administrative assistant

executive assistant

receptionist

administrator l3

front office manager

office administrator

Robert Half

<div>
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  We are looking for a detail-oriented Receptionist to join our team in Miami, Florida for a contract role lasting approximately a week and a half with a private equity investment firm. This role is essential in ensuring the office runs smoothly, maintaining organization, and providing exceptional administrative support. The ideal candidate will be proactive, possess strong communication skills, and excel at multitasking.
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  Responsibilities:
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  &bull; Oversee access to the office, ensuring security and proper protocols are followed.
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  &bull; Manage the stocking and organization of supplies in the kitchens to maintain efficiency.
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  &bull; Maintain the cleanliness and orderliness of the office environment to ensure a neat appearance.
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  &bull; Handle incoming phone calls using a multi-line phone system, providing courteous and efficient service.
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  &bull; Assist with scheduling appointments and coordinating meetings as needed.
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  &bull; Perform accurate data entry tasks to support administrative functions.
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  &bull; Organize and maintain files, ensuring easy accessibility and proper documentation.
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  &bull; Communicate effectively via email to address inquiries and provide information.
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  &bull; Execute various ad hoc projects and tasks as assigned to support office operations.
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 &bull; Proficiency in using a multi-line phone system for managing calls.
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 &bull; Strong customer service skills with the ability to handle inquiries professionally.
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 &bull; Experience in data entry with attention to detail and accuracy.
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 &bull; Ability to communicate effectively through email correspondence.
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 &bull; Excellent interpersonal skills to interact with staff and visitors.
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 &bull; Competence in Microsoft Excel, Outlook, and Word for administrative tasks.
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 &bull; Organizational skills to manage files and maintain office order.
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 &bull; Capability to schedule appointments and coordinate meetings efficiently.
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 TalentMatch
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  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
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  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
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Receptionist

Driftwood Hospitality Management

<div><p><i>Driftwood Hospitality Management&rsquo;s company culture empowers our associates to take initiative, be proactive, and contribute to the success of their property with well-defined strategies and objectives. Driftwood Hospitality Management is renowned for our fully integrated approach to hospitality services &mdash; all with outstanding client service. Our team is made up of the best talent in the hospitality industry, down to every employee, position, and hotel.</i>
</p><p></p><div><p><b>JOB SUMMARY</b></p><p>
The Front Office Manager is fully responsible for all aspects of the Front Desk, coordinates the Front Office activities of the Hotel and resolves problems arising from guest complaints, reservation and room assignment activities, and unusual requests and inquiries by performing the following duties personally or through subordinate supervisors.</p><p><b>
ESSENTIAL JOB FUNCTIONS
</b></p></div><p><i>This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.</i></p><p>
</p><ul><li>Works with the hotel General Manager to achieve and exceed guest satisfaction scores in all areas of the hotel.</li><li>
Responsible for satisfaction scores for the front desk operations. Addresses any deficiencies in the area immediately.</li><li>
Works with the corporate training department to develop action plans as necessary to achieve expected guest satisfaction scores.</li><li>
Effectively trains guest service agents on proper front desk procedures.</li><li>
Recruits, interviews, and selects, in conjunction with the General Manager, the most qualified candidates for front desk positions.</li><li>
May prepare weekly schedules for front office staff.</li><li>
Address performance deficiencies of front office staff through coaching and disciplinary actions.</li><li>
Complete performance evaluations for front office staff timely.</li><li>
May be responsible for posting weekly guest satisfaction scores for hotel associates to see and review.</li><li>
Oversee and manage the Front Office to ensure efficient operations and impeccable guest care, helping to achieve profit goals. Attend to guest and group special needs and solve tricky problems with confident graciousness.</li><li>
Keep a pulse on daily revenue and expenses to minimize loss, manage expense and maximize profit.</li><li>
Skillfully manage the Front Office staff by creating an environment where motivated people want to join, learn, do their best, and advance. Lead a diverse team by modeling the way, by empowering, and coaching throughout the employment lifecycle.</li><li>
Ensures guest service agents are in compliance with clean, neat uniforms and name badges.</li><li>
Required reports are timely and of a quality that can be shared with corporate.</li><li>
Rates are accurate and monitored daily.</li><li>
Is proficient at managing inventory in the property management system.</li><li>
Frequently meets with and reviews work generated by the night auditor.</li><li>
Maintains regular attendance and is consistently on time.</li><li>
Maintains high standards of personal appearance and grooming, which include compliance with the dress code.</li><li>
Performs any other duties as requested by supervisor.</li><li>
Act as Manager on Duty when duty calls.</li></ul><div><p><b><i>
KNOWLEDGE, SKILLS &amp; ABILITIES</i></b></p></div><p>
</p><ul><li>A four-year college degree or equivalent education or experience is required, with two to three years in a related hotel company position.
</li><li>Discipline-specific hospitality industry and general hotel department knowledge and supervisory experience is expected.
</li><li>Excellent verbal and written English communication skills are required.</li><li>
Must be able to handle cash or credit transactions and have Microsoft Office and Excel proficiency.
</li><li>General office equipment and cash register operation knowledge is expected.</li></ul><p>
</p><p></p><div><p><b><i>PHYSICAL DEMANDS</i></b></p></div><p>
</p><ul><li>Ability to stand and move throughout hotel function areas and continuously performs essential job functions.</li><li>
Lifting up to 25 pounds</li><li>
Occasional twisting, bending, stooping, reaching, standing, walking.</li><li>
Frequent talking, hearing, seeing and smiling.
</li></ul><p></p><p>Benefits</p><ul><li>
401(k)</li><li>
Disability insurance</li><li>
Employee assistance program</li><li>
Health insurance</li><li>
Life insurance</li><li>
Paid time off</li><li>
Room Discounts</li><li>
Employee Food and Beverage Discounts</li></ul><p>
EEO: Driftwood Hospitality Management is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.</p></div><p></p>

Front Office Manager

Wipro

<div>Job Description<p></p><div><div><ul><li><div><b><br>
</b><br>
</div></li></ul></div></div><div><div><div><div>Job Title: ADMINISTRATOR L3
</div></div></div></div><div><div><div><div>City: Miami
</div></div></div></div><div><div><div><div>State/Province: Florida
</div></div></div></div><div><div><div><div>Posting Start Date: 3/11/26
</div></div></div></div><div><div><div><div>Wipro Limited (NYSE: WIT, BSE: 507685, NSE: WIPRO) is a leading technology services and consulting company focused on building innovative solutions that address clients&rsquo; most complex digital transformation needs. Leveraging our holistic portfolio of capabilities in consulting, design, engineering, and operations, we help clients realize their boldest ambitions and build future-ready, sustainable businesses. With over 230,000 employees and business partners across 65 countries, we deliver on the promise of helping our customers, colleagues, and communities thrive in an ever-changing world. For additional information, visit us at www.wipro.com.
</div></div></div></div><div><div><div><div>Job Description:
<div><div><div><h2 class="jobSectionHeader"><b>Job Description
</b></h2></div><div><div><b>IT Technical Support/ </b><b>Desktop Support
</b></div><div><b>Miami, Florida<br>
</b></div><div></div><div><b>Job Description:
</b></div><div>Seeking an Associate IT Logistics &amp; Technical Support Analyst to manage laptop deployments and support end users.
</div><div>Responsibilities include coordinating hardware logistics, imaging, provisioning, troubleshooting, and assisting users.
</div><div><b>Key Responsibilities
</b></div><ul><li>Oversee laptop preparation, shipping, and delivery for employees.
</li></ul><ul><li>Coordinate large deployment projects for PC and Mac systems.
</li></ul><ul><li>Track shipments and maintain inventory records.
</li></ul><ul><li>Collaborate with stakeholders and vendors on logistics issues.
</li></ul><ul><li>Communicate delivery details and resolve deployment challenges.
</li></ul><ul><li>Provide hardware and software support for workstations and mobile devices.
</li></ul><ul><li>Support Windows 10, macOS, Office 365, iOS, Android, and security tools.
</li></ul><ul><li>Assist with device imaging and configuration.
</li></ul><ul><li>Troubleshoot printers, networking, and LAN connectivity.
</li></ul><ul><li>Support communications solutions and meeting technology.
</li></ul><ul><li>Diagnose and resolve technical issues promptly.
</li></ul><ul><li>Explain concepts clearly to users and escalate as needed.<br>
</li></ul><div></div><div><b>Preferred Qualifications
</b></div><ul><li>2+ years in logistics or IT support roles.
</li></ul><ul><li>3+ years supporting 300+ users preferred.
</li></ul><ul><li>Experience deploying PC/Mac devices, troubleshooting networks, and supporting peripherals.
</li></ul><ul><li>Calm under pressure, strong problem-solving, and process improvement skills.
</li></ul><ul><li>Ability to read technical documentation and adapt quickly.
</li></ul></div></div></div></div></div></div></div><div><div><div><div>Mandatory Skills: Desktop Support .<br>
<p></p>Experience: 3-5 Years .<br>
<p></p>The expected compensation for this role ranges from $45,000 to $121,000 .<br>
<p></p>Final compensation will depend on various factors, including your geographical location, minimum wage obligations, skills, and relevant experience. Based on the position, the role is also eligible for Wipro's standard benefits including a full range of medical and dental benefits options, disability insurance, paid time off (inclusive of sick leave), other paid and unpaid leave options.<br>
<p></p>Applicants are advised that employment in some roles may be conditioned on successful completion of a post-offer drug screening, subject to applicable state law.<br>
<p></p>Wipro provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Applications from veterans and people with disabilities are explicitly welcome.<br>
<p></p>Reinvent your world. We are building a modern Wipro. We are an end-to-end digital transformation partner with the boldest ambitions. To realize them, we need people inspired by reinvention. Of yourself, your career, and your skills. We want to see the constant evolution of our business and our industry. It has always been in our DNA - as the world around us changes, so do we. Join a business powered by purpose and a place that empowers you to design your own reinvention.</div></div></div></div></div><p></p>

ADMINISTRATOR L3

Florida International University

<div><b>About FIU</b><p><br>
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.</p><br>
<b>Job Summary</b><p><br>
Supports the Information Security Office in the protection of Florida International Universitys systems, data, and users by implementing and maintaining endpoint security solutions. Assists in the management of endpoint protection, encryption, and compliance for university-managed Windows and macOS devices in accordance with university security policies and applicable regulations, including FERPA, GLBA, and HIPAA. Works under the supervision to ensure all FIU endpoints maintain compliance with institutional and regulatory standards.</p><ul><li>
Deploys, configures, and manages endpoint protection platforms, including CrowdStrike Falcon.</li><li>
Monitors endpoint health, encryption, and compliance status for Windows and macOS systems.</li><li>
Assists with patching, hardening, and configuration of endpoints.</li><li>
Maintains endpoint documentation, SOPs, and configuration records.</li><li>
Collaborates with IT support teams to ensure endpoint security and encryption compliance.</li><li>
Analyzes endpoint alerts using CrowdStrike and Splunk and escalates issues when necessary.</li><li>
Supports endpoint lifecycle activities including onboarding, re-imaging, and decommissioning.</li><li>
Participates in audits and assessments related to FERPA, GLBA, and HIPAA compliance.</li><li>
Supports vulnerability remediation and risk mitigation efforts.</li><li>
Maintains situational awareness of emerging endpoint threats and security best practices.</li><li>
Performs related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.</li><li>
Performs essential duties during any emergencies, such as hurricanes, storms and/or any other University emergency closing. The employee is expected to be available to report to work as needed during University emergency closings with appropriate notification by department administrator.</li></ul><br>
<b>Minimum Qualifications</b><p><br>
Bachelor's degree in Computer Science or a related field with two (2) years of experience in related field.</p><br>
<b>Desired Qualifications</b><br>
<ul><li>
Experience deploying, configuring, and managing endpoint protection platforms, preferably CrowdStrike Falcon.</li><li>
Working knowledge of Windows and macOS operating systems and endpoint management tools.</li><li>
Experience with endpoint encryption technologies such as BitLocker and FileVault.</li><li>
Familiarity with vulnerability management and endpoint hardening practices.</li><li>
Understanding of FERPA, GLBA, and HIPAA data protection and privacy requirements.</li><li>
Experience analyzing endpoint alerts and collaborating with IT and SOC teams.</li></ul><br>
<b>Job Category</b><p><br>
Administrative</p><br>
<b>Advertised Salary</b><br>
$70,000 - $80,000<br>
<b>Work Schedule</b><p><br>
Begin time: 8:30 AM</p><p>
End time: 5:00 PM</p><br>
<b>Pre-Employment Requirements</b><p><br>
Expanded Background Check</p><br>
<b>Other Information</b><br>
<ul><li>
Ability to work evenings and weekends.</li><li>
Ability to work flexible hours as needed.</li><li>
Travel to FIU Campus</li><li>
Must be available 24/7 for possible emergency situations.</li></ul><br>
<b>How To Apply</b><p><b><br>
Prospective Employee</b></p><p>
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in &quot;<b>My Applications</b>&quot;.
</p><p><b><i>To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.</i></b></p><p>
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.</p><ul><li><b><i>This posting will close at 12:00 am of the close date.</i></b></li></ul><br>
<b>How To Apply</b><p><b><br>
Current Employee</b></p><p>
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in &quot;<b>My Applications</b>&quot;.
</p><p><b><i>To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.</i></b></p><p>
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.</p><ul><li><b><i>This posting will close at 12:00 am of the close date.</i></b></li></ul><br>
<b>Disclosures</b><p><b><br>
Clery Notice</b></p><p>
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.<br>
<br>
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).</p><p><b>
Pay Transparency</b></p><p>
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.</p><p><b>
Notice of Non-Discrimination</b></p><p>
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.</p><p><b>
Reasonable Accommodation Statement</b></p><p>
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.</p></div>

Endpoint Security Engineer

Just Hub LLC

<p><b>Job Summary</b><br/>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of office tasks with professionalism and efficiency. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Experience in office management, event planning, and bookkeeping is highly desirable to ensure smooth daily operations and effective executive support.</p><p><b>Duties</b></p><ul><li>Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate complex travel arrangements and prepare detailed itineraries for executives.</li><li>Prepare, proofread, and transcribe documents, reports, and correspondence ensuring accuracy and professionalism.</li><li>Handle incoming calls with excellent phone etiquette on multi-line phone systems; direct inquiries appropriately.</li><li>Organize and maintain filing systems&mdash;both electronic and physical&mdash;to ensure quick retrieval of information.</li><li>Assist with event planning for company functions, meetings, or special events from inception to execution.</li><li>Perform data entry tasks using various software including QuickBooks for bookkeeping and financial record keeping.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items.</li><li>Provide office management support including supply procurement, office equipment maintenance, and front desk duties.</li><li>Manage personal assistant responsibilities such as personal scheduling or errands as needed by executives.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for preparing presentations and reports.</li><li>Conduct proofreading of documents to ensure clarity, accuracy, and consistency across all communications.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in an administrative or executive assistant role with strong organizational skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Calendar), and familiarity with DocuSign for electronic signatures.</li><li>Excellent typing speed with high accuracy; strong data entry skills.</li><li>Experience with bookkeeping software such as QuickBooks is preferred.</li><li>Strong project coordination abilities with a focus on detail-oriented execution.</li><li>Exceptional communication skills including phone etiquette and professional correspondence writing.</li><li>Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.</li><li>Office management experience including filing systems, front desk operations, and clerical support.</li><li>Knowledge of event planning processes from logistics to execution.</li><li>Familiarity with multi-line phone systems and calendar management tools like Microsoft Outlook Calendar.</li><li>Demonstrated ability to proofread documents thoroughly and perform transcription accurately.</li><li>Prior experience supporting executives or high-level professionals is highly desirable. This position offers an engaging opportunity for a dedicated professional eager to support leadership through effective administrative management in a dynamic work environment.</li></ul><p>Job Types: Full-time, Part-time, Temporary</p><p>Pay: $48,946.73 - $58,946.61 per year</p><p>Work Location: Hybrid remote in Miami, FL 33134</p>

Executive Assistant

OHLA USA

<div>Overview:
<div>
Who is <b>OHLA USA</b>?</div><div></div><div><br>
We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, <b>our people!</b></div><div></div><div><br>
OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.</div><div></div><div><br>
OHLA USA is seeking a Front Desk Receptionist in our Miami, Florida, office. This is a full-time onsite position that requires an 8:00 am to 5:00 pm schedule.</div><div></div><div><br>
The Front Desk Receptionist serves as the front-line support for the organization, ensuring efficient operation of the office environment. This role encompasses a variety of duties, including administrative tasks, managing incoming communications, and maintaining office supplies and facilities. The Receptionist plays a pivotal role in providing a welcoming atmosphere for guests and supporting various departments through clerical assistance.</div>
Responsibilities:
<div>
Front Desk Coverage and Visitor Management</div><ul><li>Provide continuous front desk coverage during business hours (8:00 AM &ndash; 5:00 PM).</li><li>Greet and assist visitors, vendors, and employees.</li><li>Answer and route incoming phone calls in a professional and efficient manner.</li><li>Maintain office security by screening calls and visitors.</li></ul><div><br>
Office Maintenance and Preparation<br>
<ul><li>Conduct daily checks of kitchen and common areas.</li><li>Prepare coffee and arrange conference rooms for meetings.</li></ul></div><ul><li>Maintain cleanliness and organization of front desk area.</li><li>Ensure copier is stocked with paper and operational.</li></ul><div><br>
Mail and Correspondence Management<br>
<ul><li>Review, sort, and distribute incoming mail and packages.</li><li>Coordinate courier services and prepare outgoing shipments.</li><li>Scan and distribute correspondence to appropriate departments.</li></ul></div><div><br>
Office Supplies and Inventory<br>
<ul><li>Organize and maintain office supply storage.</li><li>Stock and replenish kitchen and office supplies.</li><li>Lift and transport supplies and packages as needed.</li></ul></div><div><br>
Administrative Support<br>
<ul><li>Assist Accounts Payable by reviewing, stamping, and scanning invoices.</li><li>Provide clerical support to various departments as needed.</li><li>Coordinate lunch and catering for meetings.</li></ul></div><div><br>
The above duties require consistent, in-person presence during standard business hours and cannot be permanently reassigned without fundamentally altering the structure of the position</div>
Qualifications:
<div>
POSITION REQUIREMENTS:<br>
<ul><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in office technology and software for email, scanning, and document management.</li><li>Ability to work independently and collaboratively.</li><li>High school diploma or equivalent.</li></ul></div><div><br>
PHYSICAL DEMANDS:<br>
<ul><li>Ability to sit for prolonged periods while performing desk-based tasks.</li><li>Ability to stand and move around the office as needed for tasks such as greeting guests, preparing meeting rooms, and managing mail and supplies.</li><li>Sufficient manual dexterity to operate office equipment and files.</li><li>Ability to lift and carry office supplies and packages weighing up to 15 pounds. This may include paper for the copier, coffee supplies, and occasionally heavier packages or items for events and meetings.</li><li>Adequate visual and hearing ability for communication.</li></ul></div><ul><li>Occasional reaching, bending, and twisting.</li></ul><div></div><div><br>
ESSENTIAL ATTENDANCE REQUIREMENT: Regular and reliable full-time attendance of 40 hours per week is an essential function of this role. Continuous in-person presence during standard business hours is required to maintain operational coverage and fulfill the responsibilities of the position.</div><div></div><div><b><i><br>
OHLA ADA Message</i></b><i>: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></div><div><i>
While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.</i></div><div></div><div><b><i><br>
OHLA EEO Message:</i></b><i> OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class.</i></div><div></div><div><i><br>
OHLA USA and its subsidiaries (&ldquo;OHLA&rdquo;) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.&rsquo;s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.</i></div><div>
#LI-JH1</div></div>

Fargo Funding LLC

<p>MUST FOLLOW US ON BOTH LINKEDIN AND INSTAGRAM TO BE FURTHER CONSIDERED</p><p>Fargo Funding on LinkedIn</p><p>@fargofunding on Instagram</p><p><b>Job Overview</b><br/>We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative tasks. This position requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, maintaining organized records.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide clerical support such as filing, proofreading documents, and managing correspondence.</li><li>Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.</li><li>Maintain office supplies inventory and assist with bookkeeping tasks as needed.</li><li>Offer customer support by addressing client inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure effective communication and workflow within the office.</li><li>Support dental or medical reception duties as required, ensuring patient information is handled confidentially.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in an administrative role or similar position is preferred.</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is advantageous.</li><li>Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.</li><li>Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.</li><li>Previous experience as a dental or medical receptionist is beneficial but not mandatory.</li><li>Strong typing skills and familiarity with data entry processes are essential.</li><li>Demonstrated customer service experience with a focus on providing support in a professional manner.</li><li>Ability to manage time effectively and prioritize tasks to meet deadlines. Join our team as an Administrative Assistant where you can contribute your skills while growing professionally in a supportive environment!</li></ul><p>Job Types: Full-time, Contract</p><p>Pay: $55,000.00 - $70,000.00 per year</p><p>Work Location: Remote</p>

Administrative Assistant

Explore 95+ Office administrator in Miami this March. Find roles across top companies and apply now to boost your career.

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