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executive assistant

Talent Higher

<div>
 <p>
  We are seeking a
  <strong>
   highly organised and dependable Executive Assistant
  </strong>
  to provide
  <strong>
   strong administrative and coordination support
  </strong>
  to the
  <strong>
   General Manager of a consultancy
  </strong>
  . This is a
  <strong>
   Dubai-based role
  </strong>
  , suited to someone who enjoys structure, organisation, and keeping daily operations running smoothly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive
   <strong>
    executive and administrative support
   </strong>
   to the General Manager
  </li>
  <li>
   Manage calendars, meetings, schedules, and follow-ups
  </li>
  <li>
   Handle correspondence, documentation, and confidential information accurately
  </li>
  <li>
   Coordinate office tasks and support day-to-day operational requirements
  </li>
  <li>
   Prepare reports, maintain records, and ensure organised workflows
  </li>
  <li>
   Liaise with internal teams and external stakeholders for smooth coordination
  </li>
  <li>
   Support ad-hoc administrative tasks as required
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Proven experience as an
   <strong>
    Executive Assistant or in a senior administrative role
   </strong>
  </li>
  <li>
   Strong
   <strong>
    organisation, coordination, and time-management skills
   </strong>
  </li>
  <li>
   Comfortable in an
   <strong>
    admin-heavy support role
   </strong>
  </li>
  <li>
   Ability to work independently and proactively
  </li>
  <li>
   Professional communication skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  If you&rsquo;re someone who is adaptable, detail-oriented, and enjoys being a trusted support partner in a professional setting, we&rsquo;d love to hear from you.
 </p>
</div>


Executive Assistant

Ares Management

<div><div><i>Over the last 20 years, Ares&rsquo; success has been driven by our people and our culture. Today, our team is guided by our core values &ndash; Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy &ndash; and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.</i></div><div></div><div>
Job Description</div><div></div><div>
Summary:</div><div></div><div>
The Executive Assistant will be responsible for providing administrative assistance for professionals within the Global Client Solutions team in our Dubai Office. The person in this role must be a self-starter, take initiative and demonstrate excellent follow-up skills as well as be able to handle a large workload in a fast-paced environment.</div><div>
The candidate will be responsible for providing seamless, professional support to enable the smooth running of the team, the office and the business.</div><div></div><div>
Primary Functions and Essential Responsibilities:</div><div></div><div>
Meeting Management</div><ul><li>
Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the team both internally / externally with clients and Ares global offices.</li><li>
Liaising with other Executive Administrators globally when necessary.</li><li>
Coordination of complex international travel arrangements for road shows including flight / hotel bookings, trains, and ground transportation; arranging Visa&rsquo;s where necessary and creating detailed travel itineraries.</li><li>
Minimal editing of PowerPoint documents and general correspondence (internal and external)</li><li>
Creating meeting agendas</li><li>
Printing and binding marketing presentations.</li><li>
Responsibility for keeping the investor portal document management system (Intralinks &amp; salesforce) up-to-date with client information (i.e. business cards and e-mails).</li></ul><div></div><div>
Event Planning</div><ul><li>
Partnering with the Event team and other Executive Assistants to organise events, including social investor events (e.g. dinner, cocktail events) and conferences</li><li>
Managing and reporting on the budget allocated for each event and arranging payment of all invoices.</li><li>
Coordination of the invitations (tracking attendance).</li><li>
Running the event on the day where necessary, and managing the third-party providers before, during and after the event. May require occasional event-related travel.</li></ul><div></div><div>
General Administration</div><ul><li>
Timely collection and processing of team expenses for both cash and American Express using the company expense system.</li><li>
Processing and approving invoices through the company accounts portal (Coupa)</li><li>
Supporting the other Executive Assistants where necessary.</li></ul><div></div><div>
Office Management</div><ul><li>
Key contact for Building management with regards to maintenance issues</li><li>
Arranging Building Access Cards and managing all security requirements for the office</li><li>
Managing Health and Safety and Fire Safety protocols</li><li>
Ordering Groceries and supplies for the office</li><li>
Setting up and managing Office Supply contracts and dealing with all invoicing and accounts with relation to these</li><li>
Managing the Office Budgets alongside European Corporate Services</li></ul><div></div><div>
Education:</div><ul><li>
Bachelor&rsquo;s Degree a plus but not essential</li><li>
Minimum 3-5 years of experience as an Administrative Assistant or 5-7 years as an Executive Assistant supporting a team in a professional, fast paced environment.</li></ul><div></div><div>
Experience / Skills Required:</div><ul><li>
Strong attention to detail and highly organised.</li><li>
Strong client service orientation.</li><li>
Experience in financial services required</li><li>
Effective prioritisation of multiple professionals.</li><li>
Heavy travel coordination; domestic &amp; international.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.</li><li>
Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.</li><li>
Client Relationship Systems management is a plus.</li><li>
Good judgment as to when to escalate issues vs. solving problems independently.</li><li>
Working in a team of professional Executive Assistants to support and cover the business requirements where necessary.</li></ul><div></div><div>
Reporting Relationships</div>
International Administrative Manager Lead<div></div><div><i>
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.</i></div></div>

Global Advisors Communications

Job Overview <p><strong>Job Title:</strong> Executive Assistant & Office Manager</p><p><strong>Location:</strong> Dubai, UAE</p><p><strong>Type:</strong> Full-time</p><p><strong>Salary:</strong> Competitive (Based on market standards)</p><p><strong>Experience:</strong> Minimum 3-4 years in media, PR, or communications</p><p><strong>Languages:</strong> Spanish speakers only.</p><p>We are seeking a dynamic and resourceful Executive Assistant & Office Manager to support its senior leadership team and oversee daily administrative operations. This role combines executive support, office management, and administrative leadership, offering direct exposure to high-level strategic work and international engagements. The ideal candidate will have experience working in fast-paced PR or government-related environments and be highly skilled in managing tenders, business portals, and preparing impactful presentations. This is a key position for someone who thrives in a high-trust, high-impact environment.</p> Key Responsibilities <ul><li>Provide top-tier executive support to the CEO and senior directors</li><li>Oversee and coordinate daily office operations and team logistics</li><li>Lead tender submissions and coordinate new business proposals</li><li>Manage document workflows through government and client portals</li><li>Prepare and design PowerPoint presentations for proposals, briefings, and meetings</li><li>Attend internal and client meetings, record detailed minutes, and manage follow-ups</li><li>Organize complex travel arrangements and protocols (regionally and internationally)</li><li>Assist in planning internal and external communications events</li><li>Maintain confidentiality and manage sensitive information discreetly</li><li>Support recruitment coordination and onboarding administration as needed</li></ul> Candidate Profile & Qualifications <ul><li>Minimum 3-4 years of experience in a similar role, ideally within a PR agency or government communications setting</li><li>Strong written and verbal communication skills in English (knowledge of Arabic or other languages is a plus)</li><li>Proficient in Microsoft Office, especially PowerPoint and Excel</li><li>Familiarity with UAE government and business portals is highly preferred</li><li>Strong organizational skills with excellent attention to detail</li><li>Ability to multitask and perform effectively under pressure</li><li>Holds a valid US visa or is open to international travel</li><li>Discreet, professional, and solutions-oriented</li></ul><p>If interested, please share your updated CV. We look forward to hearing from qualified candidates!</p>

Executive Assistant Office Manager

Aqovia

<div>
 📍
 <strong>
  Dubai (flexible, international travel required)
  <br/>
  <br/>
 </strong>
 🧭
 <strong>
  Reporting to: Group Chief Executive Officer
  <br/>
  <br/>
 </strong>
 <strong>
  About Aqovia
  <br/>
  <br/>
 </strong>
 Aqovia is a UK-based technology group operating at the intersection of AI, data, and bespoke software solutions. We invest in and support high-growth businesses across sectors including financial services, health, infrastructure, sustainability, education, and business intelligence, delivering meaningful impact across global markets.
 <br/>
 <br/>
 The Role
 <br/>
 <br/>
 We are seeking a highly organised, proactive Senior Executive Assistant / Chief of Staff to support our Group CEO. This is a high-visibility role at the centre of executive decision-making, ideal for someone who thrives in fast-paced, multicultural, and technology-driven environments.
 <br/>
 <br/>
 You will manage complex priorities, support strategic initiatives, and coordinate across multiple regions including the UK, Guinea, Pakistan, and Dubai.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Manage complex CEO calendars and high-level meetings
  </li>
  <li>
   Prepare agendas, briefing notes, and track actions
  </li>
  <li>
   Act as primary point of contact for CEO communications
  </li>
  <li>
   Coordinate cross-regional activities with senior stakeholders
  </li>
  <li>
   Support strategic projects, governance, and process improvements
  </li>
  <li>
   Manage international travel and logistics
  </li>
  <li>
   Prepare executive-level presentations and reports
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Experience &amp; Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience as a Senior Executive Assistant or Chief of Staff supporting senior executives in multinational organisations
  </li>
  <li>
   Previous experience within a technology-based business is highly desirable
  </li>
  <li>
   Fluent business level English is required, French, Arabic, or Urdu highly desirable
  </li>
  <li>
   Strong organisational, communication, and problem-solving skills
  </li>
  <li>
   Confident engaging with C-suite executives, investors, and government stakeholders
  </li>
  <li>
   Highly discreet, proactive, and comfortable working across time zones
  </li>
  <li>
   Strong proficiency with Google Workspace and collaboration tools
   <br/>
   <br/>
  </li>
 </ul>
 Why Join Aqovia?
 <br/>
 <br/>
 <ul>
  <li>
   Work directly with the Group CEO on high-impact, technology-led initiatives
  </li>
  <li>
   Exposure to global operations, executive leadership, and strategic decision-making
  </li>
  <li>
   Join a collaborative, forward-thinking, and purpose-driven organisation
   <br/>
   <br/>
  </li>
 </ul>
 Diversity &amp; Inclusion
 <br/>
 <br/>
 Aqovia is committed to building a diverse and inclusive workplace and welcomes applications from all backgrounds.
</div>


Senior Executive Assistant / Chief of Staff

Banline General Trading Co. L.L.C

<p>Responsibilities:</p><p>1. Handle daily admin tasks, document delivery, product sample drop-offs</p><p>2. Support sales &amp; marketing teams in event execution and logistics</p><p>3. Assist Corporate Managers in external coordination, interpretation, and communications</p><p>*Requirements:</p><p>*Knowledge of UAE document process, with valid driving license preferred</p><p>* Fluent in English and Chinese required</p><p>* Adaptable to fast-paced startup environment</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>How do you prioritize tasks and manage competing demands while supporting senior executives?</li><li>Can you describe a situation where you had to handle a confidential or sensitive issue? How did you manage it professionally?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Executive Assistant / Office Admin: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>Chinese (Preferred)</li><li>English (Preferred)</li><li>Arabic  (Preferred)</li></ul>

Executive Assistant/ Personal Assistant (Chinese Speaker)

Unique Properties

<div>
 <p>
  <strong>
   ABOUT THE ROLE
  </strong>
 </p>
 <p>
  Unique Properties is seeking a highly organized, proactive, and detail-oriented
  <strong>
   Executive Assistant / Personal Assistant (EA/PA)
  </strong>
  to provide comprehensive administrative, executive, and personal support to senior leadership. This role combines traditional executive assistance, sales administration, and personal assistance responsibilities, requiring discretion, efficiency, and strong coordination skills. Experience in the real estate industry is highly preferred.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   DUTIES &amp; RESPONSIBILITIES
  </strong>
 </p>
 <p>
  <strong>
   Executive &amp; Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Provide full executive and personal assistance to the Chairman / Founder / Partner.
  </li>
  <li>
   Perform high-level secretarial and administrative duties for senior management.
  </li>
  <li>
   Fully manage calendars, meetings, and schedules, including appointments, events, and reminders.
  </li>
  <li>
   Coordinate internal and external meetings; book meeting rooms and arrange refreshments when required.
  </li>
  <li>
   Take minutes of meetings and ensure timely follow-ups where necessary.
  </li>
  <li>
   Manage internal and external correspondence on behalf of senior management.
  </li>
  <li>
   Draft, type, format, and edit reports, documents, presentations, and business correspondence.
  </li>
  <li>
   Liaise with internal departments and external stakeholders, answering calls and managing communication flow.
  </li>
  <li>
   Arrange travel, accommodation, and logistics for senior management.
  </li>
  <li>
   Maintain databases, records, filing systems, and confidential documents.
  </li>
 </ul>
 <p>
  <strong>
   Sales Administration &amp; Real Estate Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate with the Sales Team for preparation of standard real estate contracts and agreements, including:
  </li>
  <li>
   Form A, B, F, and I
  </li>
  <li>
   Memorandums of Understanding (MOU)
  </li>
  <li>
   Tenancy Contracts
  </li>
  <li>
   Rental Lease Agreements
  </li>
  <li>
   Channel Partner Agreements (PDF and online)
  </li>
  <li>
   Create customized agreements, contracts, and official business letters.
  </li>
  <li>
   Prepare real estate legal documents and perform full calculations when drafting MOUs.
  </li>
  <li>
   Check accuracy of orders, issue invoices, maintain sales records, and compile monthly sales reports.
  </li>
  <li>
   Monitor deadlines and issue notices to relevant parties as required.
  </li>
  <li>
   Manage reminders for tenancy contract renewals for agents and tenants.
  </li>
  <li>
   Liaise with developers to ensure Agency Agreements are current and valid.
  </li>
  <li>
   Prepare Commission Agreements and Channel Partner Agreements.
  </li>
  <li>
   Create necessary NOCs for online listings in coordination with the Listings Coordinator.
  </li>
  <li>
   Draft additional documentation for agents (Undertakings, Acknowledgements, etc.) and ensure timely execution.
  </li>
 </ul>
 <p>
  <strong>
   Personal Assistance &amp; Private Affairs Management
  </strong>
 </p>
 <ul>
  <li>
   Support the Chairman / Founder with personal administrative matters.
  </li>
  <li>
   Manage founder&rsquo;s personal property documentation and coordination.
  </li>
  <li>
   Handle family and self visa processing, including applications, renewals, cancellations, and follow-ups.
  </li>
  <li>
   Oversee documentation, filing, renewals, and compliance for personal and family-related matters.
  </li>
  <li>
   Manage personal calendar, appointments, and reminders.
  </li>
  <li>
   Assist with personal errands, correspondence, and coordination of personal matters as required.
  </li>
  <li>
   Ensure smooth coordination of family and personal schedules in alignment with professional commitments.
  </li>
  <li>
   Maintain strict confidentiality and discretion at all times.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   REQUIREMENTS &amp; QUALIFICATIONS
  </strong>
 </p>
 <ul>
  <li>
   Minimum
   <strong>
    2&ndash;3 years of experience
   </strong>
   in a similar EA/PA or Sales Administrator role within the
   <strong>
    real estate industry
   </strong>
   .
  </li>
  <li>
   Excellent written and verbal communication skills in
   <strong>
    English
   </strong>
   (mandatory).
  </li>
  <li>
   Strong understanding of
   <strong>
    RERA rules and regulations
   </strong>
   .
  </li>
  <li>
   Proven experience drafting real estate contracts and documentation (MOU, Form A, B, F, I, etc.) in PDF and online systems.
  </li>
  <li>
   Excellent working knowledge of
   <strong>
    MS Office Suite
   </strong>
   (Word, Excel), PDF software, and internet applications.
  </li>
  <li>
   Experience in
   <strong>
    off-plan sales
   </strong>
   is an advantage.
  </li>
  <li>
   Experience with
   <strong>
    CRM systems
   </strong>
   is highly desirable.
  </li>
  <li>
   Valid
   <strong>
    UAE driving license
   </strong>
   .
  </li>
  <li>
   Strong analytical, organizational, and multitasking skills.
  </li>
  <li>
   Ability to meet strict deadlines and handle multiple priorities.
  </li>
  <li>
   Highly organized, disciplined, self-sufficient, and proactive.
  </li>
  <li>
   Strong sense of professionalism, confidentiality, and discretion.
  </li>
  <li>
   Eager to learn with a positive and team-oriented mindset.
  </li>
 </ul>
</div>


Executive Assistant / Personal Assistant (EA/PA)

Dubai Department of Economy and Tourism

<div>
 <p>
  <strong>
   Job Objective
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Functional Role:
  </strong>
 </p>
 <p>
  <strong>
   Office Correspondence
  </strong>
  :
 </p>
 <ul>
  <li>
   Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
  </li>
  <li>
   Proofread and disseminate correspondences to the related internal and external parties;
  </li>
  <li>
   Provide administrative and clerical support to department&rsquo;s team members;
  </li>
  <li>
   Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
  </li>
  <li>
   Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Calendar Management:
  </strong>
 </p>
 <ul>
  <li>
   Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
  </li>
  <li>
   Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
  </li>
  <li>
   Alert line managers about cancelations or new meetings and maintain calendar up to date.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Meetings &amp; Events:
  </strong>
 </p>
 <ul>
  <li>
   Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
  </li>
  <li>
   Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes
   <strong>
   </strong>
   circulate on all involved parties;
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Records Management:
  </strong>
 </p>
 <ul>
  <li>
   Setting up and manage both electronic and paper filing systems;
  </li>
  <li>
   File and retrieve corporate documents, records, and reports.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   General Tasks:
  </strong>
 </p>
 <ul>
  <li>
   Maintain office supplies of stationery and equipment suffice;
  </li>
  <li>
   Perform any other job-related duties and responsibilities as designated by the line manager.
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant - Arabic Speaker

Explore 1046+ Executive assistant in Charge Flowers And Plants Jobs In Dubai this January. Find roles across top companies and apply now to boost your career.

1046 executive assistant jobs IN Charge Flowers And Plants Jobs In Dubai

Executive Assistant

Executive Assistant

Executive Assistant Office Manager

Senior Executive Assistant / Chief of Staff

Executive Assistant/ Personal Assistant (Chinese Speaker)

Executive Assistant / Personal Assistant (EA/PA)

Executive Assistant - Arabic Speaker