executive legal & personal assistant Jobs in Miami

executive legal & personal assistant

litigation paralegal

paralegal assistant

professional law firm administrator Jobs in Miami

professional law firm administrator

senior legal counsel

executive legal personal assistant

Suriel Trial Firm

We are seeking an experienced, resourceful, and highly professional Executive Legal &amp; Personal Assistant to support our CEO. This role requires someone with strong executive support skills, an understanding of legal processes, and the ability to manage both professional and personal matters with discretion, efficiency, and maturity.The ideal candidate is proactive, dependable, and capable of easing the demands of a fast-paced executive by anticipating needs, managing priorities, and taking ownership of responsibilities with minimal supervision.Key Responsibilities:<ul><li>Provide high-level executive support, including calendar management, scheduling, travel coordination, and correspondence.</li><li>Assist with legal-related tasks such as preparing, reviewing, and organizing documents.</li><li>Manage personal tasks and errands, ensuring the executive&rsquo;s home and personal obligations are handled seamlessly.</li><li>Act as a trusted liaison between the executive and internal/external contacts.</li><li>Prioritize and anticipate needs to reduce the executive&rsquo;s workload and allow her to focus on strategic priorities.</li><li>Handle sensitive matters with absolute confidentiality and discretion.</li><li>Support event planning, logistics, and special projects as needed.</li><li>Coordinate travels and Itineraries.</li><li>Attend and assist at social and professional events, representing the executive with professionalism and discretion.</li><li>Travel with the CEO as needed and provide on-site support at events, meetings, and functions.</li></ul>Qualifications:<ul><li>5+ years of experience as an executive assistant, legal assistant, or personal assistant in a high-responsibility role.</li><li>Strong familiarity with legal processes and professional environments preferred.</li><li>Demonstrated ability to manage both professional and personal matters for a high-level executive.</li><li>Willingness and ability to travel as needed.</li><li>Professional, social, and confident demeanor with excellent interpersonal skills.</li><li>Excellent organizational skills and attention to detail</li><li>Strong written and verbal communication skills.</li><li>Tech-savvy with proficiency in Microsoft Office, scheduling tools, and business software.</li><li>Mature, resourceful, and proactive &mdash; someone who can be relied upon as a true right hand.</li></ul>To ensure your application is considered, please complete the survey linked below:https://surveys.cultureindex.com/s/qrp4XA5DrT/110903Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you speak Spanish and English? </li><li>Do you have experience as a personal assistant?</li><li>Do you have experience in the legal field? </li></ul>Work Location: In person

Executive Legal & Personal Assistant

Leeds Professional Resources

Overview We are seeking a highly organized and detail-oriented Litigation Paralegal specializing in Personal Injury law to join our dynamic legal team. The ideal candidate will possess strong legal research and case management skills, with experience supporting litigation processes from inception through trial. This role offers an excellent opportunity to work in a collaborative environment dedicated to client advocacy and legal excellence.Responsibilities<ul><li>Assist attorneys with case preparation, including drafting legal documents, pleadings, and discovery materials related to personal injury cases.</li><li>Review and analyze legal documents, contracts, and evidence to identify pertinent information for case development.</li><li>Coordinate with clients, witnesses, experts, and other parties through effective interviewing and communication.</li><li>Prepare summaries of depositions, medical records, and other relevant case materials.</li><li>Maintain calendar deadlines for filings, court dates, and other critical events in litigation processes.</li><li>Support administrative functions including data entry, filing, proofreading, transcription, and maintaining organized case databases.</li><li>Provide executive administrative support when required to facilitate smooth office operations.</li></ul>Experience<ul><li>Paralegal experience supporting litigation cases in personal injury plaintiff is required experience</li><li>Demonstrated organizational skills with the ability to manage multiple cases efficiently under tight deadlines.</li><li>Excellent writing skills with attention to detail for proofreading and legal documentation accuracy.</li><li>Prior experience working in a law office environment with clerical and administrative responsibilities is advantageous.</li></ul>Pay: $60,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Litigation Paralegal- Personal Injury

Hamilton, Miller & Birthisel LLP

<div>Hamilton MillerBirthisel LLP 
Hamilton MillerBirthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.The firm holds an AV Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions. 
GENERAL SUMMARY:The Legal Assistant provides comprehensive administrative and case coordination support to attorneys, ensuring the efficient management of litigation matters. Key responsibilities include maintaining attorney calendars, scheduling proceedings, tracking deadlines, preparing and organizing case documents, and facilitating communication with clients, carriers, vendors, and court personnel. The role requires a high level of organization, attention to detail, and a proactive, service-oriented approach to supporting legal teams. 
PRINCIPAL DUTIES AND RESPONSIBILITIES:<ul><li>
Manage attorney calendars and deadlines in the case-management system (e.g., AIM, PerfectLaw) and sync with Outlook.</li><li>
Schedule calls, depositions, hearings, and meetings; send invitations via Teams or Zoom.</li><li>
Track court and internal deadlines, issue reminders, and escalate conflicts as needed.</li><li>
Open and organize new matters (parties, contacts, judges, divisions, service lists).</li><li>
Retrieve dockets and orders, create ticklers, and maintain organized, compliant files in accordance with client standards.</li><li>
Prepare concise case summaries outlining key filings, dates, procedures, and client or carrier expectations; coordinate introductions and updates.</li><li>
Draft correspondence and confirmations; communicate professionally with clients, carriers, vendors, court staff, and internal teams.</li><li>
Format and prepare letters, forms, and basic pleadings for attorney review.</li><li>
Assemble and bookmark PDFs; assist with e-filing per attorney and/or paralegal direction.</li><li>
Review and apply judge- and division-specific procedures to scheduling, notices, and submissions.</li><li>
Maintain well-organized electronic and physical matter files using firm standards.</li><li>
Perform other duties as assigned.</li></ul>
ESSENTIAL SKILLS AND COMPETENCIES:<ul><li>
Proficient in managing attorney calendars and litigation timelines using case-management systems (AIM, PerfectLaw) and Outlook; skilled in tracking deadlines, sending reminders, and resolving conflicts.</li><li>
Experienced in opening and organizing matters, maintaining service lists, and preparing case summaries with key filings, deadlines, and client/carrier requirements.</li><li>
Advanced in legal software tools: Microsoft Office Suite, Teams, Zoom, and PDF platforms for document preparation, bookmarking, tabbing, and e-filing.</li><li>
Skilled in drafting and formatting correspondence, legal forms, and basic pleadings with strong knowledge of legal standards and procedural accuracy.</li><li>
Familiar with judge-specific procedures and division preferences for accurate scheduling, notices, and court submissions.</li><li>
Strong communication and interpersonal skills; liaises effectively with clients, carriers, courts, vendors, and internal teams.</li><li>
Highly organized in maintaining electronic and physical files, applying naming conventions, and ensuring timely document placement.</li><li>
Able to synthesize case details, anticipate procedural needs, and proactively address scheduling or filing issues.</li><li>
Maintains strict confidentiality and exercises sound judgment in all interactions.</li><li>
Flexible, dependable team player thriving in fast-paced legal environments.</li></ul>
EDUCATION AND EXPERIENCE:<ul><li>
Associate's or bachelor's degree in Paralegal Studies or related field; Paralegal Certification preferred.</li><li>
Minimum three years' experience supporting litigation attorneys in a law firm or corporate legal department.</li><li>
Familiar with Florida state and federal court procedures, e-filing systems, and local rules.</li><li>
Proficient in legal case-management systems (e.g., AIM, PerfectLaw) and document preparation.</li><li>
Knowledge of legal billing practices and time-entry systems.</li><li>
Proficiency in preparing and formatting legal documents, including pleadings, discovery, and correspondence.</li><li>
Notary Public certification preferred.</li></ul></div>

Legal Assistant (Admiralty & Maritime) - Miami, FL

Legal Assistant (Product Liability) - Hybrid

Simpson & Mena, P.A.

Simpson &amp; Mena, P.A. is seeking a highly organized, motivated Legal Assistant/Paralegal to join our growing team. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced legal environment and is looking for long-term career growth within the legal field.The ideal candidate is reliable under pressure, adaptable to changing priorities, and brings exceptional communication, organizational, and administrative skills to support our attorneys and legal staff.Key Responsibilities<ul><li>Schedule hearings, depositions, mediations, and conference calls</li><li>Maintain heavy calendaring and manage high-volume phone communications</li><li>Coordinate dates and logistics with opposing counsel</li><li>Arrange court reporters, videographers, and interpreters for hearings and depositions</li><li>Prepare and draft notices including Notices of Hearing, Depositions, and Mediations</li><li>Provide administrative support and assist secretarial staff with projects and tasks</li><li>Maintain accurate electronic and paper filing systems</li><li>Sort, process, and send incoming and outgoing mail</li><li>Initiate, answer, and properly route all phone calls</li><li>Perform additional administrative duties as assigned</li></ul>Qualifications &amp; Preferences<ul><li>Strong verbal and written communication skills</li><li>Excellent attention to detail and time-management abilities</li><li>Ability to work independently and meet strict deadlines</li><li>Proficiency in computers and business software</li><li>Prior experience in family law and/or immigration litigation strongly preferred</li><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>Local candidates preferred</li><li>Genuine interest in the legal profession and long-term career commitment</li></ul>Benefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Paralegal Assistant

Dava & Createnow

Personal Assistant Videographer (Miami, FL &mdash; Full-Time, In-Person)About DavaDava is the world&rsquo;s leading creator-focused service brand &mdash; built by creators, for creators. We help talent reach their full potential through video editing, thumbnails, YouTube management, social media management, talent representation, and content creation. Our work spans collaborations with creators such as Jake Paul, Neil deGrasse Tyson, Lindsay Arnold, and more. Dava continues to set the standard for what&rsquo;s possible in the creator economy.About the RoleWe&rsquo;re hiring a Personal Assistant Videographer to capture real-time content, support day-to-day operations, and work closely with our leadership team. You will film short-form content, YouTube clips, behind-the-scenes footage, and daily activities &mdash; helping document the process and bring Dava&rsquo;s brand to life online.This role requires someone who lives on social media, moves fast, thinks creatively, and knows how to film in real-time environments. You must be organized, reliable, adaptable, and excited to be directly involved in Dava&rsquo;s content, creators, and daily operations.Full-time role. Monday through Friday. Occasional evenings/weekends for events.Responsibilities<ul><li>Film daily content for TikTok, Reels, YouTube Shorts, and YouTube (vlog-style + BTS).</li><li>Capture meetings, events, travel, and real-time moments as they happen.</li><li>Edit short-form videos and collaborate with our in-house editing team for final production.</li><li>Assist with scheduling, organization, errands, and general personal assistant tasks.</li><li>Keep media files organized and maintain content libraries.</li><li>Help brainstorm ideas, trends, hooks, and creative concepts.</li><li>Support the Dava team and creators during shoots, events, and productions.</li></ul>Requirements<ul><li>Must use social media platforms daily and understand current trends.</li><li>Strong filming skills; comfortable capturing candid, fast-moving content.</li><li>Basic editing skills (CapCut or Adobe preferred).</li><li>Emotional intelligence and strong communication skills.</li><li>Excellent time management and organization.</li><li>Able to work in ambiguity and adapt quickly.</li><li>Reliable transportation.</li><li>Must be Miami-based.</li><li>Able to think big picture while also executing day-to-day tasks.</li></ul>What We Value<ul><li>Represent the brand with excellence.</li><li>Be open to new ideas &mdash; we have lots of different creative brains.</li><li>Don&rsquo;t change who you are; that&rsquo;s who we hired.</li><li>Find solutions, not roadblocks.</li><li>Don&rsquo;t be afraid to try something new.</li><li>Be there for our audience and creators.</li><li>Always think about how you can help.</li></ul>Compensation<ul><li>Competitive pay (hourly or salary based on experience)</li><li>Growth opportunities within Dava across creative, production, and management</li><li>Access to events, creators, and industry opportunities</li></ul>Dava is for everyoneQualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.Job Types: Full-time, Part-timePay: $17.00 - $20.00 per hourExpected hours: 20 &ndash; 40 per weekBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Personal Videographer & Director

SA Entertainment

Overview We are seeking a highly skilled and detail-oriented Business Attorney to join our legal team. The ideal candidate will possess a comprehensive understanding of various legal areas, including estate planning, environmental law, immigration law, landlord-tenant law, family law, securities law, workers' compensation law, personal injury law, tribal law and regulations, litigation, and patent law. This role offers an opportunity to provide expert legal counsel to our clients and support the firm's diverse legal needs. The successful candidate will demonstrate strong research and writing skills, proficiency in legal research tools such as LexisNexis and Westlaw, and experience in legal drafting and administrative tasks within a law office environment.Duties<ul><li>Provide legal advice and counsel across multiple practice areas including estate planning, environmental law, immigration law, landlord-tenant law, family law, securities law, workers' compensation law, personal injury law, tribal law &amp; regulations, litigation, and patent law.</li><li>Conduct comprehensive legal research using LexisNexis and Westlaw to support case strategies and client advisories.</li><li>Draft legal documents such as contracts, pleadings, motions, briefs, and other necessary filings with precision and clarity.</li><li>Manage case files and maintain organized records of all legal documentation.</li><li>Assist in negotiations with clients or opposing parties to achieve favorable outcomes.</li><li>Stay current on relevant laws and regulations affecting various practice areas through ongoing research and professional development.</li><li>Collaborate with colleagues within the law office to ensure compliance with legal standards and deadlines.</li><li>Support administrative functions related to case management and client communication.</li></ul>Requirements<ul><li>Juris Doctor (JD) degree from an accredited law school.</li><li>Admission to the state bar with active licensing.</li><li>Proven experience or familiarity with estate planning, environmental law, immigration law, landlord-tenant law, family law, securities law, workers' compensation law, personal injury law, tribal law &amp; regulations, litigation, or patent law is highly desirable.</li><li>Strong research skills utilizing LexisNexis and Westlaw platforms.</li><li>Excellent legal writing skills and proficiency in legal drafting.</li><li>Prior experience working in a busy law office setting with legal administrative responsibilities is preferred.</li><li>Demonstrated ability to analyze complex legal issues critically and develop effective solutions.</li><li>Exceptional organizational skills with attention to detail. This role is integral to supporting our clients&rsquo; diverse legal needs through expert counsel and meticulous research. We seek a dedicated professional committed to maintaining high standards of integrity and excellence in the practice of business law.</li></ul>Job Types: Full-time, Part-time, Contract, Temporary, InternshipPay: $38.62 - $46.51 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Loan forgiveness</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Relocation assistance</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: On the road

Business Attorney

Explore 95+ Executive legal personal assistant in Miami this December. Find roles across top companies and apply now to boost your career.