administrative assistant

executive assistant

executive assistant to ceo

office assistant

executive secretary

executive assistant to chief executive officer

Genius HRTech Services L.L.C - FZ - Dubai

<div>
 
 Immediate hiring for an efficient and reliable EA to support our executive team. The ideal candidate will be highly organized, detail-oriented, and capable of handling a wide range of assistant, administrative, and travel-related tasks.
 
 
 
 
 
 
 Looking for candidates who are immediately available
 
 
 
 
 
 
 Key Responsibilities:
 
 
 1. Executive Support:
 
 
 o Provide high-level administrative support to executives, including managing calendars, scheduling appointments, and coordinating meetings.
 
 
 o Handle confidential information with utmost discretion and professionalism.
 
 
 2. Administrative Support: Provide executive-level support to [executive(s)], including managing calendars, scheduling meetings, and making travel arrangements.
 
 
 3. Communication Management: Act as the first point of contact between the executives and internal/external stakeholders. Handle correspondence (emails, phone calls, etc.) and prioritize as necessary.
 
 
 4. Documentation &amp; Reporting: Prepare reports, presentations, and other documents as required by the executive(s). Ensure documents are accurate, organized, and timely.
 
 
 5. Meeting Coordination: Organize and schedule meetings, conferences, and events. Take meeting minutes and follow up on action items.
 
 
 6. Project Management: Assist in coordinating and executing various special projects, ensuring deadlines and deliverables are met.
 
 
 7. Travel Management: Organize travel arrangements, including flights, accommodations, and itineraries for executives and teams.
 
 
 8. Expense Management: Track and process expenses for executives and prepare reports as necessary.
 
 
 9. Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
 
 
 10. Technology Proficiency: Proficient in a variety of computer software applications, including Google Workspace, Microsoft Office Suite (Word, Excel, Outlook, and Access).
 
 
 
 
 
 Qualifications:
 
 
 &bull; Education: Bachelor&rsquo;s degree
 
 
 &bull; Experience: Minimum of 3-5 years of experience in an administrative.
 
 
 Skills:
 
 
 &bull; Excellent organizational and multitasking abilities.
 
 
 &bull; Strong written and verbal communication skills.
 
 
 &bull; Ability to work independently and as part of a team.
 
 
 &bull; High level of discretion and professionalism.
 
 
 &bull; Multi-tasking and time-management skills, with the ability to prioritize tasks.
 
</div>

Executive Assistant to Chief Executive Officer

AlphaX

<div>
 
 
 About the Role
 
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the CEO of a fast-growing tech company. This role requires exceptional attention to detail, the ability to manage competing priorities in a high-speed environment, and an unwavering commitment to confidentiality. The ideal candidate will act as a strategic gatekeeper, manage complex logistics, and anticipate the CEO&rsquo;s professional and personal needs.
 
 
 
 
 
 ﻿
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support:
 
 
 <ul>
 <li>
 
 Calendar Management: Proactively manage a dynamic and complex calendar, balancing internal and external commitments with meticulous attention to detail.
 
 </li>
 <li>
 
 Travel Logistics: Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and the creation of detailed itineraries.
 
 </li>
 <li>
 
 Liaison &amp; Communication: Act as the primary point of contact between the CEO and internal teams, board members, and external stakeholders.
 
 </li>
 <li>
 
 Documentation: Prepare, proofread, and format high-level documents, presentations, and reports, ensuring they are board-ready and professionally presented.
 
 </li>
 <li>
 
 Financial Administration: Process expense reports, invoices, and purchase orders with accuracy and strict adherence to company policy.
 
 </li>
 <li>
 
 Inbox Management: Monitor and prioritize incoming communications; draft responses and delegate tasks to ensure timely follow-up.
 
 </li>
 </ul>
 
 
 Operational &amp; Project Support:
 
 
 <ul>
 <li>
 
 Event Coordination: Organize large-scale meetings, team offsites, and corporate events, including agenda development and logistics.
 
 </li>
 <li>
 
 Project Tracking: Monitor key milestones and deliverables, providing proactive reminders to the CEO and relevant leadership members.
 
 </li>
 <li>
 
 Confidentiality: Handle sensitive business and personnel matters with the utmost discretion and professionalism.
 
 </li>
 <li>
 
 Personal Support: Assist with light personal tasks as required to maximize the CEO&rsquo;s professional focus and efficiency.
 
 </li>
 </ul>
 
 
 Qualifications
 
 
 
 
 Required:
 
 
 <ul>
 <li>
 
 Experience: 5+ years of experience as an Executive Assistant or Personal Assistant supporting C-suite executives, preferably in the tech sector.
 
 </li>
 <li>
 
 Technical Proficiency: Expert-level skills in Google Workspace (Gmail, Calendar, Docs, Sheets) and communication tools like Slack and Zoom.
 
 </li>
 <li>
 
 Communication: Outstanding written and verbal communication skills with a refined, professional tone.
 
 </li>
 <li>
 
 Logistical Expertise: Demonstrated ability to coordinate complex, multi-leg international travel and manage high-pressure calendar shifts.
 
 </li>
 <li>
 
 Resilience: Strong organizational skills with the ability to remain calm and effective under tight deadlines.
 
 </li>
 </ul>
 
 
 Preferred:
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree or equivalent professional qualification.
 
 </li>
 <li>
 
 Experience in a global or tech-centric corporate environment.
 
 </li>
 <li>
 
 </li>
 <li>
 
 Familiarity with project management tools
 
 </li>
 </ul>
 <li>
 
 </li>
</div>

African Queen Marketing Management

<div>
 
 
 Role Overview
 
 
 
 We are looking for a structured and reliable Executive Assistant to support the CEO / Chairman in a fast-paced international environment. This role is not only about calendar management.
 
 
 The right person must bring order to daily operations, manage communication across countries, prepare clear presentations, and ensure strict follow-up on all tasks.
 
 
 The Executive Assistant acts as the CEO&rsquo;s right hand and must be able to work independently with high responsibility.
 
 
 
 
 
 
 Main Responsibilities
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar and priorities across different time zones
 </li>
 <li>
 Organize meetings, prepare agendas, and track all action points
 </li>
 <li>
 Follow up with team members until tasks are completed
 </li>
 <li>
 Prepare clean, professional, well-structured presentations
 </li>
 <li>
 Communicate and translate in English, Russian, and Chinese
 </li>
 <li>
 Handle international travel arrangements (flights, visas, hotels, urgent changes)
 </li>
 <li>
 Coordinate with internal teams and external partners
 </li>
 <li>
 Support business and strategic initiatives
 </li>
 <li>
 Handle confidential information with full discretion
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Fluent in English, Russian, and Chinese (spoken and written)
 </li>
 <li>
 Strong ability to create clear and visually strong presentations
 </li>
 <li>
 Excellent follow-up discipline &mdash; no task is left unfinished
 </li>
 <li>
 Highly organized and detail-oriented
 </li>
 <li>
 Calm under pressure
 </li>
 <li>
 Able to work independently
 </li>
 <li>
 Strong sense of responsibility and ownership
 </li>
 </ul>
 
 
 
 
 
 Work Style Expectations
 
 
 <ul>
 <li>
 Flexible with working hours
 </li>
 <li>
 Comfortable supporting across different time zones
 </li>
 <li>
 Available online and responsive when urgent matters arise
 </li>
 <li>
 Ready to adapt to changing priorities
 </li>
 </ul>
</div>

Moove

<div>
 
 
 About Moove
 
 
 
 Moove is building the world&rsquo;s largest fleet and best-in-class technologies that power mobility platforms. Its flagship Drive-to-Own (DTO) product democratises access to vehicle ownership with a revolutionary revenue based financing model, enabling underserved mobility entrepreneurs to thrive.
 
 
 Moove&rsquo;s growth has been fuelled by its global Uber partnership and support of leading investors and lenders, including Uber, Mubadala, BlackRock, MUFG, and many others. With operations now spanning 19 cities across 6 continents - Africa, Asia, Europe, North America, South America, and the Middle East - Moove continues to expand its offerings through strategic acquisitions and partnerships with industry leaders, including Waymo and Uber. Moove is transforming mobility to make it safer, more efficient and accessible to all, while providing economic opportunities and supporting skills development in the mobility sector.
 
 
 
 
 
 
 About the Role
 
 
 
 The Executive Assistant (EA) will work closely with the Co-CEO &amp; Advisory Board Chairman to ensure strategic, governance, and relationship priorities are managed effectively. This role sits at the centre of board engagement, senior stakeholder relationships, and strategic execution. The role requires strong judgement, discretion, and the ability to operate confidently with board members, investors, and senior executives. Beyond operational excellence, the EA will act as a trusted partner, supporting preparation, coordination, and follow-through across Advisory Board and Co-CEO activities.
 
 
 
 What You&rsquo;ll be Doing
 
 
 
 The role exists to ensure the Co-CEO &amp; Advisory Board Chairman&rsquo;s priorities are delivered with precision and impact. Success comes from proactive planning, strong stakeholder management, and a clear understanding of business and governance dynamics. Within the first 6&ndash;12 months, the EA is expected to establish effective operating rhythms for Advisory Board and senior stakeholder engagement, improve preparation and follow-up for board-related activity, and bring structure and consistency to the Chairman&rsquo;s office.
 
 
 Core Responsibilities
 
 
 ● Partner closely with the Co-CEO &amp; Advisory Board Chairman to manage strategic priorities and ensure focus on high-impact initiatives.
 
 
 ● Support end-to-end preparation and follow-up for Advisory Board meetings, including agendas, materials, actions, and minutes.
 
 
 ● Act as a key coordination point for Advisory Board members, maintaining strong professional relationships and clear communication.
 
 
 ● Prepare high-quality briefs, presentations, talking points, and summaries for board and senior stakeholder engagements.
 
 
 ● Own email management and communications with internal and external stakeholders.
 
 
 ● Manage workstreams across the Co-CEO&rsquo;s direct reports to ensure alignment and timely execution.
 
 
 ● Track decisions, commitments, and actions arising from Advisory Board and Co-CEO interactions, ensuring execution and accountability.
 
 
 ● Coordinate cross-functional inputs required to support board discussions and strategic initiatives.
 
 
 ● Support internal and external communications originating from the Co-CEO Advisory office.
 
 
 ● Apply sound judgement in prioritising requests, managing information flow, and advising on timing and messaging.
 
 
 
 What You will need for this position
 
 
 
 ● Experience: 7&ndash;12 years supporting founders, CEOs, board members, or senior executives; experience with boards or advisory bodies strongly preferred.
 
 
 ● Education / Skills: Degree-level education; excellent written and verbal communication skills; strong proficiency with digital productivity and collaboration tools.
 
 
 ● Traits: Highly organised, discreet, confident communicator, proactive, strategic-minded, and comfortable operating at senior and board level.
 
 
 
 Key Metrics
 
 
 
 ● Timely delivery of Co-CEO &amp; Advisory Board Chairman priorities and follow-ups.
 
 
 ● Effectiveness of Advisory Board meeting preparation and follow-through.
 
 
 ● Quality and clarity of materials and communications prepared for board members.
 
 
 ● Timely execution of agreed board actions and strategic priorities.
 
 
 
 
 
 
 Who You'll Be Working with:
 
 
 
 You&rsquo;ll join a collaborative, positive, and inquisitive group that&rsquo;s driven by a shared ambition to transform the mobility sector. We move quickly, work smart, and enjoy tackling challenges together&mdash;be part of our mission to make mobility safer, more efficient, and more accessible for everyone.
 
 
 
 About the team
 
 
 
 Our team is collaborative, positive, curious, and engaged. We think fast, work smart, laugh often, and are looking for like-minded people to join us in our mission to disrupt vehicle ownership and make financial freedom within reach.
 
 
 Moove is strongly committed to diversity within its community. The Company&rsquo;s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently.
 
 
 
 Pre-hiring Notice:
 
 Moove relies on the accuracy of information contained in employment applications, as well as the accuracy of other data presented throughout the hiring process and during employment. Any misrepresentations, falsifications, or material omissions in any information or data provided by an applicant may result in the applicant being excluded from further consideration for employment or if an individual has already been hired, termination of employment.
 
 
 
 EEO Statement:
 
 Moove is an equal opportunity employer and does not discriminate on the basis of gender, race, sexual orientation, marital status, religion, political affiliation or any other protected characteristic.
 
</div>

Confidential

<div>
 
 We are seeking a highly organized and proactive CEO - Administrative Assistant to support our executive leadership team in Dubai. The ideal candidate will serve as a key point of contact for internal and external stakeholders, manage executive schedules, and facilitate smooth communication across all levels of the organization. This role requires a professional with a strong understanding of corporate EPC engineering services and the ability to handle sensitive information with discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the CEO and executive team.
 </li>
 <li>
 Manage the CEO&rsquo;s calendar, schedule appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prepare and coordinate documents, reports, presentations, and correspondence.
 </li>
 <li>
 Act as a liaison between the CEO and internal teams, clients, and external partners.
 </li>
 <li>
 Assist in organizing company events, meetings, and conferences.
 </li>
 <li>
 Maintain confidentiality and handle sensitive information with integrity.
 </li>
 <li>
 Monitor and follow up on action items, deadlines, and deliverables.
 </li>
 <li>
 Support in strategic planning, research, and data analysis as required.
 </li>
 <li>
 Facilitate communication across departments to ensure alignment with company objectives.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or related field.
 </li>
 <li>
 Proven experience as an executive assistant, preferably supporting C-level executives in EPC or engineering services companies.
 </li>
 <li>
 Excellent organizational and multitasking skills.
 </li>
 <li>
 Strong communication and interpersonal abilities.
 </li>
 <li>
 Proficiency in MS Office Suite, email management, and scheduling tools.
 </li>
 <li>
 Knowledge of corporate procedures and administrative systems.
 </li>
 <li>
 Ability to work independently and proactively in a fast-paced environment.
 </li>
 <li>
 Fluency in English; additional languages are a plus.
 </li>
 <li>
 Experience working in Dubai or the UAE is preferred.
 </li>
 </ul>
 
 
 
 
 
 Attributes:
 
 
 
 
 
 <ul>
 <li>
 Discretion and confidentiality.
 </li>
 <li>
 Problem-solving mindset.
 </li>
 <li>
 Professional demeanor with a proactive attitude.
 </li>
 <li>
 Attention to detail and accuracy.
 </li>
 </ul>
</div>

Executive Assistant to Chief Executive Officer (Male)

<div>
 
 
 Role Overview:
 
 
 
 
 
 
 The ideal candidate will thrive in a fast-paced, high-pressure environment and demonstrate strong composure while supporting senior leadership at the highest level of the organization. This role requires proven experience in managing complex administrative responsibilities, ensuring smooth day-to-day operations, and handling sensitive matters with the utmost discretion. The successful candidate will be highly detail-oriented, proactive, and a creative problem solver.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Manage and control daily workflow and priorities.
 </li>
 <li>
 Coordinate and handle all leadership-related logistics.
 </li>
 <li>
 Act as a point of contact with internal and external stakeholders.
 </li>
 <li>
 Provide comprehensive administrative support to senior management.
 </li>
 <li>
 Perform additional duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent professional experience.
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.).
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Excellent time management with the ability to prioritize and meet deadlines.
 </li>
 <li>
 High level of discretion and ability to handle confidential information.
 </li>
 <li>
 Tagalog is a strong advantage.
 </li>
 </ul>
 
 
</div>

Sunlight General Trading

Job Title: Secretary (Assistant to CEO)Job SummaryThe Executive Secretary to the CEO is responsible for providing high-level administrative, organizational, and confidential support to the Chief Executive Officer. The role ensures the efficient operation of the CEO&rsquo;s office, coordination with internal departments and proper management of executive schedules, communications, and documentationKey Responsibilities1. Executive Support<ul><li>Manage and maintain the CEO&rsquo;s calendar, appointments, and meeting schedules.</li><li>Organize and coordinate management meetings, and executive briefings.</li><li>Prepare meeting agendas, minutes, and follow-up action items.</li><li>Screen and prioritize incoming calls, emails, and correspondence for the CEO.</li><li>Maintain confidential files, reports, contracts, and corporate records.</li><li>Prepare reports, presentations, and briefing materials for executive meetings.</li><li>Ensure proper document management and record keeping in the CEO&rsquo;s office.</li><li>Arrange travel schedules, visa processing, accommodation, and itineraries for the CEO.</li><li>Monitor follow-ups on important tasks, deadlines, and executive decisions.</li><li>Coordinate with HR, Finance, Sales, and Operations departments to ensure smooth communication with the CEO&rsquo;s office.</li><li>Assist in special projects and strategic initiatives assigned by the CEO.</li><li>Maintain strict confidentiality of company information, executive discussions, and strategic decisions.</li><li>Represent the CEO&rsquo;s office with professionalism, discretion, and integrity.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years experience as Executive Secretary, Personal Assistant, or Executive Assistant to senior management.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthJob Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Executive Secretary to CEO

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Executive Assistant to Chief Executive Officer (Male)

Executive Assistant to Chief Executive Officer

Executive Secretary to CEO