executive assistant

assistant to the office of human resources Jobs in New York

assistant to the office of human resources

corporate - manager, hrbp Jobs in New York

corporate - manager, hrbp

executive assistant - 158129 Jobs in New York

executive assistant - 158129

hr analyst, global markets hr business partner team Jobs in New York

hr analyst, global markets hr business partner team

executive assistant to hr team

Gainor Staffing

<div>
 
 A prominent investment firm is seeking a resourceful and detail-oriented
 
 Executive Assistant
 
 to support its Human Resources team. Known for its entrepreneurial mindset and ambitious growth strategy, the company fosters a culture of agility, accountability, and continuous improvement. The role offers a front-row seat to strategic HR initiatives in a collaborative, fast-moving workplace with global impact.
 
 
 
 
 
 
 Who You Are
 
 
 <ul>
 <li>
 A highly organized Executive Assistant with a bachelor&rsquo;s degree and 7&ndash;10 years of experience, ideally in finance or a corporate setting
 </li>
 <li>
 Skilled in managing complex calendars, coordinating across time zones, and supporting senior leaders with varied styles
 </li>
 <li>
 Advanced in Microsoft PowerPoint and Excel, with experience creating polished materials for executive audiences
 </li>
 <li>
 Strong project manager who can prioritize, track progress, and drive initiatives independently
 </li>
 <li>
 Discreet, adaptable, and effective in fast-paced, high-stakes environments
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Provide direct administrative support to three senior HR leaders
 </li>
 <li>
 Manage complex scheduling, internal communications, and recurring leadership touchpoints
 </li>
 <li>
 Prepare high-quality decks, reports, and materials for internal use
 </li>
 <li>
 Coordinate training sessions, onboarding schedules, and recruiting logistics
 </li>
 <li>
 Track and execute on firm-wide people initiatives and cross-functional HR projects
 </li>
 <li>
 Organize logistics for internal programs and events
 </li>
 </ul>
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 Executives receive seamless, proactive support across scheduling, communication, and execution
 </li>
 <li>
 Materials are consistently accurate, professional, and delivered on time
 </li>
 <li>
 Projects and programs run smoothly, with clear timelines and measurable progress
 </li>
 <li>
 You consistently stay ahead of needs, solve problems quickly, and bring structure to shifting priorities
 </li>
 </ul>
 
 
 
 
 
 Salary Range:
 
 $130,000 &ndash; 140,000 annually, based on experience
 
 
 
 
 
 
 Location:
 
 New York, NY &ndash; On site
 
 
 
 
 
 
 
 
 Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.
 
</div>

Executive Assistant to HR Team

Atrium

<div>
 Our client is a leading global beverage and brewing company known for producing and distributing a diverse portfolio of popular beer and beverage brands. The organization operates in over 100 countries, combining large-scale manufacturing with local market expertise. It emphasizes sustainability, innovation, and building strong consumer connections through iconic brands recognized worldwide. They are now looking for an
 
 Executive Assistant
 
 .
 
 
 
 Salary/Hourly Rate
 
 
 
 $90k - $95k
 
 
 
 Position Overview
 
 
 
 This Executive Assistant role is ideal for someone with 3-10 years of experience in a large, global organization who is eager to learn and grow into a more senior EA position over time. The Executive Assistant will support four Vice Presidents-three based at Global Headquarters and one in Europe, who often aligns to U.S. hours due to the CEO's location. The position requires strong adaptability and flexibility, as internal structures and reporting lines frequently evolve within the company's dynamic culture. This is a great opportunity for someone who thrives in an international, fast-paced environment and has hands-on experience managing visas, coordinating global travel, and handling complex scheduling and rescheduling in Outlook.
 
 
 
 Responsibilities Of The Executive Assistant
 
 
 
 <ul>
 <li>
 Highly organized and adaptable, able to manage frequent changes across time zones (including China, India, and Brazil) with complex travel, flight adjustments, and shifting priorities-staying connected and proactive throughout.
 </li>
 <li>
 Strong interpersonal awareness with the ability to anticipate needs, think ahead, and approach each task with curiosity and a willingness to learn what each executive values most.
 </li>
 <li>
 Handle a range of responsibilities including calendar and travel management, light personal support (e.g., appointments, visa/passport renewals), confidential information handling, and serving as a communication liaison-drafting, proofreading, and organizing materials for seamless executive support.
 </li>
 <li>
 Manage complex calendars and travel logistics, coordinating meetings, itineraries, and expense reporting while ensuring all materials and schedules are prepared in advance.
 </li>
 <li>
 Act as a key liaison for communication and relationships, handling correspondence, confidential information, and guest coordination with professionalism.
 </li>
 <li>
 Support meetings, office organization, and special projects, anticipating needs and ensuring seamless day-to-day operations for the executive.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Executive Assistant:
 
 
 
 <ul>
 <li>
 Experience supporting executives within a large, global organization; open to candidates from various industries.
 </li>
 <li>
 5 - 10+ years of experience as an Executive Assistant, preferably supporting multiple leaders or a team.
 </li>
 <li>
 Ability to thrive in a fast-paced environment with strong judgment, adaptability, and composure under pressure.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma or equivalent.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 4 weeks' vacation (accrued 1st year based on hire date).
 </li>
 <li>
 10 sick days (accrued 1st year based on hire date).
 </li>
 <li>
 Medical, dental, and vision coverage.
 </li>
 <li>
 Long and short-term disability plans.
 </li>
 <li>
 401K.
 
 
 </li>
 </ul>
 By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 158129
</div>

Executive Assistant - 158129

CitiStaffing

<div>
 
 
 Executive Assistant/Personal Assistant &ndash; C-Suite Executive &ndash; $170k - $200k + Bonus!!
 
 
 
 
 
 
 Our client is seeking a highly organized and detail-oriented C-Suite Executive &amp; Personal Assistant (EA/PA) to provide comprehensive support to the Chairman and CEO of a global investment management firm. The successful candidate will anticipate the needs of the Chairman/CEO, manage complex scheduling and communications, coordinate travel and logistics, and provide personal assistance to ensure the Chairman/CEO can focus on strategic priorities and organizational goals.
 
 
 
 
 
 Responsibilities
 
 
 Include:
 
 
 <ul>
 <li>
 Responsible for management of busy and ever-changing calendar while protecting the executive&rsquo;s time and priorities
 </li>
 <li>
 Draft correspondence on behalf of executive
 </li>
 <li>
 Answer busy phones and track all messages and follow up
 </li>
 <li>
 Schedule, arrange and facilitate meetings
 </li>
 <li>
 Ensure executive&rsquo;s complete preparation for all meetings including researching and writing briefings
 </li>
 <li>
 Coordinate extensive global travel arrangements, including flights, ground transportation, hotels, visa coordination, etc.
 </li>
 <li>
 Maintain all files
 </li>
 <li>
 Track expense reports and ensure accuracy and timely reimbursement
 </li>
 <li>
 Provide personal support on an as-needed basis
 </li>
 </ul>
 
 
 
 
 Qualifications of the ideal candidate
 
 
 <ul>
 <li>
 
 Minimum
 
 of 10-15+ years of administrative experience, including executive-level support at the C-Suite level
 </li>
 <li>
 Professional background that exemplifies career longevity and long-term commitments to previous employers; candidates cannot have a lot of movement on the resume
 </li>
 <li>
 Previous work experience in finance, legal, and other strictly corporate settings
 </li>
 <li>
 Bachelor&rsquo;s degree is a must
 </li>
 <li>
 Exceptional organizational and multitasking skills with a strong attention to detail
 </li>
 <li>
 Excellent verbal and written communication skills, comfortable speaking with internal and external stakeholders, UHNW individuals, media and political personalities, etc.
 </li>
 <li>
 Proven ability to manage sensitive information with discretion and professionalism
 </li>
 <li>
 Proficiency in Outlook, Word, Excel, and PowerPoint
 </li>
 </ul>
</div>

Executive Assistant/Personal Assistant – C-Suite Executive – $170k - $200k + Bonus!!

Two Circles

<div>
 We are Two Circles. We are a Sports &amp; Entertainment Marketing business. We grow audiences and revenues. We do that by knowing fans best. We work with clients to help them understand &amp; influence what their fans are doing - the way fans spend their money, the events that fans attend, the channels fans respond to, the content fans watch and more. And we use the understanding this gives us to help our clients grow. Grow their audiences and grow their revenues - both direct to consumer and business to business revenues. Our platforms and services are trusted by over 1000 clients globally, including the English Premier League, Red Bull, UEFA, VISA, the NFL, Nike and Amazon. We are over 1000 people, based out of 15 offices, and we deliver work for sports and entertainment businesses of all shapes and sizes all over the world.
 
 
 We're looking for an organized, proactive, and enthusiastic Operations Executive to join our North America Operations team, based in New York. This role is key in ensuring the smooth running of our offices and supporting our people and leadership to deliver exceptional work while driving the Two Circles spirit across the region.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Organize team lunches once a week to help connect and energize the team.
 </li>
 <li>
 Manage office supplies, stationery, and new joiner welcome stashes.
 </li>
 <li>
 Coordinate and deliver team events across all North America offices.
 </li>
 <li>
 Provide Executive Assistant support to senior leaders as required.
 </li>
 <li>
 Oversee office management for our New York location.
 </li>
 <li>
 Support the Events Manager with planning and delivery of external events.
 </li>
 <li>
 Manage our relationships with WeWork and other office providers.
 </li>
 <li>
 Provide general operational support to ensure the smooth running of our offices.
 </li>
 <li>
 Assist in the planning and execution of company-wide events including holiday parties and summer festivals.
 </li>
 <li>
 Champion and drive the Two Circles spirit across teams and offices.
 </li>
 <li>
 Deliver exceptional in-office hosting experiences for both clients and Two Circlers, ensuring a welcoming, professional, and seamless environment that reflects our commitment to excellence.
 
 
 </li>
 </ul>
 You'll be part of the North America Operations team, working closely with colleagues across the U.S. and Canada, and collaborating with our London-based Operations team to ensure alignment globally.
 
 
 The range below represents the low and high end of the base salary someone in this role may earn as an employee of Two Circles in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.
 
 
 <ul>
 <li>
 $65,000-$70,000
 </li>
 </ul>
</div>

Operations Executive

Phaxis

<div>
 
 
 Pay $30-35/hr
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Support c-level executive
 </li>
 <li>
 Manage complex scheduling, calendars, meetings, and travel arrangements.
 </li>
 <li>
 Process invoices, expense reports, and check requests.
 </li>
 <li>
 Coordinate detailed travel plans, itineraries, and necessary documents.
 </li>
 <li>
 Prepare correspondence, presentations, and reports.
 </li>
 <li>
 Track and follow up on time-sensitive tasks.
 </li>
 <li>
 Handle phone and email inquiries professionally.
 </li>
 <li>
 Maintain organized files and records.
 </li>
 <li>
 Perform additional duties as needed.
 </li>
 </ul>
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree from an accredited university.
 </li>
 <li>
 1+ years of administrative experience.
 </li>
 <li>
 Proficiency in Microsoft Office Suite.
 </li>
 <li>
 Strong communication, organizational, and multitasking skills.
 </li>
 <li>
 Ability to manage multiple priorities efficiently.
 </li>
 <li>
 Excellent customer service and problem-solving abilities.
 </li>
 <li>
 Financial services or broker/dealer experience preferred.
 </li>
 </ul>
</div>

Executive Assistant

Yext

<div><div>Yext (NYSE: YEXT) is the leading brand visibility platform, built for a world where discovery and engagement happen everywhere &mdash; across AI search, traditional search, social media, websites, and direct communications. Powered by over 2 billion trusted data points and a suite of integrated products, Yext provides brands the clarity, control, and confidence to perform across digital channels. From real-time insights to AI-driven recommendations and execution at scale, Yext turns a brand's digital presence into a competitive advantage, which is only possible through our team of innovators and enthusiastic collaborators. Join us and experience firsthand why we are consistently recognized as a 'Best Place to Work' globally by industry leaders such as Built In, Fortune, and Great Place To Work&reg;!</div>
Yext is seeking a strategic, results-oriented, and hands-on People Analytics Manager to join our People team. This critical role will define the People Team's data strategy, build and scale our analytics capabilities, and provide actionable, executive-ready insights to drive informed business decisions and improve organizational effectiveness. You will act as a primary analytics partner to HR and business leaders, owning projects that span the entire employee lifecycle, from talent acquisition and engagement to retention and compensation equity. We are looking for someone with previous experience in analytics within the people function who is a self-starter, innovative, and detail-oriented 
 
What You'll Do

This role blends strategic partnership, business consulting, and strong technical execution across the People data ecosystem.
<ul>
<li>Business Consultation &amp; Influence: Serve as the primary analytics partner to HR Business Partners (HRBPs), Recruiting, and executive teams, translating complex cross-functional data into compelling narratives that surface risks, inform strategy, and ensure organizational alignment.</li>
<li>Advanced Modeling &amp; Analysis: Develop and apply statistical and predictive models to analyze key trends such as employee attrition, engagement, and performance, resulting in creative and actionable people strategies.</li>
<li>Reporting &amp; Tool Development: Build and maintain reports, data models, and scalable dashboards (primarily using Tableau) that transform complex data into intuitive, decision-ready insights.</li>
<li>Data Infrastructure &amp; Integrity: Partner with the HRIS and Business Systems teams to deploy and support a robust people data warehouse, design governance frameworks, and validate large datasets to ensure data accuracy and consistency across all systems.</li>
<li>Regulatory and Compliance Reporting: Complete all required compliance and regulatory reporting, partnering closely with the Legal and HR Operations teams to ensure data accuracy and timely submission.</li>
</ul>
What You Have
<ul>
<li>Bachelor's degree or similar college-level education required, preferably in Mathematics, Computer Science, Statistics, Data Science, or a business-related degree</li>
<li>3+ years of relevant hands-on analytics experience, including experience building statistical models and translating those insights into actionable recommendations</li>
<li>Proven ability to work collaboratively across different functions</li>
<li>Superior Excel and PowerPoint skills</li>
<li>Hands-on Workday experience (report/dashboard building is a plus)</li>
<li>Minimum of 2 years of experience with Tableau or similar BI tools</li>
<li>Ability to clearly communicate analysis to a variety of audiences, including senior leaders</li>
<li>IT partnering and database management (experience with Snowflake preferred)</li>
<li>Experience with SQL, Python, R, and pulling data from relational databases is a strong plus</li>
<li>Comprehensive understanding of People data and employee lifecycle processes (talent acquisition, talent development, workforce planning, DEI, etc.).</li>
<li>A self-starter capable of managing projects and process changes independently from initiation to completion.</li>
</ul>
#LI-KW1<div>
Yext is committed to building an inclusive and diverse culture where every person is seen, heard, and valued. We believe in equal employment opportunity and welcome employees and applicants of all races, colors, ethnicities, religions, creeds, national origins, ancestries, genetics, sexes, pregnancy or childbirth, sexual orientations, genders (including gender identity or nonbinary or nonconformity and/or status as a trans individual), ages, physical or mental disabilities, citizenships, marital, parental and/or familial status, past, current or prospective service in the uniformed services, or any characteristic protected under applicable law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. It is Yext's policy to provide reasonable accommodations to people with disabilities as required by law. If you have a disability that requires an accommodation in completing this application, interviewing, or participating in the employee selection process, please complete this form. 
 
Security Alert

All legitimate Yext communications come from @yext.com email addresses. Messages from other domains (for example, @yext.team) are not authorized and are likely fraudulent. If you receive a message that seems suspicious, do not share personal information, click on links, or provide payment. Instead, please report the communication to security@yext.com.</div></div>

People Analytics Manager

American Express

<div><div>At American Express, our culture is built on a 175-year history of innovation, shared 
 values 
 and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. 
</div>
<div> Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. 
</div>You Lead the Way. We&rsquo;ve Got Your Back.
With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you&rsquo;ll learn and grow as we help you create a career journey that&rsquo;s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.
At American Express, you&rsquo;ll be recognized for your contributions, leadership, and impact&mdash;every colleague has the opportunity to share in the company&rsquo;s success. Together, we&rsquo;ll win as a team, striving to uphold our company values and powerful backing promise to provide the world&rsquo;s best customer experience every day. And we&rsquo;ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
Join Team Amex and let's lead the way together.
This is a Manager Assistant (MA) role reporting to, and supporting, an Executive Vice President &amp; Managing Counsel within the General Counsel&rsquo;s Organization (GCO) of American Express. This position will be based in New York. The mission of the GCO is to protect and strengthen American Express through world-class expertise and strategic advice that helps the Company&rsquo;s various business units and corporate functions manage risk, identify opportunities and deliver on the Company&rsquo;s promise of exceptional products and services.
The Manager Assistant will be a member of the EVP &amp; Managing Counsel&rsquo;s leadership team and will have responsibility for a broad range of activities, including team communications, executive-level presentations, and various initiatives to ensure business objectives are achieved. The MA will manage operational tasks to ensure all functions run smoothly and efficiently, contributing to the overall effectiveness of the team. The MA will work closely with the broader GCO team, key business partners and corporate functions, using outstanding stakeholder management, thought leadership, strategic thinking, communication, and organizational skills and will have a proven track record of excellence, operating independently and within a high performing, fast paced environment.
Responsibilities include:
<ul><li>Serve as key contributor and thought partner to the EVP &amp; Managing Counsel and provide strategic support on a range of complex issues and projects as required.
</li><li>Collaborate across the entire GCO to develop high quality presentations and talking points for key internal and external audiences on various topics, including executive preparation for meetings with the Chief Legal Officer, Deputy General Counsel, business unit executives and other key stakeholders.
</li><li>Partner with the EVP &amp; Managing Counsel on strategic initiatives; own and manage special projects.
</li><li>Assist with organizing and facilitating leadership team meetings, staff meetings and department-wide roundtables - develop objectives, set the agenda and generate content.
</li><li>Effectively interact with the EVP &amp; Managing Counsel&rsquo;s leadership team to identify, prioritize, and resolve issues.
</li><li>Assist with oversight of team&rsquo;s financials, manage detailed expenditure tracking, and prepare reports for the EVP with recommendations for addressing budgetary shortfalls and variances.
</li><li>Engage closely with the Legal Operations team on GCO-wide technology initiatives, contract management projects and AI-initiatives.
 </li></ul>Minimum Qualifications:
<ul><li>Exceptional written and oral communication skills, with proficiency in business communication, Excel and PowerPoint.
</li><li>Significant experience in project management, with superior organization and planning skills and keen attention to detail.
</li><li>Ability to effectively function in a dynamic, fast-paced environment, handling multiple tasks and taking on new responsibilities.
</li><li>Strong integrity and excellent judgement required as well as the discretion necessary to handle confidential information.
</li><li>Ability to thrive in a large, complex and matrix organizational structure.
</li><li>Team player adaptable to a diverse group of colleagues, internal business clients, and external stakeholders.
</li><li>Ability to work independently and collaboratively to identify and pursue strategic business objectives.
</li><li>Ability to gain credibility, manage expectations, and develop strong working relationships with colleagues and business clients; convey clear advice to clients.
</li><li>High energy, team-oriented, self-starter, with excellent interpersonal and communication skills.
</li><li>This role is hybrid and required to be based out of the New York office.
</li></ul>Salary Range: $89,250.00 to $150,250.00 annually + bonus + benefits
The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we&rsquo;ll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
<ul><li>Competitive base salaries
</li><li>Bonus incentives
</li><li>6% Company Match on retirement savings plan
</li><li>Free financial coaching and financial well-being support
</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits
</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
</li><li>Free and confidential counseling support through our Healthy Minds program
</li><li>Career development and training opportunities
</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site .
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the &ldquo; Know Your Rights &rdquo; poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: https://www.eeoc.gov/poster
Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.</div>

Manager - Assistant

Explore 555+ Executive assistant to hr team in New York this October. Find roles across top companies and apply now to boost your career.