accounting assistant

administrative assistant (part-time) Jobs in Miami

administrative assistant (part-time)

administrative assistant, executive Jobs in Miami

administrative assistant, executive

data entry assistant

executive administrative assistant Jobs in Miami

executive administrative assistant

administrative assistant

#1 SPA, LLC

Overview We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. This role is vital in ensuring smooth daily functions, managing communication, and providing exceptional customer service. The ideal candidate will possess strong computer skills, office management experience, and the ability to handle multiple tasks efficiently. Bilingual abilities and familiarity with various office software are a plus. This position offers an excellent opportunity for individuals with clerical and administrative experience to contribute to a professional and dynamic work environment.Duties<ul><li>Manage front desk responsibilities, including greeting visitors and handling inquiries</li><li>Operate multi-line phone systems with professionalism and courtesy, adhering to proper phone etiquette</li><li>Perform data entry, filing, and document proofreading to maintain accurate records</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and communication</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Handle bookkeeping tasks using QuickBooks or similar software as needed</li><li>Support office management tasks such as supply ordering, mail distribution, and organization of office space</li><li>Assist with customer support by responding promptly to inquiries via phone or email</li><li>Provide personal assistant support including travel arrangements or special project assistance as required</li><li>Maintain confidentiality of sensitive information while ensuring efficient workflow</li></ul>Qualifications<ul><li>Proven experience in office administration or clerical roles; prior experience as a receptionist or medical/dental receptionist is advantageous</li><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Exceptional phone etiquette and customer service skills; bilingual abilities are preferred but not required</li><li>Experience with QuickBooks or bookkeeping is a plus</li><li>Ability to handle multiple responsibilities simultaneously while maintaining attention to detail</li><li>Strong typing skills and familiarity with office management procedures</li><li>Previous experience in office management or administrative support roles is desirable</li><li>Demonstrated time management skills and the ability to work independently in a fast-paced environment</li></ul>This position provides an engaging opportunity for a motivated professional to contribute significantly to our team while developing their administrative expertise.Pay: $700.00 - $750.00 per weekBenefits:<ul><li>Employee assistance program</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: Hybrid remote in Miami, FL 33134

Administrative Assistant

Leeds Professional Resources

<div>
 
 
 Executive Assistant | Private Equity
 
 
 
 A premier private equity firm with a thriving presence in Miami is seeking an exceptional Executive Assistant to provide seamless support to senior leadership. This is an outstanding opportunity for a highly polished, resourceful professional who excels in a dynamic, fast-paced environment and takes pride in serving as a trusted partner to executives.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Deliver comprehensive executive support, including complex calendar management, meeting scheduling, and domestic and international travel coordination
 </li>
 <li>
 Serve as a strategic point of contact between senior leadership, internal stakeholders, investors, and external partners
 </li>
 <li>
 Prepare, edit, and manage professional correspondence, presentations, reports, and investor-facing materials
 </li>
 <li>
 Oversee expense reporting, invoice processing, and administrative workflows with precision and confidentiality
 </li>
 <li>
 Coordinate high-level meetings, conference calls, board-related activities, and corporate events
 </li>
 <li>
 Maintain sensitive records and handle confidential information with the highest level of discretion and professionalism
 </li>
 <li>
 Assist with special projects, research initiatives, and other executive priorities as needed
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Minimum of 5 years of Executive Assistant experience, preferably within private equity, investment management, financial services, or a professional services environment
 </li>
 <li>
 Outstanding organizational skills with the ability to manage competing priorities and deadlines
 </li>
 <li>
 Strong attention to detail and a proactive, solutions-oriented mindset
 </li>
 <li>
 Excellent written and verbal communication abilities
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
 </li>
 <li>
 Demonstrated ability to exercise sound judgment, maintain confidentiality, and operate effectively under pressure
 </li>
 </ul>
 
 
 Preferred Background
 
 
 <ul>
 <li>
 Experience supporting C-suite executives or senior investment professionals
 </li>
 <li>
 Familiarity with private equity, investment, or financial services terminology and workflows
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 </ul>
 
 
 Location &amp; Culture
 
 
 <ul>
 <li>
 Based in the firm's Miami office, providing support to leadership teams across both Miami and New York
 </li>
 <li>
 Collaborative, high-performing, and entrepreneurial environment
 </li>
 <li>
 Opportunity to work alongside accomplished professionals within a respected investment platform
 </li>
 </ul>
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 Competitive compensation package based on experience
 </li>
 <li>
 Comprehensive benefits, including medical coverage, paid time off, and retirement savings plan
 </li>
 <li>
 Long-term growth potential within a stable and well-established organiza
 </li>
 </ul>
 
 
 
</div>

Executive Administrative Assistant

Buxani Counseling Care

Job Title: Administrative Assistant (Part-Time)Company: Buxani Counseling CareLocation: 9700 S Dixie Highway, Suite 880 Miami, FL 33156About Us: Buxani Counseling Care is a dynamic and rapidly growing private mental health clinic dedicated to empowering individuals to lead healthy and satisfying lives. We achieve this by tailoring therapy to each individual's needs through compassionate psychotherapy. Whether it's individual, family, or couples therapy, we provide understanding, guidance, and support to help clients build on their strengths and achieve personal growth. We pride ourselves on fostering a collaborative and supportive work environment where creativity and innovation thrive. As we continue to expand, we are seeking passionate and driven individuals to join our team and contribute to our success.Responsibilities:<ul><li>Assist with general office administrative tasks, including answering phones, managing emails, and handling correspondence.</li><li>Organize and maintain physical and electronic files and records.</li><li>Assist in scheduling appointments, meetings, and conferences.</li><li>Support the administrative team in preparing reports, and documents.</li><li>Assist with special projects and tasks as assigned.</li><li>Lead and support networking efforts, including outreach to community partners, referral sources, and professional organizations.</li></ul>Requirements:<ul><li>Strong organizational and time management skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and collaboratively in a team environment.</li><li>Detail-oriented with a high level of accuracy.</li><li>Proactive and willing to take initiative.</li><li>Previous administrative experience or relevant coursework is a plus.</li></ul>Salary and Benefits:<ul><li>$14-$16 per hour</li><li>Hands-on experience in a professional business environment.</li><li>Opportunity to work closely with experienced professionals and gain valuable mentorship.</li><li>Exposure to various aspects of business operations and administration.</li><li>Networking opportunities with industry professionals.</li><li>Potential for future career advancement within the company.</li></ul>How to Apply: Interested candidates should submit a resume outlining their qualifications. Please also include your availability for the internship duration. Applications can be sent to admin@buxanicare.com.Join us and embark on a rewarding internship experience that will kickstart your career in business administration! We look forward to welcoming you to our team.Job Type: Part-timePay: $15.00 - $16.00 per hourWork Location: In person

Administrative Assistant (part-time)

O & P Clinics of America ( Orthotic & Prosthetic Clinics of America )

The administrative assistant will assist our CEO. Incoming calls are answered appropriately and efficiently. Clerical functions to include copying, faxing, e-mailing, scanning and filing documents are carried out in a timely basis. Excellent communications skills are exhibited via phone and in person. A professional image is presented in both voice and appearance. Must be detail-oriented, organized and self-motivated with the ability to multi-task and work in a fast-paced environment. Contributes to team effort by accomplishing related results as needed. Upholds the culture of Orthotic and Prosthetic Clinics of America including relationship building with customers as well as maintaining a professional behavior on Orthotic and Prosthetic Clinics of America&rsquo;s premises.Administrative Assistant Job Responsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Administrative Assistant Skills and Qualifications:<ul><li>Reporting Skills</li><li>Administrative Writing Skills</li><li>Microsoft Office Skills</li><li>Managing Processes</li><li>Organization</li><li>Analyzing Information</li><li>Professionalism</li><li>Problem Solving</li><li>Supply Management</li><li>Inventory Control</li><li>Verbal Communication'</li></ul>'Work Remotely NoJob Type: Full-timePay: $18.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Microsoft Office: 3 years (Preferred)</li><li>Administrative experience: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33150 (Preferred)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33150: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Office Administrator

Global Healthcare service inc

Job Title: Data Entry Assistant Company: Global Healthcare Service Inc. Location: Miami, Florida, United States Employment Type: Full-Time Salary: $18 - $25 USD per hour Job Overview Global Healthcare Service Inc. is seeking a meticulous and highly organised Data Entry Assistant to join our dedicated team. The successful candidate will play a crucial role in maintaining the accuracy and integrity of our data systems, which are vital to our operations within the healthcare sector. This full-time position, based in our Miami office, is ideal for a detail-oriented professional with excellent typing skills and a strong commitment to handling sensitive information with the utmost care and confidentiality. You will be responsible for inputting, updating, and managing large volumes of data, ensuring our records are consistently accurate and readily accessible. Responsibilities * Accurately and efficiently enter a high volume of data from various sources into our company databases and systems. * Review and verify data for errors or discrepancies, making corrections and checking outputs to ensure data integrity. * Maintain and update existing records, ensuring all information is current and complete. * Handle confidential patient and company information in strict compliance with data protection policies and procedures. * Organise and file documents to maintain a clear and accessible record-keeping system. * Generate reports and retrieve data for internal teams as requested. * Assist with other administrative duties and support departmental projects as required. Qualifications * Proven experience in a data entry role or a similar administrative position. * Exceptional typing speed and accuracy with a keen eye for detail. * Proficient in Microsoft Office Suite, particularly with MS Excel and MS Word. * Familiarity with data entry software and database management. * Excellent organisational and time-management skills, with the ability to manage multiple tasks effectively. * Strong written and verbal communication skills. * The ability to work independently as well as part of a team. * A high degree of discretion and a professional approach to handling confidential information. Experience in a healthcare environment is desirable but not essential. Benefits * A competitive hourly wage of $18 - $25 USD, commensurate with experience. * Opportunities for professional development and career progression. * A supportive and collaborative working environment. * The chance to be part of a meaningful organisation dedicated to healthcare services.

Data Entry Assistant

Zirtual

<div>
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual's best practices for success.
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
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 Manage and coordinate complex calendars and appointments
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 Schedule meetings, calls, and events across multiple time zones
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 Anticipate scheduling conflicts and proactively resolve them
 
 
 </li>
 </ul>
 Email &amp; Communication Management
 
 
 <ul>
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 Monitor and manage inboxes, including drafting and responding to emails
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 Prioritize communications and ensure timely follow-up
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 Serve as a liaison between clients and internal/external contacts
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
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 Prepare documents, presentations, and reports
 </li>
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 Handle data entry, file organization, and record maintenance
 </li>
 <li>
 Assist with project coordination and task tracking
 
 
 </li>
 </ul>
 Travel &amp; Event Coordination
 
 
 <ul>
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 Research and book travel arrangements (flights, hotels, transportation)
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 Create detailed itineraries and manage travel changes
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 Coordinate virtual and in-person meetings or events
 
 
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 </ul>
 Operations &amp; Task Management
 
 
 <ul>
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 Support day-to-day business operations
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 Conduct research and compile information as needed
 </li>
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 Identify opportunities to improve processes and efficiency
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Skills &amp; Attributes
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to manage multiple clients and deadlines
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset
 </li>
 <li>
 Ability to work independently in a remote environment
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bilingual (English/French and/or Spanish)
 </li>
 <li>
 Experience supporting executives, entrepreneurs, or small business owners
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
 </li>
 <li>
 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
 <li>
 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 
 
 
 </li>
 </ul>
 
 Work Requirements
 
 
 
 <ul>
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 Reliable high-speed internet, computer, and phone
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 Ability to maintain confidentiality and professionalism
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 Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client
 
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 <ul>
 <li>
 No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates
 </li>
 <li>
 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 </li>
 <li>
 Please always verify communications:
 </li>
 <ul>
 <li>
 Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address
 </li>
 </ul>
 <li>
 Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links
 </li>
 <li>
 What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts
 </li>
 </ul>
</div>

Remote Executive Assistant

AEG FUELS

<div>Company Description:
Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company&rsquo;s core business is the marketing and financing of fuel supply and logistics solutions for the world&rsquo;s largest airlines, militaries, and corporate operators. 
AEG Fuels serves its clients through a network of longstanding relationships with subcontracted parties around the world. Customers are afforded the benefits of negotiated fuel and throughput pricing based on AEG Fuel&rsquo;s aggregate volume within a network of over 3,000 airports as well as the company&rsquo;s specialized expertise in delivering products safely and on time. 
AEG Fuels is dedicated to providing comprehensive support and unparalleled 24/7 service around the world. 30 different nationalities are represented on AEG&rsquo;s team and with offices in Miami, Houston, Toluca, Medellin, Sao Paolo, London, Dubai, Singapore and Shanghai the company combines a global presence with a local touch. 
AEG Core Values:<ul><li>
Excellence &amp; Teamwork</li><li>
Entrepreneurship &amp; Innovation</li><li>
Respect &amp; Trust</li><li>
Always Do What&rsquo;s Right</li></ul> 
Position Overview:
The Front Desk Administrator serves as the first point of contact for visitors, employees, vendors, and business partners while providing administrative and office support to ensure the smooth day-to-day operation of the office. This role requires exceptional customer service, organization, communication skills, and the ability to manage multiple priorities in a fast-paced environment. 
Key Responsibilities:<ul><li>
Greet, welcome, and assist visitors, clients, and vendors in a professional and courteous manner.</li><li>
Manage the front desk and maintain a professional reception area at all times.</li><li>
Support executives and department leaders with ad hoc requests, time sensitive assignments, and other duties as required.</li><li>
Escort guests to meeting rooms and designated locations throughout the office.</li><li>
Monitor and manage shipping and receiving activities, including handling incoming and outgoing mail, packages, and deliveries.</li><li>
Coordinate and maintain office supply inventory and place orders as needed.</li><li>
Restock break rooms, kitchen areas, and common office spaces to ensure they remain clean, organized, and fully supplied.</li><li>
Coordinate food orders and catering arrangements for meetings, events, and office functions.</li><li>
Book and coordinate domestic and international travel arrangements for stakeholders, including flights, hotels, ground transportation, and itineraries.</li><li>
Prepare and process expense reports for executives and other stakeholders in a timely and accurate manner.</li><li>
Assist with scheduling meetings, conference room coordination, and general administrative support.</li><li>
Maintain relationships with vendors and service providers as needed.</li><li>
Support office events, employee activities, and special projects.</li><li>
Ensure compliance with office procedures and company policies.</li><li>
Perform other duties and administrative tasks as assigned.</li></ul> 
Required Skills &amp; Experience:<ul><li>
High school diploma or equivalent required; associate's degree preferred.</li><li>
3+ years of experience in a receptionist, administrative assistant, office coordinator, or similar role.</li><li>
Strong customer service and interpersonal skills.</li><li>
Excellent verbal and written communication abilities.</li><li>
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.</li><li>
Experience booking travel and processing expense reports preferred.</li><li>
Strong organizational skills and attention to detail.</li><li>
Ability to prioritize tasks, manage multiple responsibilities, and work independently.</li><li>
Professional appearance and demeanor.</li><li>
Ability to sit, stand, and walk throughout the office as needed.</li><li>
Ability to occasionally lift and move packages or office supplies up to 25 pounds.</li><li>
Ability to escort visitors throughout the facility and assist with office operations.</li><li>
Bilingual in English and Spanish (strongly preferred).</li></ul> 
Key Traits we are looking for:<ul><li>
Customer Service Orientation</li><li>
Communication Skills</li><li>
Organization and Time Management</li><li>
Attention to Detail</li><li>
Problem Solving</li><li>
Professionalism</li><li>
Adaptability and Flexibility</li><li>
Team Collaboration</li></ul> 
Equal Employment Opportunity Statement
AEG Fuels is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, military status, marital status, pregnancy, or any other characteristic protected by applicable federal, state, or local law. 
AEG Fuels is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment process and employment relationship. If you require an accommodation to participate in the application process, please contact Human Resources.</div>

Front Desk Admin

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