Administration, or a related field</li><li>1&ndash;2 years of experience in an administrative or HR support role (preferred)</li><li>Familiarity with ADP, Microsoft Office Suite etc.</li><li>Strong organizational and multitasking abilities</li><li>Excellent communication and interpersonal skills</li><li>High level of accuracy, attention to detail, and confidentiality</li><li>Knowledge of local labor laws is a plus</li><li>Chinese -English Bilingual or multilingual skills</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Experience in homecare, healthcare or related medical industry.</li><li>Experience with applicant tracking systems (ATS)</li><li>Strong teamwork mindsets</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary and benefits package</li><li>Generous annual bonus.</li><li>Medical plans</li><li>Tuition reimbursement</li><li>Hybrid: 2 days at office and 3 days at home</li><li>Opportunities for professional development</li><li>Collaborative and supportive team culture</li><li>Exposure to all areas of HR and room for growth</li></ul><p>Job Type: Full-time</p><p>Pay: $26.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Please note we don't have plan to sponsor working visa at this moment</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>HR Assistant : 1 year (Required)</li><li>healthcare: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Chinese (Required)</li><li>English (Required)</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10001 (Preferred)</li></ul><p>Work Location: Hybrid remote in New York, NY 10001</p>

Human Resources Assistant-Chinese Bilingual

<div>
 <strong>
  About Atrium
  <br/>
  <br/>
 </strong>
 <strong>
  What you do matters
 </strong>
 . As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.
 <br/>
 <br/>
 <strong>
  Client Overview
  <br/>
  <br/>
 </strong>
 Our client is a highly regarded law firm in New York City seeking a professional and detail-oriented
 <strong>
  Executive Assistant
 </strong>
 to provide top-level support to senior partners. The firm is known for its fast-paced, high-performance environment and is looking for an Executive Assistant who can manage complex administrative needs with precision, discretion, and confidence.
 <br/>
 <br/>
 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $40/hr
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Executive Assistant will serve as a right-hand partner to attorneys and senior leadership, overseeing scheduling, communication, and documentation. This individual must be highly organized, polished, and comfortable handling sensitive and confidential information. The role requires someone with strong experience, ideally in legal, corporate, or professional services.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Executive Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex calendars, meeting schedules, and travel arrangements for attorneys and leadership.
  </li>
  <li>
   Draft, edit, and proofread legal correspondence, presentations, and documents.
  </li>
  <li>
   Handle confidential information with absolute discretion.
  </li>
  <li>
   Prioritize and respond to incoming calls, emails, and requests.
  </li>
  <li>
   Coordinate with clients, court personnel, and internal staff.
  </li>
  <li>
   Prepare meeting materials, agendas, and reports.
  </li>
  <li>
   Support senior partners with special projects and case-related tasks.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills for the Executive Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3 - 5 years of proven Executive Assistant experience.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Highly organized with strong attention to detail.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Ability to manage multiple deadlines in a fast-paced environment.
  </li>
  <li>
   Professional demeanor with the ability to interface with clients and senior executives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Experience/Skills for the Executive Assistant:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prior experience supporting attorneys or executives in a law firm or legal environment.
  </li>
  <li>
   Familiarity with legal terminology and documentation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
   <br/>
   <br/>
  </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 <br/>
 <br/>
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 <br/>
 <br/>
 EOE/M/F/D/V/SO
 <br/>
 <br/>
 Position ID: 157961
</div>


Executive Assistant - 157961

Fung Group

<div>
 Are you a movement maker? Are you seeking new and exciting career opportunities?
 <br/>
 <br/>
 Here is what you need to know about the job
 <br/>
 <br/>
 We are seeking a proactive and detail-oriented HR Assistant to join our team. This role is ideal for someone looking to build a career in Human Resources and gain broad exposure to HR operations in a professional environment. The HR Assistant will support the HR team across key functions, helping ensure smooth daily operations and contributing to the overall success of the organization.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Recruitment &amp; Onboarding
  </li>
  <li>
   Post job openings on job boards, career sites, and the company website.
  </li>
  <li>
   Review resumes and applications to identify qualified candidates.
  </li>
  <li>
   Coordinate interviews and communicate with candidates throughout the process.
  </li>
  <li>
   Assist with onboarding activities, including preparing paperwork and supporting orientation sessions.
  </li>
  <li>
   Employee Records &amp; Documentation
  </li>
  <li>
   Maintain and update employee files and HR databases.
  </li>
  <li>
   Assist with organizing and filing personnel documents.
  </li>
  <li>
   Support compliance with HR policies and legal requirements.
  </li>
  <li>
   Training &amp; Development
  </li>
  <li>
   Assist in scheduling and coordinating employee training sessions.
  </li>
  <li>
   Help track participation and maintain training records.
  </li>
  <li>
   HR Projects &amp; Initiatives
  </li>
  <li>
   Provide support on HR projects such as policy updates, employee engagement initiatives, and process improvements.
  </li>
  <li>
   General HR &amp; Administrative Support
  </li>
  <li>
   Respond to employee inquiries and provide administrative assistance to the HR team.
  </li>
  <li>
   Support day-to-day departmental operations as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience).
  </li>
  <li>
   1-2 years of HR or administrative experience preferred; internship experience will be considered.
  </li>
  <li>
   Strong interpersonal and written/verbal communication skills.
  </li>
  <li>
   Highly organized with strong attention to detail.
  </li>
  <li>
   Basic understanding of HR practices and employment regulations.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  </li>
  <li>
   Ability to maintain confidentiality and handle sensitive information.
  </li>
  <li>
   Positive attitude, flexibility, and eagerness to learn.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation/Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive annual base salary range: $50,000.00 - $55,000.00, based on role requirements, skill set, and years of experience.
  </li>
  <li>
   Comprehensive benefits package, including Medical, Dental, Vision, PTO, and company holidays.
   <br/>
   <br/>
  </li>
 </ul>
 Important Notice: Fraudulent Communications
 <br/>
 <br/>
 We have become aware of individuals posing as representatives of Li &amp; Fung, offering fake employment opportunities or other fraudulent communications via email or other means. If you are in doubt about the legitimacy of any communication purportedly from Li &amp; Fung, please verify by contacting LFHR@lifung.com.
 <br/>
 <br/>
 lifung #lftrading
 <br/>
 <br/>
 If this sounds like you, Apply Now!
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 As an equal opportunity employer, we shall consider all applicants regardless of gender, age, religion, marital status, race, sexual orientation, disability, disease, pregnancy, or trade union and/or political affiliation, and disregard all factors deemed inappropriate by local law and the International Labor Organization's Declaration on Fundamental Principles and Rights at Work.
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HR Assistant

Building Service 32BJ Benefit Funds

<div></div><div><p><div><div><div><div><b>Job Code</b><br>
<b>203</b></div><div><b><br>
Department Name</b><br>
<b>Legal Fund Immigration</b></div><div><b><br>
Reports To</b><br>
<b>Supervising Attorney</b></div></div><div><div><b><br>
FLSA Status</b><br>
<b>Non Exempt</b></div><div><b><br>
Union Code</b><br>
<b>105</b></div><div><b><br>
Management</b><br>
<b>No</b></div></div><br>
</div></div><br>
</p><div><div><div><b>
About Us:</b></div></div><div><div><div><div><div><br>
Building Services 32BJ Benefit Funds (&ldquo;the Funds&rdquo;) is the umbrella organization responsible for administering Health, Pension, Retirement Savings, Training, and Legal Services benefits to over 100,000 SEIU 32BJ members. Our mission is to make significant contributions to the lives of our members by providing high quality benefits and services. Through our commitment, we embody five core values: Flexibility, Initiative, Respect, Sustainability, and Teamwork (FIRST). By following our core values, employees are open to different and new ways of doing things, take active steps to improve the organization, create an environment of trust and respect, approach their work with the intent of a positive outcome, and work collaboratively with colleagues.</div><div></div><div><br>
The Funds oversees and manages $9 billion of dollars in assets, which are made up of many, varied and complex funds. The dollars come from a number of sources, including the property owners who pay into the funds on behalf of their employees, and as such, requires those who oversee and manage the money to be highly skilled financial management people.</div><div>
For 2025 and beyond, 32BJ Benefit Funds will continue to drive innovation, equity, and technology insights to further help the lives of our hard-working members and their families. We use cutting edge technology such as: M365, Dynamics 365 CRM, Dynamics 365 F&amp;O, Azure, AWS, SQL, Snowflake, QlikView, and more.</div><div></div><div><br>
Please take a moment to watch our video to learn more about our culture and contributions to our members: youtu.be/hYNdMGLn19A</div><div><br>
<br>
</div><ul><li><b>Competitive Salary</b> coupled with a great work/life balance</li><li><b>
Prime Location</b> - Flatiron District in Manhattan (NYC)</li><li><b>
Comprehensive Health Package</b> including medical, dental &amp; vision coverage with no employee contribution to the premium for a family plan</li><li><b>
Pension Benefit</b><b> </b>that includes monthly employer contributions</li><li><b>
Retirement Benefit</b><b> </b>that includes 3% 401K employer contributions</li><li>
Professional Coverage/Reimbursement includes Tuition Reimbursement Program</li><li>
Paid Time Off including vacation, personal, and sick days</li><li>
Federal Paid Holidays &ndash; Up to 11 days off with pay</li><li>
And more...<ul><li>
Mission-driven, internal job growth opportunities</li></ul></li></ul><p><b>
Annual Salary Clarification:</b> $67,475.12 - Per Collective Bargaining Agreement (CBA)</p><p><b>
Additional Pay:</b> Plus Bilingual Differential of <b>$2,000 annually</b></p><p>
<b>FLSA Status</b>: Non-Exempt (Eligible for OT per business needs)</p></div></div></div></div></div><p></p><div><div><div><b><br>
Job Summary:</b></div></div><div><div><div><div><br>
The 32BJ Legal Services Fund provides legal representation to over 100,000 eligible union members and their families in several states. We are a mission-driven, client-centered team committed to delivering high-quality, accessible legal services to our members. The Legal Assistant I, under the supervision of a Supervising Attorney and/or Staff Attorney, will communicate with members and prepare and file case documents.</div></div></div></div></div><div></div><div><div><div><b><br>
Essential Duties and Responsibilities:</b></div></div><div><div><div><div><div><br>
<ul><li>
Coordinates and manages workflow to ensure efficient case processing within the department.</li></ul></div></div><div><div><br>
<ul><li>
Drafts and finalizes letters, petitions, motions, and supporting legal documents.</li></ul></div></div><div><div><br>
<ul><li>
Prepares and manages correspondence, forms, and records necessary for departmental operations.</li></ul></div></div><div><div><br>
<ul><li>
Communicates with clients to collect information, provide updates, and ensure case readiness.</li></ul></div></div><div><div><br>
<ul><li>
Prepares, organizes, and submits case-related mailings, e-filings, and online submissions.</li></ul></div></div><div><div><br>
<ul><li>
Manages scheduling and appointments for attorneys, paralegals, and client meetings.</li></ul></div></div><div><div><br>
<ul><li>
Maintains and updates department calendars, case tracking systems, and deadlines.</li></ul></div></div><div><div><br>
<ul><li>
Provides administrative support including document management, data entry, and reporting.</li></ul></div></div><div><div><br>
<ul><li>
Communicates with case parties and related agencies as needed.</li></ul></div></div><div><div><br>
<ul><li>
Develops, organizes, and maintains case files in compliance with data retention standards.</li></ul></div></div><div><div><br>
<ul><li>
Provides oral interpretation and written translation services.</li></ul></div></div><div><div><br>
<ul><li>
Utilizes office technology and software platforms to support case management and departmental efficiency.</li></ul></div></div><div><div><br>
<ul><li>
Provides cross-departmental support as needed, within skill set and capacity.</li></ul></div></div><div><div><br>
<ul><li>
Trains and onboards new staff.</li></ul></div></div><div><div><br>
<ul><li>
Performs additional related tasks and projects as assigned.</li></ul></div></div></div></div></div></div><p></p><div><div><div><b><br>
Qualifications (Competencies):</b></div></div><div><div><div><div><div><br>
<ul><li>
Bachelor&rsquo;s Degree required.</li></ul></div></div><div><div><br>
<ul><li>
Bilingual in English and Spanish (required).</li></ul></div></div><div><div><br>
<ul><li>
Minimum one (1) year experience as an administrative assistant.</li></ul></div></div><div><div><br>
<ul><li>
Familiarity with case management and document preparation software preferred.</li></ul></div></div><div><div><br>
<ul><li>
Strong problem-solving, organizational, and time management skills.</li></ul></div></div><div><div><br>
<ul><li>
Ability to prioritize tasks and meet deadlines in a fast-paced environment.</li></ul></div></div></div></div></div></div><p></p><div><div><div><b><br>
Soft Skills (Interpersonal Skills):</b></div></div><div><div><div><div><div><br>
<ul><li>
Maintain a professional demeanor, appearance, and workspace in representation of the Legal Services Fund.</li></ul></div></div><div><div><br>
<ul><li>
Collaborate effectively in a team-oriented, high-volume work environment.</li></ul></div></div><div><div><br>
<ul><li>
Communicate professionally with clients and colleagues across all levels and functions.</li></ul></div></div></div></div></div></div><div></div><div><div><div><b><br>
Education:</b></div></div><div><div><div><div><br>
Bachelor&rsquo;s Degree required.</div></div></div></div></div><p></p><div><div><div><b><br>
Language Skills:</b></div></div><div><div><div><div><br>
Bilingual in English and Spanish required.</div></div></div></div></div><p></p><div><div><div><b><br>
Work Environment:</b></div></div><div><div><div><div><br>
The work environment described here is representative of the environment an employee will encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div></div></div></div></div></div>

Legal Assistant I - Bilingual Spanish

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