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scichem Agricultural Investement - L.L.C-S.P.C

We&rsquo;re Hiring | Executive Secretary / Executive Assistant FEMALEGEGECO Geo Experts for Geological &amp; Environmental Consulting is Hiring for a qualified Executive Secretary / Executive Assistant to join our team in the UAE.Salary: Competitive &ndash; based on experience (to be discussed during interview)- Work in person or remotelyRequirements:<ul><li>Bachelor&rsquo;s in Chemistry or Environmental Sciences</li><li>Fluent English (written &amp; spoken)</li><li>UAE experience in similar consulting companies</li><li>Public Relations &amp; corporate communication skills</li><li>UAE residence (family-sponsored visa)</li></ul>How to Apply:please send your CV Via WhatsApp : '0507081504Please mention &quot;Executive Secretary&quot; in Your Message .We thank all applicants for their interest. Only shortlisted candidates will be contacted for the next stage.Job Type: Full-timeLicense/Certification:<ul><li>UAE residence (family-sponsored visa) (Preferred)</li></ul>Work Location: In person

Executive Secretary

ALBADDAD Group

<div>
 
 
 Executive Secretary
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Manage the Group CEO&rsquo;s calendar, appointments, travel arrangements, and meeting schedules
 </li>
 <li>
 Screen, prioritize, and handle correspondence (emails, calls, letters) on behalf of the CEO
 </li>
 <li>
 Prepare, review, and format reports, presentations, briefing notes, and executive documents
 </li>
 <li>
 Ensure timely follow-up on action items arising from meetings and executive decisions
 </li>
 </ul>
 
 
 Meeting &amp; Board Support
 
 
 <ul>
 <li>
 Organize executive meetings, board meetings, and committee sessions
 </li>
 <li>
 Prepare agendas, meeting packs, and presentations
 </li>
 <li>
 Take accurate minutes and track resolutions and action points
 </li>
 <li>
 Coordinate communication between the CEO, Board of Directors, and senior management
 </li>
 </ul>
 
 
 Communication &amp; Liaison
 
 
 <ul>
 <li>
 Act as a central point of contact between the CEO and internal/external stakeholders
 </li>
 <li>
 Manage confidential and sensitive information with absolute discretion
 </li>
 <li>
 Draft professional correspondence and communications on behalf of the CEO
 </li>
 <li>
 Coordinate with group companies, subsidiaries, and functional heads
 </li>
 </ul>
 
 
 Strategic &amp; Operational Support
 
 
 <ul>
 <li>
 Assist the CEO in monitoring key strategic initiatives and deadlines
 </li>
 <li>
 Support special projects, research, and analysis as assigned
 </li>
 <li>
 Track performance reports and executive dashboards when required
 </li>
 <li>
 Help ensure alignment of CEO priorities across the Group
 </li>
 </ul>
 
 
 Office &amp; Process Management
 
 
 <ul>
 <li>
 Maintain organized electronic and physical filing systems
 </li>
 <li>
 Improve administrative processes for efficiency and accuracy
 </li>
 <li>
 Ensure compliance with company policies and governance requirements
 </li>
 </ul>
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related field
 </li>
 <li>
 Minimum
 
 5&ndash;10 years
 
 of experience as an Executive Secretary, Executive Assistant, or similar role supporting senior executives
 </li>
 <li>
 Experience supporting a Group CEO, Managing Director, or Board-level executive is highly preferred
 </li>
 </ul>
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Exceptional organizational and time-management skills
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of confidentiality, integrity, and professionalism
 </li>
 <li>
 Ability to multitask and work under pressure with minimal supervision
 </li>
 <li>
 Strong attention to detail and problem-solving skills
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools
 </li>
 </ul>
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Proactive, reliable, and highly discreet
 </li>
 <li>
 Calm, confident, and diplomatic
 </li>
 <li>
 Strong interpersonal skills and executive presence
 </li>
 <li>
 Flexible and adaptable to changing priorities
 </li>
 </ul>
 
 
 Working Conditions
 
 
 <ul>
 <li>
 Full-time position
 </li>
 <li>
 May require extended hours to support executive schedules
 </li>
 <li>
 Occasional local or international travel may be required
 </li>
 </ul>
 
 
 Arabic &amp; English Language required
 
 
 
 &nbsp;
 
</div>

Gulf Water Treatment Co Ltd

Job Title:Executive SecretaryLocation:SharjahJob Type:Full-TimeReporting To:Managing DirectorJob Overview:We are seeking a highly organized, proactive, and detail-oriented Secretary to provide comprehensive administrative and secretarial support to the Managing Director. The ideal candidate will play a key role in ensuring smooth daily operations, effective communication, and efficient time management for the Managing Director. This role also includes preparing and maintaining various reports using Excel and ensuring timely updates.Key Responsibilities: Administrative Support:<ul><li>Manage the Managing Director&rsquo;s calendar, schedule appointments, and organize meetings.</li><li>Coordinate travel arrangements, including flight bookings, hotel accommodations, and itineraries.</li><li>Prepare, review, and manage correspondence, emails, reports, and presentations.</li><li>Maintain and organize files, records, and confidential documents.</li></ul>Report Preparation and Updates:<ul><li>Create, manage, and update various reports using Excel, including but not limited to data analysis, charts, and dashboards.</li><li>Ensure accuracy and consistency of data in all reports, with regular updates and timely sharing with relevant stakeholders.</li><li>Preparation presentation</li></ul>Meeting Coordination:<ul><li>Arrange and coordinate internal and external meetings, ensuring timely preparation of agendas, minutes, and follow-ups.</li><li>Attend meetings as required to take notes and track action items for follow-up.</li></ul>Communication Management:<ul><li>Act as the point of contact between the Managing Director and internal/external stakeholders.</li><li>Screen and prioritize incoming calls, emails, and correspondence to ensure efficient communication.</li></ul>Project Assistance:<ul><li>Assist with special projects, research, and preparation of reports or presentations as directed by the Managing Director</li><li>Coordinate with different departments to gather information or ensure the implementation of decisions.</li></ul>Office Management:<ul><li>Ensure the office environment is well-maintained and equipped for smooth operations.</li><li>Handle office-related tasks such as ordering supplies, managing vendor relations, and maintaining office organization.</li></ul>Qualifications and Skills:<ul><li>Education: Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.</li><li>Experience: Minimum of 3 years in a similar role supporting senior executives, preferably in a corporate environment.</li><li>Technical Skills:</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced Excel skills (e.g., pivot tables, formulas, and dashboards).</li><li>Knowledge of additional reporting tools or software is an advantage.</li><li>Language Skills: Excellent verbal and written communication skills in English. Proficiency in [additional languages, if applicable] is a plus.</li><li>Interpersonal Skills: Strong organizational skills, attention to detail, and the ability to multitask.</li><li>Professionalism: Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Problem-Solving: Resourceful and proactive in dealing with issues that may arise.</li></ul>Key Competencies:<ul><li>Strong time-management and organizational skills.</li><li>Ability to work independently and prioritize tasks effectively.</li><li>Advanced Excel skills for data organization and reporting.</li><li>Excellent interpersonal skills to build and maintain relationships with stakeholders.</li><li>A professional demeanor with a focus on delivering high-quality results.</li></ul>What We Offer:<ul><li>Competitive salary and benefits</li><li>Opportunities for professional growth and development.</li><li>A collaborative and supportive work environment</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthExperience:<ul><li>Executive Secretary: 4 years (Required)</li></ul>

Middle East Builders Mechanical Group

Job description:Job Summary: We are seeking a reliable and detail-oriented Secretary with strong knowledge of banking procedures to provide administrative and financial support. The ideal candidate will assist with daily office operations, banking coordination, and confidential documentation while ensuring smooth communication within the organization.Key Responsibilities:<ul><li>Manage daily administrative and secretarial duties</li><li>Handle banking transactions, coordination with banks, and follow-ups</li><li>Prepare and maintain financial, banking, and confidential documents</li><li>Assist with account-related paperwork, cheques, and payment processing</li><li>Schedule meetings, manage calendars, and prepare correspondence</li><li>Maintain accurate records and filing systems</li><li>Liaise with management, banks, and external parties professionally</li><li>Ensure compliance with company policies and banking requirements</li></ul>Qualifications &amp; Skills:<ul><li>Proven experience as a Secretary or Administrative Assistant</li><li>Knowledge of banking procedures and financial documentation</li><li>Knowledge of Logistics Transaction and Preparation of Quotations</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>High level of confidentiality and professionalism</li></ul>Preferred Qualifications:<ul><li>Experience in banking, finance, or corporate administration</li><li>Familiarity with UAE banking processes (if applicable)</li></ul>Immediate Joiner is preffered.Job Types: Full-time, PermanentJob Types: Full-time, Permanent

Avianna Blessy Investment Consultancy

Main Job DescriptionA construction secretary handles office administration, documentation, and communication related to construction projects and company operations.Key ResponsibilitiesTypical duties include:1. Administrative Support<ul><li>Provide secretarial support to managers, engineers, and project teams</li><li>Prepare letters, reports, presentations, and project documents</li><li>Manage office records and maintain filing systems (digital and physical)</li></ul>2. Communication &amp; Coordination<ul><li>Answer phone calls and emails and respond to inquiries</li><li>Coordinate communication between contractors, consultants, suppliers, and clients</li><li>Act as liaison between different departments and external stakeholders</li></ul>3. Document Control<ul><li>Maintain construction documents such as contracts, drawings, permits, and reports</li><li>Organize and track project files and records</li><li>Ensure documents are updated and easily accessible</li></ul>4. Meeting &amp; Schedule Management<ul><li>Schedule meetings, appointments, and site visits</li><li>Prepare meeting agendas</li><li>Take and distribute minutes of meetings</li></ul>5. Project Support<ul><li>Assist with preparation of tenders, quotations, invoices, and project reports</li><li>Maintain project logs, reports, and correspondence</li><li>Help monitor project documentation and deadlines</li></ul>6. Office Management<ul><li>Order office supplies and maintain office equipment</li><li>Manage incoming mail and courier services</li><li>Arrange travel and accommodation for managers if needed</li></ul>Required SkillsCommon skills needed for the job:<ul><li>Strong organizational and multitasking skills</li><li>Good communication and typing skills</li><li>Knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Basic understanding of construction terminology and documents</li><li>Ability to handle confidential information professionally</li></ul>Typical Qualifications<ul><li>2&ndash;5 years experience as secretary/administrative assistant (preferably in construction)</li><li>Computer and office management skills</li></ul>Job Type: Full-time

Sunlight General Trading

Job Title: Secretary (Assistant to CEO)Job SummaryThe Executive Secretary to the CEO is responsible for providing high-level administrative, organizational, and confidential support to the Chief Executive Officer. The role ensures the efficient operation of the CEO&rsquo;s office, coordination with internal departments and proper management of executive schedules, communications, and documentationKey Responsibilities1. Executive Support<ul><li>Manage and maintain the CEO&rsquo;s calendar, appointments, and meeting schedules.</li><li>Organize and coordinate management meetings, and executive briefings.</li><li>Prepare meeting agendas, minutes, and follow-up action items.</li><li>Screen and prioritize incoming calls, emails, and correspondence for the CEO.</li><li>Maintain confidential files, reports, contracts, and corporate records.</li><li>Prepare reports, presentations, and briefing materials for executive meetings.</li><li>Ensure proper document management and record keeping in the CEO&rsquo;s office.</li><li>Arrange travel schedules, visa processing, accommodation, and itineraries for the CEO.</li><li>Monitor follow-ups on important tasks, deadlines, and executive decisions.</li><li>Coordinate with HR, Finance, Sales, and Operations departments to ensure smooth communication with the CEO&rsquo;s office.</li><li>Assist in special projects and strategic initiatives assigned by the CEO.</li><li>Maintain strict confidentiality of company information, executive discussions, and strategic decisions.</li><li>Represent the CEO&rsquo;s office with professionalism, discretion, and integrity.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years experience as Executive Secretary, Personal Assistant, or Executive Assistant to senior management.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthJob Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Executive Secretary to CEO

Emirates

<div>
 
 Job Purpose
 
 
 
 At Emirates, we believe in connecting the world, to and through, our global hub in Dubai; and in constantly innovating to ensure our customers &lsquo;Fly Better&rsquo;. Emirates Engineering is a cutting-edge aircraft maintenance facility, GCAA CAR V approved, supporting Emirates&rsquo; vast Airbus and Boeing fleet and thirty other airlines through third-party contracts. Our highly qualified team excels in maintenance, engineering, quality, planning, and logistics, setting industry standards with an unwavering commitment to safety and excellence.
 
 
 
 Senior Executive Secretary
 
 provides professional, high quality executive support and administrative services to senior business leaders and their teams.
 
 
 
 In This Role You Will
 
 
 
 <ul>
 <li>
 Receive, evaluate, and respond to incoming communications. Redirect or escalate matters to the executive as needed, ensuring timely and accurate responses.
 </li>
 <li>
 Provide comprehensive secretarial support to the executive and their team, including managing administrative paperwork, drafting correspondence, and preparing reports.
 </li>
 <li>
 Oversee diary and logistics management.
 </li>
 <li>
 Manage invoicing, accounting, and budget-related tasks for the department. Assist in the preparation and management of departmental budgets, including processing payments and ensuring accurate financial records.
 </li>
 <li>
 Oversee the acquisition, maintenance, and replacement of office assets and equipment, ensuring that the department's resources are well-managed.
 </li>
 <li>
 Ad hoc or additional administrative tasks as requested by the executive.
 
 
 </li>
 </ul>
 Qualification
 
 
 
 To be considered for this role you must meet the below Qualifications &amp; Experience:
 
 
 
 Experience in an administrative capacity to a senior Manager in a medium or large size company with strong administrative skills
 
 
 
 Knowledge/skills
 
 
 
 <ul>
 <li>
 Experience in an administrative capacity to a senior Manager in a medium or large size company with strong administrative skills.
 </li>
 <li>
 Secretarial qualification or diploma is preferred.
 </li>
 <li>
 Shorthand and/or speedwriting would be an advantage.
 </li>
 <li>
 Must be fully competent in MS Office applications.
 </li>
 <li>
 Must have a high degree of fluency in spoken and written English, a pleasant telephone manner and the ability to prioritise work.
 
 
 </li>
 </ul>
 Salary &amp; benefits
 
 
 Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. Find out what it&rsquo;s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers
</div>

Senior Executive Secretary (Engineering)

Explore 767+ Executive secretary in Uae this March. Find roles across top companies and apply now to boost your career.

767 executive secretary jobs In Uae

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary to CEO

Senior Executive Secretary (Engineering)