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assistant case manager

executive assistant

Gainor Staffing

<div>
 
 A prominent communications firm in Downtown Chicago is seeking an experienced
 
 Executive Assistant
 
 to support a senior professional.
 
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 You have a bachelor's degree and 7+ years of experience supporting a senior executive in one of the following industries: consulting, communications, or professional services
 </li>
 <li>
 Highly organized with strong time and project management skills
 </li>
 <li>
 Exceptional written and verbal communication abilities
 </li>
 <li>
 Tech-savvy with proficiency in Microsoft Office Suite
 </li>
 <li>
 Known for discretion, confidentiality, and proactive problem-solving
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Manage complex calendars and schedule meetings to optimize executive time
 </li>
 <li>
 Coordinate travel arrangements including flights, accommodations, and transportation
 </li>
 <li>
 Prepare agendas and materials for meetings, ensuring smooth execution and follow-up
 </li>
 <li>
 Track and process expenses accurately and promptly
 </li>
 <li>
 Draft and edit documents, presentations, and reports with precision
 </li>
 <li>
 Support communication efforts by monitoring emails and calls for timely responses
 </li>
 <li>
 Assist with special projects and initiatives as needed
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 The executive&rsquo;s schedule and travel run seamlessly
 </li>
 <li>
 Expense reports are accurate and timely
 </li>
 <li>
 Meetings are well-coordinated with all materials prepared
 </li>
 <li>
 Communications are managed effectively for strong stakeholder engagement
 </li>
 <li>
 Projects and assignments are completed on time and exceed expectations
 </li>
 </ul>
 
 
 
 
 
 Salary Range:
 
 $120,000 &ndash; 130,000 annually, based on experience
 
 
 
 
 
 
 Location:
 
 Chicago, IL &ndash; Hybrid
 
 
 
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Executive Assistant

New Harbor Capital

Company DescriptionNew Harbor Capital is a Chicago-based private equity firm focused on investing in lower middle market, growth-oriented healthcare, education, and business services companies. Our Partners have over 90 years of combined experience, partnering with strong management teams to systematically enable accelerated growth in value creation. Since 2000, the New Harbor Partners have completed over 230 investments. As an experienced strategic partner, New Harbor supports management with ideas, connections and resources to capitalize on growth potential.Job PurposeWe are seeking an experienced Executive Assistant to enhance the effectiveness of our firm by overseeing office operations, providing administrative and scheduling support, and ensuring a well-organized, efficient, and professional work environment for our team.In this role, you will manage daily office procedures, coordinate internal and external meetings, handle complex calendar and travel scheduling, support document preparation, consult with building management and external partners, and assist with event logistics. You will also oversee the shipping and receiving of packages, maintain office inventory, and support select financial and tax‑related administrative processes.This person will work in close collaboration with our current Executive Assistant and report directly to the Chief Financial Officer.This position requires that you are highly organized, proactive, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels and styles of internal management and staff, as well as outside board members, executive management teams, clients, and vendors. This role requires maintaining strict confidentiality and operating with a high degree of independence and professionalism.Duties and Responsibilities<ul><li>Oversee smooth functioning of daily office operations and facility needs, including coordination with building management</li><li>Manage office inventory (supplies, snacks, beverages) and maintain organized office common areas</li><li>Handle office repairs, maintenance requests, vendor coordination, and shipping/receiving of packages</li><li>Welcome and register visitors, manage office entrance instructions, and handle phone calls</li><li>Maintain filing systems and organize physical/digital records, including ongoing tax-related administrative preparation</li><li>Coordinate internal and external meetings, including calendar management, document preparation, food/catering orders, and logistics</li><li>Schedule and manage complex travel arrangements for assigned team members.</li><li>Prepare and process expense reports</li><li>Support the planning and execution of internal and external events, occasionally providing on-site assistance</li></ul>Qualifications<ul><li>7+ years of administrative support experience in a professional environment (financial services or private equity experience preferred)</li><li>Proofreading skills</li><li>Proficiency in technology, especially Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook)</li><li>College degree strongly preferred</li></ul>Characteristics<ul><li>Self-motivated and accountable; able to work alone with minimal direction, as well as part of a team</li><li>Eagerness to learn</li><li>Exceptional time and project management skills; ability to handle multiple concurrent assignments with a high degree of accuracy</li><li>Not easily flustered or intimidated</li><li>Ability to communicate effectively with a range of management styles</li><li>Proven track record of process improvements and implementation of processes</li><li>Strong attention to detail</li><li>Discreet - possesses good judgment and can maintain the highest level of confidentiality</li><li>Excellent written and verbal communication skills</li><li>Able to work from the downtown Chicago office Monday-Thursday each week</li></ul>Pay: $85,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative: 7 years (Required)</li></ul>Ability to Commute:<ul><li>Chicago, IL 60661 (Required)</li></ul>Work Location: In person

fairlife, LLC

<div>
 fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.
 
 
 With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes:
 
 fairlife&reg; ultra-filtered milk
 
 ;
 
 Core Power&reg;
 
 High Protein Shakes, a sports nutrition drink to support post-workout recovery;
 
 fairlife&reg; nutrition plan&trade;
 
 , a nutrition shake to support the journey to better health.
 
 
 A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.
 
 
 To learn more about fairlife and its complete line of products, please visit fairlife.com.
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant will provide high-level administrative support to fairlife, LLC's Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, preparing reports and presentations, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Serve as a trusted business partner, managing time, priorities, and communication for the Chief Supply Chain Officer.
 </li>
 <li>
 Own calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation.
 </li>
 <li>
 Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, and travel arrangements.
 </li>
 <li>
 Prepare and edit presentations, reports, and executive communications with precision and professionalism.
 </li>
 <li>
 Anticipate needs and act independently to resolve issues before they arise.
 </li>
 <li>
 Maintain strong follow-up routines with internal teams and external stakeholders.
 </li>
 <li>
 Partner with other Executive Assistants to align calendars and support cross-functional projects.
 </li>
 <li>
 Manage expense reports and ad hoc projects with accuracy and timeliness.
 </li>
 <li>
 Build trust quickly with new stakeholders and maintain open communication.
 </li>
 <li>
 Identify opportunities to streamline processes and improve efficiency.
 
 
 </li>
 </ul>
 
 What Success Looks Like
 
 
 
 <ul>
 <li>
 Agile communicator who confidently engages with senior leaders and pushes through conflict.
 </li>
 <li>
 Attention to detail in scheduling, documentation, and follow-up.
 </li>
 <li>
 Proactive relationship builder who anticipates needs.
 </li>
 <li>
 Ability to project manage executive priorities, ensuring meetings happen and decisions move forward.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred or equivalent experience.
 </li>
 <li>
 5+ years supporting top level executives in fast-paced, high-growth environments.
 </li>
 <li>
 Strong project management skills with experience coordinating complex events and initiatives.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
 </li>
 <li>
 Exceptional organizational skills and ability to manage multiple priorities under pressure.
 </li>
 <li>
 High level of discretion, professionalism, and judgment.
 </li>
 <li>
 Comfortable holding others accountable and influencing outcomes with tact.
 </li>
 <li>
 Flexible and adaptable to changing priorities and work styles.
 </li>
 <li>
 Ability to work primarily onsite with occasional travel.
 
 
 </li>
 </ul>
 
 Preferred Attributes
 
 
 
 <ul>
 <li>
 Fearless communicator who thrives in dynamic environments.
 </li>
 <li>
 Skilled at anticipating needs and solving problems independently.
 </li>
 <li>
 Positive, resourceful, and committed to building team culture.
 
 
 </li>
 </ul>
 
 position location:
 
 Chicago, IL
 
 
 
 reports to
 
 : Chief Supply Chain Officer
 
 
 
 travel requirements:
 
 up to 20%
 
 
 
 exempt/nonexempt
 
 : exempt
 
 
 <ul>
 <li>
 Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.
 
 
 </li>
 </ul>
 Base pay range:
 
 
 $90,000&mdash;$110,000 USD
 
 
 
 fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of
 
 
 race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.
 
 
 
 
 In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email
 
 
 careers@fairlife.com
 
 .
 
 
 
 
 For Recruitment Agencies
 
 
 
 
 
 At fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team.
 
 
 
 
 As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list.
 
 
 
 
 
 Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.
 
 
</div>

TAWANI Enterprises, Inc.

<div>
 
 
 
 
 POSITION SUMMARY:
 
 
 
 
 The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
 
 
 
 
 
 ESSENTIAL POSITION QUALIFICATIONS:
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (minimum) &ndash; business related field preferred
 
 
 
 </li>
 <li>
 
 
 
 7+ years experience in specific executive administrative support capacity
 
 
 
 </li>
 <li>
 
 
 
 Extremely detail oriented and organized
 
 
 
 </li>
 <li>
 
 
 
 Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products
 
 
 
 </li>
 <li>
 
 
 
 Excellent written and oral communication skills
 
 
 
 </li>
 <li>
 
 
 
 A minimum of 3 years&rsquo; experience with project oversight and/or supervisory/personnel management
 
 
 
 </li>
 </ul>
 
 
 
 
 ASSIGNED RESPONSIBILITIES AND DUTIES
 
 
 
 
 
 
 Calendar, Meeting, and Professional Management:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing complex schedules, coordinating across time zones, and arranging meetings.
 
 
 
 </li>
 <li>
 
 
 
 Manage and maintain subscriptions, organization memberships, and licenses
 
 
 
 </li>
 </ul>
 
 
 
 
 Management
 
 
 
 
 <ul>
 <li>
 
 
 
 Ability to manage and collaborate with another executive assistant
 
 
 
 </li>
 <li>
 
 
 
 Comfortable with someone reporting directly to this role
 
 
 
 </li>
 </ul>
 
 
 
 
 Communication:
 
 
 
 
 <ul>
 <li>
 
 
 
 Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
 
 
 
 </li>
 <li>
 
 
 
 Process mail and respond to routine correspondence
 
 
 
 </li>
 <li>
 
 
 
 Able to take comprehensive messages when not available
 
 
 
 </li>
 <li>
 
 
 
 Liaison between Chairwoman, organization&nbsp;and family, household staff, etc.
 
 
 
 </li>
 <li>
 
 
 
 Compose thank you notes to all guests
 
 
 
 </li>
 <li>
 
 
 
 Compose letters for distribution and gifts
 
 
 
 </li>
 <li>
 
 
 
 Mailing books to various friends, family, and colleagues
 
 
 
 </li>
 <li>
 
 
 
 Coordinate staff birthday gifts
 
 
 
 </li>
 <li>
 
 
 
 Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
 
 
 
 </li>
 <li>
 
 
 
 Maintain all contracts
 
 
 
 </li>
 </ul>
 
 
 
 
 Travel &amp; Logistics:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Coordinate all &nbsp;travel arrangements and special events with an eye to comfort/convenience as well as cost
 
 
 
 </li>
 <li>
 
 
 
 Organizing comprehensive travel itineraries and managing expense reports.
 
 
 
 </li>
 <li>
 
 
 
 Candidate must be open to travel with the executive if needed
 
 
 
 </li>
 <li>
 
 
 
 Provide concierge services to the Chairwoman
 
 
 
 </li>
 </ul>
 
 
 
 
 Strategic and Technical Support:
 
 
 
 
 <ul>
 <li>
 
 
 
 Preparing reports, presentations, conducting research, and overseeing special projects.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
 
 
 
 </li>
 <li>
 
 
 
 Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
 
 
 
 </li>
 </ul>
 
 
 
 
 Confidentiality:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing sensitive company, personal, and personnel information with discretion
 
 
 
 </li>
 <li>
 
 
 
 Maintain &nbsp;private files
 
 
 
 </li>
 <li>
 
 
 
 Scanning documents as necessary
 
 
 
 </li>
 </ul>
 
 
 
 
 OTHER DUTIES INCLUDE:
 
 
 
 
 <ul>
 <li>
 
 
 
 Flexible
 
 
 
 </li>
 <li>
 
 
 
 Process special orders&nbsp;
 
 
 
 </li>
 <li>
 
 
 
 Provide organization the Chairwoman's office
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 <li>
 
 
 
 Understands reporting structure of the individual and organization
 
 
 
 </li>
 <li>
 
 
 
 Previous family office executive experience is a plus
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 </ul>
 
 Benefits (Full-time Employees):&nbsp;
 
 <ul>
 <li>
 Paid time off
 </li>
 <li>
 401K
 </li>
 <li>
 Medical, dental, and vision coverage
 </li>
 </ul>
 #ZR
 
 &nbsp;
</div>

Senior Executive Assistant

<div>Description
At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It&rsquo;s why we&rsquo;re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we&rsquo;re headed. We&rsquo;re proud to share our story and Make Amazing Happen at CDW.
Job Summary 
The Executive Assistant supports a C-level executive, ensuring efficient operations through proactive calendar management, communication support, and project coordination. This role requires exceptional organizational skills, discretion, and the ability to operate effectively in a fast-paced, high-visibility environment. This role requires someone who brings experience is supporting a C-Level executive in a large, global corporate environment. 
What you will do:<ul><li>
Serve as primary point of contact for internal and external stakeholders on behalf of executive, as needed</li><li>
Manage complex calendars, prioritize meetings, and coordinate cross-functional scheduling</li><li>
Coordinate global travel arrangements and process expense reports</li><li>
Prepare executive level presentations, correspondence, and internal communications</li><li>
Support leadership team meetings: securing meeting location, accommodations, catering, as well as drafting documents, reports, and presentations</li><li>
Effectively interact with all stakeholders, both internal and external</li><li>
Coordinate and process all invoices and purchase orders</li><li>
Handle confidential information related to company strategy, personnel, and performance</li><li>
Communicate effectively with a variety of stakeholders both inside and outside the company</li><li>
Bring a process improvement mindset and ensure that enhancements are made to the executives&rsquo; operating system to ensure a seamless and well run schedule</li><li>
Prepare the executive for travel and other important events with prep materials,</li><li>
Check all aspects of travel and calendar to ensure that each day runs smoothly and according to plan</li><li>
Understand executives preferences and ensure that they are reflected in travel and calendar plans</li><li>
Assist with special projects as assigned</li></ul>
What we expect of you:<ul><li>
Bachelor&rsquo;s degree and 5+ years of executive assistant experience, including prior support of C-suite executives OR 9+ years of executive assistant experience with no degree, including prior support of C-suite executives</li><li>
Strong written and verbal communication skills</li><li>
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), SharePoint, and virtual communication tools (Teams, Webex, Zoom)</li><li>
High emotional intelligence, executive presence, and the ability to influence without authority</li><li>
Proven track record managing sensitive and confidential information</li><li>
Strong project management, organizational and time management skills</li><li>
Demonstrate ability to manage remote/hybrid work environments</li><li>
Ability to build relationships across all levels of the organization and with external partners</li><li>
Work independently with minimal direction, demonstrating sound judgment and initiative</li><li>
Proactively anticipate executive needs and resolve issues before they arise</li><li>
Pivot quickly and adapt to shifting priorities in a fast-paced, dynamic environment</li><li>
Manage multiple tasks and projects simultaneously, ensuring deadlines are met</li><li>
Maintain composure and professionalism under pressure and in ambiguous situations</li><li>
Leverage AI tools (e.g., Microsoft Copilot, automated transcription tools) to streamline administrative tasks such as meeting prep, email drafting, and follow-ups</li></ul>
Pay range: $84,000 - $125,000 depending on experience and skill set 
Benefits overview: https://cdw.benefit-info.com/ 
Salary ranges may be subject to geographic differentials 
CDW is committed to being an AI-fluent organization 
We&rsquo;re looking for people who bring curiosity, a learner&rsquo;s mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances&mdash;not replaces&mdash;human creativity and decision-making. You don&rsquo;t need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work.
We make technology work so people can do great things.
CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&amp;P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.
CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.
CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, CDW&rsquo;s goal is to get to know you as an applicant and understand your experience, strengths, skills, and qualifications. While AI can help you present yourself more clearly and effectively, the essence of your application should be authentically yours. To learn more, please review CDW's AI Applicant Notice.</div>

Executive Assistant, C-Suite - Hybrid - Chicago, IL

Capital One

<div>Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.
In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives&rsquo; complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.
Responsibilities:<ul><li>
Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes</li><li>
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences</li><li>
Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems</li><li>
Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)</li><li>
Prepare professional business communication documents including memos, letters, and emails</li><li>
Build and maintain good business relationships with executives and administrative staff across the organizations</li><li>
Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events</li><li>
Promote a fun and team-oriented work environment</li></ul>
At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.
Basic Qualifications:<ul><li>
High School Diploma, GED or equivalent certification</li><li>
At least 2 years of Administrative experience</li><li>
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite 
</li></ul>Preferred Qualifications:<ul><li>
Associates Degree</li><li>
At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment</li><li>
At least 3+ years of calendar management supporting multiple executives</li><li>
At least 1+ year of meeting and event planning experience</li><li>
Experience setting up video conference and Zoom/Skype technology for meeting user</li><li>
Experience planning ahead and managing time effectively</li><li>
Excellent written and verbal communications</li><li>
Excellent organizational skills</li></ul> 
At this time, Capital One will not sponsor a new applicant for employment authorization for this position.
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.
Chicago, IL: $73,500 - $83,900 for Admin Support Assistant III 
Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate&rsquo;s offer letter.
Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.
This role is expected to accept applications for a minimum of 5 business days.
No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City&rsquo;s Fair Chance Act; Philadelphia&rsquo;s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
For technical support or questions about Capital One's recruiting process, please send an email to Careers@capitalone.com
Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.
Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).</div>

Senior Administrative Assistant (Administrative Support Assistant III) - Card Tech

American Osteopathic Association

<div>This is a hybrid position requiring in-office presence on Tuesday and Wednesday of each week. The AOA office is located in the Streeterville/Mag Mile area of downtown Chicago, IL.
Job Summary
The Administrative Specialist, Communications Marketing and Board Governance Support provides high-level support to the Vice President, Communications and Marketing, serving as a trusted partner in advancing the department&rsquo;s strategic goals. This role manages executive operations, strengthens Board and stakeholder engagement, and ensures effective coordination across the Communications and Marketing team and with external partners.
The successful candidate is a proactive, tech-savvy professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings precision, discretion and innovation to the Communications and Marketing Department.
Essential Functions
Executive Operations
<ul><li>Manage the Vice President&rsquo;s calendar, communications, and priorities to align with the department&rsquo;s strategic goals.</li>
<li>Liaise with Board members, external organizations, partners and stakeholders on behalf of the Vice President.</li>
<li>Coordinate travel, meeting logistics and expense reporting.</li>
</ul>
Board &amp; Governance Support
<ul><li>Plan and organize Communications and Marketing meetings with the Board of Directors and team meetings, including agenda preparation, minutes, reports and follow-up on action items.</li>
<li>Maintain corporate documents, official records and filings in compliance with AOA policies and nonprofit governance requirements.</li>
<li>Liaise with Board and committee members, ensuring timely communication and a professional experience.</li>
</ul>
Operations &amp; Organization
<ul><li>Coordinate internal staff meetings, retreats, and team-building sessions, ensuring clear agendas, timely documentation, and actionable follow-up.</li>
<li>Manage finance workflows including invoice processing, vendor coordination, contract management with Finance/Legal, and expense reconciliation.</li>
<li>Oversee department mail, office logistics, supply ordering, and document management to keep daily operations running smoothly.</li>
<li>Maintain organized digital and physical filing systems, ensuring compliance with document retention policies and easy access to information.</li>
<li>Coordinate Communications and Marketing team logistics, shipments, and onsite support for major AOA events, including OMED and the House of Delegates.</li>
<li>Serve as the point person for operational problem-solving, helping the team stay efficient and focused.</li>
</ul>
Analytics &amp; Reporting
<ul><li>Collect, track, and synthesize key organizational data including Google Analytics, KPIs and departmental performance measures.</li>
<li>Prepare concise dashboards and reports to support Vice President decision-making.</li>
</ul>
Additional Responsibilities
<ul><li>Partner with the Vice President on special projects, including emerging initiatives that strengthen Communication and Marketing innovation culture and advance the department&rsquo;s strategic priorities.</li>
<li>Other duties as assigned.</li>
</ul>
Minimum Qualifications
Education: Bachelor&rsquo;s degree preferred
Certification: PMP or other certifications a plus.
Experience: 5-7 years in an executive assistant, administrative, or project management role; previous work Board of Directors/decision making body.
Technical Skills:
<ul><li>Advanced proficiency in Microsoft Office 365 Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint/OneDrive) and strong skills with project management tools (e.g., Asana, Monday.com, Jira).</li>
</ul><ul><li>Working knowledge of Salesforce/Fonteva, Google Workspace, scheduling and document-signing platforms, survey tools, financial/expense systems, online travel booking, analytics platforms (including Google Analytics), generative AI tools, virtual meeting software (Zoom), and basic website/CMS editing (e.g., WordPress, Squarespace).</li>
</ul>
Additional Skills:
<ul><li>Strong organizational and time management skills with the ability to manage competing priorities.</li>
<li>Exceptional written and verbal communication skills, particularly in support of Board governance and executive reporting.</li>
<li>Proven discretion and ability to handle confidential and sensitive information.</li>
<li>Detail-oriented with a solution-focused mindset and capacity to stay a step ahead.</li>
</ul>
Working Environment &amp; Requirements
<ul><li>Hybrid position: 2 in-office days weekly in Chicago, IL.</li>
<li>Ability to lift/move up to 25 lbs. and manage event logistics as needed.</li>
<li>Extended hours may be required during major meetings or deadlines.</li>
</ul>
This is a non-exempt position.
Salary: $28.85/hr - $31.25/hr
The AOA offers the following benefits:
Medical, Dental , Vision, FSA/HSA
Life and AD&amp;D
Long and Short-term Disability
Commuter Benefits
401(k) with match
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
American Osteopathic Association is unable to sponsor work visas at this time.</div>

Communications and Marketing Administrative, Governance Support Specialist

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