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administrative assistant

accounting assistant

ceo asistant

executive assistant corporate administrator

Canonical

<div>
 Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
 <br/>
 <br/>
 The company is founder led, profitable and growing. We are hiring
 <strong>
  Executive Assistants and Corporate Administrators
 </strong>
 to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed.
 <br/>
 <br/>
 We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable and determined, and keen to assume responsibility for projects, processes and policy. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop skills and strive for continuous improvement.
 <br/>
 <br/>
 This team plays a crucial role in the overall operation of the business. They run significant business operations and processes, supporting the respective department leads but also taking central responsibility for logistics, expenses, travel and scheduling. They are the secret to our success! We look for confident and effective people who have good judgment and the self-assurance to hold firm on a point of policy regardless of the seniority of people on the other side of a discussion. If you like to take responsibility and you like to ensure that things are done properly and efficiently then you will enjoy the role tremendously.
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 This is a global operation, we have open roles in teams in all time zones.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support operations for one or more departments in the company
  </li>
  <li>
   Coordinate monthly reports and schedule meetings and interviews
  </li>
  <li>
   Organise and run international company events including logistics
  </li>
  <li>
   Manage quarterly and annual executive meetings
  </li>
  <li>
   Collaborate across teams on activities and initiatives
  </li>
  <li>
   Manage suppliers and stakeholders
   <br/>
   <br/>
  </li>
 </ul>
 What we are looking for in you
 <br/>
 <br/>
 <ul>
  <li>
   Excellent academic results at school and university
  </li>
  <li>
   A degree in a business or technical subject
  </li>
  <li>
   Excellent communication skills
  </li>
  <li>
   Responsibility, integrity and accountability
  </li>
  <li>
   Self-awareness and thoughtfulness
  </li>
  <li>
   Ability to travel up to four times a year for company events of up to two weeks duration
  </li>
  <li>
   Ability to learn new technology and software quickly
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Skills We Value
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in operations and executive support
  </li>
  <li>
   Project management experience
  </li>
  <li>
   Event related experience
  </li>
  <li>
   Travel industry experience
   <br/>
   <br/>
  </li>
 </ul>
 What we offer you
 <br/>
 <br/>
 We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognise outstanding performance. In addition to base pay, we offer a performance-driven annual bonus. We provide all team members with additional benefits, which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
 <br/>
 <br/>
 <ul>
  <li>
   Distributed work environment with twice-yearly team sprints in person
  </li>
  <li>
   Personal learning and development budget of USD 2,000 per year
  </li>
  <li>
   Annual compensation review
  </li>
  <li>
   Recognition rewards
  </li>
  <li>
   Annual holiday leave
  </li>
  <li>
   Maternity and paternity leave
  </li>
  <li>
   Employee Assistance Programme
  </li>
  <li>
   Opportunity to travel to new locations to meet colleagues
  </li>
  <li>
   Priority Pass, and travel upgrades for long haul company events
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Canonical
  <br/>
  <br/>
 </strong>
 Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do.
 <br/>
 <br/>
 Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.
 <br/>
 <br/>
 Canonical is an equal opportunity employer
 <br/>
 <br/>
 We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.
 <br/>
 <br/>
</div>


Executive Assistant / Corporate Administrator

<div>
 <p>
  <strong>
   Our Company
  </strong>
 </p>
 <p>
  LAV is one of the world&rsquo;s leading glassware manufacturers, proudly serving over 138 countries. Our strength stems not only from our advanced expertise in glass production technologies but also from the lasting, sustainable relationships we cultivate with our customers.
 </p>
 <p>
  <br/>
 </p>
 <p>
  With two state-of-the-art production facilities in K&uuml;tahya and offices in Italy and the USA, we are steadily expanding our global footprint. Employing over 2,000 dedicated professionals, we are making a significant impact in international markets.
 </p>
 <p>
  <br/>
 </p>
 <p>
  As part of our dedication to gender equality, 52% of our workforce is made up of women, reflecting our commitment to diversity and equal opportunity. We are also deeply committed to fostering an inclusive environment where all individuals are respected and valued, regardless of race, religion, color, nationality, gender, marital status, age, or seniority. #genderequality
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  We are seeking a highly organized, proactive, and discreet
  <strong>
   Executive Assistant
  </strong>
  to support our General Manager in all daily operations. This position requires strong communication skills, the ability to manage complex schedules, and coordination between our &Idot;stanbul headquarters and other locations. The ideal candidate is solution-oriented, detail-driven, and comfortable working in a fast-paced environment with senior-level stakeholders.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What you'll be doing?
  </strong>
 </p>
 <ul>
  <li>
   Manage and optimize the General Manager&rsquo;s daily schedule, appointments, and travel arrangements.
  </li>
  <li>
   Coordinate communication and workflows between the GM, department managers, and the production teams in both &Idot;stanbul and K&uuml;tahya.
  </li>
  <li>
   Organize and prepare meeting agendas, presentations, reports, and follow-up materials.
  </li>
  <li>
   Handle confidential information with the highest level of professionalism and discretion.
  </li>
  <li>
   Support project tracking and ensure timely completion of tasks assigned by the GM.
  </li>
  <li>
   Plan and coordinate business trips, factory visits, events, and executive meetings.
  </li>
  <li>
   Serve as the primary point of contact for internal and external stakeholders on behalf of the GM.
  </li>
  <li>
   Prepare correspondence, emails, minutes of meetings, and documentation as needed.
  </li>
  <li>
   Maintain an organized filing system for digital and physical documents.
  </li>
  <li>
   Perform general administrative tasks and assist with office operations.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Skills &amp; Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred (Business Administration, Communications, Industrial Engineering, or related fields).
  </li>
  <li>
   Minimum 3&ndash;5 years of Executive Assistant or senior-level administrative experience.
  </li>
  <li>
   Excellent command of
   <strong>
    Turkish and English
   </strong>
   (written and verbal).
  </li>
  <li>
   Strong organizational, time-management, and multitasking abilities.
  </li>
  <li>
   High proficiency in
   <strong>
    MS Office (Word, Excel, PowerPoint, Outlook)
   </strong>
   and digital productivity tools.
  </li>
  <li>
   Exceptional communication and interpersonal skills.
  </li>
  <li>
   Ability to work independently and make sound decisions under pressure.
  </li>
  <li>
   Strong sense of responsibility, professionalism, and confidentiality.
  </li>
  <li>
   Willingness to travel occasionally.
  </li>
  <li>
   Experience in manufacturing or corporate environments is an advantage.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Personal Attributes
  </strong>
 </p>
 <ul>
  <li>
   Proactive and solution-oriented mindset
  </li>
  <li>
   Detail-oriented with strong follow-up skills
  </li>
  <li>
   Positive attitude and strong teamwork capabilities
  </li>
  <li>
   High adaptability in dynamic work environments
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant to General Manager

IPEKYOL GROUP

<div>
 <p>
  As I
  <strong>
   pekyol Group
  </strong>
  , we have played a significant role in the Turkish retail sector with our brands
  <strong>
   &Idot;pekyol
  </strong>
  ,
  <strong>
   Twist
  </strong>
  , and
  <strong>
   Machka
  </strong>
  since 1986. Our mission is to provide women with a fashion experience that makes them feel special, while our vision is to become a global fashion player who creates value for society by understanding the expectations and needs of the modern woman with innovative solutions and a strong belief.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking to meet and grow with talented individuals who are passionate about fashion.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   We believe, TOGETHER WE ARE STRONGER!
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for an
  <strong>
   Executive Assistant Associate
  </strong>
  with an excellent command of English to support the daily workflow of our General Manager and
  <strong>
   Senior Executive Assistant.
  </strong>
  This role will
  <strong>
   report directly to the Senior Executive Assistant.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   GENERAL QUALIFICATIONS
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Strong organizational and follow-up ability,
  </li>
  <li>
   High sense of confidentiality,
  </li>
  <li>
   Team-oriented and responsible,
  </li>
  <li>
   Able to take initiative and solution-oriented,
  </li>
  <li>
   A clear career ambition in executive assistance,
  </li>
  <li>
   Curiosity for digital and AI productivity tools,
  </li>
  <li>
   Experience in managing multiple priorities, administrative coordination, and logistics,
  </li>
  <li>
   University graduate (Preferably from Economics, Business Administration, Sociology etc.),
  </li>
  <li>
   Excellent written and spoken English ,
  </li>
  <li>
   Proficient in MS Office programs (Word, Excel, PowerPoint, etc.),
  </li>
  <li>
   Previous experience in office/assistant roles is an asset.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   JOB DESCRIPTION
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Supporting the CEO and Senior Executive Assistant in:
  </li>
  <li>
   Managing calendars and meetings,
  </li>
  <li>
   Coordinating travel and organizational processes,
  </li>
  <li>
   Preparing reports and presentations,
  </li>
  <li>
   Handling phone and e-mail communication,
  </li>
  <li>
   Maintaining documents and filing systems,
  </li>
  <li>
   Communicating professionally with internal and external stakeholders.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  &Idot;pekyol Group olarak Aday Ayd&inodot;nlatma Metnimize ve A&ccedil;&inodot;k R&inodot;za Metnimize a&scedil;a&gbreve;&inodot;daki linklerden ula&scedil;abilirsiniz.
 </p>
 <p>
  <u>
   https://kariyerim.ipekyol.com.tr/calisan-adayi-aydinlatma-metni.html
  </u>
 </p>
 <p>
  https://kariyerim.ipekyol.com.tr/calisan-adaylarinin-ozgecmislerinin-saklanmasina-iliskin-acik-riza-beyani.html
 </p>
 <p>
 </p>
</div>


Executive Assistant Associate

Apollo

<div>
 <p>
  Enerjisi y&uuml;ksek, d&uuml;zeni seven ve hem ofis operasyonlar&inodot;n&inodot; hem de y&ouml;neticilerin temposunu u&ccedil;uracak bir Office &amp; Executive Assistant ar&inodot;yoruz!
 </p>
 <p>
  Apollo&rsquo;da i&scedil;ler h&inodot;zl&inodot;, dinamik ve her g&uuml;n yeni. Bu rol ise tam kalbinde: hem &scedil;irket k&uuml;lt&uuml;r&uuml;n&uuml;n y&uuml;z&uuml; olacaks&inodot;n hem de y&ouml;neticilerin i&scedil;ini kolayla&scedil;t&inodot;ran gizli g&uuml;&ccedil;.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <span>
   📍 &Idot;stanbul &ndash; Onsite
  </span>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   🌟 Kimi Ar&inodot;yoruz?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  &bull;	Minimum 2 y&inodot;l Office Assistant / Executive Assistant deneyimi
 </p>
 <p>
  &bull;	Takvim y&ouml;netimi, toplant&inodot; planlama, seyahat organizasyonu konusunda g&uuml;&ccedil;l&uuml; bir el
 </p>
 <p>
  &bull;	Operasyonel s&uuml;re&ccedil;lerde pratik, sistem kurmay&inodot; seven bir yakla&scedil;&inodot;m
 </p>
 <p>
  &bull;	Ofis i&ccedil;i ihtiya&ccedil;lar&inodot;n takibi, sat&inodot;n alma, onboarding ve g&uuml;nl&uuml;k d&uuml;zeni y&uuml;r&uuml;tme kas&inodot;
 </p>
 <p>
  &bull;	&Idot;leti&scedil;imi kuvvetli, &ccedil;&ouml;z&uuml;m odakl&inodot;, pozitif ve g&uuml;venilir bir duru&scedil;
 </p>
 <p>
  &bull;	MS Office / Google Workspace etkin kullan&inodot;m
 </p>
 <p>
  &bull;	Startup dinami&gbreve;ine ve y&uuml;ksek tempoya uyum
 </p>
 <p>
  <br/>
 </p>
 <p>
  🎯
  <strong>
   Rol&uuml;n Sorumluluklar&inodot;
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <p>
  &bull;	CEO ve y&ouml;neticilerin takvim, toplant&inodot;, seyahat ve ileti&scedil;im trafi&gbreve;ini y&ouml;netmek
 </p>
 <p>
  &bull;	&Ouml;zetleme, raporlama, sunum haz&inodot;rlama deste&gbreve;i
 </p>
 <p>
  &bull;	&Ouml;ncelikleri d&uuml;zenlemek, ak&inodot;&scedil;&inodot; kolayla&scedil;t&inodot;rmak ve &ldquo;bottleneck&rdquo;i azaltmak
 </p>
 <p>
  &bull;	Gerekti&gbreve;inde proje ve etkinlik koordinasyonuna destek
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office Operations
  </strong>
 </p>
 <p>
  &bull;	Ofisin g&uuml;nl&uuml;k d&uuml;zenini sa&gbreve;lamak, ihtiya&ccedil;lar&inodot; takip etmek
 </p>
 <p>
  &bull;	Sat&inodot;n alma, kargo/posta, s&ouml;zle&scedil;me takibi, tedarik&ccedil;i ileti&scedil;imi
 </p>
 <p>
  &bull;	Yeni &ccedil;al&inodot;&scedil;an onboarding s&uuml;re&ccedil;lerine destek
 </p>
 <p>
  &bull;	&Scedil;irket i&ccedil;i etkinlik, toplant&inodot; ve organizasyonlar&inodot;n koordinasyonu
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   💛&nbsp;Neden Apollo?
  </strong>
 </p>
 <p>
  &bull;	ClimateTech ve enerji d&ouml;n&uuml;&scedil;&uuml;m&uuml; alan&inodot;nda &ouml;nc&uuml; bir &uuml;r&uuml;n geli&scedil;tiren ekibin par&ccedil;as&inodot; olursun.
 </p>
 <p>
  &bull;	Series A haz&inodot;rl&inodot;&gbreve;&inodot;ndaki h&inodot;zl&inodot; b&uuml;y&uuml;yen bir &ldquo;rocket-ship&rdquo; tak&inodot;ma kat&inodot;l&inodot;rs&inodot;n.
 </p>
 <p>
  &bull;	H&inodot;z, iddia ve sahiplenmenin ger&ccedil;ekten ya&scedil;and&inodot;&gbreve;&inodot; bir ortamda &ccedil;al&inodot;&scedil;&inodot;rs&inodot;n &mdash; sadece slogan olarak de&gbreve;il.
 </p>
</div>


Ofis & Yönetici Asistanı

DenizBank

<div>
 <p>
  <strong>
   General Qualities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   University Graduate,
  </li>
  <li>
   At least 3 years of executive assistant experience,
  </li>
  <li>
   <strong>
    Fluent in English,
   </strong>
  </li>
  <li>
   Strong planning and organizational skills,
  </li>
  <li>
   Strong verbal and written communication skills,
  </li>
  <li>
   Proficient in MS Office programs
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description
  </strong>
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  To be responsible for the calendar control of the manager, making appointments, meetings and travel organizations, managing telephone and e-mail traffic correctly, quickly and effectively, welcoming and hosting guests.
 </p>
 <p>
  We are looking for a Senior Executive Assistant to be assigned at DenizBank Financial Services Group - Head Office.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Ba&scedil;vurunuz nedeni ile payla&scedil;m&inodot;&scedil; oldu&gbreve;unuz veriler 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu (&ldquo;KVKK&rdquo;) kapsam&inodot;nda korunmakta ve i&scedil;lenmektedir. Ayr&inodot;nt&inodot;l&inodot; bilgi i&ccedil;in
  </em>
  https://basvuru.denizbank.com/KVKK.aspx
  <em>
   adresini ziyaret edebilirsiniz.
  </em>
 </p>
 <p>
 </p>
</div>


Executive Assistant

Anadolu Efes

<div>
 <p>
  <strong>
   Be a part of Anadolu Efes!
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Do you want to be a part of Anadolu Efes? Let&rsquo;s get to know each other!
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Wherever we are, we strive to add +1 value to the economy, social life, tourism, culture, art, agriculture, sports, and young entrepreneurs by brewing joy.
 </p>
 <p>
  Our journey began on 1969 in the factories we opened in &Idot;zmir. Today, we are one of the top 10 companies in the world in our industry. We have 21 factories, 5 malt and 1 hops processing facility in 6 countries. We are the market leader in Turkey, Russia, Ukraine, Kazakhstan, Georgia and Moldova. You can find us in more than 70 countries in the world!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   We are hiring an "Executive Assistant &ndash; Market Development Directorate (Fixed-Term)"!
  </strong>
 </p>
 <p>
  We&rsquo;re excited to welcome a new Executive Assistant to our dynamic and multicultural team at Anadolu Efes! This is a unique opportunity to contribute to a global organization that thrives on innovation, diversity, and continuous growth across more than 70 countries.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who We Are?
  </strong>
 </p>
 <p>
  Our Market Development Directorate is a fast-paced, ambitious, and culturally rich environment. We manage end-to-end business operations in international markets, representing a diverse portfolio of Anadolu Efes and partner brands. We&rsquo;re constantly exploring new opportunities to expand our global footprint and proudly fly the EFES flag around the world.
 </p>
 <p>
  If you&rsquo;re passionate about reaching new heights, energized by complexity, and inspired by cultural diversity, this role is for you.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What does an Executive Assistant
  </strong>
  <strong>
   do at Anadolu Efes?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Organizing the calendar of the Market Development Director, including meetings, appointments, and travel
  </li>
  <li>
   Managing expat-related processes
  </li>
  <li>
   Assisting team leaders with travel arrangements
  </li>
  <li>
   Handling correspondence, paperwork and document flow smoothly
  </li>
  <li>
   Supporting internal team communications
  </li>
  <li>
   Coordinating and following up on events and team meetings
  </li>
  <li>
   Support the team with office related and administrative needs
  </li>
  <li>
   Collaborating effectively with other departments
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What are the qualifications we look for in an Executive Assistant
  </strong>
  <strong>
   at Anadolu Efes?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in a relevant field
  </li>
  <li>
   Minimum 5 years of experience as an Executive or Department Assistant (preferred)
  </li>
  <li>
   Strong command of MS Office and SAP
  </li>
  <li>
   Advanced proficiency in Excel
  </li>
  <li>
   Excellent written and spoken English
  </li>
  <li>
   Strong planning, organizational, and follow-up skills
  </li>
  <li>
   High self-motivation and a proactive attitude
  </li>
  <li>
   Exceptional communication and representation abilities
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Why Join Us?
  </strong>
 </p>
 <p>
  At Anadolu Efes Market Development Directorate, you&rsquo;ll be part of a team that values different perspectives, learns from one another, and celebrates innovation. You&rsquo;ll work in a volatile yet inspiring environment where your contributions help shape our global success!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   How do we hire?
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  At Anadolu Efes, we hire without prejudice and discrimination against language, religion, ethnicity, race, gender and sexual orientation. We hire solely based on applicability to the job description measurable examinations, and competency-based interviews.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    If you find this position to be suitable for you, we are looking forward to your application and for you to add +1 value to our Anadolu Efes family!
   </em>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <em>
    You can access the Anadolu Efes Employee Candidate Disclosure Statement through the link below:
   </em>
  </strong>
 </p>
 <p>
  https://anadoluefes.com.tr/calisan-adayi-aydinlatma-metni.pdf
 </p>
 <p>
 </p>
</div>


Executive Assistant - Fixed Term

SUBSEA 7

<div><div><div><p>We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.</p>
<p>At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.</p>
<p>In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.</p>
<p>Start your journey with us today.</p>
</div></div><div><div><div><div><p><b>Title: </b>Project Admin Assistant - Istanbul
</p></div></div></div></div><div><div><div><div><b>Location:
</b>Istanbul, TR
</div></div></div></div><div><div><div><div><b>Job Closing Date: </b>19 Dec 2025
</div></div></div></div><div><div><div><div><div><div><div><div><b>What will you be doing?</b></div>
</div><div><div>
The Project Admin Assistant supports activity among Project Management and internal departments to support the Project. The primary interface is with Project Managers then Husbandry, SCM, Cost Control, and Service providers. to ensure personnel services requested are efficient whilst tracking and recording all associated costs committed.</div><br>
<div></div>
<div>
The Project Administrator supports Project Management with functional responsibility detailed below:</div><br>
<div></div>
<ul>
<li>Requires skills in spreadsheet and word processing software and thorough knowledge of practices and procedures of the function and company policy and procedures in general.</li>
<li>May make local travel arrangements and reservations, schedule appointments, or administer personnel working schedules.</li>
<li>Engage with International Project Co-Ordinator&rsquo;s to record and track all Project Management travel and support services such as transport and accommodation.</li>
<li>Make necessary arrangements &amp; manage the allocation of cars / local Transportation of Subsea7 Turkish branch and project personnel in Istanbul.</li>
<li>Ensure that a &lsquo;Forwarding Control Document&rsquo; (FCD) is allocated to supplier for services requested. The FCD to be used as a tool to track all costs related to travel bookings and follow to the invoicing stage with involvement of Cost Control department.</li>
<li>Update relevant trackers within SharePoint database with all service requests and costs associated through to proforma and final Invoicing from supplier invoice ensuring the costs are allocated to the respective project cost function pre-determined by management.</li>
<li>May be responsible for filing or compiling periodic reports or updating a database.</li>
<li>May generate and maintain confidential files and reports.</li>
<li>Assist Project Management, Facilities &amp; Executive Assistant with administration tasks as per job description throughout the project.</li>
<li>Assist with recording of project related costs for the SCM / Cost Control procedure for local expenditure committed on behalf of the project.</li>
</ul></div></div><div><div><div><b>What experience would we like you to have?</b></div>
</div><div><ul><li>Bachelor's degree or equivalent in Administration or related field.</li>
<li>2-4 years of experience in a similar role with a background in Admin, Secretarial, Facilities, etc.</li>
<li>Must be fluent in English (oral and written).</li>
<li>Effective interpersonal and communication skills and accurate reporting, both written and verbal.</li>
<li>Medium/Advance knowledge on Microsoft Pack office.</li></ul><br>
<div></div>
<div><b>
We Welcome Applications from People with Disabilities</b></div><br>
<div></div>
<div><b>
As per Turkish Labor Law and our inclusive hiring policy, we:</b></div><br>
<div></div>
<ul>
<li>Run a fair and accessible recruitment process.</li>
<li>Announce all vacancies transparently and equally.</li>
<li>Interview candidates with disabilities who meet the minimum qualifications.</li>
<li>Make necessary workplace adjustments when needed.</li>
<li>Support employees who acquire a disability during employment.</li></ul><br>
<div></div>
<div>
#LI-SS1</div></div></div></div><br>
<div></div>
</div></div></div></div><div><div><p><b>An environment where you can thrive</b><br>
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.</p>
<p>We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.</p>
<p>Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.</p>
<p><b>What happens next?</b><br>
If you would like to apply for this role, simply click the Apply button found on this page.</p>
<p>You may be prompted to set up a profile with us. It&rsquo;s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.</p>
<p>Here are 3 top tips to help you submit a successful application:</p>
<ul><li>Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.</li><li>We would encourage you to include a cover letter as part of your application. It&rsquo;s your chance to tell us why you would be a brilliant addition to our team.</li><li>Take your time with your application and check there are no errors before final submission</li></ul>
<br>
Once you have submitted your application, we will be in touch as soon as possible with next steps.<br>
To find out more about Subsea7 visit our website here</div></div></div><p></p>

Project Admin Assistant - Istanbul

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