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administrative assistant

Rose of Sharon Nursery Inc

Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily operations, streamline administrative processes, and enhance overall efficiency. The ideal candidate will be energetic, detail-oriented, and possess a passion for providing exceptional customer service. If you thrive in a fast-paced environment and enjoy multitasking with precision, this position is perfect for you! You will play a key role in assisting our Project Manager. Work in office and around Nursery field as requiredDuties<ul><li>Handle multiple projects</li><li>Prefer but not necessary previous Nursery experience or working with plants</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Perform data entry tasks with high accuracy using computer skills and software such as Microsoft Office and Google Workspace</li><li>Support Project Manager with daily schedule and tasks</li><li>Manage calendar appointments, schedule meetings, and coordinate events efficiently</li><li>Handle clerical tasks including proofreading documents, preparing reports, and managing correspondence</li><li>Provide exceptional customer support</li><li>Maintain confidentiality of sensitive information while demonstrating excellent organizational skills</li><li>Self motivated and works well under pressure</li><li>Respects cost of time</li></ul>Experience<ul><li>Proven experience as an Administrative Assistant or in a similar clerical or support role</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>Ability to handle multiple projects</li><li>Bilingual in English and Spanish required</li><li>Experience as personal assistant roles is advantageous</li><li>Knowledge of multi-line phone systems, filing procedures, proofreading techniques, and time management strategies</li></ul>Join us to be part of an energetic team committed to excellence! We value proactive individuals who bring enthusiasm and professionalism to their work every day. This paid position offers valuable experience across administrative functions within a supportive environment dedicated to your growth.Job Type: Full-timePay: $16.00 - $20.00 per hourExpected hours: No less than 40 per weekWork Location: In person

Administrative Assistant

Winter Park Recruiting

<div>
 
 Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.
 
 
 
 
 
 We are currently looking for a Senior Administrative Assistant in Miami, FL. This is an onsite position.
 
 This person must have either Tax or Legal experience.
 
 
 
 
 
 
 
 
 JOB DUTIES:
 
 
 
 <ul>
 <li>
 Busy season &ndash; Preparing, making changes and Finalizing SOW's
 </li>
 <li>
 Creating SOWS -Upload unsigned and signed ATS/SOWs in UserVerse /PeopleSoft
 </li>
 <li>
 Upload 8879's in UserVerse -E-filing
 </li>
 <li>
 Update DDT (confirm all signed TCC, SOW, E-file authorizations/acceptance, tax return is in UserVerse prior to complete)
 </li>
 <li>
 Update workflows as needed
 </li>
 <li>
 Creating/changing/updating info on PeopleSoft (contacts, billing authority/specialist, renewals)
 </li>
 <li>
 Smartsheet
 </li>
 <li>
 New Client set up
 </li>
 <li>
 Checking payment information/details
 </li>
 <li>
 Checking the Pools in UserVerse
 </li>
 <li>
 Global Portal
 </li>
 <li>
 CRM
 </li>
 <li>
 Front desk coverage
 </li>
 <li>
 Answer/ Transfer incoming calls
 </li>
 <li>
 Create UPS or FedEx Labels for outgoing packages &ndash; Certified mail
 </li>
 <li>
 Check the conference room calendar making sure we have everything we need before a meeting.
 </li>
 <li>
 Correspondence Assistance
 </li>
 <li>
 Expenses
 </li>
 </ul>
 
 
 
 
 
 
 QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES:
 
 
 
 <ul>
 <li>
 HS Diploma Required
 </li>
 </ul>
 
 
 EXPERIENCE:
 
 
 <ul>
 <li>
 Four years of administrative experience required
 </li>
 <li>
 Advanced level of proficiency in Microsoft Office Suite required
 </li>
 </ul>
 
 
 SOFTWARE:
 
 
 <ul>
 <li>
 MS Office
 </li>
 <li>
 PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
 </li>
 <li>
 Experience in ERP tools, preferred
 </li>
 </ul>
 
 
 OTHER KNOWLEDGE, SKILLS, &amp; ABILITIES:
 
 
 <ul>
 <li>
 Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
 </li>
 <li>
 Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
 </li>
 <li>
 Superior customer service skills. Displays independent judgment, finesse, and diplomacy in all situations
 </li>
 <li>
 Excellent time management and organizational skills that enable efficient and effective multi-tasking
 </li>
 <li>
 Ability to manage highly confidential information
 </li>
 <li>
 Ability to work well with all levels of management as well as outside external clients
 </li>
 <li>
 Ability to collaborate on teams and independently on projects and initiatives
 </li>
 <li>
 Critical thinking skills, solutions-oriented, and consistently seeks to improve processes
 </li>
 </ul>
 
 
 
 
 Winter Park Recruiting is an Equal Opportunity Employer
 
 .
 
 We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
 
</div>

Enovation Brands

Wine &amp; Spirits importing company is seeking an experienced Administrative Assistance in its busy Aventura office.Duties include but are not limited to:Administrative/HR duties:<ul><li>Answering phones</li><li>Mail processing and distribution</li><li>Receive, organize and send out samples as required</li><li>Arrange travel and hotel reservations</li><li>Maintaining and order clerical and general office supplies</li><li>Expense reports review and approval for AP processing</li><li>Monthly T&amp; E actual vs budget report distribution</li><li>Admin support to sales teams</li><li>Prepare payroll for Controller&rsquo;s approval</li><li>Assist with various HR duties (SUI updates, Benefits updates, PTO updates, 401k notices, etc.)</li></ul>Compliance duties:<ul><li>Manage the licensing, label registration, and TTB Cola&rsquo;s via BevLogic portal</li><li>Cola waiver requests (TTB portal)</li><li>Create and manage UPC Codes</li><li>Update and distribution of project flow charts</li><li>Weekly compliance status report</li><li>Prepare monthly Bev Tax reports</li><li>Maintain compliance records organized in company&rsquo;s compliance drive</li></ul>Marketing duties:<ul><li>OCM</li><li>VIP: Monthly and ad hoc reporting &amp; system management</li><li>Karma app management</li><li>SRS Manual depletions</li><li>SRS catalog management and SGWS Item flow</li><li>Maintain and create domain registrations (Namecheap)</li></ul>Demonstrated Attitude and Ability:<ul><li>Excellent written &amp; communication skills with strong attention to detail</li><li>Must be able to meet firm deadlines</li><li>Ability to work independently on projects</li><li>Ability to handle constantly changing agendas</li><li>Ability to work independently on projects</li><li>Ability to prioritize activities and multitask / self-starter</li><li>Timely follow up and follow through on all assignments</li><li>Professional telephone and customer interface etiquette</li></ul>Job requirements:<ul><li>Minimum 3 years Administrative Assistance experience</li><li>Experience in the wine &amp; spirits industry a plus</li><li>Detail oriented, able to multi-task, very well organized</li><li>Strong computer skills &ndash; Microsoft Office suite</li><li>Intermediate to advanced Excel skills is a must</li><li>May require lifting boxes weighing up to 50 lbs.</li></ul>Please include salary requirements with your resumeLocation: Aventura, FLCompensation: Based on experiencePrincipals only. Recruiters, please don't contact this job poster.Please, no phone calls about this job!Please do not contact job poster about other services, products or commercial interestsJob Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Required)</li></ul>Ability to Commute:<ul><li>Miami, FL 33180 (Preferred)</li></ul>Work Location: Hybrid remote in Miami, FL 33180

Clean Earth

<div><div>Clean Earth 
</div><div>
Administrative Assistant/Shipping and Receiving Coordinator 
</div><div>
6100 NW 74th Ave, Miami, FL 33166, USA</div><div>
Full-time</div><div> 

Company Description</div><div>
Clean Earth is a leading provider of environmental services in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for hazardous and non-hazardous waste, contaminated soil, and dredged material. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.</div><div> 
Every day our teams across the country take a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. We value our employees as our most important asset, and this is reflected in many areas across our company including recently being named a 2024 Most Loved Workplace &reg;. We are committed to creating a positive work culture that fosters growth and development while ensuring the health and safety of our employees.</div><div> 

Why join Clean Earth?</div><div>
In addition to competitive pay, we also offer:</div><ul><li>
Health benefits available Day 1.</li><li>
401k available Day 1.</li><li>
10+ paid holidays/year.</li><li>
Free HAZWOPER training and certification.</li><li>
Overtime opportunities.</li><li>
Ability to be cross-trained into different roles.</li></ul><div> 

Job Description:</div><div>
As Shipping and Receiving Coordinator, you&rsquo;ll provide responses to customer inquiries including pick-ups, schedules, and product orders and you will dispatch vehicles on pre-set routes for each CSR daily. 
</div><ul><li>
Assist walk-in customers as needed.</li><li>
Assist with routine handheld/printer availability and operations.</li><li>
Build and print daily routes for drivers including preparing shipping documents, route sheets, and barcode labels.</li><li>
Dispatch drivers for extra or missed pick-ups and ensure that routes are balanced.</li><li>
Assist Customer Service with customer requests, route changes, and rescheduling for pickups/missed stops.</li><li>
Monitor operations and work of all Customer Service Reps.</li><li>
Monitor and escalate CIC&rsquo;s to supervisor.</li><li>
Review driver paperwork (VCR and logbook) and file paperwork.</li><li>
Debrief drivers in accordance with written SOPs.</li><li>
Complete consolidated manifests for trailer shipments.</li><li>
Forward VCR (Vehicle Condition Report) reports to Transportation Supervisor/Manager for maintenance requests.</li><li>
Assist drivers with any problems/issues that arise.</li><li>
Create load sheets, prepare reviews and stamp all manifests.</li><li>
Oversee and participate in the maintenance of DOT Log Files and Vehicle Condition Reports for all CSRs and equipment. Ensure DQF, DOT Logs and VCR logs are accurate and complete; must maintain DOT files and download PDTs.</li></ul><div> 

Qualifications:</div><div>
Basic Requirement:</div><ul><li>
High school diploma or GED.</li></ul><div> 

Preferred Requirements:</div><ul><li>
1+ years of related transportation/logistics experience.</li><li>
Knowledge of waste routing and disposal of Hazardous Materials.</li><li>
Knowledge of DOT, EPA, and State Waste Regulations.</li><li>
Ability to read, write, speak and understand English.</li></ul><div> 

Additional Information</div><div>
Clean Earth offers competitive benefits, including health, dental and vision insurance, life insurance and disability plans, as well as a 401k with company matching.</div><div> 
We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</div> 

About Clean Earth: 
Clean Earth is one of the largest specialty waste companies in the United States providing remediation, disposal, recycling, and beneficial reuse solutions for contaminated soil, dredged material, and hazardous and non-hazardous waste. Our vast portfolio of technologies and services touches nearly every industry that generates waste including energy, infrastructure, commercial, industrial, retail, and healthcare markets.With the largest TSDF network in the country, it is our unique capability of providing a one-source, full-service solution to handle multiple waste streams from a single customer. Our processes are detailed, our due diligence is tireless, and our results provide unmatched recycling and disposal solutions for our customers with the utmost in customer service. Everyday Clean Earth takes a hands-on, dedicated approach to recycling and beneficially reusing waste that would otherwise go into landfills. Allow our team of experts to provide a customized waste disposal and recycling solution for your company, tailored to your needs, and your goals.</div>

Artistic Pavers

<div>Hiring - Operations Administrative Assistant
Artistic Pavers, mfg.
Location: Miami, FL
Hours: 7:00 am &ndash; 4:00 pm, Monday &ndash; Friday
Pay: $ 24.00-25.00 per hour, based on skills 
What is in it for you<ul><li>
Insurance Benefits &ndash; Medical, Dental, Vision, FSA, Disability, ADD, Life</li><li>
401K, company Match</li><li>
Paid Time Off, paid Holidays, Vacation, Sick pay</li><li>
Opportunity to grow with company</li><li>
Positive work environment</li><li>
Be part of a supportive team where your work directly contributes to operational success.
</li><li>Gain valuable experience in supply chain, purchasing, and manufacturing operations.</li></ul> 
About the Role:
We are seeking a detail-oriented and organized Operations Administrative Assistant to join our team in Miami. This role supports the Operations and Purchasing teams by managing administrative tasks, maintaining accurate data in NetSuite, and ensuring smooth communication between departments. You&rsquo;ll be an essential part of keeping our production and supply chain running efficiently. 
Key Responsibilities:<ul><li>
Generate purchase orders, track open orders, and confirm delivery schedules with vendors.</li><li>
Enter and update production schedules, order statuses, and shipping timelines in NetSuite.</li><li>
Process and reconcile inbound materials against packing slips, invoices, and purchase orders.</li><li>
Maintain accurate digital and physical records for purchasing, shipping, and receiving.</li><li>
Monitor open items in NetSuite and follow up with vendors and internal teams to resolve discrepancies.</li><li>
Enter daily operational data including inventory receipts, production updates, and transfers.</li><li>
Assist the General Manager and Plant Manager with reports, trackers, and administrative tasks.</li><li>
Manage office supplies and maintain operational document templates.</li><li>
Act as a liaison to coordinate document flow between Production, Logistics, and Finance.</li><li>
Support internal audits by preparing requested documentation or reports.</li></ul> 
Qualifications:<ul><li>
High school diploma or GED required; associate degree or certification in business or supply chain preferred.</li><li>
1&ndash;3 years of experience in manufacturing administration, purchasing, or ERP systems.</li><li>
NetSuite experience strongly preferred or other ERP systems with ability to learn quickly.</li><li>
Bilingual Spanish/English is required.</li><li>
Strong attention to detail and organizational skills.</li><li>
Proficiency in Microsoft Office (Excel, Word, Outlook).</li></ul><ul><li>
Primarily office-based within an industrial manufacturing facility.</li><li>
Regular use of computers; light lifting (up to 25 lbs.) may be required.</li><li>
Occasional visits to warehouse and production areas (PPE provided when required).</li></ul><ul><li>
Follow all safety protocols when working in or near production and warehouse areas.</li><li>
May require wearing PPE when entering plant or warehouse areas.
</li><li>Maintain situational awareness.</li></ul> 
E-Verify:
Artistic Pavers participates in the federal government&rsquo;s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' located near the bottom of the page.</div>

Operations Administrative Assistant

Temp Experts

<div>Front Desk Administrative Assistant 
Miami, FL 
In Office 
Temp to Hire and Direct Hire

TempExperts is seeking a Front Desk Administrative Assistant professional in Miami, FL area. The ideal candidate would be comfortable covering Receptionist, Customer Service, and Administrative responsibilities supporting daily front-office and administrative operations by serving as the first point of contact for visitors and customers while providing clerical and customer service support to internal teams.
Responsibilities:
<ul><li>Greet and assist visitors, clients, and vendors in a professional and courteous manner.
</li><li>Answer and route incoming phone calls, emails, and inquiries promptly and accurately.
</li><li>Provide customer service support by responding to questions, requests, and concerns.
</li><li>Schedule appointments, meetings, and conference rooms as needed.
</li><li>Perform general administrative duties including data entry, filing, scanning, and document management.
</li><li>Maintain front desk organization and ensure a welcoming office environment.
</li><li>Coordinate incoming and outgoing mail, packages, and deliveries.
</li><li>Assist internal departments with clerical and administrative support as assigned.
</li><li>Maintain accurate records and update internal systems and databases.
</li><li>Follow established procedures, policies, and confidentiality guidelines.
</li></ul>
Requirements/Education:
<ul><li>High school diploma or equivalent required; additional education or coursework preferred.
</li><li>Previous experience in a receptionist, customer service, or administrative support role preferred.
</li><li>Strong verbal and written communication skills.
</li><li>Professional demeanor with excellent customer service skills.
</li><li>Proficiency in Microsoft Office and basic office systems.
</li><li>Strong organizational skills and attention to detail.
</li><li>Ability to multitask and prioritize in a fast-paced environment.
</li><li>Bilingual (English/Spanish) skills preferred.
</li></ul>TempExperts is an Equal Opportunity Employer.</div>

Front Desk Administrative Assistant

Swissport

<div>
 Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple &ndash; &ldquo;To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.&rdquo;
 
 
 We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.
 
 
 
 Job Summary
 
 
 
 Under limited supervision, operate computers to input data into files and databases. May undertake more complex tasks where necessary.
 
 
 The expected pay rate is $21.91 - $25.91 /hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and exactly
 </li>
 <li>
 Accurately transcribe, type, format, and proofread a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spread sheet software Perform other administrative tasks using independent judgment and discretion
 </li>
 <li>
 Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials
 </li>
 <li>
 Handle confidential information and maintain the security records and files
 </li>
 <li>
 Drafting letters and official information releases
 </li>
 <li>
 Arranging and attending meetings; Taking and distributing minutes
 </li>
 <li>
 Invoice airline clients on a weekly basis
 </li>
 <li>
 Reconciling month end
 </li>
 <li>
 Other duties as assigned
 
 
 </li>
 </ul>
 
 Qualifications And Competencies
 
 
 
 <ul>
 <li>
 Up to 3 years of experience in a similar position
 </li>
 <li>
 High school equivalent
 </li>
 <li>
 Have excellent verbal and written communication skills
 </li>
 <li>
 Have professional phone etiquette
 </li>
 <li>
 Self-driven and have high energy levels
 </li>
 <li>
 Organized
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Retirement plan
 </li>
 <li>
 Tuition reimbursement
 </li>
 <li>
 Vision insurance
 
 
 </li>
 </ul>
 At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
 
 
 Visit our website at www.careers.swissport.com to learn more about Life at Swissport.
 
 
 Join Swissport today and be part of a team that connects the world of aviation!
</div>

Accounting Administrative Assistant

Explore 124+ Administrative assistant in Miami this March. Find roles across top companies and apply now to boost your career.

124 administrative assistant jobs In Miami

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Operations Administrative Assistant

Front Desk Administrative Assistant

Accounting Administrative Assistant