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executive assistant (remote)

executive assistant

Gainor Staffing

<div>
 
 A prominent communications firm in Downtown Chicago is seeking an experienced
 
 Executive Assistant
 
 to support a senior professional.
 
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 You have a bachelor's degree and 7+ years of experience supporting a senior executive in one of the following industries: consulting, communications, or professional services
 </li>
 <li>
 Highly organized with strong time and project management skills
 </li>
 <li>
 Exceptional written and verbal communication abilities
 </li>
 <li>
 Tech-savvy with proficiency in Microsoft Office Suite
 </li>
 <li>
 Known for discretion, confidentiality, and proactive problem-solving
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Manage complex calendars and schedule meetings to optimize executive time
 </li>
 <li>
 Coordinate travel arrangements including flights, accommodations, and transportation
 </li>
 <li>
 Prepare agendas and materials for meetings, ensuring smooth execution and follow-up
 </li>
 <li>
 Track and process expenses accurately and promptly
 </li>
 <li>
 Draft and edit documents, presentations, and reports with precision
 </li>
 <li>
 Support communication efforts by monitoring emails and calls for timely responses
 </li>
 <li>
 Assist with special projects and initiatives as needed
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 The executive&rsquo;s schedule and travel run seamlessly
 </li>
 <li>
 Expense reports are accurate and timely
 </li>
 <li>
 Meetings are well-coordinated with all materials prepared
 </li>
 <li>
 Communications are managed effectively for strong stakeholder engagement
 </li>
 <li>
 Projects and assignments are completed on time and exceed expectations
 </li>
 </ul>
 
 
 
 
 
 Salary Range:
 
 $120,000 &ndash; 130,000 annually, based on experience
 
 
 
 
 
 
 Location:
 
 Chicago, IL &ndash; Hybrid
 
 
 
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Executive Assistant

New Harbor Capital

Company DescriptionNew Harbor Capital is a Chicago-based private equity firm focused on investing in lower middle market, growth-oriented healthcare, education, and business services companies. Our Partners have over 90 years of combined experience, partnering with strong management teams to systematically enable accelerated growth in value creation. Since 2000, the New Harbor Partners have completed over 230 investments. As an experienced strategic partner, New Harbor supports management with ideas, connections and resources to capitalize on growth potential.Job PurposeWe are seeking an experienced Executive Assistant to enhance the effectiveness of our firm by overseeing office operations, providing administrative and scheduling support, and ensuring a well-organized, efficient, and professional work environment for our team.In this role, you will manage daily office procedures, coordinate internal and external meetings, handle complex calendar and travel scheduling, support document preparation, consult with building management and external partners, and assist with event logistics. You will also oversee the shipping and receiving of packages, maintain office inventory, and support select financial and tax‑related administrative processes.This person will work in close collaboration with our current Executive Assistant and report directly to the Chief Financial Officer.This position requires that you are highly organized, proactive, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels and styles of internal management and staff, as well as outside board members, executive management teams, clients, and vendors. This role requires maintaining strict confidentiality and operating with a high degree of independence and professionalism.Duties and Responsibilities<ul><li>Oversee smooth functioning of daily office operations and facility needs, including coordination with building management</li><li>Manage office inventory (supplies, snacks, beverages) and maintain organized office common areas</li><li>Handle office repairs, maintenance requests, vendor coordination, and shipping/receiving of packages</li><li>Welcome and register visitors, manage office entrance instructions, and handle phone calls</li><li>Maintain filing systems and organize physical/digital records, including ongoing tax-related administrative preparation</li><li>Coordinate internal and external meetings, including calendar management, document preparation, food/catering orders, and logistics</li><li>Schedule and manage complex travel arrangements for assigned team members.</li><li>Prepare and process expense reports</li><li>Support the planning and execution of internal and external events, occasionally providing on-site assistance</li></ul>Qualifications<ul><li>7+ years of administrative support experience in a professional environment (financial services or private equity experience preferred)</li><li>Proofreading skills</li><li>Proficiency in technology, especially Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook)</li><li>College degree strongly preferred</li></ul>Characteristics<ul><li>Self-motivated and accountable; able to work alone with minimal direction, as well as part of a team</li><li>Eagerness to learn</li><li>Exceptional time and project management skills; ability to handle multiple concurrent assignments with a high degree of accuracy</li><li>Not easily flustered or intimidated</li><li>Ability to communicate effectively with a range of management styles</li><li>Proven track record of process improvements and implementation of processes</li><li>Strong attention to detail</li><li>Discreet - possesses good judgment and can maintain the highest level of confidentiality</li><li>Excellent written and verbal communication skills</li><li>Able to work from the downtown Chicago office Monday-Thursday each week</li></ul>Pay: $85,000.00 - $100,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative: 7 years (Required)</li></ul>Ability to Commute:<ul><li>Chicago, IL 60661 (Required)</li></ul>Work Location: In person

fairlife, LLC

<div>
 fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.
 
 
 With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes:
 
 fairlife&reg; ultra-filtered milk
 
 ;
 
 Core Power&reg;
 
 High Protein Shakes, a sports nutrition drink to support post-workout recovery;
 
 fairlife&reg; nutrition plan&trade;
 
 , a nutrition shake to support the journey to better health.
 
 
 A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.
 
 
 To learn more about fairlife and its complete line of products, please visit fairlife.com.
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant will provide high-level administrative support to fairlife, LLC's Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, preparing reports and presentations, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Serve as a trusted business partner, managing time, priorities, and communication for the Chief Supply Chain Officer.
 </li>
 <li>
 Own calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation.
 </li>
 <li>
 Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, and travel arrangements.
 </li>
 <li>
 Prepare and edit presentations, reports, and executive communications with precision and professionalism.
 </li>
 <li>
 Anticipate needs and act independently to resolve issues before they arise.
 </li>
 <li>
 Maintain strong follow-up routines with internal teams and external stakeholders.
 </li>
 <li>
 Partner with other Executive Assistants to align calendars and support cross-functional projects.
 </li>
 <li>
 Manage expense reports and ad hoc projects with accuracy and timeliness.
 </li>
 <li>
 Build trust quickly with new stakeholders and maintain open communication.
 </li>
 <li>
 Identify opportunities to streamline processes and improve efficiency.
 
 
 </li>
 </ul>
 
 What Success Looks Like
 
 
 
 <ul>
 <li>
 Agile communicator who confidently engages with senior leaders and pushes through conflict.
 </li>
 <li>
 Attention to detail in scheduling, documentation, and follow-up.
 </li>
 <li>
 Proactive relationship builder who anticipates needs.
 </li>
 <li>
 Ability to project manage executive priorities, ensuring meetings happen and decisions move forward.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree preferred or equivalent experience.
 </li>
 <li>
 5+ years supporting top level executives in fast-paced, high-growth environments.
 </li>
 <li>
 Strong project management skills with experience coordinating complex events and initiatives.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
 </li>
 <li>
 Exceptional organizational skills and ability to manage multiple priorities under pressure.
 </li>
 <li>
 High level of discretion, professionalism, and judgment.
 </li>
 <li>
 Comfortable holding others accountable and influencing outcomes with tact.
 </li>
 <li>
 Flexible and adaptable to changing priorities and work styles.
 </li>
 <li>
 Ability to work primarily onsite with occasional travel.
 
 
 </li>
 </ul>
 
 Preferred Attributes
 
 
 
 <ul>
 <li>
 Fearless communicator who thrives in dynamic environments.
 </li>
 <li>
 Skilled at anticipating needs and solving problems independently.
 </li>
 <li>
 Positive, resourceful, and committed to building team culture.
 
 
 </li>
 </ul>
 
 position location:
 
 Chicago, IL
 
 
 
 reports to
 
 : Chief Supply Chain Officer
 
 
 
 travel requirements:
 
 up to 20%
 
 
 
 exempt/nonexempt
 
 : exempt
 
 
 <ul>
 <li>
 Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered.
 
 
 </li>
 </ul>
 Base pay range:
 
 
 $90,000&mdash;$110,000 USD
 
 
 
 fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of
 
 
 race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.
 
 
 
 
 In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email
 
 
 careers@fairlife.com
 
 .
 
 
 
 
 For Recruitment Agencies
 
 
 
 
 
 At fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team.
 
 
 
 
 As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list.
 
 
 
 
 
 Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.
 
 
</div>

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

TAWANI Enterprises, Inc.

<div>
 
 
 
 
 POSITION SUMMARY:
 
 
 
 
 The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
 
 
 
 
 
 ESSENTIAL POSITION QUALIFICATIONS:
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (minimum) &ndash; business related field preferred
 
 
 
 </li>
 <li>
 
 
 
 7+ years experience in specific executive administrative support capacity
 
 
 
 </li>
 <li>
 
 
 
 Extremely detail oriented and organized
 
 
 
 </li>
 <li>
 
 
 
 Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products
 
 
 
 </li>
 <li>
 
 
 
 Excellent written and oral communication skills
 
 
 
 </li>
 <li>
 
 
 
 A minimum of 3 years&rsquo; experience with project oversight and/or supervisory/personnel management
 
 
 
 </li>
 </ul>
 
 
 
 
 ASSIGNED RESPONSIBILITIES AND DUTIES
 
 
 
 
 
 
 Calendar, Meeting, and Professional Management:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing complex schedules, coordinating across time zones, and arranging meetings.
 
 
 
 </li>
 <li>
 
 
 
 Manage and maintain subscriptions, organization memberships, and licenses
 
 
 
 </li>
 </ul>
 
 
 
 
 Management
 
 
 
 
 <ul>
 <li>
 
 
 
 Ability to manage and collaborate with another executive assistant
 
 
 
 </li>
 <li>
 
 
 
 Comfortable with someone reporting directly to this role
 
 
 
 </li>
 </ul>
 
 
 
 
 Communication:
 
 
 
 
 <ul>
 <li>
 
 
 
 Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
 
 
 
 </li>
 <li>
 
 
 
 Process mail and respond to routine correspondence
 
 
 
 </li>
 <li>
 
 
 
 Able to take comprehensive messages when not available
 
 
 
 </li>
 <li>
 
 
 
 Liaison between Chairwoman, organization&nbsp;and family, household staff, etc.
 
 
 
 </li>
 <li>
 
 
 
 Compose thank you notes to all guests
 
 
 
 </li>
 <li>
 
 
 
 Compose letters for distribution and gifts
 
 
 
 </li>
 <li>
 
 
 
 Mailing books to various friends, family, and colleagues
 
 
 
 </li>
 <li>
 
 
 
 Coordinate staff birthday gifts
 
 
 
 </li>
 <li>
 
 
 
 Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
 
 
 
 </li>
 <li>
 
 
 
 Maintain all contracts
 
 
 
 </li>
 </ul>
 
 
 
 
 Travel &amp; Logistics:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Coordinate all &nbsp;travel arrangements and special events with an eye to comfort/convenience as well as cost
 
 
 
 </li>
 <li>
 
 
 
 Organizing comprehensive travel itineraries and managing expense reports.
 
 
 
 </li>
 <li>
 
 
 
 Candidate must be open to travel with the executive if needed
 
 
 
 </li>
 <li>
 
 
 
 Provide concierge services to the Chairwoman
 
 
 
 </li>
 </ul>
 
 
 
 
 Strategic and Technical Support:
 
 
 
 
 <ul>
 <li>
 
 
 
 Preparing reports, presentations, conducting research, and overseeing special projects.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
 
 
 
 </li>
 <li>
 
 
 
 Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
 
 
 
 </li>
 </ul>
 
 
 
 
 Confidentiality:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing sensitive company, personal, and personnel information with discretion
 
 
 
 </li>
 <li>
 
 
 
 Maintain &nbsp;private files
 
 
 
 </li>
 <li>
 
 
 
 Scanning documents as necessary
 
 
 
 </li>
 </ul>
 
 
 
 
 OTHER DUTIES INCLUDE:
 
 
 
 
 <ul>
 <li>
 
 
 
 Flexible
 
 
 
 </li>
 <li>
 
 
 
 Process special orders&nbsp;
 
 
 
 </li>
 <li>
 
 
 
 Provide organization the Chairwoman's office
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 <li>
 
 
 
 Understands reporting structure of the individual and organization
 
 
 
 </li>
 <li>
 
 
 
 Previous family office executive experience is a plus
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 </ul>
 
 Benefits (Full-time Employees):&nbsp;
 
 <ul>
 <li>
 Paid time off
 </li>
 <li>
 401K
 </li>
 <li>
 Medical, dental, and vision coverage
 </li>
 </ul>
 #ZR
 
 &nbsp;
</div>

Senior Executive Assistant

<div>Description
At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It&rsquo;s why we&rsquo;re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we&rsquo;re headed. We&rsquo;re proud to share our story and Make Amazing Happen at CDW.
Job Summary 
The Executive Assistant supports a C-level executive, ensuring efficient operations through proactive calendar management, communication support, and project coordination. This role requires exceptional organizational skills, discretion, and the ability to operate effectively in a fast-paced, high-visibility environment. This role requires someone who brings experience is supporting a C-Level executive in a large, global corporate environment. 
What you will do:<ul><li>
Serve as primary point of contact for internal and external stakeholders on behalf of executive, as needed</li><li>
Manage complex calendars, prioritize meetings, and coordinate cross-functional scheduling</li><li>
Coordinate global travel arrangements and process expense reports</li><li>
Prepare executive level presentations, correspondence, and internal communications</li><li>
Support leadership team meetings: securing meeting location, accommodations, catering, as well as drafting documents, reports, and presentations</li><li>
Effectively interact with all stakeholders, both internal and external</li><li>
Coordinate and process all invoices and purchase orders</li><li>
Handle confidential information related to company strategy, personnel, and performance</li><li>
Communicate effectively with a variety of stakeholders both inside and outside the company</li><li>
Bring a process improvement mindset and ensure that enhancements are made to the executives&rsquo; operating system to ensure a seamless and well run schedule</li><li>
Prepare the executive for travel and other important events with prep materials,</li><li>
Check all aspects of travel and calendar to ensure that each day runs smoothly and according to plan</li><li>
Understand executives preferences and ensure that they are reflected in travel and calendar plans</li><li>
Assist with special projects as assigned</li></ul>
What we expect of you:<ul><li>
Bachelor&rsquo;s degree and 5+ years of executive assistant experience, including prior support of C-suite executives OR 9+ years of executive assistant experience with no degree, including prior support of C-suite executives</li><li>
Strong written and verbal communication skills</li><li>
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), SharePoint, and virtual communication tools (Teams, Webex, Zoom)</li><li>
High emotional intelligence, executive presence, and the ability to influence without authority</li><li>
Proven track record managing sensitive and confidential information</li><li>
Strong project management, organizational and time management skills</li><li>
Demonstrate ability to manage remote/hybrid work environments</li><li>
Ability to build relationships across all levels of the organization and with external partners</li><li>
Work independently with minimal direction, demonstrating sound judgment and initiative</li><li>
Proactively anticipate executive needs and resolve issues before they arise</li><li>
Pivot quickly and adapt to shifting priorities in a fast-paced, dynamic environment</li><li>
Manage multiple tasks and projects simultaneously, ensuring deadlines are met</li><li>
Maintain composure and professionalism under pressure and in ambiguous situations</li><li>
Leverage AI tools (e.g., Microsoft Copilot, automated transcription tools) to streamline administrative tasks such as meeting prep, email drafting, and follow-ups</li></ul>
Pay range: $84,000 - $125,000 depending on experience and skill set 
Benefits overview: https://cdw.benefit-info.com/ 
Salary ranges may be subject to geographic differentials 
CDW is committed to being an AI-fluent organization 
We&rsquo;re looking for people who bring curiosity, a learner&rsquo;s mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances&mdash;not replaces&mdash;human creativity and decision-making. You don&rsquo;t need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work.
We make technology work so people can do great things.
CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&amp;P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.
CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.
CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, CDW&rsquo;s goal is to get to know you as an applicant and understand your experience, strengths, skills, and qualifications. While AI can help you present yourself more clearly and effectively, the essence of your application should be authentically yours. To learn more, please review CDW's AI Applicant Notice.</div>

Executive Assistant, C-Suite - Hybrid - Chicago, IL

Levy

<div>Salary: 65,000 - 73,000 
Different perspectives make us better. We&rsquo;re committed to creating an equal opportunity and fair treatment environment, where learning and growing together is just part of our every day. An environment where you can be your authentic self. 
About Levy 
The disruptor in defining the sports and entertainment hospitality experience, Levy is recognized as the market leader and most critically acclaimed hospitality company in its industry. Twice named one of the 10 most innovative companies in sports by Fast Company magazine and one of the top three Best Employers for Diversity in America by Forbes, Levy&rsquo;s diverse portfolio includes award-winning restaurants; iconic sports and entertainment venues, zoos and cultural institutions, theaters, and convention centers; as well as the Super Bowl, Grammy Awards, US Open Tennis Tournament, Kentucky Derby, and NHL, MLB, NBA, NFL, and MLS All-Star Games.<div><div><div><h2 class="jobSectionHeader">
Job Summary</h2>
</div><div>This dynamic role will be based in Chicago with the expectation to work in the office Tuesdays, Wednesdays, and Thursdays. Mondays and Fridays generally have the opportunity to work remotely unless meetings or job responsibilities dictate in-person presence.
The ideal candidate is passionate and eager to participate in the bigger picture of the hospitality business beyond the core administrative support needs. In this role, you will be able to be part of and learn about the full business cycle - from first impression to proposal development, contract signing, and ongoing relationship management. A successful individual in this role is a strong communicator, proactive, collaborative, organized, detail-oriented, creative, and hungry to learn about the industry. 
Areas of Responsibility - Design and Construction 
<ul><li>
Managing day-to-day scheduling of executive calendars</li><li>
Coordinating with internal and external stakeholders at a high-level on behalf of the executives</li><li>
Ensuring that all logistical details are carried out seamlessly for internal meetings, off-site meetings, board meetings, and client meetings and presentations</li><li>
Producing entertainment activations and set up for meetings and presentations</li><li>
Booking business travel and actively monitoring for travel disruptions and any travel changes needed (this includes being available evenings and/or weekends)</li><li>
Demonstrating utmost professionalism in communication via phone, email, and in-person interactions</li><li>
Committing to responsive and timely collaboration with the executive team, clients, and multi-disciplinary leaders across the organization to foster strong relationships</li><li>
Providing clerical support including processing invoices and expense reports</li><li>
Facilitating and proposing ideas for effective follow up notes, gifts, cards, and awards when needed</li><li>
Conducting research on partners and developing briefs for the executive team</li><li>
Assisting in the development of world-class proposals and presentations with the ability to participate in creative brainstorming opportunities and contribute improvements to the process</li><li>
Promoting a cooperative work climate, maximizing productivity and morale while navigating a high-pressure and deadline-driven environment</li></ul> 
Areas of Responsibility - Legal Support 
<ul><li>
Meeting coordination (room blocking, calendar invites, meeting setup, catering)</li><li>
Consur Support - expenses and travel</li><li>
PDF assistance (saving and making readable PDF files)</li><li>
General administrative assistance (filing, scanning, etc.)</li></ul> 
Job Requirements 
<ul><li>
Excellent and professional written and verbal communication skills</li><li>
Experience working at an Executive Assistant level with senior management and senior level clients preferred</li><li>
Knowledge of MS office applications, including Word, Excel, and Outlook</li><li>
Ability to manage complex and highly confidential information</li><li>
Ability to work autonomously and across multiple tasks and reporting into different project teams</li><li>
Ability to build a PowerPoint presentation, with design and creativity skills</li><li>
Must be adept at problem-solving</li><li>
Must be able to prioritize and plan work activities as to use time efficiently</li><li>
Must be organized, accurate, thorough, and able to monitor work for quality</li><li>
High degree of personal organization and self-management</li></ul></div></div></div>
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
Applications are accepted on an ongoing basis. 
At Levy, team = family. And we&rsquo;ll always take care of family, learn more about Levy benefits offered. 
<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Life Insurance/ AD</li><li>
Disability Insurance</li><li>
Retirement Plan</li><li>
Flexible Time Off Plan</li><li>
Paid Parental Leave</li><li>
Holiday Time Off (varies by site/state)</li><li>
Personal Leave</li><li>
Associate Shopping Program</li><li>
Health and Wellness Programs</li><li>
Discount Marketplace</li><li>
Identity Theft Protection</li><li>
Pet Insurance</li><li>
Commuter Benefits</li><li>
Employee Assistance Program</li><li>
Flexible Spending Accounts (FSAs)</li></ul> 
Levy maintains a drug-free workplace.
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Levy.pdf</div>

Design & Construction and Legal, Executive Assistant

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Design & Construction and Legal, Executive Assistant