administrative assistant

accounting assistant

administrative assistant (part-time) Jobs in Miami

administrative assistant (part-time)

administrative assistant - temp to perm Jobs in Miami

administrative assistant - temp to perm

administrative assistant, executive Jobs in Miami

administrative assistant, executive

administrative assistant executive

Zirtual

<div>
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 <br/>
 <br/>
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 <br/>
 <br/>
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 <br/>
 <br/>
 Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual's best practices for success.
 <br/>
 <br/>
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 <br/>
 <br/>
 <strong>
  Typical Duties and Responsibilities (may vary based on client needs)
  <br/>
  <br/>
 </strong>
 Calendar &amp; Schedule Management
 <br/>
 <br/>
 <ul>
  <li>
   Manage and coordinate complex calendars and appointments
  </li>
  <li>
   Schedule meetings, calls, and events across multiple time zones
  </li>
  <li>
   Anticipate scheduling conflicts and proactively resolve them
   <br/>
   <br/>
  </li>
 </ul>
 Email &amp; Communication Management
 <br/>
 <br/>
 <ul>
  <li>
   Monitor and manage inboxes, including drafting and responding to emails
  </li>
  <li>
   Prioritize communications and ensure timely follow-up
  </li>
  <li>
   Serve as a liaison between clients and internal/external contacts
   <br/>
   <br/>
  </li>
 </ul>
 Administrative Support
 <br/>
 <br/>
 <ul>
  <li>
   Prepare documents, presentations, and reports
  </li>
  <li>
   Handle data entry, file organization, and record maintenance
  </li>
  <li>
   Assist with project coordination and task tracking
   <br/>
   <br/>
  </li>
 </ul>
 Travel &amp; Event Coordination
 <br/>
 <br/>
 <ul>
  <li>
   Research and book travel arrangements (flights, hotels, transportation)
  </li>
  <li>
   Create detailed itineraries and manage travel changes
  </li>
  <li>
   Coordinate virtual and in-person meetings or events
   <br/>
   <br/>
  </li>
 </ul>
 Operations &amp; Task Management
 <br/>
 <br/>
 <ul>
  <li>
   Support day-to-day business operations
  </li>
  <li>
   Conduct research and compile information as needed
  </li>
  <li>
   Identify opportunities to improve processes and efficiency
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 Skills &amp; Attributes
 <br/>
 <br/>
 <ul>
  <li>
   Strong organizational and time management skills
  </li>
  <li>
   Excellent written and verbal communication
  </li>
  <li>
   High attention to detail and accuracy
  </li>
  <li>
   Ability to manage multiple clients and deadlines
  </li>
  <li>
   Proactive, resourceful, and solution-oriented mindset
  </li>
  <li>
   Ability to work independently in a remote environment
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bilingual (English/French and/or Spanish)
  </li>
  <li>
   Experience supporting executives, entrepreneurs, or small business owners
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
  </li>
  <li>
   2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
  </li>
  <li>
   Experience supporting multiple clients or executives preferred
  </li>
  <li>
   Typing ability of at least 50 WPM with accuracy
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Technical Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Google Workspace and/or Microsoft Office
  </li>
  <li>
   Calendar management tools (Google Calendar, Outlook)
  </li>
  <li>
   Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
  </li>
  <li>
   Communication tools (Slack, Zoom, Teams)
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Reliable high-speed internet, computer, and phone
  </li>
  <li>
   Ability to maintain confidentiality and professionalism
  </li>
  <li>
   Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation
  <br/>
  <br/>
 </strong>
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.
 <br/>
 <br/>
 <strong>
  Protecting Yourself from Recruitment Scams
  <br/>
  <br/>
 </strong>
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 <br/>
 <br/>
 To help you navigate your job search with confidence, please keep the following points in mind:
 <br/>
 <br/>
 <ul>
  <li>
   No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates
  </li>
  <li>
   No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
  </li>
  <li>
   Please always verify communications:
  </li>
  <ul>
   <li>
    Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address
   </li>
  </ul>
  <li>
   Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links
  </li>
  <li>
   What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts
  </li>
 </ul>
</div>


Remote Executive Assistant

FirstService Residential

<div><p><b>Description</b>
</p><p><b>Temp to Perm Administrative Assistant</b></p><p><b>
Schedule: Monday-Friday</b></p><p><b>
Pay: $23.50 hourly</b></p><p></p><p><b><br>
Job Overview:
</b></p><p>As an Administrative Assistant, you&rsquo;ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.</p><p><i><br>
</i></p><p><b>Your Responsibilities:</b></p><ul><li>
Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.</li><li>
Ensure that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.</li><li>
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager&rsquo;s review and approval.</li><li>
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
</li><li>Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
</li><li>Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.</li><li>
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
</li><li>Sets up meetings for Board Approval process.
</li><li>Keeps packages updated with new memos and policies as required.
</li><li>Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).</li><li>
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.</li><li>
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.</li><li>
Follows safety procedures and maintains a safe work environment.</li><li>
Other duties as required.</li></ul><p></p><p><b><br>
Skills &amp; Qualifications:
</b></p><ul><li>Associates degree with concentration in business preferred, or equivalent combination of education and experience.</li><li>
Three (3) to Five (5) plus years of related work experience.
</li><li>Computer literacy: Intermediate proficiency in Microsoft Windows software.
</li></ul><ul><li>Must possess a strong administrative background.
</li><li>Strong working knowledge of customer service principles and practices.</li><li>
Excellent interpersonal, office management and communications skills.</li><li>
Self-starter with excellent communication, interpersonal and customer service and telephone skills.</li></ul><p></p><p><b><br>
Physical Requirements:
</b></p><ul><li>Physical demands include ability to lift up to 50lbs.</li><li>
Standing, sitting, walking and occasional climbing.
</li><li>Required to work at a personal computer for extended periods of time.</li><li>
Talking on the phone for extended periods of time.
</li><li>Ability to detect auditory and/or visual emergency alarms.
</li><li>Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
</li><li>Driving when necessary.</li></ul><p><br>
</p><p><b>What We Offer</b><b>:</b></p><p>
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.</p><p><br>
</p><p><b>Disclaimer</b><b>:</b></p><p>
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.<br>
</p><br>
<br>
<p></p><b>Automated Employment Decision Tool (AEDT) Usage:</b> We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.<br>
<br>
<b>Job Qualifications and Characteristics Assessed:</b> The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.<br>
<br>
<b>Alternative Selection Process or Reasonable Accommodations:</b> Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.<br>
<br>
<b>Requesting Information About the AEDT - NYC Local Law 144:</b> Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Administrative Assistant - Temp to Perm

Miami Heat Limited Partnership

<div><div>The Director of Marketing owns the end-to-end integrated marketing plan for the division, translating the Executive Director&rsquo;s commercial goals into cohesive campaign strategies that drive revenue outcomes across all channels and audiences. This role serves as the primary coordination layer across all marketing functions, ensuring every department is briefed, aligned, and going to market with consistent messaging and a unified plan. Additional responsibilities include serving as the corporate marketing liaison to Corporate Sales and Partnerships, building and fulfilling marketing inventory packages, and overseeing the promotional schedule across broadcast to ensure ticketing and retail opportunities are maximized.</div><br>
<div></div>
<div>
<p><b>Essential Duties and Responsibilities</b></p>
</div>
<div><p>ESSENTIAL FUNCTIONS: The following are examples of the various functions required. The job requirements are not limited to the items on this list.</p>
<ul><li>Own the division&rsquo;s integrated campaign strategy, translating the organization&rsquo;s revenue goals and strategic direction into channel-specific plans that drive cohesive, revenue-focused marketing across all platforms and audiences.</li></ul>
</div>
<div><ul><li> Serve as the division&rsquo;s primary orchestrator ensuring that all verticals and other revenue-generating functions are operating from aligned briefs and consistent messaging before any campaign goes to market.</li></ul>
<ul><li> Collaborate with the Sr. Manager of Ticket Marketing, Sr. Manager of Arena Marketing, and F&amp;B Marketing to receive their strategic goals and briefs, then determine how each initiative should be activated across channels to maximize reach, relevance, and commercial impact.</li></ul>
<ul><li> Collaborate with channel leads to ensure all campaign activity is coordinated, sequenced, and going to market on a unified schedule, with each channel owning their own execution tactics and the Director owning that everything is aligned and moving together.</li></ul>
<ul><li> Serve as the division's central source of truth on campaign status, maintaining real-time visibility into what is live, what is upcoming, and where alignment is needed across all marketing functions.</li></ul>
<ul><li> Lead the review and approval of all campaign channel plans before execution, maintaining strategic integrity and ensuring every activation is consistent with the division&rsquo;s commercial priorities and brand standards.</li></ul>
<ul><li> Collaborate on the the post-campaign reporting process ensuring channel performance is captured, analyzed, and fed back into future campaign planning.</li></ul>
<ul><li> Partner with the creative and content department to ensure creative assets, content, and storytelling are briefed and delivered in alignment with the integrated campaign plan and channel strategy.</li></ul>
<ul><li> Manage and develop two direct reports, providing clear direction, campaign priorities, and development support to the Manager of Integrated Marketing &amp; Senior Manager of Arena Marketing.</li></ul>
<ul><li> Represent the Integrated Marketing function in division planning sessions, campaign briefings, and cross-functional meetings, serving as the Executive Director&rsquo;s operational partner in ensuring the division executes with strategic consistency.</li></ul>
<ul><li> Serve as the corporate marketing liaison to Corporate Sales and Partnerships, proactively building marketing inventory packages and fulfilling requests to support the team&rsquo;s sales and upsell efforts. Ensure marketing assets, co-branded materials, and promotional inventory are developed, organized, and available to support active and prospective corporate partnerships.</li></ul>
<ul><li> Collaborate with the Business Communication and Broadcast team to ensure the promotional schedule across all broadcasts maximizes revenue opportunities, confirming that the appropriate promotions are planned, sequenced, and reflected in the broadcast calendar.</li></ul>
<ul><li> Maintain a division-wide promotional calendar that provides a real-time, cross-channel view of what is being promoted, where, and when across all active marketing channels. Produce a weekly summary for Executive of Marketing that consolidates promotional activity across verticals, identifies gaps or conflicts in the schedule, and ensures the division has a holistic understanding of its marketing presence at all times.</li></ul>
<ul><li> Oversee the creator marketing strategy to support revenue goals and audience growth opportunities
</li></ul><ul><li> Oversee the relationship with Levy, the division&rsquo;s food and beverage partner, in partnership with Integrated Marketing Manager and co-develop the F&amp;B marketing strategy to ensure the food and beverage story is fully integrated into the division&rsquo;s overall marketing narrative.
</li></ul><ul><li> Oversee venue marketing efforts in partnership with the Sr. Manager of Arena Marketing and the Arena Enterprise division, ensuring all arena and venue marketing is integrated into the division&rsquo;s broader campaign strategy and brand standards. Provide strategic oversight and cross-functional alignment while supporting and deferring to the Sr. Manager&rsquo;s subject matter expertise on arena-specific programming and activations.</li></ul></div><div><br>
<p>
</p></div><div><p><b>Desired Qualifications</b></p>
<p>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</p>
</div>
<div><ul><li> 8+ years of experience in integrated marketing, campaign strategy, or brand marketing, preferably in sports, entertainment, or a consumer-facing industry.</li></ul>
<ul><li> Proven track record of owning multi-channel campaign strategy across paid, owned, and earned media from brief through execution.</li></ul>
<ul><li> Strong cross-functional communicator with demonstrated ability to align multiple stakeholders, functions, and timelines around a unified campaign plan.</li></ul>
<ul><li> Experience managing marketing calendars and campaign workflows across a complex, multi-function organization.</li></ul>
<ul><li> Familiarity with live sports and entertainment marketing, including how ticket marketing, arena events, and F&amp;B integrate into a broader campaign strategy.</li></ul>
<ul><li> Highly organized with strong attention to detail and the ability to manage multiple concurrent campaigns without losing strategic alignment or executional quality.</li></ul>
<ul><li> Experience managing direct reports and developing junior marketing talent.</li></ul>
<ul><li> Comfortable operating between strategic direction and executional detail &mdash; able to receive a high-level commercial goal and translate it into a clear, channel-specific plan.</li></ul>
<ul><li> Experience with media buying or a working understanding of media planning principles, including how broadcast promotional inventory is structured, scheduled, and optimized across a season.</li></ul>
<ul><li> Familiarity with corporate partnerships and sponsorship marketing, including how marketing packages are structured and how co-branded activations are developed and fulfilled.</li></ul>
<ul><li> Experience working with project management platforms such as Wrike, Monday.com, or equivalent tools, with the ability to manage campaign workflows, timelines, and cross-functional dependencies at scale.</li></ul>
<p><b>
Education and/or Experience</b></p>
<p>
Bachelor's degree (B. A.) from four-year college or university in marketing, communications, or related field; and 8+ years of experience in integrated marketing, campaign strategy, or brand marketing, preferably in sports, entertainment, or a consumer-facing industry; or equivalent combination of education and experience. Proven track record of owning multi-channel campaign strategy across paid, owned, and earned media from brief through execution. Experience managing marketing calendars and campaign workflows across a complex, multi-function organization. Familiarity with live sports and entertainment marketing, including how ticket marketing, arena events, and F&amp;B integrate into a broader campaign strategy. Experience managing direct reports and developing junior marketing talent.</p>
<p>
<i>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender/gender identity, age, disability, marital status, sexual orientation, pregnancy, genetic information, national origin, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. EOE &amp; DFWP</i></p>
</div><p>
Equal Opportunity Employer<br>
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</p></div>

Director, Marketing

Media Med

<p><b>Job Overview</b></p><p>We are seeking a dynamic and detail-oriented Dental Office Front Desk Agent to join our vibrant dental practice team. In this pivotal role, you will be the first point of contact for patients and visitors, ensuring a welcoming environment while managing essential administrative functions. Your energy and organizational skills will help streamline daily operations, facilitate patient care, and uphold the highest standards of confidentiality and professionalism. This paid position offers an exciting opportunity to contribute to a thriving healthcare setting while developing your expertise in medical administrative support and dental office management.</p><p><b>Responsibilities</b></p><ul><li>Greet patients warmly, verify their appointments, and manage check-in/check-out procedures efficiently.</li><li>Schedule appointments using dental practice management software such as Dentrix or Eaglesoft, ensuring optimal patient flow.</li><li>Verify insurance coverage, perform insurance eligibility checks, and process claims accurately using systems like Epic, Meditech, or Athenahealth.</li><li>Handle multi-line phone systems with professionalism, providing clear information and directing calls appropriately.</li><li>Manage patient records with precision, including filing, updating electronic health records (EHR) systems, and reviewing documentation for accuracy.</li><li>Assist with billing processes by performing medical collection tasks, coding procedures with CPT and ICD-10 codes, and ensuring compliance with HIPAA regulations.</li><li>Support clinical staff by coordinating patient intake, medical documentation review, and maintaining confidentiality of sensitive health information.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in a dental or medical front desk role with strong knowledge of dental terminology and clinical confidentiality policies.</li><li>Familiarity with EHR systems such as Eaglesoft, Dentrix, eClinicalWorks, or similar platforms; experience with Epic or Meditech is a plus.</li><li>Proficiency in Microsoft Office Suite (Word, Excel) along with excellent typing skills (including 10 key typing).</li><li>Knowledge of health insurance processes including verification, Medicare procedures, ICD coding (ICD-9/ICD-10), CPT coding, and medical billing practices.</li><li>Exceptional customer service skills combined with phone etiquette and effective communication abilities in a fast-paced environment.</li><li>Bilingual abilities are highly desirable to serve diverse patient populations effectively.</li><li>Previous clinic or healthcare office experience is preferred; familiarity with multi-line phone systems and electronic health record management is essential.</li><li>Strong organizational skills with attention to detail in documentation review and office management tasks.</li></ul><p>Join us to be part of a dedicated team that values professionalism, compassion, and excellence in patient care!</p><p>Pay: From $18.00 per hour</p><p>Work Location: In person</p>

Dental Office Front Desk Agent

Alfresco Air

<p>Alfresco Air is South Florida's leading commercial HVAC contractor specializing in high-rise condominiums, commercial buildings, service, maintenance, and large-scale retrofit projects.</p><p>We are seeking an organized, energetic, and customer-focused HVAC Service Coordinator to join our growing team. This position serves as the primary point of contact between our customers, technicians, and management team. The ideal candidate is highly organized, comfortable handling multiple priorities, and committed to delivering outstanding customer service.</p><p>Key Responsibilities</p><ul><li><b>Answer incoming customer calls and service requests</b></li><li>Create and manage work orders in Corrigo IFSM</li><li><b>Schedule and dispatch technicians for service calls and emergency repairs</b></li><li>Communicate with customers regarding service updates, technician arrival times, and work completion</li><li><b>Coordinate daily schedules for field technicians</b></li><li>Maintain accurate service records, work orders, and customer information</li><li><b>Assist with estimates, proposals, and administrative support tasks</b></li><li>Follow up with customers to ensure satisfaction and completion of service requests</li><li>Qualifications</li><li><b>Previous experience in customer service, scheduling, dispatching, property management, or service coordination preferred</b></li><li>HVAC, plumbing, electrical, restoration, elevator, or property management industry experience is a plus</li><li><b>Excellent verbal and written communication skills</b></li><li>Strong computer skills, including Microsoft Office and web-based software platforms</li><li><b>Bilingual English/Spanish preferred</b></li><li>Ability to multitask and remain organized in a fast-paced environment</li><li><b>Positive attitude, strong work ethic, and sense of urgency</b></li><li><b>Benefits</b></li><li>Competitive compensation</li><li><b>Health insurance</b></li><li>Paid time off</li><li><b>Professional development and training opportunities</b></li></ul><p><b>Schedule - Monday through Friday 7:00 AM &ndash; 5:00 PM </b></p><p>If you enjoy helping customers, coordinating service operations, and being part of a growing team, we'd love to hear from you! Please send your resume to <b>careers@alfresco-air.com</b>.</p><p>Pay: From $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul><p>Language:</p><ul><li>Spanish (Required)</li><li>English (Required)</li></ul><p>Ability to Commute:</p><ul><li>Miami, FL 33130 (Required)</li></ul><p>Work Location: In person</p>

HVAC Service Coordinator

Royal Caribbean Group

<div><div><div><div><div><div><div><p><b>Journey with us!</b> Combine your career goals and sense of adventure by joining our exciting team of employees Royal Caribbean Group is pleased to offer a competitive compensation &amp; benefits package and excellent career development opportunities each offering unique ways to explore the world</p><br>
<p></p>
<p><b>
POSITION SUMMARY</b></p>
</div>
<div><p>The Sr Associate Architectural Design manages and coordinates architectural design work for newbuild revitalization or refurbishment projects Plans manages and guides design while cross coordinating and sharing best practices effectively between external architectural interior design and consultancy firms worldwide guiding the design they provide In collaboration with the Sr Manager/Associate he/she will review drawings/proposals recommend decisions and provide innovative solutions and ideas</p><br>
<p></p>
</div>
<div><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES:</b><b>
</b></p></div><div><ul><li><p>Ensures the design intent is apparent and credible and that the voice of the Executive Steering Committee and Brand Think Tank is communicated clearly and consistently throughout the design process</p>
</li>
</ul></div><div><ul><li><p>Applies and ensures the brand &amp; design standards CADD &amp; drawing standards and contract references assisting Supervisor with oversight that project materials are delivered on a timely basis</p>
</li>
</ul></div><div><ul><li><p>Receives guidance and coordination from Sr Associate and Manager on unusual or complex issues</p>
</li>
</ul></div><div><ul><li><p>Thrives in an innovative forward thinking proactive and collaborative environment that brings all disciplines together and creates favorable results Commitment to learning &amp; growth of oneself and others</p>
</li>
</ul></div><div><ul><li><p>Upholds SQM practices throughout all design phases</p>
</li>
</ul></div><div><ul><li><p>Regularly attends meetings with sponsors (clients)
</p></li></ul></div><div><ul><li><p>Coordinates VR/IT Initiatives Operates CAVE with skill</p>
</li>
</ul></div><div><ul><li><p>Studies collects shares compare stores statistical information and analyze various ships and areas bringing forth observations</p>
</li>
</ul></div><div><ul><li><p>Supports creation building of foundational brand-design decks and immersion decks Creates reports for management brings visibility to project progress</p>
</li>
</ul></div><div><ul><li><p>Assists with cost complexity balancing along with other cost control needs</p>
</li>
</ul></div><div><ul><li><p>Regularly assists and occasionally conducts practicality reviews to check that operational risk or accessibility concerns are being considered in all aspects of design
</p></li></ul></div><div><ul><li><p>Assist Sr Associate with supporting shop drawing review process and yard/contractor coordination meetings mockup reviews factory visits and inspections during newbuilding process and drydock period</p>
</li>
</ul></div><div><ul><li><p>Stays current in industry trends and innovation through research and market knowledge</p>
</li>
</ul></div><div><ul><li><p>Occasionally accepts assignments for design concepts space planning design development drawings &amp; details (elevations sections details) of designated venues</p>
</li>
</ul></div><div><ul><li><p>Performs other duties as required</p>
</li>
</ul></div><div><ul><li><p>This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position Employees will be required to perform any other job-related duties assigned by their supervisor or management</p></li></ul><br>
<p>
</p></div><div><p><b>EDUCATION EXPERIENCE KNOWLEDGE &amp; SKILL:</b></p>
</div>
</div><div><div><ul><li><p>Minimum of 5 years design industry experience required</p>
</li>
</ul></div><div><ul><li><p>Minimum of 2 years managing large scale projects</p>
</li>
</ul></div><div><ul><li><p>Bachelor&rsquo;s degree or equivalent in Interior Design required Architecture preferred
</p></li></ul></div><div><ul><li><p>Cruise ship newbuild or revitalization design experience preferred</p>
</li>
</ul></div><div><ul><li><p>Graphic design background desirable</p></li></ul><br>
<p>
</p></div><div><p><b>KNOWLEDGE &amp; SKILLS:</b></p>
</div>
<div><ul><li><p>Knowledge of cruise ship staterooms or crew areas preferred
</p></li></ul></div><div><ul><li><p>Must possess skills in at least 2 of the following: AutoCAD Excel PowerPoint Photoshop Sketchup; Microsoft Project is nice to know Must be effective communicator with project team (and sponsor when required) exhibiting good capabilities in written oral and graphic media</p>
</li>
</ul></div><div><ul><li><p>Represents department and self in a competent professional manner Is highly motivated efficient and organized</p>
</li>
</ul></div><div><ul><li><p>Has fundamental understanding of time management with priorities being established by supervisor
</p></li></ul></div><div><ul><li><p>Works on multiple projects and multiple tasks under various team members</p>
</li>
</ul></div><div><ul><li><p>Has strong ability to maintain focus</p>
</li>
</ul></div><div><ul><li><p>Ability to travel internationally or domestically 15% of the time
</p></li></ul></div><div><ul><li><p>Exemplifies strong communication skills - articulate in written oral graphic media Anticipates job expectations executes upon it Seeks guidance appropriately independent with minimal direction</p><br>
</li>
</ul></div><p></p><div><p><b>PHYSICAL DEMANDS:</b></p>
</div>
<div><ul><li><p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job</p>
</li>
</ul></div><div><ul><li><p>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</p>
</li>
</ul></div><div><ul><li><p>While performing the duties of this job the employee is regularly required to talk hear sit stand write review and type reports compile data and operate a pc</p>
</li>
</ul></div><div><ul><li><p>The employee communicates listens compares variables and assesses information</p>
</li>
</ul></div><div><ul><li><p>The employee regularly moves about the office complex and may climb descend lift or move 10 pounds</p></li></ul><br>
<p>
</p></div></div><div><div><p><b>WORK ENVIRONMENT:</b></p>
</div>
<div><ul><li><p>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job with or without reasonable accommodations</p>
</li>
</ul></div><div><ul><li><p>The environment includes office location and /or moving inside/outside the office</p>
</li>
</ul></div><div><ul><li><p>A high noise level is possible if visiting shipboard or offsite locations</p>
</li>
</ul></div><div><ul><li><p>Ability to travel internationally or domestically 15% of the time</p>
</li>
</ul></div><div><ul><li><p>Key Relationships External architectural interior design and consultancy firms worldwide</p></li></ul><br>
<p></p>
</div>
<div></div><div><p><b>We know there's a lot to consider </b>As you go through the application process our recruiters will be glad to provide guidance and more relevant details to answer any additional questions Thank you again for your interest in Royal Caribbean Group We'll hope to see you onboard soon!</p><p><br>
<i>
It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race color religion sex age national origin disability sexual orientation sexuality gender identity or expression marital status or any other characteristic protected by law Royal Caribbean Group and each of its subsidiaries prohibit and will not tolerate discrimination or harassment</i></p></div><br>
</div>
</div></div></div></div><p><br>
<b>Nearest Major Market: </b>Miami</p></div>

Sr. Associate, Design

US Department of Veterans Affairs

Health Technician (Telemetry)

Explore 7+ Administrative assistant executive in Miami this July. Find roles across top companies and apply now to boost your career.