administrative assistant

accounting assistant

administrative assistant (part-time) Jobs in Miami

administrative assistant (part-time)

administrative assistant, executive Jobs in Miami

administrative assistant, executive

executive administrative assistant Jobs in Miami

executive administrative assistant

office administrator

O & P Clinics of America ( Orthotic & Prosthetic Clinics of America )

The administrative assistant will assist our CEO. Incoming calls are answered appropriately and efficiently. Clerical functions to include copying, faxing, e-mailing, scanning and filing documents are carried out in a timely basis. Excellent communications skills are exhibited via phone and in person. A professional image is presented in both voice and appearance. Must be detail-oriented, organized and self-motivated with the ability to multi-task and work in a fast-paced environment. Contributes to team effort by accomplishing related results as needed. Upholds the culture of Orthotic and Prosthetic Clinics of America including relationship building with customers as well as maintaining a professional behavior on Orthotic and Prosthetic Clinics of America&rsquo;s premises.Administrative Assistant Job Responsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Administrative Assistant Skills and Qualifications:<ul><li>Reporting Skills</li><li>Administrative Writing Skills</li><li>Microsoft Office Skills</li><li>Managing Processes</li><li>Organization</li><li>Analyzing Information</li><li>Professionalism</li><li>Problem Solving</li><li>Supply Management</li><li>Inventory Control</li><li>Verbal Communication'</li></ul>'Work Remotely NoJob Type: Full-timePay: $18.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Microsoft Office: 3 years (Preferred)</li><li>Administrative experience: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33150 (Preferred)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33150: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Office Administrator

AEG FUELS

<div>Company Description:
Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company&rsquo;s core business is the marketing and financing of fuel supply and logistics solutions for the world&rsquo;s largest airlines, militaries, and corporate operators. 
AEG Fuels serves its clients through a network of longstanding relationships with subcontracted parties around the world. Customers are afforded the benefits of negotiated fuel and throughput pricing based on AEG Fuel&rsquo;s aggregate volume within a network of over 3,000 airports as well as the company&rsquo;s specialized expertise in delivering products safely and on time. 
AEG Fuels is dedicated to providing comprehensive support and unparalleled 24/7 service around the world. 30 different nationalities are represented on AEG&rsquo;s team and with offices in Miami, Houston, Toluca, Medellin, Sao Paolo, London, Dubai, Singapore and Shanghai the company combines a global presence with a local touch. 
AEG Core Values:<ul><li>
Excellence &amp; Teamwork</li><li>
Entrepreneurship &amp; Innovation</li><li>
Respect &amp; Trust</li><li>
Always Do What&rsquo;s Right</li></ul> 
Position Overview:
The Front Desk Administrator serves as the first point of contact for visitors, employees, vendors, and business partners while providing administrative and office support to ensure the smooth day-to-day operation of the office. This role requires exceptional customer service, organization, communication skills, and the ability to manage multiple priorities in a fast-paced environment. 
Key Responsibilities:<ul><li>
Greet, welcome, and assist visitors, clients, and vendors in a professional and courteous manner.</li><li>
Manage the front desk and maintain a professional reception area at all times.</li><li>
Support executives and department leaders with ad hoc requests, time sensitive assignments, and other duties as required.</li><li>
Escort guests to meeting rooms and designated locations throughout the office.</li><li>
Monitor and manage shipping and receiving activities, including handling incoming and outgoing mail, packages, and deliveries.</li><li>
Coordinate and maintain office supply inventory and place orders as needed.</li><li>
Restock break rooms, kitchen areas, and common office spaces to ensure they remain clean, organized, and fully supplied.</li><li>
Coordinate food orders and catering arrangements for meetings, events, and office functions.</li><li>
Book and coordinate domestic and international travel arrangements for stakeholders, including flights, hotels, ground transportation, and itineraries.</li><li>
Prepare and process expense reports for executives and other stakeholders in a timely and accurate manner.</li><li>
Assist with scheduling meetings, conference room coordination, and general administrative support.</li><li>
Maintain relationships with vendors and service providers as needed.</li><li>
Support office events, employee activities, and special projects.</li><li>
Ensure compliance with office procedures and company policies.</li><li>
Perform other duties and administrative tasks as assigned.</li></ul> 
Required Skills &amp; Experience:<ul><li>
High school diploma or equivalent required; associate's degree preferred.</li><li>
3+ years of experience in a receptionist, administrative assistant, office coordinator, or similar role.</li><li>
Strong customer service and interpersonal skills.</li><li>
Excellent verbal and written communication abilities.</li><li>
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.</li><li>
Experience booking travel and processing expense reports preferred.</li><li>
Strong organizational skills and attention to detail.</li><li>
Ability to prioritize tasks, manage multiple responsibilities, and work independently.</li><li>
Professional appearance and demeanor.</li><li>
Ability to sit, stand, and walk throughout the office as needed.</li><li>
Ability to occasionally lift and move packages or office supplies up to 25 pounds.</li><li>
Ability to escort visitors throughout the facility and assist with office operations.</li><li>
Bilingual in English and Spanish (strongly preferred).</li></ul> 
Key Traits we are looking for:<ul><li>
Customer Service Orientation</li><li>
Communication Skills</li><li>
Organization and Time Management</li><li>
Attention to Detail</li><li>
Problem Solving</li><li>
Professionalism</li><li>
Adaptability and Flexibility</li><li>
Team Collaboration</li></ul> 
Equal Employment Opportunity Statement
AEG Fuels is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, military status, marital status, pregnancy, or any other characteristic protected by applicable federal, state, or local law. 
AEG Fuels is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment process and employment relationship. If you require an accommodation to participate in the application process, please contact Human Resources.</div>

Front Desk Admin

FirstService Residential

<div>Description 
 
 
 
Job Overview:
 
 
Perform duties to provide administrative support to all functions within the Operations department including IT, Purchasing, Operations and Banking, working within the limits of standard or accepted practice. 
 
Your Responsibilities: 
 
<ul><li> 
Provide administrative support to all members of the Operations department and Management. Assist with calls/voicemails, reroute calls to appropriate area, and arrange call backs.</li></ul> 
<ul><li>
Handle all mailings and billings and process and track approved office supplies for all A/R offices.</li></ul> 
<ul><li>
Compose letters and submit them to Management for signature and approval. Assist management in the preparation of presentations as necessary.</li></ul> 
<ul><li>
Manage calendars, arrange meetings, and plan and set up conferences and events and prepare materials as necessary.</li></ul> 
<ul><li>
Operations Help Desk support.</li></ul> 
<ul><li>
Assist all members of the operations team (IT, Purchasing, Operations, Banking) in accomplishing their goals and objectives.</li></ul> 
<ul><li>
Prepare reports, correspondence, presentations, and other communication materials.</li></ul> 
<ul><li>
Conduct research, prepare reports and financial data.</li></ul> 
<ul><li>
Attending staff meetings with operations team and staff to keep well informed, and to ensure follow-up on decisions or actions to be taken by staff.</li></ul> 
<ul><li>
Provide administrative support and computer skills for special projects.</li></ul> 
<ul><li>
Always conduct business with the highest standards of personal, professional, and ethical conduct.</li></ul> 
<ul><li>
Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.</li></ul> 
<ul><li>
May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.</li></ul> 
<ul><li>
Ensure all safety precautions are followed while performing the work.</li></ul> 
<ul><li>
Follow all policies and Standard Operating Procedures as instructed by Management.</li></ul> 
<ul><li>
Perform any range of special projects, tasks and other related duties as assigned.</li></ul> 
Skills &amp; Qualifications: 
<ul><li>
Associate degree in business or related field from an accredited college or university, and two to three years of administrative experience; or equivalent combination of education and experience.</li></ul> 
<ul><li>
Knowledge, Skills &amp; Proficiencies</li></ul> 
<ul><li>
Excellent customer service skills</li></ul> 
<ul><li>
Strong verbal and written communication skills. Detail oriented and strong organizational and multi-tasking skills.</li></ul> 
<ul><li>
Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, Visio, and Outlook. Proficiency researching the Internet.</li></ul> 
<ul><li>
Ability to work with sensitive or confidential information.</li></ul> 
<ul><li>
Ability to meet deadlines and work well under pressure.</li></ul> 
<ul><li>
Ability to work in a team environment as well as independently and be self-driven.</li></ul> 
<ul><li>
Critical thinking, problem solving, judgment and decision-making abilities.</li></ul> 
<ul><li>
Ability to work with sensitive information and maintain confidentiality. 
Critical thinking, complex problem solving, judgment and decision making 
Motivated self-starter.</li></ul> 
Physical Requirements: 
 
<ul><li> 
This position works under usual office conditions. 
</li></ul> 
<ul><li> 
The employee is required to work at a personal computer as well as be on the phone for extended periods of time.</li></ul> 
 Must be able to stand, sit, walk, and occasionally climb. 
<ul><li>
</li></ul> 
<ul><li> 
The incumbent must be able to work extended and flexible hours and weekends as needed.</li></ul> 
<ul><li>
Physical demands include the ability to lift up to 50 lbs.</li></ul> 
<ul><li>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.</li></ul> 
<ul><li>
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li></ul> 
<ul><li>
Travel Work may involve some driving/traveling to properties.</li></ul> 
What We Offer: 
 
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. 
 
 
 
 
Disclaimer: 
 
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. 
 
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. 
 
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. 
 
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. 
 
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Operations

Nicklaus Children's Health System

<div><h2 class="jobSectionHeader"><div>Description</div></h2><div>
Job Summary:</div>
<div>Provides administrative support for the cardiologists and cardiology support staff. Assists in the contact for recruitment of all cardiology, and interventional heart program, candidates as needed. Responsible for assisting in the on-boarding of new staff for Cardiology department. Manages cardiology meetings, events, and projects as needed.</div><h2 class="jobSectionHeader"><div>
Qualifications</div></h2><div>
Minimum Job Requirements:</div>
<ul><li>4 -5 years medical office/administrative experience</li>
<li>Prior healthcare customer service experience required</li></ul>
<div>Knowledge/Skills/Abilities</div>
<ul><li>High school education or equivalent preferred</li>
<li>Excellent communication skills, both verbally and in writing
</li><li>Ability to maintain confidentiality of sensitive information</li>
<li>Ability to interpret, adapt and react calmly under stressful conditions</li>
<li>Ability to use logical thinking to interpret data and solve a broad range of problems
</li><li>Ability to work independently and be flexible with minimal supervision
</li><li>Ability to manage multiple tasks simultaneously</li>
<li>Able to relate cooperatively and constructively with patients, co-workers, and physicians
</li><li>Strong problem-solving and critical thinking skills</li>
<li>Proficient in word processing, desktop publishing, database management and internet</li></ul>
<div>Job Specific Duties:</div>
<ul><li>Responsible for coordination of interviews for physician and program leadership candidates; prepares itineraries and agendas and ensures smooth interview process for applicants and candidates.</li>
<li>Prepares for weekly cardiology operations and leadership meetings; maintains and distributes minutes as needed.</li>
<li>Serves as primary liaison between Global Health and Cardiology department; assists in care planning and coordination.
</li><li>Supports all cardiology administrative assistants.</li>
<li>Answers and screens calls for physician(s) regarding patients, medical results, pharmacy prescriptions and refills in a professional manner. Takes messages as needed.
</li><li>Assists physician(s) in filling out credentialing applications, medical license requirements and current memberships.</li>
<li>Checks documentation being submitted for physician's attention to ascertain all relevant data, files, signatures, etc. are included</li>
<li>Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.</li>
<li>Schedules appointments and maintains physician's/administrator&rsquo;s calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.</li>
<li>Acts as liaison between employees, agencies, and other physician practices.</li>
<li>Maintains a log of physician&rsquo;s/administrator&rsquo;s group contracts and needed Continuing Medical Education credits, paid time off (PTO), and all associated expenses and teaching hours.</li>
<li>Processes all travel applications for the physician(s). Makes travel arrangements including hotel reservations.</li>
<li>Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.</li>
<li>Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.</li>
<li>Serves as primary contact for Cardiology administration; coordinates with Marketing/PR for interviews.</li></ul><h2 class="jobSectionHeader"><div> 
Job:</div></h2>
Clerical/Administrative 
<h2 class="jobSectionHeader"><div>
Department:</div></h2>
NCPS-PEDIATRIC CARDIOLOGY-3100-467711 
<h2 class="jobSectionHeader"><div>
Job Status:</div></h2>
Professional</div>

Office Coordinator - Cardiology (Full Time, Days)

Mount Sinai Medical Center

<div>As Mount Sinai grows, so does our legacy in high-quality health care.
Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.
Culture of Caring: The Sinai Way
Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.
Department:
CC019980 Research Admin Payroll Control
Job Description Summary:
The Urology Research Registry Abstractor is responsible for reviewing patient medical records to extract, code, analyze, and enter detailed urologic clinical data into institutional, state, and national research and quality registries. This role supports clinical outcomes research, quality improvement initiatives, resident and fellow education, grant-funded research projects, and regulatory reporting within the Department of Urology. Proficiency with redcap software and database management.
Position Responsibilities<ul><li>
Performs the screening of participant patients, following the assigned research requirements and protocol.</li><li>
Proficiency with REDCap software and database management.</li><li>
Review inpatient and outpatient medical records for urologic conditions, including but not limited to:<ul><li>
Prostate, bladder, kidney, and testicular cancers</li><li>
Benign prostatic hyperplasia (BPH)</li><li>
Nephrolithiasis (kidney stones)</li><li>
Reconstructive urology procedures</li><li>
Robotic and minimally invasive surgical procedures</li></ul></li><li>
Abstract and code diagnoses, procedures, pathology findings, cancer staging, biomarkers, complications, treatments, recurrence data, and clinical outcomes.</li><li>
Enter, validate, and maintain high-quality data in institutional databases and specialty registries.</li><li>
Perform case finding through pathology reports, operative reports, clinic schedules, tumor boards, and EHR reporting tools.</li><li>
Conduct regular data audits ensuring completeness and accuracy.</li><li>
Ensure compliance with registry standards, accreditation requirements, research protocols, and reporting deadlines.</li><li>
Assist faculty, fellows, residents, and medical students with retrospective chart reviews and research dataset preparation.</li><li>
Generate datasets for abstracts, manuscripts, presentations, quality improvement projects, and grant submissions.</li><li>
Participate in departmental research meetings, tumor boards, and quality improvement committees as needed.</li><li>
Support preparation of reports for internal review, institutional benchmarking, and national comparisons.</li><li>
Assist with preparation and submission of IRB applications, amendments, continuing reviews, and study closures.</li><li>
Maintain study documentation, regulatory binders, and research files in accordance with institutional and federal guidelines.</li><li>
Ensure all data abstraction activities align with approved IRB protocols.</li></ul>
Qualifications<ul><li>
License/Registration/Certification<ul><li>
Preferred: RHIT (Registered Health Information Technician), RHIA (Registered Health Information Administrator), CCS (Certified Coding Specialist), CPC (Certified Professional Coder), or Active CITI Program certification in Human Subjects Research.</li></ul></li><li>
Education<ul><li>
Bachelor&rsquo;s degree in Health Information Management, Nursing, Public Health, Clinical Sciences, or related field required.</li></ul></li><li>
Experience<ul><li>
2+ years of clinical data abstraction, registry management, coding, or clinical research experience required.</li><li>
Experience in surgical, oncology, or urology preferred.</li><li>
Experience in an academic medical center or teaching hospital preferred.</li><li>
Experience working with IRB protocols and regulatory documentation preferred.</li></ul></li></ul>
Benefits:
We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:<ul><li>
Health benefits</li><li>
Life insurance</li><li>
Long-term disability coverage</li><li>
Healthcare spending accounts</li><li>
Retirement plan</li><li>
Paid time off</li><li>
Pet Insurance</li><li>
Tuition reimbursement</li><li>
Employee assistance program</li><li>
Wellness program</li><li>
On-site housing for select positions and more!</li></ul>
Degree Requirements:
Certification:</div>

Research Registry Abstractor Urology

#1 SPA, LLC

Overview We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. This role is vital in ensuring smooth daily functions, managing communication, and providing exceptional customer service. The ideal candidate will possess strong computer skills, office management experience, and the ability to handle multiple tasks efficiently. Bilingual abilities and familiarity with various office software are a plus. This position offers an excellent opportunity for individuals with clerical and administrative experience to contribute to a professional and dynamic work environment.Duties<ul><li>Manage front desk responsibilities, including greeting visitors and handling inquiries</li><li>Operate multi-line phone systems with professionalism and courtesy, adhering to proper phone etiquette</li><li>Perform data entry, filing, and document proofreading to maintain accurate records</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and communication</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Handle bookkeeping tasks using QuickBooks or similar software as needed</li><li>Support office management tasks such as supply ordering, mail distribution, and organization of office space</li><li>Assist with customer support by responding promptly to inquiries via phone or email</li><li>Provide personal assistant support including travel arrangements or special project assistance as required</li><li>Maintain confidentiality of sensitive information while ensuring efficient workflow</li></ul>Qualifications<ul><li>Proven experience in office administration or clerical roles; prior experience as a receptionist or medical/dental receptionist is advantageous</li><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Exceptional phone etiquette and customer service skills; bilingual abilities are preferred but not required</li><li>Experience with QuickBooks or bookkeeping is a plus</li><li>Ability to handle multiple responsibilities simultaneously while maintaining attention to detail</li><li>Strong typing skills and familiarity with office management procedures</li><li>Previous experience in office management or administrative support roles is desirable</li><li>Demonstrated time management skills and the ability to work independently in a fast-paced environment</li></ul>This position provides an engaging opportunity for a motivated professional to contribute significantly to our team while developing their administrative expertise.Pay: $700.00 - $750.00 per weekBenefits:<ul><li>Employee assistance program</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: Hybrid remote in Miami, FL 33134

Administrative Assistant

DC Global Talent Inc.

<div>
 
 
 OPERATIONS &amp; EXECUTIVE SUPPORT MANAGER
 
 
 
 Hospitality Investment Firm &bull; Miami, FL &bull; USD $75K-$85K
 
 
 
 
 
 
 ABOUT THE ROLE
 
 
 
 We are searching for an Operations &amp; Executive Support Manager for a Miami-based hospitality investment firm. This is a high-trust, fully in-office role for someone who thrives in a fast-moving environment and takes genuine pride in keeping things running smoothly. You will be the operational anchor of the office and a trusted right-hand to senior leadership, blending executive assistance with office management and cross-functional support.
 
 
 
 
 
 One non-negotiable: this firm is serious about AI. They want someone who already uses AI tools daily as a core part of how they work, not someone curious about it.
 
 
 
 
 
 
 WHAT YOU'LL DO
 
 
 
 &bull; Manage the COO's calendar, correspondence, and complex domestic and international travel logistics
 
 
 &bull; Prepare briefing materials, meeting agendas, and follow-ups for senior leadership
 
 
 &bull; Oversee the day-to-day running of the Brickell office, including vendors, facilities, and supplies
 
 
 &bull; Coordinate in-office events, executive engagements, and team gatherings
 
 
 &bull; Provide project-based support to the marketing function on select deliverables
 
 
 &bull; Drive process improvements and support internal documentation and communications
 
 
 
 
 
 
 WHAT YOU BRING
 
 
 
 &bull; 3 to 5 years of executive assistant experience supporting C-suite or senior leadership
 
 
 &bull; Demonstrated daily use of AI tools (ChatGPT, Claude, Copilot, or similar) - this will be assessed at interview
 
 
 &bull; Based in Miami; Brickell-adjacent strongly preferred. This is a fully in-office role with no remote option
 
 
 &bull; Highly organised, discreet, and proactive with strong written and verbal communication skills
 
 
 &bull; Proficient in Microsoft Office and Google Workspace
 
 
 &bull; Spanish fluency is a meaningful advantage given the firm's regional footprint
 
 
 
 
 
 
 WHAT'S OFFERED
 
 
 
 &bull; Salary of USD $75K-$85K
 
 
 &bull; In-office role at a growing hospitality investment firm in Miami
 
</div>

Operations Executive Support Manager

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