assistant manager – coordination & business operations

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assistant manager – coordination & business operations Jobs in Medical Billing Jobs In Medical Billing Jobs In Medical Billing Jobs In Rawalpindi

executive assistant operations manager

GrowthRatio Solutions

Strategies &amp; T.E.A.About Strategies &amp; T.E.A.Strategies &amp; T.E.A. is a financial education and advisory company founded by CPA Aitza Negr&oacute;n. We help high-earning professionals and service-based entrepreneurs build strong financial foundations so they can move from stress and overwhelm to structure, profit, and freedom.Our work includes:<ul><li>Personal finance coaching programs</li><li>Business financial strategy and bookkeeping services</li><li>Cash flow systems and accounting assessments</li><li>Financial wellness workshops and speaking engagements</li></ul>We operate with clarity, excellence, and proactive communication. We are growing and looking for a self-starting Executive Assistant / Operations Manager who can truly function as a right hand.Position OverviewThis is not a basic VA role.We are looking for a highly organized, proactive, detail-oriented Executive Assistant / Operations Manager who can manage communication, coordinate team workflows, and keep the business moving forward without constant oversight.You should be someone who:<ul><li>Anticipates needs before they are voiced</li><li>Solves small problems independently</li><li>Communicates clearly and professionally</li><li>Understands how to move projects forward</li><li>Thrives in a fast-moving entrepreneurial environment</li></ul>Bonus: If you have video editing skills to support TikTok and Instagram Reels creation, that is a major plus.Key ResponsibilitiesExecutive Support<ul><li>Manage and organize calendar (schedule calls, block review time, prevent overbooking)</li><li>Send proposals after calls using Say Anchor</li><li>Manage inbox and flag urgent items</li><li>Send outreach emails to leads and follow up appropriately</li><li>Assist with client communication as needed</li></ul>Operations &amp; Project Management<ul><li>Set up and manage ClickUp (projects, tasks, statuses, workflows)</li><li>Check in with team members midweek and end of week</li><li>Track status of client deliverables</li><li>Provide summary updates before team meetings</li><li>Help prepare agendas for Monday meetings</li><li>Identify bottlenecks and recommend solutions</li></ul>Systems &amp; Tools<ul><li>Work inside GoHighLevel (CRM support preferred)</li><li>Manage Google Workspace (Docs, Drive, Sheets, Calendar)</li><li>Support light QuickBooks-related coordination (preferred but not required)</li><li>Help maintain operational organization across platforms</li></ul>Marketing Support (Bonus)<ul><li>Edit short-form videos for TikTok and Instagram Reels</li><li>Repurpose content into social posts</li><li>Assist with light content coordination</li></ul>Required Qualifications<ul><li>Fluent in written and spoken English (required)</li><li>Ability to work Eastern Time business hours</li><li>Strong organizational and time management skills</li><li>Experience with ClickUp (including setup and workflow design)</li><li>Experience managing executive calendars</li><li>Comfortable sending professional outreach emails</li><li>Strong written communication skills</li><li>Proactive problem solver &mdash; not waiting for instructions</li><li>Experience with GoHighLevel</li></ul>Preferred (But Not Required)<ul><li>Familiarity with Say Anchor</li><li>Basic QuickBooks knowledge</li><li>Video editing experience (CapCut, Final Cut, Adobe, etc.)</li><li>Spanish fluency (bonus but not required)</li></ul>Who This Is NOT For<ul><li>Someone who needs constant direction</li><li>Someone who waits to be told what to do</li><li>Someone uncomfortable making small decisions</li><li>Someone who prefers repetitive task work only</li></ul>What Success Looks Like in This Role<ul><li>The founder&rsquo;s calendar is clean and strategic</li><li>Proposals are sent promptly after calls</li><li>The team knows exactly what they are working on</li><li>ClickUp is organized and up to date</li><li>Leads are followed up with consistently</li><li>Bottlenecks are identified early</li></ul>This role will grow as the company grows. We are looking for someone who wants to build long-term with a mission-driven business.Job Type: Full-timeWork Location: In person

Executive Assistant / Operations Manager

The Inventor Solutions

Job LocationHybridJob TypePart-time (Monday to Friday)Job DescriptionTHE INVENTOR SOLUTIONS is hiring a highly organized, proactive, and detail-oriented female Executive Assistant/Administrative Assistant to support a growing beauty &amp; bridal business.This role is ideal for someone confident in client communication, enjoys managing day-to-day operations, and can take ownership of tasks without constant supervision.Key Responsibilities: Administrative &amp; Client Communication<ul><li>Administrative &amp; Client Communication</li><li>Manage and respond to incoming emails professionally and on time</li><li>Communicate with brides and clients regarding inquiries, bookings, and follow-ups</li><li>Schedule appointments and send reminders</li><li>Maintain organized records of bookings, contracts, and client details</li></ul>Team &amp; Booking Coordination<ul><li>Coordinate with internal teams and assign artists for bookings</li><li>Maintain updated schedules and confirmations</li><li>Support smooth execution of events by managing logistics</li></ul>Social Media Management<ul><li>Manage Instagram, Facebook, and TikTok accounts</li><li>Respond to DMs, comments, and inquiries across platforms</li><li>Create and schedule posts, reels, and TikTok videos</li><li>Design basic creatives using Canva</li></ul>Sales &amp; Performance Tracking<ul><li>Track monthly inquiries, leads, and traffic</li><li>Monitor bookings and basic conversion metrics</li><li>Prepare simple performance and activity reports</li></ul>Business Support<ul><li>Assist with updating contracts, handbooks, and internal documents</li><li>Provide general administrative and operational support</li><li>Work closely with management on ongoing tasks and improvements</li></ul>Required Skills &amp; Qualifications<ul><li>Strong written English communication skills</li><li>Highly organized with excellent time-management ability</li><li>Proactive and able to work independently</li><li>Familiarity with Canva and social media platforms</li><li>Detail-oriented, reliable, and adaptable</li><li>Previous experience as an EA, Admin Assistant, or Virtual Assistant is preferred</li></ul>Working Hours<ul><li>Part-time</li><li>Monday to Friday</li><li>Approx. 20-30hours per week</li></ul>Why Join THE INVENTOR SOLUTIONS?<ul><li>Remote work flexibility</li><li>Stable part-time role with long-term potential</li><li>Exposure to an international beauty &amp; bridal business</li><li>Opportunity to grow responsibilities based on performance</li></ul>Job Types: Full-time, Part-timeEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Designing : 1 year (Required)</li><li>Client Handling: 1 year (Required)</li></ul>Work Location: Hybrid remote in Rawalpindi

Female Executive Assistant

Omni Academy Consulting & Technologies 

Job Title: Assistant Manager for Oracle Functional and SupplyLocation: Rawalpindi Job Type: Full TimeJob Description: We are seeking a skilled Assistant Manager with hands-on experience in Oracle ERP (EBS) for our client. The ideal candidate will have strong expertise in Procurement, Financials, and Supply Chain Management modules and will play a key role in implementing and supporting Oracle ERP solutions.Key Responsibilities:<ul><li>Implement and support Oracle EBS modules including Financials, Procurement, and Supply Chain Management.</li><li>Prepare functional documentation, standard operating procedures (SOPs), training guides, and testing artifacts.</li><li>Analyze business processes and provide solutions to optimize ERP workflows.</li><li>Collaborate with cross-functional teams to ensure smooth ERP operations.</li><li>Provide training and support to end-users as required.</li></ul>Required Qualifications:<ul><li>Bachelor&rsquo;s degree in Information Technology, Finance, Business Administration, or a related discipline.</li><li>2 to 5 years of hands-on experience in Oracle ERP (EBS) implementation and support.</li><li>Strong knowledge of Oracle EBS modules: Financials, Procurement, and Supply Chain Management.</li><li>Proficiency in preparing functional documentation, SOPs, training materials, and testing artifacts.</li><li>Excellent verbal and written communication skills.</li><li>Strong analytical and problem-solving capabilities.</li></ul>Why Join Us:<ul><li>Work with a dynamic team on cutting-edge ERP projects.</li><li>Opportunities for professional growth and skill development.</li><li>Supportive and collaborative work environment</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Assistant Manager for Oracle Functional and Supply

One Network

One Network is seeking a high-energy, detail-oriented Assistant Manager of Coordination &amp; Business Operations to oversee and streamline zonal activities. This is a multi-functional leadership role where you will act as the vital link between Headquarters and Zonal Operations, ensuring that HR, Finance, and General Administration are executed with precision.Key Responsibilities1. Operational Coordination &amp; Strategy<ul><li>Serve as the primary point of contact for zonal operations, ensuring all departments (HR, Ops, Finance) are aligned with company KPIs.</li><li>Monitor daily business activities and provide real-time problem-solving for field-level bottlenecks.</li></ul>2. Human Resources &amp; Employee Relations<ul><li>Oversee zonal HR operations, including attendance management, grievance handling, and performance tracking.</li><li>Ensure full compliance with labor laws and internal company policies across the zone.</li><li>Act as a bridge for employee engagement initiatives to maintain high morale within the regional team.</li></ul>3. Financial Oversight &amp; Asset Management<ul><li>Maintain a strong grip on zonal financial controls, including petty cash management and budget tracking.</li><li>Supervise the lifecycle of zonal assets and inventory, ensuring accurate auditing and minimal loss/waste.</li><li>Coordinate with the procurement department for timely resource allocation.</li></ul>4. Reporting &amp; Compliance<ul><li>Prepare detailed weekly and monthly operational reports for senior management.</li><li>Ensure all zonal activities meet health, safety, and corporate compliance standards.</li></ul>Ideal Candidate Profile<ul><li>Education: Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration, HR, or a related field.</li><li>Experience: 4&ndash;5 years of proven experience in HR Operations, Business Coordination, or Multi-functional Management.</li><li>Technical Skills: Proficiency in MS Office (specifically Excel for reporting) and familiarity with ERP systems.</li><li>Leadership: Demonstrated ability to manage diverse teams and coordinate across different functional departments.</li><li>Communication: Exceptional verbal and written communication skills in English and Urdu.</li></ul>Job Type: Full-timePay: Rs90,000.00 - Rs120,000.00 per monthWork Location: In person

Assistant Manager – Coordination & Business Operations

Cloud Rexpo Pvt. Ltd.

Competitive salary: PKR 90,000 /- &ndash; 100,000/-Night shift opportunityLocation: Bahria Phase 7, RawalpindiWe&rsquo;re Hiring: Assistant Project Manager &ndash; AI AutomationWe are looking for a highly motivated and detail-oriented Assistant Project Manager to join our AI automation software development team. This role is crucial for driving the success of AI-driven projects, ensuring they are delivered on time, within scope, and to the highest quality standards.Key Responsibilities:Manage the complete lifecycle of AI automation projects: planning, development, deployment, and post-launch support.Plan, track, and control project timelines, milestones, deliverables, and resource utilization.Coordinate closely with data scientists, software engineers, QA teams, and business stakeholders.Oversee AI model development, automation workflows, and system integrations.Conduct project status reviews, identify risks, and implement mitigation strategies.Perform code reviews and enforce development best practices.Support QA activities: testing, debugging, validation, and documentation.Facilitate communication between technical and non-technical stakeholders.Drive process improvements and implement efficient AI project management workflows.Promote a collaborative, high-performance team environment.Job Type: Full-timePay: Rs90,000.00 - Rs100,000.00 per monthApplication Question(s):<ul><li>Are you comfortable working in night shift?</li><li>How many years of experience do you have in AI related Projects?</li></ul>Work Location: In person

Assistant Project Manager

Assistant Manager Coordination &amp; Business Operations is responsible for aligning operational, HR, finance, inventory, and logistics functions within the assigned Zone of One Network. The role ensures seamless cross-functional coordination between HR, Finance, Coordination, Inventory, and Technical teams while maintaining compliance with corporate policies and operational excellence standards.This position acts as a strategic partner to management, ensuring operational efficiency, financial discipline, workforce alignment, and effective asset management.Duties &amp; ResponsibilitiesAM Coord plays a key leadership role in managing day to day business operations at the Zone level. The individual ensures that HR practices, financial controls, inventory systems, lab asset management, and coordination functions are effectively implemented in line with One Network&rsquo;s business objectives.Duties &amp; ResponsibilitiesAM Coord plays a key leadership role in managing day to day business operations at the Zone level. The individual ensures that HR practices, financial controls, inventory systems, lab asset management, and coordination functions are effectively implemented in line with One Network&rsquo;s business objectives.The position requires strong business acumen, people management skills, analytical capabilities, and the ability to handle complex operational and employee relations matters. The AM Coord serves as the central operational anchor for the Zone.Qualifications<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Management Sciences, Business Administration, HR, or related field.</li><li>Minimum 4-5 years of relevant experience in HR operations, business coordination, or multi-functional operational roles.</li><li>Proven experience in resolving complex employee relations matters.</li><li>Working knowledge of multiple HR disciplines (recruitment, employee relations, compliance, performance management).</li><li>Experience in IT industry or technology-driven operations preferred.</li><li>Prior supervisory or team management experience is an advantage.</li></ul>Required SkillsCore Competencies<ul><li>Business Acumen &amp; Operational Literacy</li><li>Strategic Thinking &amp; Decision-Making</li><li>Cross-Functional Coordination</li><li>Leadership &amp; Team Management</li><li>Conflict Resolution &amp; Investigation Skills</li></ul>Technical Competencies<ul><li>Working knowledge of multiple HR disciplines</li><li>Financial reporting and budgeting fundamentals</li><li>Inventory Management Systems (IMS)</li><li>Asset tracking and compliance</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)</li></ul>Behavioral Competencies<ul><li>Strong analytical and problem-solving abilities</li><li>Excellent verbal and written communication skills</li><li>High level of integrity and confidentiality</li><li>Strong time management and deadline orientation</li><li>Adaptability in dynamic operational environments</li></ul>Job Type: Full-timePay: Rs110,000.00 - Rs130,000.00 per monthWork Location: In person

AM Coordination

BELL OCEANIC COMMUNICATIONS (SMC-PVT LTD)

B2B Sales Executive/ Business Development Manager (On-Site)Company: Bell Oceanic Communications (SMC-PVT) Ltd. Location: Rawalpindi Shift: US Hours Job Type: Full-TimeVERY IMPORTANT: Please apply only if you have prior B2B sales experience. Fresh graduates and customer support profiles will not be considered.About the RoleBell Oceanic Communications is hiring an experienced B2B Sales Executive with a strong background in US market sales, preferably within VoIP, telecom, SaaS, or cloud communication solutions.This is a revenue-generating role focused on acquiring and closing US-based business clients. This is not a customer support position.Key Responsibilities<ul><li>Generate and qualify B2B leads targeting US businesses</li><li>Conduct outbound prospecting and cold calling</li><li>Manage the full sales cycle (lead generation &rarr; discovery &rarr; demo &rarr; negotiation &rarr; closing)</li><li>Present VoIP, SIP trunking, and cloud telecom solutions</li><li>Maintain CRM records and manage pipeline forecasting</li><li>Achieve monthly and quarterly revenue targets</li><li>Identify upselling and cross-selling opportunities</li></ul>Required Experience<ul><li>2&ndash;3 years of B2B sales experience (US market preferred)</li><li>Experience in VoIP, telecom, SaaS, IT, or cloud communication sales</li><li>Strong closing and objection-handling skills</li><li>Experience with:</li><li>GoHighLevel</li><li>VICIdial</li><li>EyeBeam</li><li>CRM systems</li><li>Comfortable working a US shift</li></ul>Preferred<ul><li>Experience selling SIP trunking, DID numbers, PBX, or call center solutions</li><li>Proven record of meeting or exceeding sales targets</li><li>Experience handling outbound and inbound B2B accounts</li></ul>Compensation<ul><li>Competitive base salary</li><li>Attractive commission structure</li><li>Performance-based incentives</li><li>Career growth to Senior BDM / Sales Manager</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs100,000.00 per monthWork Location: In person

B2B Sales Executive

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