associate attorney

administrative assistant

executive legal & personal assistant Jobs in Miami

executive legal & personal assistant

legal assistant (admiralty & maritime) - miami, fl Jobs in Miami

legal assistant (admiralty & maritime) - miami, fl

legal assistant (product liability) - hybrid Jobs in Miami

legal assistant (product liability) - hybrid

paralegal assistant

Simpson & Mena, P.A.

Simpson &amp; Mena, P.A. is seeking a highly organized, motivated Legal Assistant/Paralegal to join our growing team. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced legal environment and is looking for long-term career growth within the legal field.The ideal candidate is reliable under pressure, adaptable to changing priorities, and brings exceptional communication, organizational, and administrative skills to support our attorneys and legal staff.Key Responsibilities<ul><li>Schedule hearings, depositions, mediations, and conference calls</li><li>Maintain heavy calendaring and manage high-volume phone communications</li><li>Coordinate dates and logistics with opposing counsel</li><li>Arrange court reporters, videographers, and interpreters for hearings and depositions</li><li>Prepare and draft notices including Notices of Hearing, Depositions, and Mediations</li><li>Provide administrative support and assist secretarial staff with projects and tasks</li><li>Maintain accurate electronic and paper filing systems</li><li>Sort, process, and send incoming and outgoing mail</li><li>Initiate, answer, and properly route all phone calls</li><li>Perform additional administrative duties as assigned</li></ul>Qualifications &amp; Preferences<ul><li>Strong verbal and written communication skills</li><li>Excellent attention to detail and time-management abilities</li><li>Ability to work independently and meet strict deadlines</li><li>Proficiency in computers and business software</li><li>Prior experience in family law and/or immigration litigation strongly preferred</li><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>Local candidates preferred</li><li>Genuine interest in the legal profession and long-term career commitment</li></ul>Benefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Paralegal Assistant

Hamilton, Miller & Birthisel LLP

<div>Hamilton MillerBirthisel LLPHamilton MillerBirthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.The firm holds an AV Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions. 
GENERAL SUMMARY:The Legal Assistant provides comprehensive administrative and case coordination support to attorneys, ensuring the efficient management of litigation matters. Key responsibilities include maintaining attorney calendars, scheduling proceedings, tracking deadlines, preparing and organizing case documents, and facilitating communication with clients, carriers, vendors, and court personnel. The role requires a high level of organization, attention to detail, and a proactive, service-oriented approach to supporting legal teams. 
PRINCIPAL DUTIES AND RESPONSIBILITIES:<ul><li>
Manage attorney calendars and deadlines in the case-management system (e.g., AIM, PerfectLaw) and sync with Outlook.</li><li>
Schedule calls, depositions, hearings, and meetings; send invitations via Teams or Zoom.</li><li>
Track court and internal deadlines, issue reminders, and escalate conflicts as needed.</li><li>
Open and organize new matters (parties, contacts, judges, divisions, service lists).</li><li>
Retrieve dockets and orders, create ticklers, and maintain organized, compliant files in accordance with client standards.</li><li>
Prepare concise case summaries outlining key filings, dates, procedures, and client or carrier expectations; coordinate introductions and updates.</li><li>
Draft correspondence and confirmations; communicate professionally with clients, carriers, vendors, court staff, and internal teams.</li><li>
Format and prepare letters, forms, and basic pleadings for attorney review.</li><li>
Assemble and bookmark PDFs; assist with e-filing per attorney and/or paralegal direction.</li><li>
Review and apply judge- and division-specific procedures to scheduling, notices, and submissions.</li><li>
Maintain well-organized electronic and physical matter files using firm standards.</li><li>
Perform other duties as assigned.</li></ul>
ESSENTIAL SKILLS AND COMPETENCIES:<ul><li>
Proficient in managing attorney calendars and litigation timelines using case-management systems (AIM, PerfectLaw) and Outlook; skilled in tracking deadlines, sending reminders, and resolving conflicts.</li><li>
Experienced in opening and organizing matters, maintaining service lists, and preparing case summaries with key filings, deadlines, and client/carrier requirements.</li><li>
Advanced in legal software tools: Microsoft Office Suite, Teams, Zoom, and PDF platforms for document preparation, bookmarking, tabbing, and e-filing.</li><li>
Skilled in drafting and formatting correspondence, legal forms, and basic pleadings with strong knowledge of legal standards and procedural accuracy.</li><li>
Familiar with judge-specific procedures and division preferences for accurate scheduling, notices, and court submissions.</li><li>
Strong communication and interpersonal skills; liaises effectively with clients, carriers, courts, vendors, and internal teams.</li><li>
Highly organized in maintaining electronic and physical files, applying naming conventions, and ensuring timely document placement.</li><li>
Able to synthesize case details, anticipate procedural needs, and proactively address scheduling or filing issues.</li><li>
Maintains strict confidentiality and exercises sound judgment in all interactions.</li><li>
Flexible, dependable team player thriving in fast-paced legal environments.</li></ul>
EDUCATION AND EXPERIENCE:<ul><li>
Associate's or bachelor's degree in Paralegal Studies or related field; Paralegal Certification preferred.</li><li>
Minimum three years' experience supporting litigation attorneys in a law firm or corporate legal department.</li><li>
Familiar with Florida state and federal court procedures, e-filing systems, and local rules.</li><li>
Proficient in legal case-management systems (e.g., AIM, PerfectLaw) and document preparation.</li><li>
Knowledge of legal billing practices and time-entry systems.</li><li>
Proficiency in preparing and formatting legal documents, including pleadings, discovery, and correspondence.</li><li>
Notary Public certification preferred.</li></ul></div>

Legal Assistant - Premises Liability (Remote)

<div>Hamilton MillerBirthisel LLP 
Hamilton MillerBirthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation.The firm holds an AV Preeminent rating-the highest peer-review distinction from Martindale-Hubbell-and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions. 
GENERAL SUMMARY:The Legal Assistant provides comprehensive administrative and case coordination support to attorneys, ensuring the efficient management of litigation matters. Key responsibilities include maintaining attorney calendars, scheduling proceedings, tracking deadlines, preparing and organizing case documents, and facilitating communication with clients, carriers, vendors, and court personnel. The role requires a high level of organization, attention to detail, and a proactive, service-oriented approach to supporting legal teams. 
PRINCIPAL DUTIES AND RESPONSIBILITIES:<ul><li>
Manage attorney calendars and deadlines in the case-management system (e.g., AIM, PerfectLaw) and sync with Outlook.</li><li>
Schedule calls, depositions, hearings, and meetings; send invitations via Teams or Zoom.</li><li>
Track court and internal deadlines, issue reminders, and escalate conflicts as needed.</li><li>
Open and organize new matters (parties, contacts, judges, divisions, service lists).</li><li>
Retrieve dockets and orders, create ticklers, and maintain organized, compliant files in accordance with client standards.</li><li>
Prepare concise case summaries outlining key filings, dates, procedures, and client or carrier expectations; coordinate introductions and updates.</li><li>
Draft correspondence and confirmations; communicate professionally with clients, carriers, vendors, court staff, and internal teams.</li><li>
Format and prepare letters, forms, and basic pleadings for attorney review.</li><li>
Assemble and bookmark PDFs; assist with e-filing per attorney and/or paralegal direction.</li><li>
Review and apply judge- and division-specific procedures to scheduling, notices, and submissions.</li><li>
Maintain well-organized electronic and physical matter files using firm standards.</li><li>
Perform other duties as assigned.</li></ul>
ESSENTIAL SKILLS AND COMPETENCIES:<ul><li>
Proficient in managing attorney calendars and litigation timelines using case-management systems (AIM, PerfectLaw) and Outlook; skilled in tracking deadlines, sending reminders, and resolving conflicts.</li><li>
Experienced in opening and organizing matters, maintaining service lists, and preparing case summaries with key filings, deadlines, and client/carrier requirements.</li><li>
Advanced in legal software tools: Microsoft Office Suite, Teams, Zoom, and PDF platforms for document preparation, bookmarking, tabbing, and e-filing.</li><li>
Skilled in drafting and formatting correspondence, legal forms, and basic pleadings with strong knowledge of legal standards and procedural accuracy.</li><li>
Familiar with judge-specific procedures and division preferences for accurate scheduling, notices, and court submissions.</li><li>
Strong communication and interpersonal skills; liaises effectively with clients, carriers, courts, vendors, and internal teams.</li><li>
Highly organized in maintaining electronic and physical files, applying naming conventions, and ensuring timely document placement.</li><li>
Able to synthesize case details, anticipate procedural needs, and proactively address scheduling or filing issues.</li><li>
Maintains strict confidentiality and exercises sound judgment in all interactions.</li><li>
Flexible, dependable team player thriving in fast-paced legal environments.</li></ul>
EDUCATION AND EXPERIENCE:<ul><li>
Associate's or bachelor's degree in Paralegal Studies or related field; Paralegal Certification preferred.</li><li>
Minimum three years' experience supporting litigation attorneys in a law firm or corporate legal department.</li><li>
Familiar with Florida state and federal court procedures, e-filing systems, and local rules.</li><li>
Proficient in legal case-management systems (e.g., AIM, PerfectLaw) and document preparation.</li><li>
Knowledge of legal billing practices and time-entry systems.</li><li>
Proficiency in preparing and formatting legal documents, including pleadings, discovery, and correspondence.</li><li>
Notary Public certification preferred.</li></ul></div>

Legal Assistant (Admiralty & Maritime) - Miami, FL

Legal Assistant (Product Liability) - Hybrid

Mase Seitz

Mid-sized trial law firm seeking a highly motivated, experienced paralegal to assist attorneys in a wide range of matters. Duties include document review, preparing for client meetings, depositions, hearings, trials, and management of assigned case files. The successful candidate must have at least 3 years of civil litigation experience involving personal injury at the state and federal levels.Responsibilities include, but are not limited to: managing cases from inception through trial, maintaining and organizing client documents and discovery materials, analyzing and digesting legal documents and medical records, vetting of witnesses and experts, communication with experts, and trial preparation. Must be able to multitask and work efficiently. Excellent written and verbal communication skills, attention to detail, analytical abilities, and the ability to work independently are required. Must possess strong time management and organizational skills.This position requires an Associate's or Bachelor&rsquo;s Degree in Paralegal Studies/Legal Studies or Paralegal Certificate and a minimum of 3 to 5 years of paralegal experience.<ul><li>We offer competitive salary and benefits, including paid parking. Qualified candidates may apply by sending a resume, cover letter, and salary requirements. Salary commensurate with experience. Please reference the position in the subject line.</li></ul>Job Type: Full-timePay: $65,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Miami, FL 33133 (Required)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33133: Relocate before starting work (Required)</li></ul>Work Location: In person

Litigation Paralegal

Leeds Professional Resources

Overview We are seeking a highly organized and detail-oriented Litigation Paralegal specializing in Personal Injury law to join our dynamic legal team. The ideal candidate will possess strong legal research and case management skills, with experience supporting litigation processes from inception through trial. This role offers an excellent opportunity to work in a collaborative environment dedicated to client advocacy and legal excellence.Responsibilities<ul><li>Assist attorneys with case preparation, including drafting legal documents, pleadings, and discovery materials related to personal injury cases.</li><li>Review and analyze legal documents, contracts, and evidence to identify pertinent information for case development.</li><li>Coordinate with clients, witnesses, experts, and other parties through effective interviewing and communication.</li><li>Prepare summaries of depositions, medical records, and other relevant case materials.</li><li>Maintain calendar deadlines for filings, court dates, and other critical events in litigation processes.</li><li>Support administrative functions including data entry, filing, proofreading, transcription, and maintaining organized case databases.</li><li>Provide executive administrative support when required to facilitate smooth office operations.</li></ul>Experience<ul><li>Paralegal experience supporting litigation cases in personal injury plaintiff is required experience</li><li>Demonstrated organizational skills with the ability to manage multiple cases efficiently under tight deadlines.</li><li>Excellent writing skills with attention to detail for proofreading and legal documentation accuracy.</li><li>Prior experience working in a law office environment with clerical and administrative responsibilities is advantageous.</li></ul>Pay: $60,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Litigation Paralegal- Personal Injury

<div>Hamilton MillerBirthisel LLP - Paralegal (Commercial Litigation)
Hamilton MillerBirthisel LLP, a premier Florida insurance defense trial law firm, seeks experienced Paralegals to join our statewide litigation defense practice in the areas of Commercial Litigation, InsuranceMedical Malpractice Defense, and Personal Injury Defense.
Responsibilities:<ul><li>
Locate and contact factual witnesses.</li><li>
Draft witness and exhibit lists.</li><li>
Organize and maintain accurate case documentation.</li><li>
Identify and coordinate with experts; assist in preparing hearing and trial notebooks; provide trial support.</li><li>
Conduct initial case investigations, gather facts, draft pleadings, and prepare discovery documents (interrogatories, requests for production).</li></ul>
Qualifications:<ul><li>
3-5 years of Paralegal experience working in a Law Firm or similar legal environment preferred.</li><li>
Experience working in the areas of Commercial litigation, Personal Injury Defense, Insurance and/or Medical Malpractice ideal.</li><li>
Excellent written and verbal communication skills.</li><li>
Highly organized, detail-oriented, able to multitask, and a strong team player.</li><li>
Proficient in Microsoft Word, PowerPoint, Excel, and Outlook.</li><li>
Familiarity with state and federal court rules.</li><li>
Ability to follow client billing guidelines and manage billing entries.</li></ul>
What We Offer:<ul><li>
Competitive annual compensation package with bonus potential.</li><li>
Flexible working environment: career and work-life balance supported.</li><li>
Comprehensive BenefitsWellness Packages: Medical, Dental, Vision, Life Insurance, STD, LTD, AD&amp;D, EAP, and supplementary voluntary health plans.</li><li>
Biometric Wellness Screenings.</li><li>
Commuter Reimbursement Program (parking, train, bus, etc.).</li><li>
401(k) retirement plan with generous Firm match.</li><li>
Opportunities for creative freedom and idea exchange in an innovative workspace.</li></ul>
Our Culture - Collaborate with a Dynamic Legal Team
At Hamilton MillerBirthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.
Equal Employment Opportunity Statement
Hamilton MillerBirthisel LLP is an equal opportunity employer and prohibits discrimination or harassment of any kind-for any protected characteristic under federal, state, or local law, including race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age (40+), disability, genetic information, veteran status, marital status, and more. We provide reasonable accommodations for disabilities, pregnancy, religion, and other protected needs and protect confidentiality and non-retaliation for individuals who raise discrimination concerns or participate in investigations.<ul><li>
Applicants are encouraged to apply directly through our Careers Page - All inquiries are kept confidential.</li><li>
No agency submissions accepted.</li></ul></div>

Paralegal - (Commercial Litigation) - Hybrid Miami, FL

Explore 26+ Paralegal assistant in Miami this December. Find roles across top companies and apply now to boost your career.