administrative assistant top level management

administrative assistant

administrative assistant (entry-level) Jobs in Miami

administrative assistant (entry-level)

administrative assistant top level management Jobs in Miami

administrative assistant, executive Jobs in Miami

administrative assistant, executive

executive administrator

administrative assistant executive

Carnival Corporation

<div>
 This position is responsible for providing administrative support to the Chief Communications Officer and Chief Operations Officer, as well as department executives as appropriate. The main objective of the position is to ensure that the administrative requirements of the executives are met.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support for the COO and CCO, including managing their calendar, travel, and their respective internal communications priorities. As appropriate, the candidate is available to support other senior leaders of the respective departments as it relates to the senior executives&rsquo; agenda and priorities.
 </li>
 <li>
 Organize events, meetings, and conferences, including the coordination of facilities, caterers, invitations, speakers, and event budgets. Responsible for all logistics and coordination related to department/group meetings and employee recognition programs. This also includes assisting with ship visits, annual department meetings, and internal and external CCL events that are the responsibility of the Operations and Communications departments. These meetings may involve participants from multiple departments and or vendors, including travel, booking meeting rooms, catering, audio/video, Wi-Fi, etc.
 </li>
 <li>
 Handle incoming calls and correspondence, and respond independently when possible. Review materials and print as needed, in advance of meetings. Prepare PowerPoint presentations as instructed.
 </li>
 <li>
 Compose and prepare confidential correspondence, reports, and other complex documents; maintains confidentiality of all corporate, personnel, and research matters.
 </li>
 <li>
 Leads select NGO partner agreements and the monthly Shipboard Veteran Recognition program, including corresponding with intended recipients and managing shipboard events.
 </li>
 <li>
 Work with the departments&rsquo; Finance support to ensure timely payment and financial record-keeping.
 </li>
 <li>
 Performs other duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 10+ years of senior-level administrative support with 10+ years of demonstrated accomplishments
 </li>
 <li>
 Must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple competing tasks and demands.
 </li>
 <li>
 Interacts effectively with other executive admins and department staff.
 </li>
 <li>
 Oral communication: speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
 </li>
 <li>
 Written communication: able to edit work for spelling and grammar, present numerical data effectively, and read and interpret written information.
 </li>
 <li>
 Planning/organizing: able to prioritize and plan work activities and use time efficiently.
 </li>
 <li>
 Quality control: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
 </li>
 <li>
 Adaptability to changes in the work environment.
 </li>
 <li>
 Manages competing demands and is able to deal with frequent change, delays, or unexpected events.
 </li>
 <li>
 Dependability: consistently timely, follows instructions, responds to management direction, and solicits feedback to improve performance.
 </li>
 <li>
 This position is classified as &ldquo;in-office.&rdquo; As an in-office role, it requires employees to work from a designated Carnival office in South Florida, Monday through Thursday each week. Employees may work from their home on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
 
 
 </li>
 </ul>
 At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival&rsquo;s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
 
 
 <ul>
 <li>
 Health Benefits:
 </li>
 <ul>
 <li>
 Cost-effective medical, dental and vision plans
 </li>
 <li>
 Employee Assistance Program and other mental health resources
 </li>
 <li>
 Additional programs include company paid term life insurance and disability coverage
 </li>
 </ul>
 <li>
 Financial Benefits:
 </li>
 <ul>
 <li>
 401(k) plan that includes a company match
 </li>
 <li>
 Employee Stock Purchase plan
 </li>
 </ul>
 <li>
 Paid Time Off:
 </li>
 <ul>
 <li>
 Holidays &ndash; All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee&rsquo;s discretion.
 </li>
 <li>
 Vacation Time &ndash; All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
 </li>
 <li>
 Sick Time &ndash; All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
 </li>
 </ul>
 <li>
 Other Benefits:
 </li>
 <ul>
 <li>
 Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
 </li>
 <li>
 Personal and professional learning and development resources including tuition reimbursement
 
 </li>
 </ul>
 </ul>
 
 About Us
 
 
 
 At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world&rsquo;s most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.
 
 
 Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
 
 
 In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
 
 
 Carnival Corporation &amp; plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
</div>

Administrative Assistant, Executive

NewCo Capital Group

<div>
 
 
 Company Description
 
 
 
 NewCo Capital Group is a preferred Bridge-Capital provider specializing in Receivables Based Financing (RBF) products. The company is dedicated to fostering growth for small and medium-sized businesses (SMBs) by providing the necessary capital to help them expand. NewCo Capital Group has built a strong industry reputation for its expertise and commitment to supporting SMB growth.
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized and proactive&nbsp;
 
 entry-level Administrative Assistant
 
 &nbsp;to provide direct support to the Executive Assistant to the CEO. The primary focus of this role is to assist the EA in managing day-to-day administrative tasks, scheduling, correspondence, and general office operations, ensuring the executive office runs smoothly and efficiently. This is an excellent opportunity for someone looking to gain experience in a fast-paced executive environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide dedicated administrative support to the Executive Assistant to the CEO.
 </li>
 <li>
 Draft and manage correspondence, emails, and follow-ups as directed by the EA.
 </li>
 <li>
 Maintain organized filing systems and records for easy access and retrieval.
 </li>
 <li>
 Support preparation of reports, presentations, and other materials requested by the EA.
 </li>
 <li>
 Assist with travel arrangements, event planning, and meeting logistics.
 </li>
 <li>
 Run office related errands when necessary.
 </li>
 <li>
 Perform additional administrative tasks as assigned to support the EA and executive office.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Entry-level position; prior administrative experience is helpful but not required.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency with&nbsp;
 
 Google Workspace (Gmail, Docs, Sheets, Calendar, Drive)
 
 &nbsp;and&nbsp;
 
 Microsoft Excel
 
 , as well as other Microsoft Office applications.
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion.
 </li>
 <li>
 Professional demeanor and strong interpersonal skills.
 </li>
 <li>
 Willingness to learn and take direction from the Executive Assistant to the CEO.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications:
 
 
 <ul>
 <li>
 Experience supporting executives (a plus, but not required).
 </li>
 <li>
 Familiarity with office management procedures.
 </li>
 </ul>
 
 
 
 
 Benefits:
 
 <ul>
 <li>
 Dental insurance
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Vision insurance
 </li>
 </ul>
 
 
 
 
 Schedule:
 
 <ul>
 <li>
 8 hour shift
 </li>
 </ul>
 
 
 
 
 Work Location: In person Miami Florida
 
</div>

Administrative Assistant (Entry-Level)

Omega Security Service

Nation Security is a leading provider of comprehensive security solutions throughout Florida. We are seeking a highly skilled professional to serve as the central support hub for our executive office, working directly with our Chief Executive Officer (CEO).Position OverviewThis is a high-impact, fast-paced role ideal for a proactive, exceptionally organized professional. The Executive Administrative Assistant will act as the CEO&rsquo;s trusted partner, managing complex schedules, overseeing communications, and facilitating interactions with internal teams, clients, and franchise partners in both English and Spanish.Key ResponsibilitiesExecutive Calendar Oversight<ul><li>Strategically manage and streamline the CEO&rsquo;s busy calendar, coordinating meetings, site visits, and operational reviews across multiple Florida regions.</li></ul>Travel Coordination<ul><li>Arrange all aspects of domestic business travel, including flights, lodging, and transportation&mdash;ensuring timely and efficient itineraries for client and franchise visits.</li></ul>Bilingual Communications Support<ul><li>Serve as the primary communication link for the CEO. Prepare, manage, and draft professional correspondence, proposals, and internal communications in English and Spanish for clients, vendors, and executive staff.</li></ul>Meeting &amp; Presentation Preparation<ul><li>Develop thorough meeting agendas, briefing documents, and operational reports for executive sessions, internal team meetings, and external presentations.</li></ul>Administrative &amp; Financial Support<ul><li>Maintain daily administrative operations, including accurate expense reporting, invoice coordination, office management, and company event support.</li></ul>Confidential Information Management<ul><li>Handle sensitive information such as client contracts, personnel data, and financial materials with absolute professionalism and discretion.</li></ul>Qualifications<ul><li>Experience: Minimum of 3+ years in administrative support, including 1&ndash;2 years supporting a C-level executive (CEO, President, COO). Experience in security services, logistics, or a related field is preferred.</li><li>Language Skills: Bilingual proficiency in English and Spanish (verbal and written) is required.</li><li>Technical Skills: Advanced abilities in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Core Competencies: Highly resourceful, detail-focused, proactive, and able to anticipate needs while performing well under pressure.</li><li>Availability: Full-time, on-site presence at our Miami, FL headquarters is required.</li></ul>Nation Security, LLC is an Equal Opportunity Employer.Pay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Tuition reimbursement</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>Work Location: In person

Executive Assistant to the CEO

Galderma

<div>Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story. 
We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee. 
At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.
We are seeking a highly proactive Executive Assistant to partner with the General Manager (GM) of Alastin. This role goes beyond traditional administrative support&mdash;serving primarily as an administrative anchor to the Alastin GM with additional support such as executive schedules, team meetings, travel
 
coordination, and expenses of select Senior Leaders. This role will report directly to the GM of Alastin. 
 
Key Responsibilities 
Executive Partnership<ul><li>
Provide comprehensive executive administrative partnership to the GM, and 1 member of the US Senior Leadership team, with some additional support to members of the Alastin LT anticipating needs and enabling focus on key business priorities</li><li>
Manage a highly dynamic calendar of General Manager and other leadership coordination (across time zones and in partnership with other Executive Assistants). Be able to prioritize and triangulate competing priorities</li><li>
Prepare the GM for key engagements with clear briefs, agendas, priorities, and follow-ups on action items</li><li>
Support with organizing/consolidating PowerPoint decks and communications
</li><li>Ability to manage and navigate high level executive dynamics, collaboration and coordination with some travel required</li></ul>
Business Operations &amp; Rhythm<ul><li>
Manage and execute the Alastin operating cadence such as leadership meetings, planning cycles, business reviews</li><li>
Drive agenda-setting, materials preparation, and ensuring technology is working to facilitate</li><li>
Maintain the Master Calendar and ensure alignment across functions with clear agenda, material preparation and outcomes</li></ul> 
Communication &amp; Leadership Enablement<ul><li>
Draft and coordinate communications including broader communications to salesforce, town halls, all-hands, and GM messaging for Outlook Materials and Pre-Reads
</li><li>Serve as a key liaison for Alastin extended leadership team that the GM can count on for professionalism and collaboration 
</li></ul> 
Execution &amp; Logistics Excellence<ul><li>
Lead end-to-end planning of meetings, events, and offsites (internal and external)</li><li>
Manage GM expenses and procurement/PO processes</li><li>
Ensure flawless execution of all operational and administrative processes</li></ul>
Culture &amp; Team Engagement<ul><li>
Support GM with engagement, recognition, and Galderma culture-building initiatives</li><li>
Seamlessly integrate and collaborate with the EAs across the organization
</li></ul>Qualifications<ul><li>
Bachelor&rsquo;s or associate&rsquo;s degree or equivalent experience in business administration, management, or a related field</li><li>
5+ years as an Executive Assistant, with at least 2 years in a senior or high-level support role
</li><li>Proficiency in Microsoft Office and expense programs (Outlook, Teams, Word, Excel, PowerPoint, Concur)</li><li>
Experience supporting executives and cross-functional stakeholder management
</li><li>Ability to work independently and as part of a team, with a proactive and flexible approach</li><li>
High degree of professionalism, discretion, and confidentiality</li><li>
Exceptional communication and stakeholder management skills</li><li>
Strong business acumen and ability to anticipate needs</li><li>
Demonstrate discipline, organization and positive &quot;can do&quot; attitude with growth mindset</li><li>
Available to work flexible hours as needed, including occasional travel
</li></ul>What We Offer in Return
You will be part of an organization that genuinely values and embraces diversity and inclusion. We believe that reflecting the diverse perspectives of our customers leads to stronger, more meaningful outcomes.
Next Steps<ul><li>
If your profile is a match, we will invite you for a first virtual conversation with the recruiter.</li><li>
The next step is a virtual conversation with the hiring manager</li><li>
The final step is a panel conversation with the extended team</li></ul>
About the Compensation:
The base salary range for this role is determined based on several factors. These include but are not limited to job accountabilities; skill sets; experience and training; certifications; work location; competitive market rates and other business needs. At Galderma, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on a unique combination of factors for each role. A reasonable estimate of the hiring range for this role is $95,000-$120,000.
In addition to base salary, we provide an opportunity to participate in an annual short-term incentive program that is based on corporate performance with a multiplier focused on individual performance. We offer a competitive and comprehensive benefits program including health insurance, 401(k) plan with employer match, a generous paid time off policy, hybrid work schedules and more.
Our people make a difference
At Galderma, you&rsquo;ll work alongside individuals who share your drive&mdash;as well as those with different perspectives that help us grow. We value the unique contributions of every team member. Our culture of professionalism, collaboration, and support creates an environment where people can truly thrive and excel.
Employer&rsquo;s Rights:
This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Galderma is an equal opportunity employer dedicated to building an inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by applicable law. Galderma is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment.</div>

Senior Administrative Assistant

Cesar Benarroche MD PA

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper and Executive Assistant to join our team! This dual-role position offers an exciting opportunity to manage essential financial processes while providing high-level administrative and executive support. Your energetic approach and meticulous attention to detail will help drive our organization&rsquo;s success and efficiency.Duties<ul><li>Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks, including data entry, journal entries, and account reconciliations</li><li>Perform bank and credit cards reconciliations.</li><li>Prepare and review construction draws and cost trackings.</li><li>Purchase of Construction Finishes and materials</li><li>Communicate with Vendors and Subcontractors</li><li>Assist with budgeting activities.</li><li>Manage calendars, meetings, and scheduling.</li><li>Coordinate calls, including across multiple time zones</li><li>Assist with document preparation, contracts, and correspondence/</li><li>Organize and maintain project files and records.</li><li>Support day-to-day operational and personal needs.</li><li>Liaise with vendors, consultants, and internal teams.</li></ul>Qualifications<ul><li>Associate or Bachelor&rsquo;s degree required</li><li>Minimum 3 years of working experience</li><li>Strong proficiency in excel</li><li>Excellent organizational and multitasking skills</li><li>High attention to detail and accuracy</li><li>Strong communication skills (written and verbal).</li><li>Spanish Speaking is a plus</li><li>Ability to work independently in a remote environment</li><li>Experience in real estate or construction is a plus</li></ul>Work Environment<ul><li>90% remote role, based in South Florida</li><li>Must be available during Mountain Time working hours</li><li>Occasional in-person meetings may be required</li></ul>Pay: $48,000.00 - $54,000.00 per yearWork Location: Hybrid remote in Miami, FL 33138

Bookkeeper / Executive Assistant

ARQUITECTONICA

<div><div>Company Description 
Arquitectonica is an award-winning, design-focused architecture and planning firm with a worldwide practice of 400+ employees located in nine offices. Our Miami office is seeking a Marketing Assistant with 1-3 years&rsquo; experience to join our team. Our project types include Luxury Residential, Hospitality, and Mixed Use/Retail. 
 
Position Overview 
We are seeking a detail-oriented and highly organized Marketing Assistant to support our team with database management, scheduling, and administrative coordination. This role is ideal for someone who thrives behind the scenes, ensuring that systems, information, and timelines are accurate, current, and running smoothly. 
 
Key Responsibilities</div><ul><li>
Maintain and update marketing databases, including Deltek Vantagepoint and OpenAsset, ensuring data accuracy and consistency</li><li>
Organize and manage digital assets, project information, and marketing materials</li><li>
Assist with the creation, updating, and formatting of internal and external forms and documents</li><li>
Track deadlines, schedules, and team calendars to support ongoing marketing initiatives</li><li>
Coordinate with internal teams to gather and input project and personnel information</li><li>
Perform regular audits of databases and files to ensure completeness and quality control</li><li>
Support general marketing and administrative tasks as needed</li></ul>
Qualifications<ul><li>
1&ndash;3 years of experience in marketing, architecture, executive assistance, data entry, or a related field</li><li>
Strong attention to detail and commitment to accuracy</li><li>
Excellent organizational and time management skills</li><li>
Ability to manage multiple tasks and deadlines simultaneously</li><li>
Proficiency in Microsoft Office Suite (especially Excel) and familiarity with database systems</li><li>
Experience with Deltek Vantagepoint, OpenAsset, or similar platforms is a plus</li><li>
Strong communication skills and a collaborative mindset</li></ul>
Preferred Attributes<ul><li>
Ability to work independently and proactively identify needs</li><li>
Comfort working with structured data and maintaining digital systems</li><li>
Interest in marketing processes, organization, and operational support</li></ul>
Work Environment 
 
This role requires a high level of organization, consistency, and follow-through. The ideal candidate enjoys creating order, maintaining systems, and supporting a team through reliable, detail-focused work. 
 
Employee Benefits<ul><li>
Health insurance</li><li>
401K</li><li>
Paid time off on accrual basis, paid holidays, sick leave
</li></ul> 
Compensation 
Compensation will be based on the candidate&rsquo;s experience and abilities. 
 
This is a full-time role based in our Miami office. Please note:<ul><li>
Remote work is not offered or available.</li><li>
Relocation assistance is not provided for this position.</li></ul><div> 
Qualified and interested candidates should submit a cover letter and resume. 
 
Note: This description indicates, in general terms, the type and level of work performed, and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member. 
 
No Third-Party Agencies or Submissions Will Be Accepted. 
 
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Opportunities posted here do not create any implied or express employment contract between you and our company and can be changed at our discretion. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein. 
</div><div></div>
TikFzY8mf1</div>

Marketing Assistant

Upshop

<div>
 
 
 About Upshop
 
 
 
 Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale.
 
 
 
 
 
 Role Overview
 
 
 
 Upshop is seeking a highly effective
 
 Executive Assistant
 
 to support the CEO and oversee day-to-day operations of our Miami office.
 
 
 This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEO&mdash;optimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholders&mdash;while also maintaining a high-functioning office environment for a growing team.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage and prioritize the CEO&rsquo;s calendar, ensuring alignment with business priorities
 </li>
 <li>
 Coordinate travel, logistics, and meeting preparation
 </li>
 <li>
 Prepare materials for leadership, board, and external meetings
 </li>
 <li>
 Track and drive follow-up on key action items and initiatives
 </li>
 <li>
 Serve as a point of coordination across stakeholders while maintaining strict confidentiality
 </li>
 </ul>
 
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Oversee daily operations of the Miami office (~40 employees)
 </li>
 <li>
 Manage vendors, facilities, and office services
 </li>
 <li>
 Ensure a professional, efficient, and well-maintained work environment
 </li>
 <li>
 Coordinate onsite meetings, events, and leadership visits
 </li>
 <li>
 Support onboarding and in-office employee experience in partnership with HR
 </li>
 <li>
 Manage office-related budgets and expenses
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives, preferably at the CEO level
 </li>
 <li>
 Strong organizational, prioritization, and problem-solving skills
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail
 </li>
 <li>
 Ability to operate independently and manage multiple priorities
 </li>
 <li>
 Excellent communication and stakeholder management capabilities
 </li>
 </ul>
 
 
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Experience in a high-growth SaaS or technology environment
 </li>
 <li>
 Prior responsibility for office operations or workplace management
 </li>
 </ul>
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 CEO time is optimized and aligned to highest priorities
 </li>
 <li>
 Strong execution and follow-through across key initiatives
 </li>
 <li>
 Miami office operates efficiently with minimal disruption
 </li>
 <li>
 Employees and visitors experience a well-run, professional environment
 </li>
 </ul>
 
 
 
 
 Why Join Upshop
 
 
 <ul>
 <li>
 Direct exposure to executive leadership
 </li>
 <li>
 High-impact role with broad organizational visibility
 </li>
 <li>
 Opportunity to help shape a growing office and team
 </li>
 </ul>
</div>

Office Manager

Explore 147+ Administrative assistant executive in Miami this May. Find roles across top companies and apply now to boost your career.