administrative assistant

HK Management

<div>Description:

 Job Title: Administrative Assistant
Location: Park City Apartments Miami, FL 33169
Hours: Part time-24 hours per week
HallKeen Management Company is looking for an Administrative Assistant. This position assists and supports the management team and provides prompt and efficient administrative support for multiple properties.
Responsibilities:
Includes but are not limited to:
Answering telephones &amp; greeting of visitors
Processing invoices
Processing service requests
Assists in maintaining the waiting list
Handle incoming mail and correspondence
Provide administrative support for activities related to annual recertification
Marketing/leasing of apartments
Process rental applications, conduct interviews for recertifications
Performs general administrative duties
Requirements: 
Qualifications:
Candidate must be organized, detail oriented, should be able to perform and prioritize multiple projects in a busy office; should have effective written and oral communication skills, excellent customer service skills and a professional demeanor. Must be proficient in Word, Excel. Prior experiences in the property management field a plus.</div>

Administrative Assistant

United Community Options of South Florida

IMMEDIATE OPENING for a qualified HR professional!United Community Options of Miami (formerly United Cerebral Palsy) is a non-profit organization that serves adolescents, adults, and Children with developmental disabilities. UCO is an extremely rewarding place to work, if you enjoy a challenge, and are a compassionate and committed person who believes all children, adolescents, and adults have the right to live, learn, play and work in our community.UCO of Miami's Human Resources Department is currently seeking an HR Assistant to fulfill a full-time position within the department. The ideal candidate will have an entry-level HR and Administrative background, excellent customer service skills, and great multitasking abilities.REQUIREMENTS:<ul><li>Minimum of High School diploma and/or equivalent with Secretarial/Business Course of study in High School, or equivalent experience (i.e. the job training, supported by relevant course work.).</li><li>AA degree, preferred.</li><li>2 years relevant experience in Human Resources or 4 years working experience in the field proficiency with computers.</li><li>Personable manner in interacting with staff, individuals we serve, applicants, and in greeting visitors and/or answering telephones or intercoms.</li><li>Ability to proofread carefully and give close attention to detail.</li><li>Thorough knowledge of grammar, spelling, punctuation, and syntax.</li><li>Knowledge of filing procedures with multiple filing criteria.</li></ul>Duties would include but not be limited to:1) Enter new employees in GP &amp; follow up2) Responsible for taking and issuing all employees ID pictures &amp; new hires' picture groups.3) Enroll and follow up all Biometric Processes.4) Send an email with the new hire's pending personnel file documents to the supervisors and directors, as needed.5) Run MVR report for new employees, as needed.6) Prepare, update, scan, and send all information for program dummy files, as needed.7) Prepare and issue a Training Schedule to all new hires, as needed.8) Complete initial and final paperwork for new employees scheduled and unscheduled when HR and Assistant HR director are unavailable.9) File weekly and purge documents per the purging policy. (i.e. terminated, medical, and active employees&rsquo; personnel files)10) Prepare and send annual and probation evaluations by the 5th of each month to include running MVR&rsquo;s, as applicable. (all departments)11) Clerical support to the HR and Administrative team.Job Type: Full-timePay: From $19.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid jury duty</li><li>Paid time off</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Human resources: 2 years (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>Location:<ul><li>Miami, FL 33125 (Required)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Work Location: In person

HR Assistant (non-profit)

ALL UNIFORM WEAR

OverviewWe are seeking a dedicated Data Entry Clerk to join our dynamic administrative team. In this role, you will be responsible for accurately inputting, updating, and maintaining data across various digital and physical platforms. Your meticulous attention to detail and strong organizational skills will ensure the integrity of our data systems, supporting operational efficiency and decision-making processes. This position offers an excellent opportunity for individuals with a solid foundation in clerical tasks and computer skills to contribute meaningfully to our organization&rsquo;s success.<ul><li>Accurately inputting and updating information into computer systems, spreadsheets, and databases. Key responsibilities include verifying data for accuracy, maintaining and organizing both digital and physical files, generating reports, and performing regular data backups to ensure security and preservation</li><li>Core duties and responsibilities</li><li>Data input:</li><li>Accurately inputting data from various sources, such as paper documents, forms, or other digital files, into databases or spreadsheets.</li><li>Data verification and correction:</li><li>Reviewing data for errors, discrepancies, or incompleteness and making necessary corrections to maintain accuracy.</li><li>Data maintenance:</li><li>Updating existing records, deleting duplicate information, and ensuring all data is current and organized.</li><li>Record management:</li><li>Sorting, organizing, and filing digital and paper records in a way that is easily accessible and secure.</li><li>Data security:</li><li>Implementing and following procedures to ensure data confidentiality and performing regular backups to prevent data loss.</li><li>Report generation:</li><li>Creating and generating reports based on the data as requested by management or other staff.</li><li>File management:</li><li>Scanning, indexing, and archiving documents to create and maintain organized filing systems.</li><li>Administrative support:</li><li>Providing general administrative support, which may</li></ul>Job Type: Part-timePay: From $18.00 per hourExpected hours: 20 &ndash; 25 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Data Entry Associate

University of Miami

<div><h2 class="jobSectionHeader">Current Employees:
</h2>If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet .
The Pathology Department at the University of Miami has an exciting opportunity for a
Director, Administrative Operations in Downtown, Miami.
SUMMARY
The Director, Administrative Operations directs and oversees various administrative functions, including clerical services, office space, equipment and supplies, vendor management, and/or other support services. Manages functions through managers and supervisors. Tracks and ensures compliance with capital and operating budgets. Manages a departmental sub-function within a broader departmental function.
CORE JOB FUNCTIONS
Directs the administrative and financial support of the department. Provides long-term strategic planning, overseeing of daily operations, delegating tasks to staff and manages personnel.
Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns.
Provides advice and development and recommendation of administration policy Serves as principal liaison and representative for personnel and financial matters.
Represents the assigned department in committees and meetings. Manages administrative budgets and negotiates contracts and agreements with vendors.
Implements department human resources actions, which may include hiring, terminations, salary etc.
Recruits, trains and prepares performance reports for staff.
Prepares both internal and external reports for departmental use.
Maintains corporate relationships and monitors operating expenses.
Liaises with HR and other departments.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor&rsquo;s Degree in relevant field
Experience:
Minimum 7 years of relevant experience
Knowledge, Skills and Attitudes:
<ul><li>Ability to accurately prepare and maintain records, files, reports and correspondence
</li><li>Ability to communicate effectively in both oral and written form.
</li><li>Ability to maintain effective interpersonal relationships. Ability to lead, motivate, develop and train others.
</li><li>Ability to direct, manage, implement, and evaluate department operations.
</li><li>Ability to effectively plan, delegate and/or supervise the work of others
</li><li>Knowledge of business and management principles.
</li><li>Ability to establish department goals and objectives that support the strategic plan.
</li></ul>DEPARTMENT ADDENDUM
Department Specific Functions
1. Space and Facilities Management
<ul><li>Direct and oversee departmental space planning, allocation, and facilities management to ensure optimal utilization, safety, and compliance with institutional standards.
</li><li>Supervise department staff and provide guidance to the Senior Project Coordinator in managing, monitoring, and escalating facilities-related requests.
</li><li>Coordinate clinical, research, education, and administrative space moves, remodels, and renovations in collaboration with institutional space and facilities teams.
</li><li>Manage office setup and logistical support for new faculty and staff, including space assignments, equipment, and supply needs.
</li><li>Develop and maintain departmental policies and SOPs related to facilities and space operations.
</li><li>Staff and support related committees, task forces, and working groups.
</li><li>Serve as departmental liaison to institutional space and facilities, safety, and supply chain offices to ensure timely issue resolution and policy adherence.
</li></ul>2. Faculty Affairs and Human Resources Liaison
<ul><li>Provide leadership and oversight of all faculty and staff HR and faculty affairs functions, ensuring compliance with institutional and regulatory standards.
</li><li>Partner with central HR and Faculty Affairs offices to manage recruitment, hiring, credentialing, onboarding, performance management, compensation actions, and terminations.
</li><li>Oversee immigration and visa processes for faculty and staff in collaboration with institutional offices.
</li><li>Coordinate annual faculty evaluation processes, appointment tracking, and APT Committee operations.
</li><li>Develop, maintain, and communicate departmental HR and Faculty Affairs policies, procedures, and SOPs.
</li><li>Support department wellness, engagement, and belonging initiatives including managing staff recognition and professional faculty development programs.
</li><li>Ensure departmental compliance with mandatory trainings, health, and regulatory requirements.
</li><li>Prepare official correspondence, including announcements, letters, and communications as requested by the Chairs office.
</li><li>Supervise HR and Faculty Affairs staff, providing mentorship, goal setting, and professional development opportunities.
</li><li>Oversee departmental committee operations, meeting logistics, and event planning related to faculty and staff programs.
</li></ul>3. Accounts and Contracts Administration
<ul><li>Oversee the preparation, review, and execution of departmental contracts, MOUs, and related business agreements.
</li><li>Collaborate with strategy and finance teams to develop business plans and proformas for contract proposals and renewals.
</li><li>Ensure compliance with institutional contracting policies and procedures, including financial and regulatory review processes.
</li><li>Oversee contract tracking, reporting, and compliance review (including FFPE analysis).
</li><li>Act as the departmental representative in communicating with clients, vendors, and other stakeholders in the contract process.
</li><li>Supervise staff involved in contract administration and maintain SOPs and policy documentation for this function.
</li><li>Staff and support related committees, task forces, and working groups.
</li></ul>4. Administrative Support Team
<ul><li>Direct the administrative support infrastructure of the department, supervising administrative assistants and support personnel.
</li><li>Oversee workload distribution, training, and performance management to ensure effective office operations.
</li><li>Implement standard administrative procedures and internal controls to promote efficiency and compliance.
</li><li>Maintain up-to-date policies, SOPs, and process documentation.
</li><li>Staff and support related committees and initiatives to enhance administrative excellence and service delivery.
</li></ul>5. Business Development and Innovation
<ul><li>Collaborate with the Vice Chair for Business Development and Innovation to advance departmental strategies and initiatives.
</li><li>Support strategic partnerships, innovation programs, and outreach activities, including coordination of innovation mixers and related events.
</li><li>Provide administrative and project management support for new initiatives and business ventures.
</li><li>Supervise staff supporting innovation programs and ensure alignment with institutional strategy.
</li><li>Develop policies, procedures, and documentation supporting innovation and business development activities.
</li></ul>6. Development and Philanthropy
<ul><li>Partner with the Office of Development to identify and support philanthropic opportunities for the department.
</li><li>Lead departmental engagement efforts in institutional giving programs (e.g., Dolphins Cancer Challenge, United Way Campaign).
</li><li>Coordinate development-related communications, events, and donor outreach activities.
</li><li>Oversee staff participation in development functions and maintain relevant SOPs and policy documents.
</li><li>Support the Development Committee and other related initiatives promoting donor engagement and community relations.
</li></ul>7. Faculty Mentoring and Development
<ul><li>Design, implement, and oversee faculty mentoring and career development programs that support academic advancement, leadership growth, and professional success.
</li><li>Partner with the Chair, Vice Chairs, and Division Chiefs to identify mentoring needs and match faculty with appropriate mentors or development resources.
</li><li>Coordinate onboarding and continuing orientation for new and existing faculty, emphasizing academic expectations, research support, teaching opportunities, and promotion pathways.
</li><li>Develop and manage workshops, retreats, and seminars that foster mentorship engagement, leadership skills, and academic collaboration.
</li><li>Track and report on mentoring participation, outcomes, and faculty progress toward promotion and career milestones.
</li><li>Collaborate with Central Faculty Affairs, the Office of Professional Development, and institutional leadership to ensure alignment with university-wide mentoring initiatives.
</li><li>Support diversity, equity, inclusion, and belonging goals within faculty development activities.
</li><li>Maintain documentation, resources, and SOPs related to faculty mentoring and professional development programs.
</li><li>Staff and support departmental committees and task forces dedicated to faculty advancement and career development.
</li></ul>8. General Leadership and Strategic Operations
<ul><li>Provide strategic direction and operational oversight for all administrative functions within the department.
</li><li>Supervise cross-functional teams, fostering collaboration and efficiency across units.
</li><li>Establish performance goals and metrics for administrative operations, monitoring progress and ensuring accountability.
</li><li>Serve as a key liaison between departmental leadership, institutional offices, and external partners on administrative matters.
</li><li>Ensure compliance with all University policies, accreditation standards, and regulatory requirements.
</li><li>Drive continuous improvement through process evaluation, innovation, and implementation of best practices.
</li><li>Lead by example, promoting professionalism, teamwork, and a culture of excellence across the administrative workforce.
</li><li>Contribute to long-term strategic planning and resource optimization initiatives in collaboration with department leadership.
</li></ul>Knowledge, Skills and Attitudes:
<ul><li>Ability to accurately prepare and maintain records, files, reports and correspondence
</li><li>Ability to communicate effectively in both oral and written form.
</li><li>Ability to maintain effective interpersonal relationships. Ability to lead, motivate, develop and train others.
</li><li>Ability to direct, manage, implement, and evaluate department operations.
</li><li>Ability to effectively plan, delegate and/or supervise the work of others
</li><li>Knowledge of business and management principles.
</li><li>Ability to establish department goals and objectives that support the strategic plan.
</li></ul><h2 class="jobSectionHeader">Any relevant education, certifications and/or work experience may be considered.
</h2>The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
H15</div>

Director, Administrative Operations

Halo Spa Center

Marketing &amp; Administrative CoordinatorOverview As a Marketing &amp; Administrative Coordinator at Halo Spa Center, you&rsquo;ll be at the intersection of creativity, wellness, and organization &mdash; helping our brand shine across digital platforms while keeping daily spa operations running smoothly. We&rsquo;re looking for someone who understands the beauty and wellness space &mdash; someone who sees the details that make clients feel cared for and knows how to communicate that through both marketing and client interaction.What You&rsquo;ll DoMarketing &amp; Brand Execution<ul><li>Collaborate with the Halo team to plan and execute marketing campaigns that align with our brand&rsquo;s focus on skin, self, and soul.</li><li>Create, schedule, and manage content for social media, email marketing, and digital platforms (using Canva, WordPress, and Meta Business Suite).</li><li>Utilize beauty industry insight to produce content that resonates with our audience &mdash; from treatment highlights to educational and lifestyle posts.</li><li>Track marketing performance using analytics tools, providing insights for ongoing improvement.</li><li>Implement SEO best practices and support paid ad campaigns (Google Ads, Meta Ads).</li><li>Coordinate partnerships, events, and local collaborations that elevate Halo&rsquo;s community presence.</li></ul>Administrative &amp; Client Coordination<ul><li>Learn and confidently handle client communication, including calls, rescheduling, and follow-ups with a warm, professional tone.</li><li>Support daily opening and closing administrative procedures &mdash; ensuring the front desk, booking systems, and inventory are organized and ready.</li><li>Maintain client records, marketing materials, and administrative documentation.</li><li>Collaborate with aestheticians and spa management to keep promotions, pricing, and services consistent across all platforms.</li><li>Provide occasional front desk coverage, ensuring every client feels welcomed and valued from first contact to checkout.</li></ul>Basic Qualifications<ul><li>Experience in the beauty, wellness, or medspa industry (marketing, admin, or client relations).</li><li>Strong skills in social media management, digital marketing, or content creation.</li><li>Excellent written and verbal communication with a professional, polished demeanor.</li><li>Ability to multitask, stay organized, and take initiative in a fast-paced spa environment.</li><li>Proficiency with Canva, Google Suite, and scheduling software.</li></ul>Preferred Qualifications<ul><li>Experience creating marketing materials or campaigns for beauty, skincare, or wellness brands.</li><li>Understanding of SEO, Google Analytics, and digital advertising.</li><li>Basic graphic design skills or familiarity with Adobe Creative Suite.</li><li>Bilingual (English/Spanish) preferred.</li></ul>Why You&rsquo;ll Love It HereAt Halo Spa Center, we believe marketing is more than just promotion &mdash; it&rsquo;s storytelling that makes people feel. You&rsquo;ll be part of a team that values authenticity, wellness, and creativity.Benefits include:<ul><li>Growth opportunities in marketing, management, and operations.</li><li>Staff discounts on treatments and skincare.</li><li>A supportive, serene work environment that prioritizes balance and personal development.</li><li>The chance to shape Halo&rsquo;s voice and presence both online and in person.</li></ul>Job Types: Full-time, Part-timePay: From $18.00 per hourWork Location: In person

Marketing Coordinator

shades by design

About UsShades By Design is a leading provider of custom motorized and manual window treatments and innovative outdoor shading systems. Headquartered in Miami, we serve high-end residential, commercial, and hospitality clients across Florida, New York, and the Caribbean.Our commitment to quality, innovation, and exceptional service has earned us recognition as one of America&rsquo;s fastest-growing private companies by Inc. 5000 for three consecutive years.We&rsquo;re seeking a detail-oriented, proactive Bookkeeper &amp; Financial Administrative Specialist to join our growing team. This role is perfect for someone who thrives in a fast-paced environment, is highly organized, and enjoys both accounting and administrative work.Position OverviewThe Bookkeeper &amp; Financial Administrative Specialist will oversee the company&rsquo;s daily financial operations, maintain accurate accounting records in QuickBooks Online, manage payroll, assist with HR and contract administration, and support leadership in maintaining smooth financial and administrative processes.This position requires professionalism, strong attention to detail, and the ability to work independently while collaborating across departments.Key ResponsibilitiesBookkeeping &amp; Financial Management<ul><li>Perform full-cycle bookkeeping in QuickBooks Online, including Accounts Receivable (AR), Accounts Payable (AP), reconciliations, and journal entries.</li><li>Process vendor invoices and payments through Bill.com.</li><li>Review and reconcile daily deposits, credit card transactions, checks, and wire transfers.</li><li>Maintain accurate project and company financial data to support management reporting.</li><li>Monitor and manage cash flow, budgets, and project profitability.</li><li>Provide regular financial updates and reports to management and the external CPA firm.</li><li>Prepare and submit monthly sales tax filings.</li><li>Manage client collections and ensure timely payments.</li></ul>Contracts &amp; Administrative Support<ul><li>Maintain and manage Certificates of Insurance (COIs), business licenses, and liability policies.</li><li>Assist HR with onboarding new employees (ADP setup, new hire files, software access).</li><li>Track renewals for company and subcontractor licenses, insurance policies, and registrations.</li><li>Support management with document preparation, filing, and other administrative duties.</li></ul>Payroll &amp; HR Support<ul><li>Process bi-weekly payroll through ADP.</li><li>Coordinate with external accountants for payroll and benefits reporting.</li><li>Maintain accurate employee records and ensure compliance with HR laws.</li><li>Monitor driving records and maintain compliance for insured employees and company vehicles.</li></ul>RequirementsEducation:<ul><li>Bachelor&rsquo;s degree in Accounting, Business Administration, or related field (or equivalent experience).</li></ul>Experience:<ul><li>Minimum 5 years of professional bookkeeping or accounting experience.</li><li>At least 2 years of experience in construction, design, or a service-based industry preferred.</li></ul>Technical Skills:<ul><li>Proficient in QuickBooks Online and Bill.com.</li><li>Strong Microsoft Excel and Office Suite skills.</li><li>Experience with ADP or similar payroll platforms.</li></ul>Professional Skills:<ul><li>Exceptional organization, time management, and problem-solving abilities.</li><li>Excellent written and verbal communication skills in English (Spanish preferred).</li><li>Strong attention to detail and accuracy.</li><li>Ability to manage confidential information with discretion.</li><li>Notary Public certification (or willingness to obtain one).</li></ul>Compensation &amp; BenefitsSalary: $55,000 &ndash; $65,000 annually (commensurate with experience and qualifications) Schedule: Full-time, Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PMBenefits:<ul><li>Health, Dental, and Vision Insurance</li><li>401(k) Plan</li><li>Paid Time Off &amp; Holiday Pay</li><li>Life Insurance</li></ul>Why Join UsAt Shades By Design, you&rsquo;ll be part of a company that values teamwork, professionalism, and innovation. We empower our employees with the tools and opportunities they need to grow and succeed.If you&rsquo;re a motivated, detail-driven professional looking to make an impact within a respected and fast-growing company &mdash; we&rsquo;d love to hear from you.Job Type: Full-timePay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li></ul>Work Location: In person

Bookkeeper & Financial Administrative Specialist

State of Florida

<div>Requisition No: 863701
Agency: Office of the Attorney General
Working Title: ASSISTANT ATTORNEY GENERAL-DLA - 41001310
 Pay Plan: SES
Position Number: 41001310
Salary: $99,392.02
Posting Closing Date: 11/26/2025
Total Compensation Estimator Tool
<div>
Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.</div> 
<div></div>

Pay: $$99,392.02 Annually 
<div>
</div><div>Position Summary: This position is in the Office of the Attorney General within the Consumer Protection Division in Miami, Florida. This position represents the Office of the Attorney General, Department of Legal Affairs, in trial and appellate courts and administrative tribunals in proceedings relating to Chapters 501, 542, 812, 817, 895, and 932 of the Florida Statutes, the Florida Administrative Code, and other state and federal laws enforced or relevant to cases filed by the Office of the Attorney General. This position requires as a prerequsite to employment a Juris Doctor from an accredited law school and membership in the Florida Bar.</div> 
<div></div>
<div>
Qualifications:</div>
<ul>
<li>Admission to the Florida Bar and two years of professional experience in the practice of law, legal research, teaching law or in administrative or judicial hearings. The required legal experience must be from the practice of law in a state or territory of the United States. Membership in good standing in another state Bar can substitute for the required admission to the Florida Bar provided that, pursuant to Rule 11-1.10 of the Rules Regulating the Florida Bar, the attorney applies for and obtains admission to the Florida Bar within 12 months of appointment to a position in this class.</li></ul> 
<div></div>
<div>
Preference will be given to attorneys with:</div>
<ul>
<li>3 or more years of experience handling civil litigation cases</li>
<li>2 or more years of experience handling the prosecution or defense of cases involving fraud, deceptive trade practices or white-collar crime cases.</li></ul> 
<div></div>
<div>
The Work You Will Do: This position&rsquo;s duties include but not limited to the following:</div>
<ul>
<li>Participates and oversees investigations of potential consumer protection violations by individuals and/or corporate entities; identifies relevant legal issues for matters being investigated; oversees the gathering of evidence by investigators; reviews reports prepared by law enforcement officers, investigators, accountants, and financial analysts; and evaluates documentary and other evidence necessary to prepare the matter for resolution or appropriate legal proceedings.</li>
<li>Conducts litigation of consumer protection cases in state and federal courts, including drafting pleadings, motions, memoranda of law and briefs; prepares legal research and evaluates the research of investigators and paralegals; prepares subpoenas, conducts discovery, and engages in other pretrial and trial work. Attends trials, hearings, and appellate oral arguments in court. Computer use is required for the preparation of pleadings, briefs, and other documents.</li>
<li>Negotiates resolutions of litigation cases or investigations and drafts resolution documents such as assurances of voluntary compliance, consent judgments, and mediated resolutions.</li>
<li>Participates with other states through the National Association of Attorneys General (NAAG) by representing the State of Florida in multistate investigations and litigation. Conducts legal research and may assist in reviewing proposed legislation.</li>
<li>Responds to correspondence and telephone inquiries concerning consumer protection issues.</li>
<li>Represents the Department in meetings and conferences relating to consumer protection investigations and litigation. Establishes lines of communication with local, state, and federal law enforcement officers and prosecutors; serves on federal and state task forces and works with those agencies, as needed; initiates contact with and processes information from law enforcement agencies to further consumer protection enforcement.</li>
<li>Performs routine administrative functions, which may include supervising legal secretaries, paralegals, and interns; attends staff meetings; prepares time records and case status reports; oversees case management and directs case progress, files documents, etc.</li>
<li>May assist and advise attorneys in trial practice, pleading, and procedures.</li>
<li>Maintains current expertise in areas of practice, including reading recent judicial decisions and case summaries and attends continuing legal education and other professional seminars.</li>
<li>Performs in a timely fashion other assigned duties, which may require extended hours and/or travel outside the worksite.</li></ul> 
<div></div>
<div>
Candidate Profile (application) must be completed in its entirety.</div>
<ul>
<li>Include supervisor names and phone numbers for all periods of employment.</li>
<li>Account for and explain any gaps in employment so that the hiring process is not delayed.</li>
<li>Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.</li>
<li>It is unacceptable to use the statement &ldquo;See Resume&rdquo; in place of entering work history.</li>
<li>If you experience problems applying online, please call the People First Service Center at (877) 562-7287.</li></ul> 
<div></div>
<div>
The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State&rsquo;s total compensation package for employees features a highly competitive set of employee benefits including:</div>
<ul>
<li>Annual and Sick Leave benefits.</li>
<li>Nine paid holidays and one Personal Holiday each year.</li>
<li>State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.</li>
<li>Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).</li>
<li>Flexible Spending Accounts</li>
<li>Tuition waivers.</li>
<li>And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.</li></ul> 

<div>
IMPORTANT NOTICE: To be considered for the position, all applicants must:</div>
<div>
Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.</div>
<ul>
<li>Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.</li>
<li>The elements of the selection process may include a skill assessment exercise.</li>
<li>Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.</li>
<li>OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.</li></ul> 

<div>
 CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are &quot;sensitive or special trust&quot; and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.</div> 
<div></div>
<div>
E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government&rsquo;s employment eligibility verification program (E-Verify). E-Verify is a program that electronically confirms an employee&rsquo;s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).</div> 
<div></div>
<div>
PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide accommodation.</div> 
<div></div>
<div>
REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any Deferred Retirement Option Program (DROP) payout.</div> 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</div>

ASSISTANT ATTORNEY GENERAL-DLA

Explore 28+ Administrative assistant in Miami this November. Find roles across top companies and apply now to boost your career.