administrative assistant

administrative assistant (hybrid) – healthcare / aba company Jobs in Miami

administrative assistant, executive Jobs in Miami

administrative assistant, executive

executive and personal assistant Jobs in Miami

executive and personal assistant

executive assistant - green library Jobs in Miami

executive assistant - green library

administrative assistant executive

Carnival Corporation

<div>
 This position is responsible for providing administrative support to the Chief Communications Officer and Chief Operations Officer, as well as department executives as appropriate. The main objective of the position is to ensure that the administrative requirements of the executives are met.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support for the COO and CCO, including managing their calendar, travel, and their respective internal communications priorities. As appropriate, the candidate is available to support other senior leaders of the respective departments as it relates to the senior executives&rsquo; agenda and priorities.
 </li>
 <li>
 Organize events, meetings, and conferences, including the coordination of facilities, caterers, invitations, speakers, and event budgets. Responsible for all logistics and coordination related to department/group meetings and employee recognition programs. This also includes assisting with ship visits, annual department meetings, and internal and external CCL events that are the responsibility of the Operations and Communications departments. These meetings may involve participants from multiple departments and or vendors, including travel, booking meeting rooms, catering, audio/video, Wi-Fi, etc.
 </li>
 <li>
 Handle incoming calls and correspondence, and respond independently when possible. Review materials and print as needed, in advance of meetings. Prepare PowerPoint presentations as instructed.
 </li>
 <li>
 Compose and prepare confidential correspondence, reports, and other complex documents; maintains confidentiality of all corporate, personnel, and research matters.
 </li>
 <li>
 Leads select NGO partner agreements and the monthly Shipboard Veteran Recognition program, including corresponding with intended recipients and managing shipboard events.
 </li>
 <li>
 Work with the departments&rsquo; Finance support to ensure timely payment and financial record-keeping.
 </li>
 <li>
 Performs other duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 10+ years of senior-level administrative support with 10+ years of demonstrated accomplishments
 </li>
 <li>
 Must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple competing tasks and demands.
 </li>
 <li>
 Interacts effectively with other executive admins and department staff.
 </li>
 <li>
 Oral communication: speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
 </li>
 <li>
 Written communication: able to edit work for spelling and grammar, present numerical data effectively, and read and interpret written information.
 </li>
 <li>
 Planning/organizing: able to prioritize and plan work activities and use time efficiently.
 </li>
 <li>
 Quality control: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
 </li>
 <li>
 Adaptability to changes in the work environment.
 </li>
 <li>
 Manages competing demands and is able to deal with frequent change, delays, or unexpected events.
 </li>
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 Dependability: consistently timely, follows instructions, responds to management direction, and solicits feedback to improve performance.
 </li>
 <li>
 This position is classified as &ldquo;in-office.&rdquo; As an in-office role, it requires employees to work from a designated Carnival office in South Florida, Monday through Thursday each week. Employees may work from their home on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
 
 
 </li>
 </ul>
 At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival&rsquo;s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
 
 
 <ul>
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 Health Benefits:
 </li>
 <ul>
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 Cost-effective medical, dental and vision plans
 </li>
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 Employee Assistance Program and other mental health resources
 </li>
 <li>
 Additional programs include company paid term life insurance and disability coverage
 </li>
 </ul>
 <li>
 Financial Benefits:
 </li>
 <ul>
 <li>
 401(k) plan that includes a company match
 </li>
 <li>
 Employee Stock Purchase plan
 </li>
 </ul>
 <li>
 Paid Time Off:
 </li>
 <ul>
 <li>
 Holidays &ndash; All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee&rsquo;s discretion.
 </li>
 <li>
 Vacation Time &ndash; All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
 </li>
 <li>
 Sick Time &ndash; All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
 </li>
 </ul>
 <li>
 Other Benefits:
 </li>
 <ul>
 <li>
 Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
 </li>
 <li>
 Personal and professional learning and development resources including tuition reimbursement
 
 </li>
 </ul>
 </ul>
 
 About Us
 
 
 
 At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world&rsquo;s most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.
 
 
 Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
 
 
 In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
 
 
 Carnival Corporation &amp; plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
</div>

Administrative Assistant, Executive

ABA Squad

<div>
 
 Benefits:
 
 
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Vision insurance
 </li>
 <li>
 Health insurance
 
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 We are a growing Applied Behavior Analysis (ABA) company providing high-quality services to children and families. Our team is fast-paced, collaborative, and focused on operational excellence. Join us to make an impact while growing your career!
 
 
 
 Position Overview
 
 
 
 We are seeking a highly organized and proactive
 
 Administrative Assistant
 
 to support executive leadership, HR, and daily operations. This role is essential in keeping our organization running smoothly. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities independently.
 
 
 
 Key Responsibilities
 
 
 2. HR Administrative Support
 
 
 3. Operations / General Admin Support
 
 
 Qualifications
 
 
 Preferred (Not Required):
 
 
 Location:
 
 Miami-Dade, FL (Hybrid):
 
 
 <ul>
 <li>
 Executive / CEO Support
 </li>
 <li>
 Coordinate events and conference logistics (e.g., ABA conferences)
 </li>
 <li>
 Assist with creation and organization of marketing materials
 </li>
 <li>
 Post content on social media
 </li>
 <li>
 Communicate with vendors
 </li>
 <li>
 Request quotes, compare pricing, and make approved business purchases
 </li>
 <li>
 Assist with onboarding paperwork (offer letters, documents, checklists)
 </li>
 <li>
 Track employee documentation (licenses, RBT certifications, expirations)
 </li>
 <li>
 Maintain HR files and compliance records
 </li>
 <li>
 Send reminders for credential renewals, missing onboarding items, and annual trainings
 </li>
 <li>
 Maintain candidate tracking sheets
 </li>
 <li>
 Prepare basic HR reports (turnover, hires, etc.)
 </li>
 <li>
 Perform data entry and maintain organized records (insurance info, employee data, etc.)
 </li>
 <li>
 Maintain trackers and spreadsheets
 </li>
 <li>
 Prepare and format documents (forms, templates, letters)
 </li>
 <li>
 Support internal communications (announcements, reminders)
 </li>
 <li>
 1&ndash;3 years of administrative experience (healthcare experience preferred)
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Proficiency in Microsoft Office (Excel required)
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Ability to handle confidential information
 </li>
 <li>
 Detail-oriented, proactive, and tech-savvy
 </li>
 <li>
 Experience in HR
 </li>
 <li>
 Experience in healthcare or ABA
 </li>
 <li>
 Experience supporting leadership
 
 
 
 </li>
 </ul>
 
 In-Office:
 
 Tuesday&ndash;Thursday |
 
 Remote:
 
 Monday &amp; Friday
 
 
 
 Compensation:
 
 $22&ndash;$25/hour (based on experience)
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 Paid holidays
 </li>
 <li>
 2 weeks paid time off
 </li>
 <li>
 Health insurance (50% employer contribution)
 </li>
 <li>
 Dental &amp; vision available
 </li>
 <li>
 401(k) option
 </li>
 <li>
 Growth opportunities within the company
 
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 Be part of a supportive, collaborative team where your contributions truly matter. You&rsquo;ll help drive our mission forward, make an impact on daily operations, and have opportunities to grow within the company. We value teamwork, initiative, and professionals who take pride in helping children and families thrive.
 
 
 Flexible work from home options available.
</div>

Administrative Assistant (Hybrid) – Healthcare / ABA Company

Titan America

<div>
 
 Titan Florida has an opening for an
 
 Office Manager
 
 for its Cement &amp; Aggregates Complex operation located in
 
 Medley, Florida
 
 . This salary exempt position will report directly to the Vice Presidents of the Pennsuco Cement and Aggregates Businesses with dotted line responsibilities to other senior members. The primary function of this position is to oversee the daily operation of the office, manage administrative duties ensuring the office operatives efficiently, and provide administrative support to the Vice-Presidents and manage all office functions as noted below.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 ■ Includes basic administrative tasks, but not limited to making/receiving phone calls, answering emails, maintaining files, preparing reports, and greeting customers.
 
 
 ■ Develop office policies and procedures, and ensure they are implemented appropriately.
 
 
 ■ Provides administrative support to Vice-Presidents and other senior members to include arranging travel, expense report management, arranging meetings and appointments, etc.
 
 
 ■ Drafts, reviews, and sends out communications on behalf of plant VP &amp; senior management.
 
 
 ■ Assist ancillary departments with meeting preparation: conduct research, collect, and analyze data to prepare reports and documents.
 
 
 ■ Perform and distribute monthly reports by gathering and assembling information provided by department heads in a prescribed manner.
 
 
 ■ Liaise with all levels of corporate management, internal management, staff, outside industry, trade, and technical associations.
 
 
 ■ Arranges and coordinates meetings and events to include material prep, ordering meals, set-up, and post meeting organization.
 
 
 ■ Maintaining inventory and stock of office supplies while adhering to the budget. Ensure meeting areas are stocked and prepared with needed materials.
 
 
 ■ Manage office budget.
 
 
 ■ Serve as point of contact for external vendors.
 
 
 ■ Vendor invoice processing in SAP system
 
 
 ■ Assist with office layout planning, office moves, and ordering furniture.
 
 
 ■ Attend meetings to record, transcribe and distribute minutes.
 
 
 ■ Assist in special projects as assigned.
 
 
 ■ Other duties as assigned.
 
 
 
 
 
 
 Qualifications and Experience:
 
 
 
 
 
 
 ■ High school education required, B.S. degree in Business Administration preferred.
 
 
 ■ 5 &ndash; 7 years of managing an executive office and assisting administratively at the executive level, general business/administrative, or office management experience.
 
 
 ■ A proven equivalent combination of education and experience that provides the required knowledge, skills, and abilities may be acceptable.
 
 
 
 
 
 
 Skills / Knowledge:
 
 
 
 
 
 
 ■ Advanced knowledge of MS Office Suite, preferred SAP experience
 
 
 ■ Must be able to read, write and communicate effectively in the English language.
 
 
 ■ Fluency in Spanish is preferred.
 
 
 ■ Excellent communication skills, with the ability to express ideas clearly and objectively, orally and in writing.
 
 
 ■ Excellent planning and organizational skills, attention to detail and prioritization of responsibilities
 
 
 ■ Must be able to perform basic statistical analysis (averages, trends, etc.)
 
 
 ■ Must be able to multi-task and work under tight deadlines.
 
 
 Personal Attributes:
 
 
 ■ Must have a service mentality, collaborate, and assist at all levels of the organization, including our external customers.
 
 
 ■ Must be a self-starter and driven; able to work with minimal supervision.
 
 
 ■ Must possess integrity.
 
 
 ■ Punctual
 
 
 ■ Possess cultural awareness and sensitivity.
 
 
 
 
 
 
 Physical Requirements:
 
 
 
 
 
 
 ■ Able to lift a minimum of 50 lbs.
 
 
 ■ Able to stand and walk for lengthy periods of time.
 
 
 ■ Able to climb, bend, stoop, and kneel.
 
 
 ■ Able to walk on uneven floors and dusty areas.
 
 
 
 
 
 Success begins with hiring the right people to partner with us as we grow and develop our businesses. People are central to everything we do. It is through their efforts and talents that Titan has been successful for over 100 years.
 
 
 Titan Florida is an Equal Employment Opportunity (EEO) / Affirmative Action employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.
 
 
 
</div>

Office Manager

Trivium Group

<div>
 
 📍 Location: Downtown Miami, FL (On-site / Local Applicants Only) 🕒 Schedule: Monday - Friday, 9:00 AM - 5:00 PM | Full-Time | High-Impact
 
 
 About the Role
 
 
 
 
 We are seeking an exceptional Life Manager / Executive Assistant to support Mina Elias, a high-performing individual, who owns many businesses across multiple industries. The ideal candidate will be his right-hand supporting him in all aspects of his life, including business, personal and travel among other responsibilities, and will support both him and his wife.
 
 
 This is a strong execution and management role, where you will be working with over 90 employees across multiple organizations he owns, handling many different tasks. It is a very dynamic role with incredibly high impact, as you will be helping drive these businesses forward with Mina and improving his life.&nbsp;
 
 
 If you are a high-ownership operator who thrives in solving problems and facing challenges in a fast-paced environment, you will love this role. This position can grow into a Chief of Staff.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Business Support
 
 
 
 <ul>
 <li>
 Calendar &amp; Workflow: Manage complex calendars, appointments, and high-level business logistics to maximize productivity.
 </li>
 <li>
 Communication &amp; Triage: Conduct inbox triage and handle sensitive communications with precision.
 </li>
 <li>
 Deal Execution: Handle the sales pipeline and deal execution using HubSpot, PandaDoc, and Docusign.
 </li>
 <li>
 Operational Filter: Track requests from internal teams, ensure Mina reviews key items, and coordinate cross-functional meetings with rigorous follow-ups.
 </li>
 <li>
 Project Management: Lead special projects from ideation to execution, ensuring business entities stay on track.
 </li>
 </ul>
 
 Travel &amp; Logistics Management
 
 
 
 <ul>
 <li>
 Complex Planning: Plan and book high-end, luxury international travel itineraries across multiple time zones.
 </li>
 <li>
 Optimization: Use loyalty programs, concierge bookings, and detailed agendas to optimize every trip.
 </li>
 <li>
 Retreats &amp; Experiences: Manage multi-week personal trips, retreats, and unique travel experiences with prepared contingency plans.
 </li>
 <li>
 Documentation: Prepare detailed travel planning documents, logistics trackers, and international travel requirements.
 </li>
 </ul>
 
 Personal Operations &amp; Household Management
 
 
 
 <ul>
 <li>
 Household Staff: Coordinate household logistics including the house manager, vendors, cleaners, and service providers; manage maintenance schedules.
 </li>
 <li>
 Financials: Manage personal financial transactions and vendor relationships.
 </li>
 <li>
 Lifestyle Coordination: Organize wellness appointments, dining, events, social plans, and grocery/household requests.
 </li>
 <li>
 Partner Liaison: Work closely with Mina's partner to ensure all personal priorities are addressed seamlessly.
 </li>
 </ul>
 
 Systems &amp; Innovation
 
 
 
 <ul>
 <li>
 Efficiency Tools: Introduce and refine systems using ClickUp, Slack, and AI tools to increase visibility.
 </li>
 <li>
 Documentation: Build and maintain operational trackers, SOPs, and recurring process documentation.
 </li>
 </ul>
 
 Continuous Improvement
 
 
 
 <ul>
 <li>
 This role is continuously evolving and different things will be required from time to time and over time. The main goal is to buy back Mina's time.
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Experience: 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager role, preferably in a high-growth startup or entrepreneurial environment.
 </li>
 <li>
 Technical Savvy: High AI utilization especially Claude. Expert in GSuite, Slack, CRM platforms, Project management ie ClickUp and Notion and spreadsheets.
 </li>
 <li>
 Logistics Expert: Advanced international travel planning and high-level coordination skills.
 </li>
 <li>
 Local Assets: Must live in Miami, have a valid driver's license, and own a car.
 </li>
 <li>
 Traits: Proactive, solution-oriented, and "thick-skinned." You must be comfortable giving structured feedback and handling rapid task-switching. You need to be a competitor who's hungry and loves to dominate.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Why This Role (Compensation &amp; Benefits)
 
 
 
 <ul>
 <li>
 Salary: $70,000 - $90,000 per year (with performance-based increases).
 </li>
 <li>
 Health Insurance: Anthem Blue Cross Platinum PPO (0 Deductible).
 </li>
 <li>
 Time Off: 36 PTO days each year.
 </li>
 <li>
 Growth: Direct mentorship and a clear path to grow into a Chief of Staff position.
 </li>
 <li>
 Network: Exposure to high-impact leaders and unique travel opportunities.
 
 
 </li>
 </ul>
 
 Important Notes
 
 
 
 
 This position requires complete discretion and confidentiality. Candidates who succeed here are those who enjoy managing complexity and operating with a high level of ownership in a dynamic, sometimes chaotic environment.
 
</div>

Executive and Personal Assistant

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Administrative Assistant

Florida International University

<div>About FIU 
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university. 
Job Summary 
Primarily serves as the assistant to the Dean of Libraries, Provides a wide range of administrative level support. Serves as secondary HR Liaison for unit.<ul><li>
Provides administrative assistance to the Dean of Libraries by serving as a liaison with other University departments, maintaining calendar, scheduling meetings, and making travel arrangements for the Dean.</li><li>
Maintains daily operations of the administrative office by assisting in overseeing temporary office staff, supervising the administration of research carrels, serving as back up for departmental purchases, and organizes and maintains general office files. Provides general guidance to all support staff.</li><li>
Serves as liaison to the Building Operations Manager by resolving issues that do not warrant the attention of the Library Administration and making recommendations for solutions and/or takes independent action where appropriate. Exercises judgment and independent initiative in bringing information to the attention of the Dean of Libraries and Senior Director of Administrative Services.</li><li>
Serves as Libraries secondary HR Liaison by managing the temporary student jobs and answering any questions regarding onboarding process of Federal Work Student and temporary student workers. Works closely with HLs Administrative Specialist to ensure that Libraries office operations follow university policy and provision standards.</li><li>
Assists Search &amp; Screen Chairs and Hiring Officials by coordinating, scheduling and maintaining records for search and screen committees. Manages travel for any incoming finalists as needed.</li><li>
Uses departmental credit card in performance of duties. Serves as primary purchaser for any Dean of Libraries related expenditures. Serves as back up for Administration Office.</li><li>
Serves as Panther180 Liaison for unit. Sends out call for faculty applying for promotion. Schedules promotion workshops, meetings and communications with external reviewers. Sets up the annual evaluations in system and assists faculty with questions. Sends reminders and opens the system for out of schedule submissions. Troubleshoots with Academic Affairs as needed.</li><li>
Performs essential duties in any emergencies such as hurricanes, public health emergencies, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.</li></ul> 
Minimum Qualifications 
Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience. 
Job Category 
<ul><li>
Administrative</li></ul> 
Advertised Salary 
$50,000-$55,000 
Work Schedule 
Begin time: 8:30 AM
End time: 5:00 PM 
Pre-Employment Requirements 
<ul><li>
Expanded Background Check</li></ul> 
How To Apply 
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in &quot;My Applications&quot;.
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.<ul><li>This posting will close at 12:00 am of the close date.</li></ul> 
How To Apply 
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in &quot;My Applications&quot;.
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.<ul><li>This posting will close at 12:00 am of the close date.</li></ul> 
Disclosures 
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. 
 
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Notice of Non-Discrimination
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.</div>

Executive Assistant - Green Library

Insurance Professional

About the RoleInsurance Professionals USA is seeking a dependable and professional Bilingual Receptionist (English/Spanish) to serve as the first point of contact for our office. This role is ideal for someone who is organized, personable, and comfortable handling administrative tasks in a fast‑paced professional environment.The receptionist plays a key role in creating a positive experience for clients and supporting the internal team with day‑to‑day office operations.Responsibilities<ul><li>Greet clients and visitors professionally, in person and by phone</li><li>Answer, screen, and direct incoming calls in English and Spanish</li><li>Schedule appointments and manage calendars as needed</li><li>Perform basic administrative and clerical duties</li><li>Prepare and edit documents using Microsoft Word</li><li>Maintain spreadsheets and basic data tracking in Microsoft Excel</li><li>Assist internal staff with general office support</li></ul>Qualifications<ul><li>Bilingual in English and Spanish (required)</li><li>Prior receptionist or administrative experience preferred</li><li>Proficiency in Microsoft Word and Microsoft Excel (required)</li><li>Strong communication and interpersonal skills</li><li>Professional appearance and demeanor</li><li>Reliable, organized, and detail‑oriented</li><li>No insurance license required</li></ul>Pay: $15.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li></ul>Language:<ul><li>English and Spanish (Required)</li></ul>Work Location: In person

Bilingual Receptionist (English/Spanish) – W 2

Explore 57+ Administrative assistant executive in Miami this April. Find roles across top companies and apply now to boost your career.