executive assistant Jobs in Dubai United Arab Emirates

executive assistant

administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

executive secretary Jobs in Dubai United Arab Emirates

executive secretary

office assistant Jobs in Dubai United Arab Emirates

office assistant

executive assistant to president

HYM Investment Group

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will possess outstanding communication skills, professionalism, and the ability to handle multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action points promptly.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with precision and attention to detail.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in daily administrative operations and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless workflow and efficient task management.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Exceptional organizational and time management skills with strong attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Assistant to CEO

Reliant HR Consultancy

Job Summary: We are looking for a sharp, reliable, and personable Executive Assistant to support our executive leadership and overseeadministrative functions across our group of companies. This role is ideal for someone who wishes to utilize modern AI tools tothrive in a multi-faceted environment, possesses excellent people skills, and is open to learning new things. This role has two potential levels depending on the candidate’s experience and aspirations: Senior Level: A potential future General Manager (GM) who can manage administration, HR, and overall officeoperations. entry Level: A proactive and enthusiastic Executive Assistant with strong growth potential. We encourage female candidates to apply, based on demonstrated strength in multitasking, communication, and relationship-building.  Key Responsibilities: Provide direct executive support, including calendar and email management, travel coordination, and meetingarrangements. Serve as the central point of communication for internal teams and external stakeholders with a focus on professionalismand diplomacy. Oversee and coordinate all office administration tasks, including office supplies, vendor management, and facility needs. Supervise or assist support staff across business entities and ensure administrative processes are streamlined. Support HR functions including onboarding, maintaining employee records, and coordinating payroll and leave records. Assist with preparation of reports, presentations, and correspondence across both businesses. Organize and manage internal meetings, events, and team communications. Monitor and follow up on key projects, action points, and business deadlines. Maintain high levels of discretion and confidentiality in all dealings. Be open to learning basic technical aspects of the chemical trading business to improve communication and workflow. Be proactive and learning emerging AI technology and be able to collaborate and support IT consultants. Cross-trainingother members.  Qualifications & Requirements:  Previous experience as an Executive Assistant, Office Manager, or similar administrative role preferably with IT/techcompany. strong interpersonal and public relations skills with the ability to represent the company professionally. Highly organized, detail-oriented, and reliable. Comfortable handling multiple responsibilities across different business units. Strong command of English (written and spoken); additional languages are a plus.  Proficiency in Microsoft Office and general tech tools.  Bachelor&#x27;s degree preferred, though not mandatory with strong experience. A proactive mindset and willingness to grow with the company.  Preferred Attributes:  Female candidates preferred due to strong multitasking and people management skills. A natural problem solver with a sharp mind and good judgment. Prior exposure to HR or office operations is a strong plus. Experience in a trading or service-based company is an advantage.  What We Offer:   Collaborative, positive and team-working environment. Opportunity to be part of an innovative, AI-oriented agile company. Competitive salary + performance incentives.

Executive Assistant

TALENTMATE

<div>
 
 Job Description
 
 
 
 An Executive Assistant is a pivotal role within any organization, responsible for providing high-level administrative support to the executives, often including the CEO or other senior management personnel. This role is crucial for the smooth functioning of daily operations, as the Executive Assistant acts as a gatekeeper and strategic partner to these leaders. As an Executive Assistant, you will be tasked with managing executive schedules, handling communication on behalf of senior executives, organizing meetings, and often involved in decision-making processes. The role requires excellent organizational skills, discretion, and professionalism at all times, as well as the ability to anticipate the needs of the executives and proactivity in addressing them. This is an ideal position for a detail-oriented, tech-savvy professional with outstanding communication capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage and maintain executive schedules, including scheduling meetings and travel arrangements.
 </li>
 <li>
 Handle all correspondence and communications on behalf of the senior executives.
 </li>
 <li>
 Coordinate meetings by preparing agendas, taking minutes, and distributing them subsequently.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and other necessary documents.
 </li>
 <li>
 Maintain confidential records and files, ensuring sensitive information is kept secure.
 </li>
 <li>
 Conduct research and compile data to support executive decisions, as required.
 </li>
 <li>
 Collaborate with other departments to ensure cohesive and smooth interdepartmental operations.
 </li>
 <li>
 Manage and prioritize multiple tasks and projects simultaneously under tight deadlines.
 </li>
 <li>
 Serve as a liaison between senior executives and other staff members and clients.
 </li>
 <li>
 Plan, coordinate, and execute company events, business luncheons, and social functions.
 </li>
 <li>
 Oversee project management on behalf of the executives to ensure objectives are met.
 </li>
 <li>
 Monitor and manage the executive&rsquo;s budget and expenses to optimize resources.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field preferred.
 </li>
 <li>
 Minimum of 5 years experience in an administrative or executive assistant role.
 </li>
 <li>
 Exceptional organizational and time management skills are crucial for this role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office productivity tools required.
 </li>
 <li>
 Excellent verbal and written communication skills are essential for effective interaction.
 </li>
 <li>
 Strong discretion and confidentiality in handling sensitive information is mandatory.
 </li>
 <li>
 Ability to multitask and prioritize daily workload effectively under pressure.
 </li>
 <li>
 Experience in handling projects and events from inception to completion is necessary.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Executive Assistant 09N25

Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Devi Accessories DWC 

About UsJoin our prestigious jewelry brand, renowned for creating timeless and elegant pieces. We are seeking a dynamic, highly organized, and detail-oriented Executive Assistant to support our executive team and ensure the smooth execution of daily operations. If you have a passion for luxury, fashion, and administrative excellence, this is your opportunity to thrive in a glamorous and fast-paced environment.Key Responsibilities* Provide high-level administrative support to senior management, including calendar management, meeting coordination, and travel arrangements.* Prepare presentations, reports, meeting agendas, and professional correspondence.* Communicate effectively with clients, suppliers, and internal departments on behalf of executives.* Coordinate and oversee jewelry exhibitions, VIP appointments, and private events.* Maintain accurate inventory records and ensure the smooth day-to-day management of the office.* Support marketing initiatives, assist with social media content, and contribute to customer service excellence.* Handle confidential information with discretion and maintain a high level of professionalism at all times.* Liaise with free zone authorities and government portals, particularly Dubai World Central (DWC), for company-related activities.* Manage import and export documentation, including customs clearance, shipping logistics, and compliance with UAE regulations.* Create visually appealing materials for marketing and communications using tools such as Canva.Qualifications* Minimum 7 years of proven experience as an Executive Assistant within the luxury brand, or high-end retail industry.* Strong organizational and multitasking skills with exceptional attention to detail.* Excellent verbal and written communication skills; ability to interact with high-end clientele.* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant digital tools.* Knowledge of UAE government portals, including DWC (Dubai World Central), and experience with related administrative procedures.* Solid understanding of import/export documentation and processes, including customs and shipping logistics.* Experience with email marketing platforms and Canva for content creation.* Ability to adapt quickly to a fast-paced and dynamic environment.* Bachelor&rsquo;s degree in Business Administration, Communications, or a related field is preferred.* Strong candidate who is available to join immediately.Benefits* Competitive salary.* Opportunity to work closely with industry leaders and luxury clientele.* Professional growth opportunities within the company.* Exposure to high-profile events and international trade activities.* 5-day work week, Monday to Friday, 10:00 AM &ndash; 6:00 PM.Job Type: Full-timePay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>executive assistant : 5 years (Required)</li></ul>

The Arts Club Dubai

<div><div>ABOUT US<div></div><div> 
The Arts Club Dubai is perfectly located in the heart of the DIFC, set over four floors and totaling 65,000 square feet, in the brand-new ICD Brookfield Place development designed by Foster + Partners. 
 
It is the first international outpost of the celebrated and historical private members&rsquo; club, established in 1863 in Mayfair, London. The Club&rsquo;s membership is a growing community of like-minded, diverse and dynamic people, all hailing from different cultures and sectors, from the region and further afield. 
 
A lifestyle for our members. 
 
The Club provides its members with a home away from home: a sanctuary for those seeking comfort, hospitality and elegance, with a level of quality, service and attention to detail that will leave them wanting for nothing.</div><div></div><div> 
The Arts Club Dubai unveils an amazing opportunity for a talented artisan to join our passionate and creative team. 
The Executive Assistant provides comprehensive, high-level administrative and organizational support to C-suite executives, including the CEO, CFO. Acting as a trusted partner, the Executive Assistant ensures the smooth management of executive operations, communications, and strategic priorities. This role is integral in optimizing executive productivity, facilitating seamless coordination across departments, and managing sensitive information with the utmost discretion, accuracy, and professionalism.
WHAT WILL YOU DO
Your main duties and responsibilities are:
Executive Support<ul>
<li>Provide dedicated administrative support to the CEO, CFO, including proactive calendar management, scheduling, and coordination of internal and external meetings.</li>
<li>Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders.</li>
<li>Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team.</li>
<li>Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items.</li>
</ul>Operational Coordination<ul>
<li>Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.</li>
<li>Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility.</li><li>
Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office.</li>
<li>Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office.</li>
</ul>Project and Communication Management
<ul><li>Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required.</li>
<li>Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information.</li>
<li>Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters.</li>
</ul><div>Additional Responsibilities</div><div></div><div> 
<ul>
<li>Demonstrate professionalism, integrity, and discretion at all times, representing the company&rsquo;s values and standards of excellence.</li>
<li>Maintain a high standard of personal appearance and conduct, serving as a role model within the organization.</li>
<li>Attend required meetings, briefings, and training sessions as directed by management.</li>
<li>Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency.</li>
<li>Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery.</li> 
</ul><div></div> 
<div>WHAT WE ARE LOOKING FOR</div></div></div><div></div><div> 
The successful candidate will have the following experience and skills:</div><div></div><div> 
<ul>
<li>Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives.</li>
<li>Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities.</li>
<li>Strong written and verbal communication skills, with professional business correspondence etiquette.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.</li>
<li>Demonstrated ability to exercise sound judgment, discretion, and confidentiality.</li>
<li>Experience in complex scheduling and international travel coordination.</li>
<li>Bachelor&rsquo;s degree preferred; equivalent experience may be considered.</li> 
</ul></div><div></div> 
<div>THE BENEFITS 
 
The Arts Club Dubai is offering a competitive and attractive remuneration and benefits package. 
</div></div>
INDBOH</div>

Executive Assistant to C-Suite Executives

ENG Properties

We are looking for a proactive and highly organized Executive Assistant / Secretary to support senior management. The ideal candidate should have experience in an executive role, be proficient in maintaining records, and have strong Excel skills. Candidates from large organizations will be preferred.Industry: Property Development / Real EstateAdministrative Support:Manage executive schedules, meetings, and correspondence.Maintain office records, files, and important documents.Prepare reports, presentations, and business documents.Communication &amp; Coordination:Act as the primary contact for internal and external stakeholders.Coordinate travel arrangements, visas, and accommodations.Ensure smooth communication between departments.Meeting &amp; Event Management:Organize and coordinate meetings, prepare agendas, and take minutes.Assist in planning and executing company events.Confidentiality &amp; Discretion:Handle sensitive information with professionalism and discretion.Manage confidential documents and ensure data security.Office Management:Oversee office administration tasks and supplies.Support HR with onboarding and other administrative functions.Key Requirements:Bachelor&rsquo;s degree or Secretarial Diploma.Minimum 5&ndash;7 years of experience in an executive role.Strong organizational and multitasking skills.Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.Excellent communication skills in English and Urdu.Experience in maintaining records and executive diary management.Candidates from large organizations are encouraged to apply.Language:English (Required)Urdu (Required)Job Type: Full-timePay: AED3,500.00 - AED4,500.00 per month

Executive Assistant to Managing Director

Explore 10000+ Executive assistant to president in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

10000 executive assistant to president jobs IN Dubai United Arab Emirates

Executive Assistant to CEO

Executive Assistant

Executive Assistant 09N25

Executive Assistant

Executive Assistant

Executive Assistant to C-Suite Executives

Executive Assistant to Managing Director