administrative assistant

administrative assistant, executive Jobs in Miami

administrative assistant, executive

help desk analyst

office administrator

office secretary

front desk admin

AEG FUELS

<div>Company Description:
Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company&rsquo;s core business is the marketing and financing of fuel supply and logistics solutions for the world&rsquo;s largest airlines, militaries, and corporate operators. 
AEG Fuels serves its clients through a network of longstanding relationships with subcontracted parties around the world. Customers are afforded the benefits of negotiated fuel and throughput pricing based on AEG Fuel&rsquo;s aggregate volume within a network of over 3,000 airports as well as the company&rsquo;s specialized expertise in delivering products safely and on time. 
AEG Fuels is dedicated to providing comprehensive support and unparalleled 24/7 service around the world. 30 different nationalities are represented on AEG&rsquo;s team and with offices in Miami, Houston, Toluca, Medellin, Sao Paolo, London, Dubai, Singapore and Shanghai the company combines a global presence with a local touch. 
AEG Core Values:<ul><li>
Excellence &amp; Teamwork</li><li>
Entrepreneurship &amp; Innovation</li><li>
Respect &amp; Trust</li><li>
Always Do What&rsquo;s Right</li></ul> 
Position Overview:
The Front Desk Administrator serves as the first point of contact for visitors, employees, vendors, and business partners while providing administrative and office support to ensure the smooth day-to-day operation of the office. This role requires exceptional customer service, organization, communication skills, and the ability to manage multiple priorities in a fast-paced environment. 
Key Responsibilities:<ul><li>
Greet, welcome, and assist visitors, clients, and vendors in a professional and courteous manner.</li><li>
Manage the front desk and maintain a professional reception area at all times.</li><li>
Support executives and department leaders with ad hoc requests, time sensitive assignments, and other duties as required.</li><li>
Escort guests to meeting rooms and designated locations throughout the office.</li><li>
Monitor and manage shipping and receiving activities, including handling incoming and outgoing mail, packages, and deliveries.</li><li>
Coordinate and maintain office supply inventory and place orders as needed.</li><li>
Restock break rooms, kitchen areas, and common office spaces to ensure they remain clean, organized, and fully supplied.</li><li>
Coordinate food orders and catering arrangements for meetings, events, and office functions.</li><li>
Book and coordinate domestic and international travel arrangements for stakeholders, including flights, hotels, ground transportation, and itineraries.</li><li>
Prepare and process expense reports for executives and other stakeholders in a timely and accurate manner.</li><li>
Assist with scheduling meetings, conference room coordination, and general administrative support.</li><li>
Maintain relationships with vendors and service providers as needed.</li><li>
Support office events, employee activities, and special projects.</li><li>
Ensure compliance with office procedures and company policies.</li><li>
Perform other duties and administrative tasks as assigned.</li></ul> 
Required Skills &amp; Experience:<ul><li>
High school diploma or equivalent required; associate's degree preferred.</li><li>
3+ years of experience in a receptionist, administrative assistant, office coordinator, or similar role.</li><li>
Strong customer service and interpersonal skills.</li><li>
Excellent verbal and written communication abilities.</li><li>
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.</li><li>
Experience booking travel and processing expense reports preferred.</li><li>
Strong organizational skills and attention to detail.</li><li>
Ability to prioritize tasks, manage multiple responsibilities, and work independently.</li><li>
Professional appearance and demeanor.</li><li>
Ability to sit, stand, and walk throughout the office as needed.</li><li>
Ability to occasionally lift and move packages or office supplies up to 25 pounds.</li><li>
Ability to escort visitors throughout the facility and assist with office operations.</li><li>
Bilingual in English and Spanish (strongly preferred).</li></ul> 
Key Traits we are looking for:<ul><li>
Customer Service Orientation</li><li>
Communication Skills</li><li>
Organization and Time Management</li><li>
Attention to Detail</li><li>
Problem Solving</li><li>
Professionalism</li><li>
Adaptability and Flexibility</li><li>
Team Collaboration</li></ul> 
Equal Employment Opportunity Statement
AEG Fuels is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, military status, marital status, pregnancy, or any other characteristic protected by applicable federal, state, or local law. 
AEG Fuels is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment process and employment relationship. If you require an accommodation to participate in the application process, please contact Human Resources.</div>

Front Desk Admin

ASTUTE VISION CARE

Job descriptionCompany DescriptionAstute Vision Care, led by Drs. Richard and Charmaine Thomas, is dedicated to providing the highest quality eye care, products, and services. With a strong commitment to patient satisfaction, Astute Vision Care combines advanced technology with personalized attention to meet each patient's needs. Located in West Kendall, FL, the practice fosters a welcoming and professional environment. Our focus on comprehensive eye care has established us as a trusted provider in the community.Role DescriptionThis is a part time, on-site role located in West Kendall , FL, for an Optical Sales Associate/Front Desk team member. Day-to-day tasks will be answering the phones , scheduling appoiments, assisting customers with frame and lens selection, providing excellent customer service, processing payments, preparing examinations rooms and preliminary . The role also involves managing patient records and maintaining an organized and professional workspace.Qualifications<ul><li>Customer service skills, including communication, patience, and the ability to assist customers efficiently and courteously</li><li>Basic sales skills, including product knowledge and the ability to recommend products based on customer needs</li><li>Administrative skills, such as appointment scheduling, record keeping, and front desk management</li><li>Attention to detail to ensure accurate inventory management and payment processing</li><li>Computer skills</li><li>prior optical or retail experience is a PLUS</li><li>Ability to work collaboratively in a team-oriented environment</li><li>High school diploma or equivalent required;</li><li>Bilingual skills (English and Spanish) are considered an advantage</li></ul>Compensation is dependent on experience. Hourly + CommissionsPay: $15.00 - $17.00 per hourBenefits:<ul><li>Employee discount</li></ul>Work Location: In person

optical sales /front desk /assistant

Super Smiles Orthodontics

Job OverviewSuper Smiles Orthodontics is looking for a friendly, motivated, and detail-oriented Front Desk Receptionist to join our team! This is a great opportunity for someone who loves helping people, creating positive experiences, and growing in a fun, fast-paced environment. In this vital role, you will be the friendly face and helpful voice that ensures our customers receive exceptional support and service. Your enthusiasm, organizational skills, and ability to handle multiple tasks with professionalism will help create a positive experience for every customer.<ul><li>Greet customers warmly at the front desk and direct them appropriately, ensuring a welcoming atmosphere.</li><li>Manage multi-line phone systems efficiently, answering inquiries promptly and routing calls accurately.</li><li>Provide outstanding customer support by addressing questions, resolving issues, and offering product or service information.</li><li>Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to maintain accurate records.</li><li>Handle clerical duties such as filing, proofreading documents, and managing correspondence with attention to detail.</li><li>Assist with office management tasks including calendar management, scheduling appointments, collecting payments, and insurance eligibility.</li><li>Support administrative functions such as taking payments, participating in social media, and maintaining organized files and records.</li></ul>Schedule: Monday&ndash;Friday | 11:00 AM &ndash; 5:00 PM Pay Range: $16&ndash;$20/hour (based on experience)We are looking for someone who is:<ul><li>Bilingual in English &amp; Spanish (required)</li><li>Passionate about exceptional customer service</li><li>Teachable and eager to learn</li><li>A strong team player</li><li>Detail-oriented and organized</li><li>Dynamic, positive, and loves to smile!</li></ul>If you enjoy working with people and want to be part of a team that creates confident smiles every day, we would love to meet you!Pay: $16.00 - $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Work Location: In person

Customer Service Representative

Elevare Branding

<div>
 At Elevare Branding, we are dedicated to helping businesses build strong connections with their audiences through innovative branding solutions and exceptional client experiences. Our team is committed to professionalism, collaboration, and continuous growth. We believe that every interaction matters, and we strive to create a welcoming and efficient environment for both our clients and team members.
 
 
 
 Job Description
 
 
 
 Elevare Branding is seeking a professional and organized Registration Desk Staff member to serve as the first point of contact for visitors, clients, and guests. This role is ideal for an individual who enjoys providing excellent customer service, maintaining organized records, and ensuring smooth daily operations in a fast-paced environment.
 
 
 The successful candidate will play an important role in creating a positive experience while supporting administrative and registration-related activities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Welcome and assist visitors, clients, and guests in a professional manner.
 </li>
 <li>
 Manage registration processes and maintain accurate records.
 </li>
 <li>
 Answer incoming inquiries and direct them to the appropriate department.
 </li>
 <li>
 Schedule appointments and coordinate visitor check-ins.
 </li>
 <li>
 Verify information and ensure all registration documentation is completed correctly.
 </li>
 <li>
 Maintain organized files and administrative records.
 </li>
 <li>
 Support daily front-desk operations and office coordination.
 </li>
 <li>
 Assist with data entry, reporting, and general administrative tasks.
 </li>
 <li>
 Ensure a clean, professional, and welcoming reception area.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Excellent organizational and time-management abilities.
 </li>
 <li>
 Attention to detail and accuracy in handling information.
 </li>
 <li>
 Ability to multitask and prioritize responsibilities effectively.
 </li>
 <li>
 Professional demeanor and customer-focused mindset.
 </li>
 <li>
 Basic computer proficiency and familiarity with office software.
 </li>
 <li>
 Strong problem-solving skills and adaptability.
 </li>
 <li>
 Ability to work independently and as part of a team.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 <ul>
 <li>
 Competitive salary package ($32,000 &ndash; $36,000 annually).
 </li>
 <li>
 Career growth and advancement opportunities.
 </li>
 <li>
 Professional development and ongoing training.
 </li>
 <li>
 Supportive and collaborative work environment.
 </li>
 <li>
 Valuable administrative and customer service experience.
 </li>
 <li>
 Opportunity to develop organizational and communication skills.
 </li>
 <li>
 Stable full-time employment with a growing company.
 </li>
 <li>
 Positive workplace culture focused on teamwork and success.
 </li>
 </ul>
</div>

Registration Desk Staff

#1 SPA, LLC

Overview We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. This role is vital in ensuring smooth daily functions, managing communication, and providing exceptional customer service. The ideal candidate will possess strong computer skills, office management experience, and the ability to handle multiple tasks efficiently. Bilingual abilities and familiarity with various office software are a plus. This position offers an excellent opportunity for individuals with clerical and administrative experience to contribute to a professional and dynamic work environment.Duties<ul><li>Manage front desk responsibilities, including greeting visitors and handling inquiries</li><li>Operate multi-line phone systems with professionalism and courtesy, adhering to proper phone etiquette</li><li>Perform data entry, filing, and document proofreading to maintain accurate records</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and communication</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Handle bookkeeping tasks using QuickBooks or similar software as needed</li><li>Support office management tasks such as supply ordering, mail distribution, and organization of office space</li><li>Assist with customer support by responding promptly to inquiries via phone or email</li><li>Provide personal assistant support including travel arrangements or special project assistance as required</li><li>Maintain confidentiality of sensitive information while ensuring efficient workflow</li></ul>Qualifications<ul><li>Proven experience in office administration or clerical roles; prior experience as a receptionist or medical/dental receptionist is advantageous</li><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Exceptional phone etiquette and customer service skills; bilingual abilities are preferred but not required</li><li>Experience with QuickBooks or bookkeeping is a plus</li><li>Ability to handle multiple responsibilities simultaneously while maintaining attention to detail</li><li>Strong typing skills and familiarity with office management procedures</li><li>Previous experience in office management or administrative support roles is desirable</li><li>Demonstrated time management skills and the ability to work independently in a fast-paced environment</li></ul>This position provides an engaging opportunity for a motivated professional to contribute significantly to our team while developing their administrative expertise.Pay: $700.00 - $750.00 per weekBenefits:<ul><li>Employee assistance program</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: Hybrid remote in Miami, FL 33134

Administrative Assistant

Boats Group

<div><div>Front End Senior Software Engineer - Miami/Hybrid 
This position is a Full-Time role with Boats Group.
</div>
<div></div><div>About The Role 
</div><div>As a Senior Software Engineer, you'll use your expertise in Next.js, React, and TypeScript to build and enhance our portfolio of marketplace brands &mdash; including YachtWorld.com, Boat Trader, and Boats.com, some of the most visited marine marketplaces in the world. You're joining an international engineering team at an exciting moment &mdash; we're accelerating product development and leaning into AI to improve how we work and what we offer customers. We invest in our people: you'll have room to grow your skills and your career.</div>
<div></div><div>Our stack includes Next.js, React, TypeScript, Redux, TanStack Query, and AWS, with tools like GitHub, Slack, Jira, and Codex. We work as an agile product team in the heart of Brickell, Miami. 
 
What You&rsquo;ll Do</div>
<ul><li>Build and maintain high-traffic marketplace experiences across YachtWorld, Boat Trader, and Boats.com</li>
<li>Work as a self-sufficient contributor &mdash; owning your work end-to-end and making sound technical decisions without heavy oversight</li>
<li>Collaborate closely with product, design, and engineers across teams to ship features that are fast, accessible, and polished</li>
<li>Apply strong problem-solving skills to diagnose and resolve critical production issues</li>
<li>Stay current on front-end trends and advocate for the ones worth adopting</li>
</ul><div>What You Should Have</div>
<ul><li>5+ years of professional experience building and maintaining complex web applications at scale</li>
<li>Deep expertise in React, Next.js, and TypeScript &mdash; including SSR and CSR patterns &mdash; with a strong focus on UX and code quality</li>
<li>Experience with Redux / Redux Toolkit and TanStack Query for state management and data fetching</li>
<li>Solid experience with testing frameworks including Jest, React Testing Library, and Cypress</li>
<li>Experience building within a design system and contributing to shared component libraries</li>
<li>Comfort operating web applications in a cloud environment (AWS preferred)</li>
<li>Working knowledge of:
<ul><li>Web Performance: Core Web Vitals, Lighthouse, and RUM</li>
<li>Accessibility: WCAG standards and accessible development practices</li>
<li>SEO: On-page optimization, meta tags, and schema markup</li>
<li>Security: OWASP standards and identifying vulnerabilities in web applications</li>
</ul></li></ul><div></div><ul><li>B.Sc. in Computer Science or a related field, or equivalent experience.</li>
</ul><div>What You'll Receive</div>
<ul><li>Hybrid Work Flexibility: Embrace a balanced work model with remote work on Mondays and Fridays and in-office collaboration from Tuesday to Thursday.</li>
<li>Generous Time Off: With a strong focus on work/life balance, we offer all employees paid time off starting on day one, multiple paid holidays throughout the year, your birthday off, and a winter break at the end of the year</li>
<li>Volunteering Time: Participate in our volunteer program with 4 paid days annually to contribute to your community.</li>
<li>Modern Office Perks: Our vibrant Miami office features cutting-edge amenities, such as an electric sit/stand desk, dual monitors, a gym, and a variety of snacks and beverages.</li>
<li>Comprehensive Benefits Package: Enjoy top-tier Medical, Dental, Vision, and Life insurance, along with a 401(k) plan featuring a 4% match.</li>
<li>Commuter Benefits: Park conveniently in our building&rsquo;s garage at no charge to you. For train commuters, we subsidize most, if not all, of your monthly pass expenses.</li>
<li>Professional Development: Take advantage of online training, live courses, and additional funds for courses, seminars, and certifications to enhance your skills.</li>
<li>Team-Centric Atmosphere: Be part of a close-knit team that prioritizes relationship-building and personal connections.</li></ul></div><div></div>

Front End Senior Software Engineer

Buxani Counseling Care

Job Title: Administrative Assistant (Part-Time)Company: Buxani Counseling CareLocation: 9700 S Dixie Highway, Suite 880 Miami, FL 33156About Us: Buxani Counseling Care is a dynamic and rapidly growing private mental health clinic dedicated to empowering individuals to lead healthy and satisfying lives. We achieve this by tailoring therapy to each individual's needs through compassionate psychotherapy. Whether it's individual, family, or couples therapy, we provide understanding, guidance, and support to help clients build on their strengths and achieve personal growth. We pride ourselves on fostering a collaborative and supportive work environment where creativity and innovation thrive. As we continue to expand, we are seeking passionate and driven individuals to join our team and contribute to our success.Responsibilities:<ul><li>Assist with general office administrative tasks, including answering phones, managing emails, and handling correspondence.</li><li>Organize and maintain physical and electronic files and records.</li><li>Assist in scheduling appointments, meetings, and conferences.</li><li>Support the administrative team in preparing reports, and documents.</li><li>Assist with special projects and tasks as assigned.</li><li>Lead and support networking efforts, including outreach to community partners, referral sources, and professional organizations.</li></ul>Requirements:<ul><li>Strong organizational and time management skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and collaboratively in a team environment.</li><li>Detail-oriented with a high level of accuracy.</li><li>Proactive and willing to take initiative.</li><li>Previous administrative experience or relevant coursework is a plus.</li></ul>Salary and Benefits:<ul><li>$14-$16 per hour</li><li>Hands-on experience in a professional business environment.</li><li>Opportunity to work closely with experienced professionals and gain valuable mentorship.</li><li>Exposure to various aspects of business operations and administration.</li><li>Networking opportunities with industry professionals.</li><li>Potential for future career advancement within the company.</li></ul>How to Apply: Interested candidates should submit a resume outlining their qualifications. Please also include your availability for the internship duration. Applications can be sent to admin@buxanicare.com.Join us and embark on a rewarding internship experience that will kickstart your career in business administration! We look forward to welcoming you to our team.Job Type: Part-timePay: $15.00 - $16.00 per hourWork Location: In person

Administrative Assistant (part-time)

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