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administrative assistant - excel & data specialist Jobs in Miami

call center floor manager

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office manager

ALEXIS

<div>
 
 
 The Role
 
 
 
 The Office Manager plays a critical role in ensuring the smooth day-to-day operation of the company&rsquo;s headquarters. This role oversees office operations, vendor management, internal coordination, and company events while supporting leadership and cross-functional teams. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities while creating a professional, efficient, and well-run workplace environment.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 
 Office Operations &amp; Administration
 
 <ul>
 <li>
 Oversee the daily operations of the Miami headquarters, ensuring the office runs efficiently and maintains a professional and organized environment
 </li>
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 Serve as the central point of coordination across departments, ensuring effective communication and operational flow
 </li>
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 Manage office vendors and service providers, including facilities, supplies, and external partners, ensuring quality standards and deliverables are met
 </li>
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 Organize, maintain, and track key company documents, operational files, and sensitive contracts with discretion
 </li>
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 Identify and implement processes that improve office efficiency, communication, and workflow
 </li>
 </ul>
 
 Team &amp; HR Support
 
 <ul>
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 Coordinate employee onboarding and offboarding processes, including IT setup, welcome materials, workspace preparation, and scheduling
 </li>
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 Support internal team operations and provide administrative support across departments as needed
 </li>
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 Help foster a positive workplace culture through coordination of team initiatives and internal communications
 </li>
 </ul>
 
 Events &amp; Company Activations
 
 <ul>
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 Plan, manage, and execute company events including internal celebrations, office activations, and external client functions
 </li>
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 Organize monthly team-building events to support company culture and engagement
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 Assist with logistics for domestic and international trade shows, including vendor coordination, booth setup, travel, and materials
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 </ul>
 
 Project &amp; Vendor Management
 
 <ul>
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 Build and maintain budget trackers for company events, projects, and operational initiatives
 </li>
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 Coordinate with vendors and negotiate favorable terms with suppliers when possible
 </li>
 </ul>
 
 Leadership &amp; Executive Support
 
 <ul>
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 Provide operational and administrative support to the leadership team as needed
 </li>
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 Assist with scheduling priorities, coordination of key meetings, and special projects
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 Handle time-sensitive tasks and requests with professionalism and discretion
 </li>
 </ul>
 
 
 
 
 
 Who You Are
 
 
 
 Minimum 5&ndash;6 years of experience in office management, operations, executive support, or administrative leadership roles
 
 
 Experience working with luxury brands, fashion, hospitality, or creative industries strongly preferred
 
 
 Exceptional organizational and multitasking skills with the ability to manage multiple priorities simultaneously
 
 
 Strong written and verbal communication skills with a professional and polished demeanor
 
 
 Highly detail-oriented with a proactive and solutions-focused mindset
 
 
 Demonstrated discretion when handling confidential information
 
 
 Positive, collaborative attitude with the ability to remain calm and resourceful under pressure
 
 
 Tech-savvy and proficient in Google Workspace, and task management tools
 
 
 Ability to work full-time in-person at the Miami headquarters
 
 
 
 
 
 
 Why This Role Matters
 
 
 
 The Office Manager is essential to keeping the organization running smoothly and efficiently. By coordinating daily operations, managing vendors, supporting teams, and organizing key initiatives and events, this role ensures that employees and leadership can focus on driving the business forward.
 
 
 In a fast-paced environment, the Office Manager brings structure, organization, and proactive problem-solving to the workplace&mdash;helping maintain a professional, well-run office that reflects the standards of the brand.
 
 
 
</div>

Office Manager

Robert Half

<div>
 
 We are looking for an experienced Workplace Services Supervisor to oversee workplace services and ensure a seamless experience for clients, visitors, and employees. This position is ideal for someone who is detail oriented, thrives in a fast-paced environment, and excels in leadership, hospitality, and operational management. As a Contract to permanent role, this opportunity combines immediate impact with long-term potential.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Lead the delivery of detail-oriented and hospitality-driven experiences for all visitors, employees, and callers.
 
 
 &bull; Manage visitor check-in, badging, and office orientation processes to ensure smooth arrival procedures.
 
 
 &bull; Supervise daily reception operations, including lobby management, meeting coordination, and conference room scheduling.
 
 
 &bull; Partner with Facilities, Security, and Workplace teams to maintain a safe and efficient environment.
 
 
 &bull; Provide clear direction and oversight to reception staff, setting expectations for service delivery and accountability.
 
 
 &bull; Monitor compliance with security, privacy, and operational protocols to uphold industry standards.
 
 
 &bull; Compile and deliver accurate reporting on service metrics, operational performance, and trends.
 
 
 &bull; Identify opportunities to improve processes, streamline workflows, and enhance overall service delivery.
 
 
 &bull; Ensure adherence to all safety, security, and compliance requirements.
 
 
 &bull; Act as an escalation point for complex or sensitive situations, ensuring timely and appropriate resolution.
 
 
 &bull; A minimum of 3-5 years of supervisory experience in hospitality, customer service, or workplace services.
 
 &bull; Proven leadership skills with the ability to coach and develop team members effectively.
 
 &bull; Strong administrative capabilities, including managing office supplies and maintaining organized systems.
 
 &bull; Experience in receptionist duties and front-of-house operations.
 
 &bull; Excellent communication and interpersonal skills to foster a collaborative team environment.
 
 &bull; Ability to manage schedules, coordinate staffing coverage, and ensure operational continuity.
 
 &bull; Familiarity with safety, security, and compliance protocols in the workplace.
 
 &bull; Demonstrated ability to identify and implement process improvements for operational excellence.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Fourth Floor

<div>
 
 Our client, a luxury womenswear label based in Miami, FL, is looking for an Office Manager to join their team!
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a reliable and professional Office Manager to join its corporate office team based in Miami. The successful candidate will be the first point of contact for all visitors to the office and will also provide administrative support to various departments and executives within the organization. The individual in this role must be sensitive to our departmental needs, and have good working relationships when interacting with other team members and partners.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Greet and welcome visitors to the office in a friendly and professional manner.
 </li>
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 Manage the reception area, including answering phone calls, responding to emails, and handling mail and deliveries.
 </li>
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 Maintain a tidy and organized reception area and conference rooms.
 </li>
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 Schedule appointments and coordinate meetings.
 </li>
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 Assist with general administrative tasks, such as filing, data entry, and record keeping.
 </li>
 <li>
 Monitor and manage office supply inventory, including ordering supplies as needed.
 </li>
 <li>
 Coordinate and plan corporate events, such as meetings and company-wide celebrations.
 </li>
 <li>
 Provide support to various departments and executives within the organization, as needed.
 </li>
 <li>
 Handle confidential information and maintain strict confidentiality at all times.
 </li>
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 Perform other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
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 2-4 years of experience in a similar role preferred.
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 Background in the fashion industry, or event planning highly appreciated.
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 Excellent communication and interpersonal skills.
 </li>
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 Strong organizational and time management skills.
 </li>
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 Proficient in Microsoft Office, particularly Excel and Word.
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 Ability to work independently and as part of a team.
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 Professional demeanor and appearance.
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 Valid Driver's License required
 </li>
 </ul>
 
 
 
 
 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
</div>

Office Manager - Luxury Womenswear Label

Certified Property Management

Job Summary We are seeking an energetic and organized Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and staff. Your positive attitude and strong organizational skills will ensure smooth daily operations, creating a professional and friendly environment for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative expertise while supporting our team&rsquo;s success.Responsibilities<ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette</li><li>Maintain a tidy and organized front desk area, including filing, data entry, and document proofreading</li><li>Handle appointment scheduling, calendar management, and coordinate meetings for staff or professionals such as dental or medical receptionists</li><li>Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for data entry, record keeping, and billing support</li><li>Support administrative tasks including filing, photocopying, proofreading documents, and managing correspondence</li><li>Assist with office supply inventory management and basic bookkeeping duties when needed</li></ul>Skills<ul><li>Proven experience in office management or administrative support roles with clerical experience preferred</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Exceptional customer service skills combined with professional phone etiquette and clear communication abilities</li><li>Bilingual capabilities are a plus to serve diverse client needs effectively</li><li>Familiarity with front desk procedures in medical or dental environments is advantageous</li><li>Ability to perform data entry accurately while maintaining attention to detail and proofreading skills</li></ul>Join us in creating a welcoming environment where professionalism meets warmth! This role is perfect for motivated individuals eager to grow their office management skills while making a positive impact every day.Job Types: Full-time, Part-timePay: $15.00 - $22.00 per hourWork Location: In person

Receptionist

Centurion Managenet & Consulting Services

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist&rsquo;s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist&rsquo;s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.Responsibilities<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite, Google Docs &amp; Mac</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Customer service attitude</li><li>High school degree, GED or Equivalent.</li><li>Bilingual (English &amp; Spanish)</li></ul>Pay: $14.00 - $16.00 per hourSchedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>People with a criminal record are encouraged to applyEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Part time Receptionist/Office Assistant

GEM JEWELERS CO.

Job OverviewWe are a fast-growing e-commerce jewelry company looking for a highly organized, detail-oriented Operations Manager / Executive Assistant to work directly with the founder.This role is for someone who can manage tasks, follow up, and keep the business running efficiently day-to-day. You must be proactive, reliable, and able to handle multiple responsibilities without constant supervision.Key Responsibilities<ul><li>Manage daily operations across orders, production, and shipping</li><li>Follow up with team members to ensure tasks are completed on time</li><li>Handle customer communication (email and phone) professionally</li><li>Organize and track orders, inventory, and internal systems</li><li>Assist with Shopify, product uploads, and backend organization</li><li>Support scheduling, administrative tasks, and general business operations</li><li>Identify inefficiencies and help improve workflows</li></ul>Requirements<ul><li>Must be detail-oriented and highly organized</li><li>Strong English communication (written and verbal)</li><li>Experience in e-commerce (Shopify preferred)</li><li>Ability to multitask and manage multiple priorities</li><li>Reliable, proactive, and a strong task completer</li><li>Comfortable working in a fast-paced environment</li></ul>Bonus (Not Required)<ul><li>Airtable, QuickBooks, or CRM experience</li><li>Email marketing (Klaviyo or similar)</li><li>Experience in jewelry or luxury products</li></ul>ImportantThis is a full-time, in-person role in Aventura, FL (33180). Remote work is not available.Pay: $50,782.89 - $61,157.88 per yearWork Location: In person

Operations Manager & Executive Assistant (E-commerce Jewelry Brand)

RPM Living

<div>Overview:
<div>
At RPM, we&rsquo;re in the business of extraordinary. We believe people-first is the way to success which is why we provide top industry pay, comprehensive benefits, and a path of upward mobility via career training and education. Join us and start your extraordinary journey today.</div> 
<div></div>
Position Summary:
<div>
The Community Manager will oversee all business operations at one of our apartment communities. The successful candidate will possess strong resident relations and interpersonal skills and will have the ability to communicate effectively, take charge, lead, train, be dependable, professional, and a team player.</div>
Responsibilities:
<ul><li>Leads property staff, conducting candidate interviews, overseeing onboarding, training, timesheet approval, and conducting quarterly discussions and annual assessments in accordance with Company policies, values, standards</li><li>
Drive team to achieve performance indicators, offering feedback to underperforming associates, and manage disciplinary actions in collaboration with HR</li><li>
Conduct ongoing training with office staff, covering leasing paperwork, workplace safety, and other daily operational needs</li><li>
Motivate associates through recognition programs, training, and team-building activities to boost morale and enhance productivity</li><li>
Assist in budget preparation and ensure adherence to approved budgets</li><li>
Complete month-end and year-end financial reporting and provide monthly budget variance reporting within +/- 10% per line item</li><li>
Promote resident satisfaction and retention by promptly responding to complaints, questions, and requests and taking appropriate actions to resolve service issues</li><li>
Collaborate with the property maintenance team to ensure prompt responses and completion of resident service requests in line with the company's standards</li><li>
Provide excellent customer service while maintaining the highest standards for resident service</li><li>
Analyze and interpret market and economic trends and partner with marketing to implement short- and long-range leasing strategies to achieve occupancy and revenue goals</li><li>
Follow eviction procedures, including notice requirements, court representation, and facilitating proceedings as needed</li><li>
Manage the client/owner relationship by meeting with the owners, conducting property tours, providing updates, and responding to owner requests as needed to maintain a positive working relationship</li></ul>
Education and Experience:
<ul><li>Bachelor's degree from a four-year college or university, or 1-2 years of relevant experience; or a combination of education and experience</li><li>
3 + years of related multi-family property management experience</li><li>
Strong leadership and management skills</li><li>
Team player, professional, and effective communication skills</li><li>
Proficient in Microsoft Office Suite and property management software</li></ul>
Qualifications:
<div>
Physical Requirements:</div><ul><li>
May be required to sit for extended periods of time while working at a desk</li><li>
May be required to climb stairs</li><li>
Must be able to read documents, computer screens and data</li><li>
Must be able to hear and understand verbal communications in person and over the phone or computer</li><li>
May occasionally be required to lift or carry items such as files or office supplies weighing up to 20 pounds</li><li>
Must be able to operate a computer, keyboard, mouse and other office equipment</li></ul><div>
Work Environment:</div><ul><li>
This role is based on site, primarily in an office setting but may require at times that the employee spends some time outside with exposure to the elements</li><li>
The office is an open setting which may include bright lights, constant noises and distractions</li></ul><div>
This job title is associated with Property Manager, Apartment Manager, Business Manager, and Multi-Family Manager.</div>
Company Information:
<div>
Join RPM Living and experience exceptional benefits designed to enhance your life.</div><ul><li>
Weekly pay for all associates working onsite at an apartment community 
</li><li>
Comprehensive healthcare coverage available for all full-time, regular associates 
</li><li>
Employer-paid employee assistance, mental health, and wellness programs 
</li><li>
Ancillary benefits including critical illness, hospital indemnity, and accident insurance 
</li><li>
401(k) with robust company match 
</li><li>
Opportunities for professional development, career growth, and role-based learning plans 
</li><li>
Diversity, Equity, Inclusion and Belonging (DEIB) and multiple Employee Resource Groups (ERG) 
</li><li>
Paid time off plus floating holidays and volunteer days 
</li><li>
Discounted Perks (Costco membership, movie tickets, health &amp; wellness, entertainment &amp; travel discounts)</li></ul><div> 
Employment with RPM Living is contingent upon successful completion of a background check as local and federal state requires. A valid driver&rsquo;s license is preferred; candidates without a license will be provided a liability waiver, as applicable</div><div></div><div> 
RPM Living participates in E-Verify. For more information, see the E-Verify Participation Poster and the Right to Work Poster.</div><div></div><div> 
RPM Living is an Equal Opportunity Employer.</div><div></div><div> 
If you need assistance to fully participate in our application or interview process, please reach out through our website here and select &quot;Careers&quot; in the &quot;Choose a Topic&quot; dropdown menu.</div></div>

Community Manager

Explore 72+ Office manager in Miami this April. Find roles across top companies and apply now to boost your career.

72 office manager jobs In Miami

Office Manager

Office Manager

Office Manager - Luxury Womenswear Label

Receptionist

Part time Receptionist/Office Assistant

Operations Manager & Executive Assistant (E-commerce Jewelry Brand)

Community Manager