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office manager

Hagen Eye Care

Private optometry practice in The Crossings of Kendall neighborhood seeking an energetic and caring office manager. We are currently a 2 doctor, 6 staff member medically based practice. We need a hardworking practice manager who is passionate about caring for patients.The Office Manager is responsible for all office operations including but not limited to appointment scheduling, billing, coding and collections, medical records maintenance, office policies and procedures, staff hiring and training, and keeping the office organized.Billing experience preferred.Job Type: Full-timePay: $24 / based on experience.Benefits:Paid time offHealth insurance coverageHours/Schedule:M,W 9-5Tues, Thurs 10-7Friday 9-2No weekendsSupplemental pay types:Potential for Bonus payWork Location: In personJob Type: Full-timePay: $23.00 - $24.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Office Manager

iTekz IT Consulting and Configuration

Company Description iTekz is a forward-thinking technology company serving Florida and beyond. With over 50 years of combined expertise in the fast-growing IT industry, we are leaders in Hospitality IT Consulting and Integration. Our comprehensive services include cloud solutions, disaster recovery, remote work enablement, managed security services, and more&mdash;tailored to meet the evolving needs of our clients.Job Overview We are seeking a dynamic and organized Office Manager to oversee daily operations, coordinate administrative functions, and ensure a smooth-running office environment. This role offers an exciting opportunity to lead administrative efforts, manage vendor relationships, and support our team&rsquo;s productivity in a fast-paced setting. The ideal candidate will bring energy, excellent communication skills, and a proactive approach to office management.Duties<ul><li>Manage day-to-day office operations, including front desk responsibilities and multi-line phone systems.</li><li>Oversee scheduling management for staff, meetings, and appointments to ensure optimal time utilization.</li><li>Coordinate vendor management activities, including procurement, service contracts, and relationship building.</li><li>Supervise administrative staff, providing training &amp; development opportunities to enhance team performance.</li><li>Handle bookkeeping, payroll processing using QuickBooks, budgeting tasks, and basic human resources functions.</li><li>Organize company events and meetings through effective event planning to foster team engagement.</li><li>Maintain filing systems, manage calendar updates, and ensure efficient office workflow.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with supervisory experience preferred.</li><li>Strong organizational skills with the ability to multitask efficiently in a busy environment.</li><li>Proficiency in QuickBooks for bookkeeping and payroll processing.</li><li>Excellent communication skills with professional phone etiquette.</li><li>Experience with vendor management, budgeting, and human resources functions.</li><li>Background in medical office management or similar healthcare settings is a plus.</li><li>Familiarity with office experience including clerical tasks such as filing and front desk operations.</li><li>Demonstrated ability to lead teams effectively while maintaining positive workplace morale. Join us as an Office Manager and become a vital part of our vibrant team! Bring your organizational prowess, leadership skills, and enthusiasm to create an efficient workplace where innovation thrives!</li></ul>Pay: $22.00 - $27.00 per hourWork Location: In person

World International Trading, LLc.

Office &amp; Operations ManagerLocation:World International Trading LLC 10890 NW 30th Street Doral, FL 33172Salary:$60,000 &ndash; $80,000 per year (based on experience)About UsWorld International Trading LLC is a growing distribution company based in Doral, FL. We are seeking a dependable and experienced Office &amp; Operations Manager to oversee daily office administration while supporting warehouse operations and staff coordination.This is a hands-on leadership role in a fast-paced environment.Position OverviewThis role is primarily responsible for managing office operations and facilities while overseeing warehouse staff coordination, inventory processes, and logistics flow.We are looking for someone organized, proactive, and comfortable supervising both administrative and warehouse functions.Key ResponsibilitiesOffice Management (Primary Focus)<ul><li>Oversee daily office operations and workflow</li><li>Manage building maintenance (vendors, repairs, utilities, service contracts)</li><li>Coordinate office supplies, purchasing, and vendor relationships</li><li>Supervise cleaning services</li><li>Coordinate company travel arrangements and trade show registrations</li><li>Maintain organized company documentation and files</li><li>Serve as liaison for emergency situations (security, alarms, building issues)</li></ul>Warehouse &amp; Operations Oversight<ul><li>Supervise warehouse personnel and daily activity</li><li>Assist with hiring, scheduling, and performance oversight</li><li>Oversee inventory cycle counts and discrepancy resolution</li><li>Monitor pick/pack/ship operations and quality control</li><li>Coordinate inbound/outbound shipments</li><li>Support year-end inventory coordination</li></ul>Qualifications<ul><li>5&ndash;10 years experience in office management, operations, or warehouse supervision</li><li>Experience managing staff in a warehouse or distribution environment preferred</li><li>Strong organizational and leadership skills</li><li>Comfortable working in both office and warehouse settings</li><li>Experience with inventory systems is a plus</li><li>Proficient in Microsoft Office (Excel, Outlook, Word)</li><li>Bilingual (English/Spanish) preferred</li><li>Professional, dependable, and detail-oriented</li></ul>Ideal Candidate<ul><li>Strong follow-through</li><li>Hands-on and practical</li><li>Comfortable managing people and vendors</li><li>Able to prioritize and solve problems independently</li><li>Looking for a stable, long-term role</li></ul>Position Details<ul><li>Full-time</li><li>On-site position (not remote)</li><li>Salary range: $60,000 &ndash; $80,000 based on experience</li><li>Growth potential within the company</li></ul>Job Type: Full-timePay: $60,000.00 - $80,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office and Operations Manager

City National Bank of Florida

<div>Overview:
<div>
The FX Operations Manager is responsible for the end‑to‑end management of Foreign Exchange (FX) middle‑ and back‑office operations. This role oversees the full FX trade lifecycle&mdash;from trade capture and confirmation through settlement, reconciliation, and control governance&mdash;while ensuring a robust risk and compliance environment.</div><div></div><div> 
What You'll Do:</div><div></div><div> 
FX Operations &amp; Trade Lifecycle Management</div><ul><li>
Oversee the complete FX trade lifecycle, including trade capture, validation, confirmation, settlements, reconciliation, and exception management.</li><li>
Support and manage operations across FX spot, forwards, swaps, NDFs, options, and structured products.</li><li>
Ensure trades are processed accurately and on time across internal and external systems.</li><li>
Maintain service-level&ndash;driven workflows with measurable KPIs and operational tracking.</li></ul><div>
Middle Office Oversight</div><ul><li>
Manage trade enrichment, validation, and control checks.</li><li>
Support P&amp;L reporting, exposure monitoring, and daily position controls.</li><li>
Oversee counterparty risk, settlement risk, and operational break management.</li><li>
Partner with Front Office as a trusted advisor while maintaining independence and escalation authority.</li></ul><div>
Back Office &amp; Settlements</div><ul><li>
Direct the FX settlements function, including nostro account management, payment processing, cash management, and regulatory reporting.</li><li>
Oversee relationships with custodians, correspondent banks, settlement service providers, and CLS (if applicable).</li><li>
Minimize settlement failures and ensure timely issue resolution.</li></ul><div>
Risk, Controls &amp; Regulatory Compliance</div><ul><li>
Design, implement, and maintain a comprehensive operational risk framework aligned with regulatory expectations (e.g., OCC, Fed, AML/KYC, sanctions).</li><li>
Partner with Risk and Compliance on issue identification, audits, regulatory examinations, and remediation efforts.</li><li>
Own incident management, root cause analysis, and the implementation of corrective actions.</li></ul><div>
Operational Strategy, Transformation &amp; Technology</div><ul><li>
Lead the build out or modernization of FX operational processes, including workflow re engineering and automation.</li><li>
Partner with Technology on system architecture, APIs, platform integration, and STP enhancements.</li><li>
Identify inefficiencies and champion digital tools, workflow optimization, and data driven decision making.</li><li>
Support onboarding and maintenance of FX systems (e.g., FXALL, Misys, GTSS, Bloomberg CMS, CLS, Omgeo/Alert).</li></ul><div>
Leadership &amp; Stakeholder Engagement</div><ul><li>
Manage, mentor, and develop a high performing FX operations team.</li><li>
Serve as the senior escalation point for internal and external counterparties.</li><li>
Provide executive level reporting on operational health, risks, trends, capacity, and readiness.</li><li>
Build strong cross functional partnerships across Treasury, Markets, Middle Office, Finance, Legal, Compliance, Technology, and Risk. 
</li></ul>
Qualifications:
<ul><li>7&ndash;10+ years of FX operations experience, including middle and back office responsibilities.</li><li>
Demonstrated expertise in FX trade lifecycle processes, settlement mechanics, and operational controls.</li><li>
Experience managing operational teams in a financial institution.</li><li>
Strong understanding of U.S. regulatory frameworks applicable to FX businesses.</li><li>
Clear and concise communication skills, with the ability to interact at senior levels.</li></ul>
Education:
<ul><li>Bachelor&rsquo;s degree in Finance, Economics, Accounting, or related field.</li><li>
An equivalent combination of education and/or relevant professional experience may be considered in lieu of a degree.</li></ul>
Special Instructions to Candidates:
<div>
City National Bank of Florida is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants. We do not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, protected veteran status, or any other status protected under federal, state, or Florida law. City National Bank of Florida complies with the Americans with Disabilities Act (ADA) and applicable Florida laws. Qualified individuals with disabilities who require a reasonable accommodation in order to complete the online application or participate in the hiring process may contact our Human Resources Talent Attraction Department talent.attraction@citynational.com.</div></div>

FX Operations Manager

SEGULA Technologies

<div>Company Description 
Segula Technologies is a global engineering and consulting firm specializing in innovative solutions across industries such as aerospace, automotive, energy, rail, and life sciences. Founded in 1985 and headquartered in France, Segula operates in over 30 countries, driving technological advancements, improving industrial performance, and supporting clients throughout the product lifecycle.
With expertise in design, manufacturing, testing, and project management, Segula helps businesses tackle complex engineering challenges while fostering innovation and sustainability. 
Job Description 
As an Executive Assistant to the HO Latin America and Caribbean Region, you will serve as a high-level strategic partner and &quot;helicopter view&quot; collaborator. This role is designed for a curious, creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs, ensuring the President remains focused on mission-critical decision-making.
This role offers a unique insight into top-management decision-making and company strategy, expanding your professional network for future leadership or expert paths within Airbus.<ul><li>
Executive Support &amp; Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.</li><li>
Logistics, Travel &amp; Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts &amp; Hospitality protocols. Oversee office procurement and facility-related work orders.</li><li>
Event &amp; Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.</li><li>
Stakeholder Coordination &amp; Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.</li></ul> 
Qualifications 
<ul><li>
Must be currently local to the Miami Metro area</li><li>
Ability to work in the US without current, or future, need of visa sponsorship/work authorization</li><li>
Education: High School diploma required.</li><li>
Minimum 4 years of international travel arrangements, event management, and document drafting.</li><li>
Minimum 4 years of data visualization &amp; presentations (C-suite level charts/slide decks).</li><li>
Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.</li><li>
Excellent verbal and written communication in English and Spanish (Required).</li><li>
Analytical &amp; Digital: Proficient in Google Suite and MS Office.</li><li>
Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.</li><li>
Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.</li><li>
Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.</li></ul>
Preferred:<ul><li>
Portuguese or French language fluency.</li></ul>
Physical Requirements:<ul><li>
Presence: 100% Onsite (Miami).</li><li>
Travel: Ability to travel independently and at short notice (approx. 25%).</li><li>
Capability: Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.</li><li>
Lifting/Carrying documents or equipment up to 30lbs/14kgs.</li><li>
Mobility to navigate office and production areas, including sitting, standing, and squatting.</li><li>
PPE: Steel-toed shoes and eye/hearing protection required for shop floor visits.</li></ul>
Ability to work in the US without current, or future, need of visa sponsorship/work authorization is required for this position.
This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. 
Additional Information 
Here&rsquo;s a heads-up of the upcoming steps:<ul><li>
Phone Interview with Recruiter: We&rsquo;ll begin with an introductory call to discuss your background and interest in the role.</li><li>
Interview with the Hiring Manager</li><li>
Offer Letter: We&acute;ll extend you an offer and start the onboarding process.</li><li>
Background Check &amp; DOT Drug Screen: This step involves conducting a comprehensive background check, which includes reviewing criminal history, and other relevant records. Additionally, a Department of Transportation (DOT) drug screening will be carried out to ensure compliance with federal regulations for safety-sensitive positions</li><li>
You start your next challenge!</li></ul></div>

Executive Assistant

AAA United States Inc

<div>Description:

About the Company:
We provide specialized subcontracting and technical assistance services to support clients in the transport and aerospace industries. We work closely with clients to ensure that our solutions meet their needs and exceed their expectations. Our team members are motivated individuals that do remarkable things every day!
Position Summary:
AAA United States, Inc. has partnered with a company in Miami, Florida that is an international pioneer in the aerospace industry. They are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, they are the largest aeronautics and space company in Europe and a worldwide leader.
The Executive Assistant provides high-level administrative support to executives or senior management. This role ensures efficient operation of the executive office by managing schedules, preparing reports, coordinating meetings, and handling confidential information.
Essential Functions:<ul><li>
Executive Support &amp; Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.</li><li>
Logistics, Travel &amp; Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts &amp; Hospitality protocols. Oversee office procurement and facility-related work orders.</li><li>
Event &amp; Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.</li><li>
Stakeholder Coordination &amp; Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.</li></ul>
Requirements:
<ul><li>Must be currently local to the Miami Metro area</li><li>
Ability to work in the US without current, or future, need of visa sponsorship/work authorization</li><li>
Education: High School diploma required.</li><li>
Minimum 4 years of international travel arrangements, event management, and document drafting.</li><li>
Minimum 4 years of data visualization &amp; presentations (C-suite level charts/slide decks).</li><li>
Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.</li><li>
Excellent verbal and written communication in English and Spanish (Required).</li><li>
Analytical &amp; Digital: Proficient in Google Suite and MS Office.</li><li>
Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.</li><li>
Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.</li><li>
Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.</li></ul></div>

BlueCrest Capital Management

<div>
 
 Overview:
 
 
 
 BlueCrest was formed in 2000. In 2015 the fund decided to close to external investors and return the funds of our clients and we became a private investment partnership.
 
 
 BlueCrest have offices in London, Jersey, Geneva, Singapore, Dubai, New York and Miami. Our Miami office is looking for a full-time Office Administration Assistant who will be the first point of contact for visitors and a key liaison for internal stakeholders across the office.
 
 
 The position reports to the Head of Americas Technology in New York, and will be expected to work with minimal guidance, deliver on urgent priorities, and act with a high level of discretion and confidentiality when handling confidential information.
 
 
 In this position the successful incumbent will:
 
 
 <ul>
 <li>
 Conduct general office administration duties
 </li>
 <li>
 Liaise with local building management teams external parking company, organise local vendors and office visits
 </li>
 <li>
 During periods of absence you may be required to perform Personal Assistant duties to Senior Executives.
 
 
 
 </li>
 </ul>
 
 Reception duties:
 
 
 
 <ul>
 <li>
 Receiving visitors at the front desk
 </li>
 <li>
 Answering, screening and managing incoming phone calls
 </li>
 <li>
 Setting up video conferences/meetings as needed
 
 
 
 </li>
 </ul>
 
 Office Administration duties:
 
 
 
 <ul>
 <li>
 Receiving, sorting, scanning, and delivering mail
 </li>
 <li>
 Processing invoices, payments and expenses
 </li>
 <li>
 Arranging local and international couriers
 </li>
 <li>
 Managing security access passes for new hires and leavers
 </li>
 <li>
 Liaison with building security and building management
 </li>
 <li>
 Liaison with contractors / cleaners visiting office
 </li>
 <li>
 Tracking and ordering office supplies
 </li>
 <li>
 Ad-hoc administrative assistance to all staff locally
 
 
 
 </li>
 </ul>
 
 Personal Assistant duties (when required):
 
 
 
 <ul>
 <li>
 Coordinating and scheduling team calendars and arranging meetings (including video-conferences)
 </li>
 <li>
 Arranging travel and accommodation when needed
 </li>
 <li>
 Additional ad-hoc daily assistance
 
 
 
 </li>
 </ul>
 
 Experience required:
 
 
 
 <ul>
 <li>
 Previous work experience as an Office Administration Assistant (Financial services environment advantageous)
 </li>
 <li>
 Excellent written and verbal communication skills in English essential, with fluency in Spanish desirable;
 </li>
 <li>
 Proficient in Outlook Calendar, Word, PowerPoint and Excel;
 </li>
 <li>
 Ability to handle documents with confidentiality and discretion;
 </li>
 <li>
 Excellent interpersonal skills;
 </li>
 <li>
 Resourceful, proactive, assertive, detail-oriented and energetic;
 </li>
 <li>
 Self-starter, high level of motivation, ability to work independently;
 </li>
 <li>
 Excellent organization and follow up skills;
 </li>
 <li>
 Proven ability to make effective decisions and solve problems;
 </li>
 <li>
 Effective time management and organizational skills;
 </li>
 <li>
 Flexibility to work outside of business hours (when required)
 
 
 
 </li>
 </ul>
 
 BlueCrest is committed to providing an inclusive environment for its workforce. As an employer, we provide equal opportunities to all people regardless of their gender, marital or civil partnership status, race, religion or ethnicity, disability, age, sexual orientation or nationality.
 
</div>

Office Administration Assistant - Miami based

Explore 238+ Office manager in Miami this March. Find roles across top companies and apply now to boost your career.

238 office manager jobs In Miami

Office Manager

Office Manager

Office and Operations Manager

FX Operations Manager

Executive Assistant

Executive Assistant

Office Administration Assistant - Miami based