executive assistant

admin assistant

administration coordinator, facility & administration Jobs in Cairo Egypt

administration coordinator, facility & administration

administrative assistant Jobs in Cairo Egypt

administrative assistant

executive administrative assistant Jobs in Cairo Egypt

executive administrative assistant

executive assistant corporate administrator

Canonical

<div>
 Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
 
 
 The company is founder led, profitable and growing. We are hiring
 
 Executive Assistants and Corporate Administrators
 
 to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.
 
 
 We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.
 
 
 This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.
 
 
 
 Location:
 
 This is a global operation, we have open roles in teams in all time zones.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Support operations for one or more departments in the company
 </li>
 <li>
 Coordinate monthly reports and schedule meetings and interviews
 </li>
 <li>
 Organise and run international company events including logistics
 </li>
 <li>
 Manage quarterly and annual executive meetings
 </li>
 <li>
 Collaborate across teams on activities and initiatives
 </li>
 <li>
 Manage suppliers and stakeholders
 
 
 </li>
 </ul>
 What we are looking for in you
 
 
 <ul>
 <li>
 Excellent academic results at school and university
 </li>
 <li>
 A degree in a business or technical subject
 </li>
 <li>
 Excellent communication skills
 </li>
 <li>
 Responsibility, integrity and accountability
 </li>
 <li>
 Self-awareness and thoughtfulness
 </li>
 <li>
 Ability to travel up to four times a year for company events of up to two weeks duration
 </li>
 <li>
 Ability to learn new technology and software quickly
 
 
 </li>
 </ul>
 
 Additional Skills We Value
 
 
 
 <ul>
 <li>
 Experience in operations and executive support
 </li>
 <li>
 Project management experience
 </li>
 <li>
 Event related experience
 </li>
 <li>
 Travel industry experience
 
 
 </li>
 </ul>
 What we offer you
 
 
 We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
 
 
 <ul>
 <li>
 Distributed work environment with twice-yearly team sprints in person
 </li>
 <li>
 Personal learning and development budget of USD 2,000 per year
 </li>
 <li>
 Annual compensation review
 </li>
 <li>
 Recognition rewards
 </li>
 <li>
 Annual holiday leave
 </li>
 <li>
 Maternity and paternity leave
 </li>
 <li>
 Employee Assistance Programme
 </li>
 <li>
 Opportunity to travel to new locations to meet colleagues
 </li>
 <li>
 Priority Pass, and travel upgrades for long haul company events
 
 
 </li>
 </ul>
 
 About Canonical
 
 
 
 Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do.
 
 
 Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.
 
 
 Canonical is an equal opportunity employer
 
 
 We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.
 
 
</div>

Executive Assistant / Corporate Administrator

Knight Frank MENA

<div>
 
 
 Overview
 
 
 
 We are seeking a dynamic and organized individual to join Knight Frank Middle East as an Executive Administrative Assistant. This pivotal role will need to have experience with personal assistance and office management, ensuring a seamless experience for our clients and staff. The ideal candidate will thrive in a fast-paced environment, exhibit professionalism, and have a keen attention to detail.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage incoming calls, emails, and inquiries, directing them to the appropriate departments or individuals.
 </li>
 <li>
 Schedule and coordinate meetings, appointments, and travel arrangements for executives and staff.
 </li>
 <li>
 Prepare and manage documents, reports, and presentations, ensuring accuracy and timeliness.
 </li>
 <li>
 Assist in maintaining client databases and records, ensuring confidentiality and compliance with data protection regulations.
 </li>
 <li>
 Provide high-level administrative support, including; managing calendars; booking travel; coordinating meetings; and other administrative support related tasks.
 </li>
 <li>
 Prepare briefing materials and agendas for meetings, ensuring executives are well-prepared.
 </li>
 <li>
 Handle personal errands and tasks for executives as needed, demonstrating discretion and confidentiality.
 </li>
 <li>
 Conduct research and compile information for special projects or presentations.
 </li>
 <li>
 Oversee the daily operations of the office by working closely with the Office Attendant and the Housekeeping team, ensuring tidy and presentable office working environment.
 </li>
 <li>
 Manage office supplies and equipment, ordering new items as needed and coordinating maintenance.
 </li>
 <li>
 Liaise with building management and service providers to address any office-related issues.
 </li>
 <li>
 Help plan and coordinate internal and external events, meetings, and workshops.
 </li>
 <li>
 Provide ad-hoc support to various departments as required.
 </li>
 <li>
 Other tasks as required.
 </li>
 </ul>
 
 
 
 
 
 Skills and Qualifications
 
 
 <ul>
 <li>
 Bachelor's degree.
 </li>
 <li>
 Minimum of 2 years&rsquo; experience as a receptionist, personal assistant, preferably in a corporate or multinational environment.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with discretion.
 </li>
 <li>
 Strong organizational and multitasking skills with a keen eye for detail.
 </li>
 <li>
 Understanding of regional business culture and regulations.
 </li>
 <li>
 The ability to understand and make use of computers and information technology (Knight Frank internal systems).
 </li>
 <li>
 Software: Microsoft Office programs to an advanced/proficient level.
 </li>
 <li>
 Language skills: Fluency in English and Arabic, written and verbal. Fluency in other languages is advantageous.
 </li>
 <li>
 Travel: Flexible attitude towards travelling.
 </li>
 </ul>
</div>

Executive Administrative Assistant

Valeo

<div>
 Valeo est une entreprise mondiale de haute technologie qui con&ccedil;oit des solutions r&eacute;volutionnaires pour r&eacute;inventer la mobilit&eacute;. Nous sommes un &eacute;quipementier partenaire des constructeurs automobiles et des acteurs de la nouvelle mobilit&eacute; dans le monde entier. Notre vision ? Inventer une mobilit&eacute; plus verte et plus s&ucirc;re, gr&acirc;ce &agrave; des solutions ax&eacute;es sur la conduite intuitive et la r&eacute;duction des &eacute;missions de CO2. Nous sommes leaders dans nos domaines d'activit&eacute; et reconnus comme l'une des plus grandes entreprises innovantes au monde.
 
 
 
 
 Key Responsibilities~
 
 
 
 
 <ul>
 <li>
 Provide hospitality and logistical support for visitors, meetings, and company events.
 </li>
 <li>
 Liaise with and negotiate with suppliers and service providers.
 </li>
 <li>
 Manage accommodation and transportation arrangements for visitors, providing end to end support throughout their trip.
 </li>
 <li>
 Organize and oversee on-site catering and hospitality and facility needs.
 </li>
 <li>
 Develop and manage visit itineraries as needed.
 </li>
 <li>
 Manage office supplies, ensuring adequate stock levels and proper functioning.
 </li>
 <li>
 Planning, forecasting and tracking of expenditures and ensuring proper budgeting and invoicing.
 </li>
 <li>
 Coordinate and manage administrative tasks as needed.
 </li>
 <li>
 Monitor service quality and uphold high hospitality standards.
 
 
 </li>
 </ul>
 
 
 Job Requirements~
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or relevant field.
 </li>
 <li>
 3+ years of proven experience in Administration.
 </li>
 <li>
 Outstanding organizational and communication skills.
 </li>
 <li>
 Strong supplier negotiation and relationship management skills.
 </li>
 <li>
 Customer service and hospitality experiences are a plus.
 </li>
 <li>
 French language is a plus.
 
 
 </li>
 </ul>
 
 Employment details~ The successful candidate will be hired as a contractor and will be part of the Admin &amp; Facility at Valeo
 
 
 
 
 Position~
 
 
 
 General Services Executive/Administrative Assistant
 
 
 
 D&eacute;partement~
 
 
 
 General Services
 
 
 
 Schedule~
 
 
 
 Temps plein
 
 
 
 Employee Status~
 
 
 
 CDD (dur&eacute;e d&eacute;termin&eacute;e)
 
 
 
 Type de contrat~
 
 
 
 Annual Contract
 
 
 
 Job Posting Date~
 
 
 
 2025-10-09
 
 
 
 Join Us !
 
 
 Being part of our team, you will join~
 
 
 <ul>
 <li>
 one of the largest global innovative companies, with more than 20,000 engineers working in Research &amp; Development
 </li>
 <li>
 a multi-cultural environment that values diversity and international collaboration
 </li>
 <li>
 more than 100,000 colleagues in 31 countries... which make a lot of opportunity for career growth
 </li>
 <li>
 a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development
 
 
 </li>
 </ul>
 More information on Valeo~ https~//www.valeo.com
 
</div>

Administration Coordinator, Facility & Administration

PentaValue

<div>
 
 Company Description
 
 
 
 PentaValue is a rising global Software and digital solutions organization based in Cairo, Egypt founded in 2015. The firm offers your business the best technology, consultation, digital marketing service, security system service and security system.
 
 
 We believe that quality and client satisfaction are our priority, We are focused on engrossing ourselves in your business by creating a long-lasting partnership with our partners. Moreover, one of our major business goals is to enhance the use of technology in every aspect of our life and coming up with intelligent solutions that make our daily activities easier and simpler.
 
 
 We never stop striving, researching, and trying to find out new techniques and formulas in every service and product that we provide which would make us grow fast and reach the peak of the digital industry.
 
 
 
 Job Description
 
 
 
 An Executive Assistant plays a pivotal role in providing high-level administrative support to executives within an organization. This position demands a dynamic individual with exceptional organizational skills, discretion, and the ability to handle a wide range of responsibilities. The primary goal is to enhance the efficiency and effectiveness of the executive team by managing their schedules, communications, and administrative tasks.
 
 
 
 Qualifications
 
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Experience in administrative assistance and executive administrative assistance
 </li>
 <li>
 Excellent phone etiquette and communication skills
 </li>
 <li>
 undergarde and fresh grade
 </li>
 <li>
 Proficient in clerical skills such as organizing, filing, and data entry
 </li>
 <li>
 Ability to prioritize and multitask effectively
 </li>
 <li>
 Strong attention to detail and problem-solving abilities
 </li>
 <li>
 Proficient in Microsoft Office Suite
 </li>
 <li>
 Knowledge of basic accounting principles is a plus
 </li>
 <li>
 Bachelor's degree in Business Administration or related field is preferred
 
 
 </li>
 </ul>
 Additional Information
 
 
 
 Dear candidate,
 
 
 
 
 Thank you very much for sharing your profile with us, Our team takes due care of every CV, but due to large no.of applications, we can contact only a few candidates apply here: https://forms.gle/2awdgvePDFsxPLn46
 
</div>

Admin Assistant

MAGRABi Retail Group

<div>
 
 
 JOB PURPOSE
 
 
 
 
 
 
 The Lead &ndash; Legal Affairs &amp; Compliance provides advanced legal support across all MAGRABi entities within the region. The role ensures effective legal risk management, delivers high-quality legal advice to business units, and supports the implementation of standardized legal processes, templates, and governance frameworks. This position plays a central role in contract negotiation, corporate documentation, and the development of a unified regional legal function.
 
 
 
 
 
 Qualifications and Education:
 
 
 
 
 
 &bull; Bachelor&rsquo;s degree in law from a recognized university.
 
 
 &bull; Master&rsquo;s degree in law or relevant certification (preferred).
 
 
 &bull; Admitted to the bar in Egypt.
 
 
 &bull; Excellent legal drafting, negotiation, and analytical skills.
 
 
 &bull; Strong understanding of corporate governance and regulatory requirements.
 
 
 &bull; Familiarity with legal archiving systems and contract management processes.
 
 
 &bull; Proficiency in MS Office; exposure to legal automation tools is an advantage.
 
 
 &bull; Fluent in Arabic and English (written and spoken).
 
 
 
 
 
 Experience:
 
 
 
 
 
 &bull; 7-9 years of post-qualification legal experience.
 
 
 &bull; Strong background in corporate, commercial, and contracts law.
 
 
 &bull; M&amp;A experience is a plus.
 
 
 &bull; Experience supporting multinational or multi-country operations.
 
 
 &bull; Proven experience handling external counsel and litigation coordination.
 
 
 &bull; Experience in corporate governance, statutory compliance, and regulatory dealings.
 
 
 
 
 
 
 JOB RESPONSIBILITIES
 
 
 
 
 
 
 &bull; Draft, review, and negotiate complex and high-value contracts to protect the company&rsquo;s commercial and legal interests.
 
 
 &bull; Prepare and manage corporate documentation, including PoAs, shareholder records, board resolutions, and filings, to ensure compliance with governance standards.
 
 
 &bull; Provide comprehensive legal advice to business units on corporate, commercial, and operational matters to minimize risk and support informed decisions.
 
 
 &bull; Support litigation and dispute resolution, coordinating with external counsel to ensure efficient case management.
 
 
 &bull; Develop and maintain standard legal templates, policies, and workflows to enhance consistency across the region.
 
 
 &bull; Mentor the Executive &ndash; Legal Affairs &amp; Compliance, ensuring effective task execution, proper
 
 
 documentation, and structured archiving.
 
 
 &bull; Support M&amp;A and restructuring matters, including due diligence, regulatory filings, and integration processes.
 
 
 &bull; Prepare regular legal, compliance, and risk reports for the Senior Legal Manager to assist in strategic decision-making.
 
 
 &bull; Support regional legal matters as assigned to ensure alignment across all MAGRABi countries and contribute to the unified regional legal function.
 
</div>

Lead - Legal Affairs & Compliance

LIPS Healthcare

<div>
 
 Job Summary:
 
 
 Provides high-level administrative support to senior executives, helping to manage their schedules, communications, and day-to-day activities. The role involves managing diaries, arranging meetings, coordinating travel, and handling confidential information
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 Diary management and scheduling of company meetings.
 </li>
 <li>
 Drafting agendas, taking and transcribing minutes, and managing action trackers.
 </li>
 <li>
 Remind Executive Directors of important tasks and deadlines.
 </li>
 <li>
 Manage specific projects for Executive Directors.
 </li>
 <li>
 Act as the first point of contact and represent Executive Directors in interactions with customers and stakeholders.
 </li>
 <li>
 Manage project administration, update portfolios for reporting, and submit support tickets when necessary.
 </li>
 <li>
 Ensure work is delivered in line with corporate standards and deadlines.
 </li>
 <li>
 Conduct market research, compile data, and present findings to management.
 </li>
 <li>
 Information gathering and database updates.
 </li>
 <li>
 Maintain company handbooks and related documents.
 </li>
 <li>
 Perform any other duties as reasonably required by management.
 </li>
 </ul>
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree (preferably in a medical field).
 </li>
 <li>
 3+ years of experience in an administrative role.
 </li>
 <li>
 Fluency in English (both written and spoken).
 </li>
 <li>
 Quick learner, with the ability to take initiative.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Strong communication, organizational, and problem-solving skills.
 </li>
 <li>
 Ability to multitask and prioritize customer service.
 </li>
 <li>
 Eagerness to learn and collaborate as a team player.
 </li>
 </ul>
 
 
 
 
 Working Conditions:
 
 
 Working Hours: 11:00AM to 7:00PM
 
 
 Working Days: Monday to Friday ( Saturday &amp; Sunday off )
 
 
 Work Location: Heliopolis, Cairo
 
</div>

Executive Assistant - Fluent English Speaker

Al-Futtaim

<div>
 
 
 Company:
 
 Al Futtaim Private Company LLC
 
 
 
 
 
 
 Overview of the Role:
 
 
 
 The Office Manager provides comprehensive executive, administrative, and clerical support This role requires a high level of professionalism, discretion, and judgment, as it involves handling sensitive information and interacting with senior stakeholders. The Office Manager ensures the smooth and efficient functioning of the office by managing schedules, communications, travel arrangements, reports, and office operations, enabling the Director to focus on strategic priorities.
 
 
 
 
 
 
 What You Will Do:
 
 
 
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Act as the first point of contact for her manager, liaising with internal and external stakeholders.
 </li>
 <li>
 Draft and prepare correspondence, official letters, reports, agendas, and presentations.
 </li>
 <li>
 Manage incoming calls, emails, and inquiries with professionalism and discretion.
 </li>
 <li>
 Maintain confidentiality and ensure all administrative tasks are handled efficiently and accurately.
 </li>
 </ul>
 
 
 
 
 
 Schedule &amp; Meeting Management
 
 
 <ul>
 <li>
 Maintain and manage the Director&rsquo;s daily calendar and appointments.
 </li>
 <li>
 Arrange meetings, prepare agendas, and ensure the Director is fully briefed.
 </li>
 <li>
 Attend meetings when required to record minutes and follow up on action points.
 </li>
 <li>
 Ensure meeting documentation is circulated promptly and accurately.
 </li>
 </ul>
 
 
 
 
 
 Travel Coordination
 
 
 <ul>
 <li>
 Plan and coordinate travel arrangements, including ticket and hotel bookings, visas, and related documentation, in line with company policy.
 </li>
 <li>
 Prepare travel expense reports and ensure compliance with the company&rsquo;s travel policy.
 </li>
 <li>
 Optimize travel itineraries for cost-effectiveness and business efficiency.
 </li>
 </ul>
 
 
 
 
 
 Office &amp; Resource Management
 
 
 <ul>
 <li>
 Oversee the upkeep of the Director&rsquo;s office, ensuring all equipment and facilities are in proper working condition.
 </li>
 <li>
 Manage office supplies, including stationery and groceries, ensuring cost efficiency.
 </li>
 <li>
 Maintain effective office systems for filing, data management, and document circulation.
 </li>
 </ul>
 
 
 
 
 
 Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Support the preparation of executive-level reports, presentations, and tracking tools.
 </li>
 <li>
 Ensure reports and deliverables are completed accurately and on time.
 </li>
 <li>
 Coordinate document flow and maintain organized filing systems for easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 Required Skills to Be Successful:
 
 
 <ul>
 <li>
 Excellent organizational and time management skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Ability to handle confidential information with discretion and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Strong interpersonal skills and ability to work across different teams.\
 </li>
 </ul>
 
 
 
 
 
 What Qualifies You for the Role:
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 6-10 years' of relevant experience, including at least 2 years as a Personal Assistant or Executive Secretary supporting senior management in a large, fast-paced organization.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Excellent communication and presentation skills.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 <li>
 Professional demeanor and strong business acumen.
 </li>
 <li>
 Team player with a proactive and solution-oriented mindset.
 </li>
 </ul>
 
 
</div>

Executive Office Manager

Explore 241+ Executive assistant corporate administrator in Cairo Egypt this December. Find roles across top companies and apply now to boost your career.