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executive administrative assistant Jobs in Miami

executive administrative assistant

administrative assistant

The COOL Company

<div>
 
 About The COOL Company
 
 
 
 The COOL company is a global leader in AI-powered advertising technology, helping brands, agencies, and publishers simplify advertising and amplify performance.
 
 
 Powered by COOL AI, our intelligent platform unifies creative generation, media activation, optimization, and attribution into one continuously learning system. Instead of relying on fragmented tools and manual campaign management, COOL AI executes thousands of real-time micro-optimizations across search, social, display, video, and connected TV&mdash;helping customers launch faster, optimize continuously, and achieve stronger business outcomes.
 
 
 Our innovation and growth have earned industry-wide recognition, including being named a 7-time recipient of the Inc. 5000 list of America's Fastest-Growing Private Companies, a 2-time Deloitte Technology Fast 500 honoree, recognized on Crain's New York Fast 50, honored by the Digiday Media Awards for helping modernize digital media, and named one of Adweek's Top 10 Fastest Growing Solution Providers globally.
 
 
 We're building the future of advertising, where every signal becomes intelligence and every optimization drives performance. As we continue to grow globally, we're looking for curious, ambitious people who want to work with cutting-edge AI technology, solve complex challenges, and help redefine what's possible in modern advertising.
 
 
 
 About The Role
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support our CEO at a fast-growing AdTech company. The ideal candidate will have 5+ years of experience supporting an executive, with strong communication skills, excellent judgment, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 This role requires someone who is detail-oriented, resourceful, and comfortable working across time zones while maintaining a high level of professionalism and confidentiality.
 
 
 
 
 Key Responsibilities
 
 
 
 
 <ul>
 <li>
 Provide high-level administrative support to a senior executive
 </li>
 <li>
 Manage complex calendars, schedule meetings, and coordinate across multiple time zones
 </li>
 <li>
 Handle email management, prioritize communications, and draft professional correspondence
 </li>
 <li>
 Coordinate internal and external meetings, including preparing agendas, documents, and follow-ups
 </li>
 <li>
 Arrange domestic and international travel, including flights, accommodations, and itineraries
 </li>
 <li>
 Support meeting preparation, take notes, and track action items
 </li>
 <li>
 Liaise with internal teams, external partners, and stakeholders on behalf of the executive
 </li>
 <li>
 Maintain organized records, documents, and reports
 </li>
 <li>
 Assist with special projects, research, and operational tasks as required
 </li>
 <li>
 Ensure smooth day-to-day operations by anticipating needs and proactively solving problems
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5+ years of experience as an Executive Assistant supporting an executive
 </li>
 <li>
 Excellent written and verbal communication skills in English
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Ability to manage confidential information with discretion
 </li>
 <li>
 Experience coordinating across international time zones
 </li>
 <li>
 Proficiency with tools such as Google Workspace, Slack, Zoom, and calendar management systems
 </li>
 <li>
 Strong attention to detail and ability to prioritize tasks effectively
 </li>
 <li>
 Comfortable working in a fast-paced, startup environment
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience working in technology or AdTech companies
 </li>
 <li>
 Experience supporting senior leadership or C-level executives
 </li>
 <li>
 Ability to manage multiple projects simultaneously
 
 
 </li>
 </ul>
 
 
 What We Offer
 
 
 
 
 <ul>
 <li>
 Opportunity to work closely with senior leadership
 </li>
 <li>
 Exposure to a fast-growing global AdTech company
 </li>
 <li>
 Dynamic and collaborative work environment
 
 
 </li>
 </ul>
 
 
 Cultural Competencies
 
 
 
 
 <ul>
 <li>
 Must be able to work primarily between the hours of 9:30 AM - 6:30 PM ET
 </li>
 <li>
 Must have a player/coach mentality, willing to both execute and lead
 </li>
 <li>
 Ability to juggle multiple projects concurrently and set and meet deadlines
 </li>
 <li>
 Skilled at receiving and providing direct feedback
 </li>
 <li>
 Collaborative mindset and great teamwork skills
 </li>
 <li>
 Entrepreneurial &amp; adaptable; great learning skills
 </li>
 <li>
 Curious, research-minded, data-informed
 </li>
 <li>
 Able to search for possible solutions and apply them
 </li>
 <li>
 Creative confidence
 </li>
 <li>
 Proactive communicator
 </li>
 <li>
 A sense of humor and a love of online culture
 </li>
 <li>
 Thrives in a start-up culture
 </li>
 </ul>
</div>

Executive Assistant to the CEO

Medsien Inc.

<div>Full time 1099 position

We are seeking a Remote Certified Medical Assistant that is bilingual in Russian

Must be a Nationally Certified Medical Assistant

Medsien is a leading provider of Chronic Care Management and Remote patient monitoring services to medical practices across the United States.

Medsien is seeking a skilled and compassionate Certified Medical Assistant (CMA) to join our team. In this role, you will play a crucial part in assisting patients in enrolling into various healthcare programs. The ideal candidate should possess exceptional communication skills, a strong understanding of medical terminology, and a passion for helping others access necessary healthcare services.

We provide highly personalized care for each patient. Patients have the same care partner &ndash; a Certified Medical Assistant (CMA) &ndash; that calls and stays in touch with the patient each month. The patients and care partners know each other well, building strong relationships and trust. Care partners know their patient's health and health history well, so they can provide comprehensive, continuous support to their patients. Patients and practices each see the Medsien care team as an extension of the practice. Strong relationships between patients and the care team build engagement, which improves patient health outcomes. Personalized care is a key component of Medsien programs' long-term success.
Responsibilities:
<div>
<ul><li>Patient Enrollment: Guide patients through the enrollment process for healthcare programs, ensuring accurate and complete documentation.</li></ul>
<ul><li>Program Eligibility Assessment: Evaluate patient eligibility for specific healthcare programs based on criteria provided, such as age, medical conditions, or other qualifying factors.</li></ul>
<ul><li>Patient Consultation: Conduct comprehensive consultations with patients to gather necessary information and explain the benefits and requirements of various healthcare programs.</li></ul>
<ul><li>Documentation and Record-Keeping: Accurately document patient information, enrollment details, and program eligibility assessments in electronic health records (EHR) or other designated systems.</li></ul>
<ul><li>Follow-Up and Coordination: Monitor the progress of enrollment applications, communicate with patients, and collaborate with internal and external stakeholders to facilitate the enrollment process.</li></ul>
<ul><li>Patient Education: Provide patients with clear and concise explanations regarding healthcare programs offered by Medsien.</li></ul>
<ul><li>Compliance and Privacy: Adhere to all relevant privacy regulations, such as HIPAA, and maintain strict confidentiality of patient information.</li></ul>
<ul><li>Program Updates: Stay informed about changes, updates, and new offerings related to healthcare programs, and effectively communicate these changes to patients.</li></ul>
<ul><li>Collaborative Approach: Work closely with healthcare providers, insurance companies, social workers, and other relevant parties to ensure seamless patient enrollment.</li></ul>
</div>
Requirements:
<div>
<ul><li>Certified Medical Assistant: Possess an active certification as a Medical Assistant from a nationally accredited institution ( NHA, AAMA,NCCT, NAHP, etc).</li></ul>
<ul><li>Medical Terminology: Strong knowledge of medical terminology, procedures, and diagnoses to accurately assess patient eligibility.</li></ul>
<ul><li>Communication Skills: Excellent verbal and written communication skills, with the ability to explain complex information in a clear and understandable manner.</li></ul>
<ul><li>Empathy and Compassion: Demonstrated ability to interact with patients empathetically, showing sensitivity to their needs and concerns.</li></ul>
<ul><li>Attention to Detail: Keen eye for detail to ensure accurate completion of enrollment applications and documentation.</li></ul>
<ul><li>Organization and Time Management: Effective organizational skills to manage multiple patient enrollments, prioritize tasks, and meet deadlines.</li></ul>
<ul><li>Technology Proficiency: Familiarity with electronic health records (EHR) systems, computer proficiency, and the ability to quickly learn new software applications.</li></ul>
<ul><li>Ethical Conduct: Maintain a high level of professionalism, integrity, and ethical conduct when dealing with sensitive patient information.</li></ul>
<ul><li>Team Player: Ability to work collaboratively in a fast-paced environment, demonstrating flexibility, adaptability, and a positive attitude.</li></ul>
</div>
Join our team and make a meaningful impact on patients' lives by ensuring they have access to essential healthcare programs. If you are a compassionate and dedicated Certified Medical Assistant with a passion for helping others, we invite you to apply. 
 
 Monday - Friday
 Remote in the United States only

 This is a 1099 role and does not come with benefits</div>

Remote Certified Medical Assistant- Bilingual Russian

Expanding Possibilities Inc

We are seeking a detail-oriented office worker to join our team. The ideal candidate will have experience in working with Medicaid and Private Insurance.Responsibilities<ul><li>Assist in managing ABA office administrative duties</li><li>Assist HR personnel with employment verification</li><li>Assist other office staff with pending tasks</li><li>Sending Birthday notifications to contractors &amp; clients</li><li>Follow-up with client&rsquo;s parents on a monthly basis</li><li>Provide excellent customer support through various communication channels.</li><li>Demonstrate professional phone etiquette when communicating with clients and colleagues.</li><li>Answer telephone calls, take messages and assist callers to the best ability.</li><li>Communicate with parents, RBT and analyst in a pleasant and professional matter.</li><li>Route, sort, and open incoming mails.</li><li>Prepare outgoing mail and answer correspondence</li><li>Support office management with organizational tasks</li><li>Print Service Logs and send emails notifications of pending signatures or notes</li><li>Scan, Sort and File completed Service Logs</li><li>Maintain organized files and documentation</li><li>Contact parents/caregivers to provide information about our ABA services and what documents are required (new or transfer clients)</li><li>Send email as a follow-up with all the information that was provided over the phone.</li><li>Once documentation is received, organize documents for Assessment/Reassessment authorization</li><li>Perform general clerical duties as required</li></ul>Requirements<ul><li>Bilingual (English and Spanish)</li><li>Strong organizational skills with attention to detail</li><li>Ability to multitask and prioritize tasks effectively</li><li>Excellent communication and interpersonal abilities</li><li>Proficiency in Microsoft Office Suite (Word, Excel)</li></ul>Job Types: Full-time, Part-timeAbility to Commute:<ul><li>Miami, FL 33157 (Required)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33157: Relocate before starting work (Required)</li></ul>Work Location: In person

Office Staff

Florida International University

<div>About FIU 
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university. 
Job Summary 
The Center for Children and Families is currently seeking two 20-40 hour per week Temporary Research Assistant to join their team of professionals.
The Center for Children and Families, an interdisciplinary Preeminent center at Florida International University (FIU), has 41 faculty associates, 450+ undergraduates, and 100+ trainees in masters, doctoral, and professional programs who study child and adolescent mental health and are focused on advancing the way we treat child and adolescent mental health disorders. The CCF has a tripartite mission that includes research, education, and service and it operates a renowned, multi-disciplinary clinic where state of the art, evidence-based treatments are offered to children and families that struggle with mental health conditions, including ADHD, anxiety, conduct and behavioral problems, difficulties with academic and social skills, and depression in children and adolescents. National Institutes of Health (NIH) and other grant funding to the CCF exceeds $18 million annually.
Duties include:<ul><li>
Schedule study participants for research treatment sessions and assessments with reminders.</li><li>
Provide assistance with participant recruitment which includes but is not limited to the following activities: effectively communicating with potential referral sources to coordinate recruitment events; conducting recruitment events at schools and other referral sites; following up with contacts at referral sites to facilitate direct referrals.</li><li>
Conduct standardized telephone screening interviews with potential study participants in Spanish and English.</li><li>
Conduct standardized assessments for study participants which includes but is not limited to questionnaires, rating scales, and interviews.</li><li>
Organize documents and collect data from participants during assessment visits. Verify all completed forms. Follow up with participants to gather missing data.</li><li>
Provide clerical and administrative support. Inform project coordinator of supplies and materials needed in advance and assists with placing orders.</li><li>
Perform other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.</li></ul> 
 
Minimum Qualifications 
High school diploma with three (3) years of experience or two (2) years of post-secondary education with one (1) year of experience; OR an equivalent combination of relevant education and/or experience. 
Job Category 
Temporary 
Temporary Disclosure 
As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).
Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.
Upon completing an assignment, employees may apply for a position on FIU Careers. 
Work Schedule 
<ul><li>
Monday-Sunday</li><li>
Hours may vary.</li></ul> 
Advertised Salary 
<ul><li>
$15.00-$20.00 per hour</li></ul> 
Pre-Employment Requirements 
Criminal Background Check
Fingerprinting Check
Research Expanded Background Check 
How To Apply 
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in &quot;My Applications&quot;.
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.<ul><li>This posting will close at 12:00 am of the close date.</li></ul> 
How To Apply 
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in &quot;My Applications&quot;.
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.<ul><li>This posting will close at 12:00 am of the close date.</li></ul> 
Disclosures 
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. 
 
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Notice of Non-Discrimination
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.</div>

Temporary Research Assistant

MARTHA VIERA MD PA

<div>
 
 
 Company Description
 
 MARTHA VIERA MD PA is a medical practice located at in Coral Gables, Florida, serving patients from the greater Miami area. The practice focuses on providing personalized, high-quality medical care in a professional and respectful environment. Team members work closely with patients and clinicians, contributing to efficient office operations and positive patient experiences. The practice values reliability, collaboration, and a strong commitment to patient service, offering opportunities to grow skills in a community-focused healthcare setting.
 
 
 
 Role Description
 
 The Medical Assistant will support daily clinical and administrative operations in an on-site setting located in Miami, FL. This part-time role includes preparing exam rooms, taking vital signs, assisting with procedures, and supporting patient flow throughout the day. The Medical Assistant will help with patient intake, documenting medical histories, updating electronic medical records, and ensuring accurate and confidential handling of patient information, qssitinf in medical and aesthetic procedures. Additional responsibilities include scheduling appointments, coordinating follow-ups, managing supplies, and communicating clearly and compassionately with patients and team members. The role requires consistent adherence to clinical protocols, infection control standards, and practice policies.
 
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Clinical support skills in Medical Assisting and Patient Care, including vital signs, basic procedures, and patient preparation.
 </li>
 <li>
 Knowledge of Medical Terminology to accurately understand and document clinical information.
 </li>
 <li>
 Experience in a Medical Office setting, including front desk support, appointment scheduling, and patient communication.
 </li>
 <li>
 Ability to manage and maintain Medical Records with attention to accuracy, confidentiality, and regulatory compliance.
 </li>
 <li>
 Relevant certification or training as a Medical Assistant (CMA/RMA or equivalent) preferred.
 </li>
 <li>
 Strong interpersonal, communication, and customer service skills, with a patient-centered approach.
 </li>
 <li>
 Basic computer proficiency and familiarity with electronic health record (EHR) systems.
 </li>
 <li>
 Ability to stand for extended periods, assist with clinical procedures, and follow safety and infection control protocols.
 </li>
 <li>
 Prior experience in an outpatient or private practice environment is beneficial.
 </li>
 </ul>
</div>

Medical Assistant

Greenberg Traurig

<div>Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Construction Real Estate Practice Group Team as a Project Assistant located in our Miami office.
We are seeking a highly organized professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.
This role will be based in our Miami office on an 5 day in-office basis. Daily in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.
Position Summary 
 
The Project Assistant provides support primarily to paralegals and legal support specialists within the Construction Real Estate Practice Group, with indirect support to attorneys. This role focuses on document management, transaction coordination, and administrative support, particularly in construction-related real estate and litigation matters. Candidates should also be flexible to work overtime as needed.
Key Responsibilities
<ul><li>Manages the storage and organization of documents in iManage in collaboration with the legal team.
</li><li>Reviews and documents daily correspondence scanned by the Office Services team in iManage.
</li><li>Maintains case and transaction-related document databases pursuant to department standards; updates physical files as necessary
</li><li>Assists in organizing and maintaining files in the transaction and closing &quot;war room&quot; for real estate construction projects.
</li><li>Prepares and organizes closing binders and due diligence materials for real estate transactions.
</li><li>Assists in tracking and maintaining project timelines, contracts, permits, and regulatory compliance documentation.
</li><li>Coordinates with external vendors, couriers, and government offices to ensure timely filing and delivery of required documents.
</li><li>Acts as a runner for time-sensitive tasks, including the procurement of checks for Notices of Bond and Notices of Commencement, often coordinating with couriers to meet deadlines.
</li><li>Works with extranet sites, downloading and storing data using established naming conventions.
</li><li>Creates indices of documents per provided examples.
</li><li>Provides clerical support to paralegals, including assistance with binder preparation and administrative tasks.
</li><li>Assists with legal and administrative projects, department duties, and special projects as assigned.
</li><li>Proficient in creating PowerPoint presentations and Excel spreadsheets to support project tracking and presentations.
</li><li>Uses Microsoft Office Suite and other firm software applications to complete tasks efficiently.
</li><li>Opening matters new matters
</li><li>Maintaining Construction Team&rsquo;s Client Matter List
</li><li>Monitoring Deadlines and Circulating Reminders
</li><li>Working on all aspects of Notices of Commencement including recording with various counties.
</li><li>Organizing iManage Folder Structures
</li></ul>Qualifications
Skills &amp; Competencies
<ul><li>Strong critical thinking, research, and analytical skills, with the ability to summarize issues clearly in writing.
</li><li>Highly organized with excellent attention to detail.
</li><li>Strong interpersonal skills with the ability to establish and maintain effective working relationships across all levels of the organization.
</li><li>Self-starter who can work independently with minimal supervision.
</li><li>Ability to manage multiple priorities and work under pressure to meet strict deadlines.
</li><li>Professional demeanor, communication skills (written and verbal), and presentation.
</li><li>Systems-oriented mindset with the ability to maintain and create processes for efficient workflow.
</li></ul>Education &amp; Prior Experience
<ul><li>Bachelor&rsquo;s Degree or equivalent experience preferred.
</li><li>Prior real estate or litigation-related legal experience preferred.
</li></ul>Technology
<ul><li>Advanced proficiency with Windows-based software and Microsoft Word, Excel, Outlook, and PowerPoint required.
</li><li>Experience with Adobe Acrobat and document management systems such as iManage preferred.
</li><li>Exceptional ability to learn new software applications quickly.
</li><li>Understanding of AI capabilities, limitations, and responsible use in a professional environment.
</li><li>Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.
</li></ul>GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual&rsquo;s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.</div>

Real Estate Construction Project Assistant

Actalent

<div>
 
 Job Title: Certified Medical Assistant
 
 
 Job Description
 
 
 
 This role supports a growing wellness and aesthetics practice as a key member of the clinical team, providing hands-on assistance with aesthetic treatments, injectable procedures, wellness services, and patient education while ensuring an exceptional, concierge-style patient experience. The Certified Medical Assistant works closely with physicians, nurse practitioners, and injectors to deliver safe, high-quality care, maintain accurate clinical documentation, and support both front and back office operations in a fast-paced medical spa environment.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Prepare patients for aesthetic and wellness consultations and treatments, ensuring they feel informed, comfortable, and ready for procedures.
 </li>
 <li>
 Assist physicians, nurse practitioners, and injectors during aesthetic and wellness procedures, including injectable and non-surgical treatments.
 </li>
 <li>
 Room patients, obtain and document vital signs, collect medical history, and accurately update electronic medical records (EMRs).
 </li>
 <li>
 Support injectable procedures such as Botox, dermal fillers, PRP, and other non-surgical aesthetic treatments by preparing supplies, assisting during injections, and documenting treatments.
 </li>
 <li>
 Assist with wellness services including weight management programs, hormone therapy, peptide therapy, and vitamin injections.
 </li>
 <li>
 Perform phlebotomy, specimen collection, and point-of-care testing as needed, following clinical protocols and safety standards.
 </li>
 <li>
 Maintain accurate and complete patient records and treatment documentation in EMR/EHR systems.
 </li>
 <li>
 Provide exceptional customer service throughout the patient journey, from initial contact through follow-up care.
 </li>
 <li>
 Educate patients on pre- and post-treatment instructions, ensuring they understand how to prepare for and care for themselves after procedures.
 </li>
 <li>
 Answer patient questions regarding procedures, skincare products, wellness services, and follow-up care in a clear and professional manner.
 </li>
 <li>
 Schedule appointments, coordinate treatment plans, and help organize patient visits to optimize the patient experience and provider schedules.
 </li>
 <li>
 Assist with patient retention and follow-up initiatives, including reminder calls, follow-up check-ins, and support for ongoing treatment plans.
 </li>
 <li>
 Maintain treatment rooms, equipment, and clinical supplies in a clean, organized, and ready-to-use condition.
 </li>
 <li>
 Ensure compliance with OSHA, HIPAA, infection control, and safety protocols in all clinical and administrative activities.
 </li>
 <li>
 Manage inventory of injectables, medical supplies, skincare products, and wellness treatments, including monitoring stock levels and reporting needs.
 </li>
 <li>
 Support front-office operations when needed, including patient check-in and check-out, phone support, and general administrative tasks.
 </li>
 <li>
 Contribute to a professional, welcoming, and spa-like environment that reflects a high standard of care and service.
 </li>
 <li>
 Engage in long-term professional development, with the potential to grow into practice management responsibilities over time.
 
 
 </li>
 </ul>
 
 Essential Skills
 
 
 
 <ul>
 <li>
 Current certification as a Certified Medical Assistant (CMA) or Registered Medical Assistant (RMA).
 </li>
 <li>
 High school diploma or equivalent.
 </li>
 <li>
 Minimum 5 years of medical assistant experience.
 </li>
 <li>
 Experience in aesthetics, dermatology, plastic surgery, IV therapy, med spa, and/or wellness settings.
 </li>
 <li>
 Knowledge of Botox, dermal fillers, PRP, laser treatments, and skincare products.
 </li>
 <li>
 Bilingual fluency in English and Spanish.
 </li>
 <li>
 Proficiency with EMR/EHR systems and accurate electronic documentation.
 </li>
 <li>
 Strong patient care skills, including patient intake, vital signs, and medical history collection.
 </li>
 <li>
 Phlebotomy experience, including specimen collection and point-of-care testing.
 </li>
 <li>
 Experience with injections in a clinical or aesthetic setting.
 </li>
 <li>
 Solid understanding of medical terminology relevant to aesthetics and wellness.
 </li>
 <li>
 Strong interpersonal and communication skills for working closely with patients and providers.
 </li>
 <li>
 Exceptional attention to detail, accuracy, and professionalism.
 </li>
 <li>
 Ability to schedule appointments and coordinate patient treatment plans effectively.
 </li>
 <li>
 Comfort working in a fast-paced, concierge-style medical spa environment.
 
 
 </li>
 </ul>
 
 Additional Skills &amp; Qualifications
 
 
 
 <ul>
 <li>
 Demonstrated passion for health, wellness, and aesthetics.
 </li>
 <li>
 Experience supporting injectable procedures such as Botox, dermal fillers, and PRP.
 </li>
 <li>
 Familiarity with weight management programs, hormone therapy, peptide therapy, and vitamin injections.
 </li>
 <li>
 Ability to provide clear pre- and post-treatment education to patients.
 </li>
 <li>
 Strong organizational skills to manage multiple patients, tasks, and priorities.
 </li>
 <li>
 Experience managing inventory of injectables, medical supplies, skincare products, and wellness treatments.
 </li>
 <li>
 Comfort assisting with both clinical and front-office responsibilities as needed.
 </li>
 <li>
 Professional demeanor and customer service mindset aligned with a concierge-style practice.
 </li>
 <li>
 Interest in long-term career growth, including potential advancement into practice management.
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 
 This position is 100% onsite in a concierge aesthetics medical spa, providing personalized, appointment-based care in a small, intimate setting where you work closely 1:1 with a physician. The practice operates by appointment only, creating a focused and calm environment that allows for high-touch, individualized patient experiences. During the summer slow season, the schedule typically includes 2 in-office clinical days and 1 office/clerical day, totaling approximately 16&ndash;24 hours per week. During the winter season, the schedule generally increases to 4 in-office clinical days and 1 office/clerical day, totaling approximately 32&ndash;40 hours per week. The environment combines a spa-like atmosphere with a clinical setting, using medical-grade equipment, injectables, skincare products, and wellness therapies, and emphasizes professionalism, cleanliness, and adherence to safety and privacy standards.
 
 
 
 Job Type &amp; Location
 
 
 
 This is a Permanent position based out of Miami, FL.
 
 
 
 Pay And Benefits
 
 
 
 The pay range for this position is $20800.00 - $72800.00/yr.
 
 
 Competitive compensation Paid holidays Employee discounts on aesthetic treatments and skincare products Professional development and training opportunities
 
 
 
 Workplace Type
 
 
 
 This is a fully onsite position in Miami,FL.
 
 
 
 Application Deadline
 
 
 
 This position is anticipated to close on Aug 10, 2026.
 
 
 
 About Actalent
 
 
 
 Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing&reg; winner for both client and talent service.
 
 
 The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
 
 
 If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
 
 
 
 San Francisco Fair Chance Ordinance:
 
 Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 
 Massachusetts Lie Detector:
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
 
 
 
 Use of Artificial Intelligence (AI):
 
 We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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Certified Medical Assistant

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