legal receptionist/administrative assistant

administrative assistant

administrative assistant, executive Jobs in Miami

administrative assistant, executive

bookkeeper / executive assistant Jobs in Miami

bookkeeper / executive assistant

legal receptionist/administrative assistant Jobs in Miami

office manager

administrative assistant executive

Carnival Corporation

<div>
 This position is responsible for providing administrative support to the Chief Communications Officer and Chief Operations Officer, as well as department executives as appropriate. The main objective of the position is to ensure that the administrative requirements of the executives are met.
 
 
 
 Responsibilities
 
 
 
 <ul>
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 Provide administrative support for the COO and CCO, including managing their calendar, travel, and their respective internal communications priorities. As appropriate, the candidate is available to support other senior leaders of the respective departments as it relates to the senior executives&rsquo; agenda and priorities.
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 Organize events, meetings, and conferences, including the coordination of facilities, caterers, invitations, speakers, and event budgets. Responsible for all logistics and coordination related to department/group meetings and employee recognition programs. This also includes assisting with ship visits, annual department meetings, and internal and external CCL events that are the responsibility of the Operations and Communications departments. These meetings may involve participants from multiple departments and or vendors, including travel, booking meeting rooms, catering, audio/video, Wi-Fi, etc.
 </li>
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 Handle incoming calls and correspondence, and respond independently when possible. Review materials and print as needed, in advance of meetings. Prepare PowerPoint presentations as instructed.
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 Compose and prepare confidential correspondence, reports, and other complex documents; maintains confidentiality of all corporate, personnel, and research matters.
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 Leads select NGO partner agreements and the monthly Shipboard Veteran Recognition program, including corresponding with intended recipients and managing shipboard events.
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 Work with the departments&rsquo; Finance support to ensure timely payment and financial record-keeping.
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 Performs other duties as assigned
 
 
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 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 10+ years of senior-level administrative support with 10+ years of demonstrated accomplishments
 </li>
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 Must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple competing tasks and demands.
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 Interacts effectively with other executive admins and department staff.
 </li>
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 Oral communication: speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
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 Written communication: able to edit work for spelling and grammar, present numerical data effectively, and read and interpret written information.
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 Planning/organizing: able to prioritize and plan work activities and use time efficiently.
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 Quality control: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
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 Adaptability to changes in the work environment.
 </li>
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 Manages competing demands and is able to deal with frequent change, delays, or unexpected events.
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 Dependability: consistently timely, follows instructions, responds to management direction, and solicits feedback to improve performance.
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 This position is classified as &ldquo;in-office.&rdquo; As an in-office role, it requires employees to work from a designated Carnival office in South Florida, Monday through Thursday each week. Employees may work from their home on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
 
 
 </li>
 </ul>
 At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival&rsquo;s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
 
 
 <ul>
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 Health Benefits:
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 <ul>
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 Cost-effective medical, dental and vision plans
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 Employee Assistance Program and other mental health resources
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 Additional programs include company paid term life insurance and disability coverage
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 </ul>
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 Financial Benefits:
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 <ul>
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 401(k) plan that includes a company match
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 Employee Stock Purchase plan
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 </ul>
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 Paid Time Off:
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 <ul>
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 Holidays &ndash; All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee&rsquo;s discretion.
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 Vacation Time &ndash; All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
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 Sick Time &ndash; All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
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 </ul>
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 Other Benefits:
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 <ul>
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 Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
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 <li>
 Personal and professional learning and development resources including tuition reimbursement
 
 </li>
 </ul>
 </ul>
 
 About Us
 
 
 
 At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world&rsquo;s most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.
 
 
 Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
 
 
 In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
 
 
 Carnival Corporation &amp; plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
</div>

Administrative Assistant, Executive

Cesar Benarroche MD PA

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper and Executive Assistant to join our team! This dual-role position offers an exciting opportunity to manage essential financial processes while providing high-level administrative and executive support. Your energetic approach and meticulous attention to detail will help drive our organization&rsquo;s success and efficiency.Duties<ul><li>Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks, including data entry, journal entries, and account reconciliations</li><li>Perform bank and credit cards reconciliations.</li><li>Prepare and review construction draws and cost trackings.</li><li>Purchase of Construction Finishes and materials</li><li>Communicate with Vendors and Subcontractors</li><li>Assist with budgeting activities.</li><li>Manage calendars, meetings, and scheduling.</li><li>Coordinate calls, including across multiple time zones</li><li>Assist with document preparation, contracts, and correspondence/</li><li>Organize and maintain project files and records.</li><li>Support day-to-day operational and personal needs.</li><li>Liaise with vendors, consultants, and internal teams.</li></ul>Qualifications<ul><li>Associate or Bachelor&rsquo;s degree required</li><li>Minimum 3 years of working experience</li><li>Strong proficiency in excel</li><li>Excellent organizational and multitasking skills</li><li>High attention to detail and accuracy</li><li>Strong communication skills (written and verbal).</li><li>Spanish Speaking is a plus</li><li>Ability to work independently in a remote environment</li><li>Experience in real estate or construction is a plus</li></ul>Work Environment<ul><li>90% remote role, based in South Florida</li><li>Must be available during Mountain Time working hours</li><li>Occasional in-person meetings may be required</li></ul>Pay: $48,000.00 - $54,000.00 per yearWork Location: Hybrid remote in Miami, FL 33138

Bookkeeper / Executive Assistant

Upshop

<div>
 
 
 About Upshop
 
 
 
 Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale.
 
 
 
 
 
 Role Overview
 
 
 
 Upshop is seeking a highly effective
 
 Executive Assistant
 
 to support the CEO and oversee day-to-day operations of our Miami office.
 
 
 This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEO&mdash;optimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholders&mdash;while also maintaining a high-functioning office environment for a growing team.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage and prioritize the CEO&rsquo;s calendar, ensuring alignment with business priorities
 </li>
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 Coordinate travel, logistics, and meeting preparation
 </li>
 <li>
 Prepare materials for leadership, board, and external meetings
 </li>
 <li>
 Track and drive follow-up on key action items and initiatives
 </li>
 <li>
 Serve as a point of coordination across stakeholders while maintaining strict confidentiality
 </li>
 </ul>
 
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Oversee daily operations of the Miami office (~40 employees)
 </li>
 <li>
 Manage vendors, facilities, and office services
 </li>
 <li>
 Ensure a professional, efficient, and well-maintained work environment
 </li>
 <li>
 Coordinate onsite meetings, events, and leadership visits
 </li>
 <li>
 Support onboarding and in-office employee experience in partnership with HR
 </li>
 <li>
 Manage office-related budgets and expenses
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives, preferably at the CEO level
 </li>
 <li>
 Strong organizational, prioritization, and problem-solving skills
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail
 </li>
 <li>
 Ability to operate independently and manage multiple priorities
 </li>
 <li>
 Excellent communication and stakeholder management capabilities
 </li>
 </ul>
 
 
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Experience in a high-growth SaaS or technology environment
 </li>
 <li>
 Prior responsibility for office operations or workplace management
 </li>
 </ul>
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 CEO time is optimized and aligned to highest priorities
 </li>
 <li>
 Strong execution and follow-through across key initiatives
 </li>
 <li>
 Miami office operates efficiently with minimal disruption
 </li>
 <li>
 Employees and visitors experience a well-run, professional environment
 </li>
 </ul>
 
 
 
 
 Why Join Upshop
 
 
 <ul>
 <li>
 Direct exposure to executive leadership
 </li>
 <li>
 High-impact role with broad organizational visibility
 </li>
 <li>
 Opportunity to help shape a growing office and team
 </li>
 </ul>
</div>

Office Manager

Liberty Mission Critical Services

<div><div><div>Benefits/Perks</div>
<ul><li>Competitive Compensation</li>
<li>Career Growth Opportunities</li>
</ul><div>Job Summary</div>
<div>We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 
</div><div>Responsibilities</div>
<ul><li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul><div>Qualifications</div>
<ul><li>High school diploma/GED required, Associate&rsquo;s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li></ul></div></div>

Administrative Assistant

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Ariel Zisman MD PA

Job Overview We are seeking a dynamic Bilingual English/Spanish Medical Assistant with 1-10 years of experience in outpatient clinic to join our team. This position offers an exciting opportunity to grow your skills in a premiere patient-centered environment, contributing to high-quality healthcare delivery.Responsibilities<ul><li>Assist with patient intake by collecting medical histories and updating electronic health records (EHR systems) efficiently and accurately.</li><li>Take and record vital signs.</li><li>Preparing patients for examinations or procedures, and medication administration.</li><li>Maintain clear communication with patients in both English and Spanish to address questions, explain procedures, and ensure understanding of treatment plans.</li><li>Support administrative functions including phones, appointment scheduling, and managing patient flow within busy clinic environment.</li></ul>Qualifications<ul><li>Bilingual fluency in English and Spanish is essential for effective communication.</li><li>Prior experience in an outpatient medical settings.</li><li>Phlebotomy skills are required.</li><li>Proficiency with EHR systems and medical administrative support tasks such as intake processing and vital signs documentation is necessary.</li><li>Must be a Team player.</li></ul>Pay: $19.00 - $25.00 per hourBenefits:<ul><li>Opportunities for advancement</li><li>Paid time off</li><li>Profit sharing</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>What individual strengths do you have that are relevant to the position offered that we should consider in reviewing your application?</li><li>Are you available to start working immediately?</li></ul>Experience:<ul><li>medical assistant work: 1 year (Required)</li></ul>Language:<ul><li>Spanish fluently (Required)</li></ul>Work Location: In person

Bilingual ENG/SPA Medical Assistant

CLS law frim

We are seeking a proactive and detail-oriented Case Manager to join our dynamic legal team. In this vital role, you will support attorneys across a diverse range of practice areas including immigration law, personal injury and workers' compensation law. Your expertise will help streamline legal processes, manage case files, conduct research, and prepare essential legal documents. This position offers an exciting opportunity to develop your legal career within a collaborative and fast-paced environment dedicated to excellence and client service.<ul><li>Assist attorneys with case management by organizing and maintaining legal files.</li><li>Communicate effectively with staff to support case loads.</li><li>Conduct comprehensive legal research to support case strategies.</li><li>Draft, review, proofread, and finalize legal documents such as contracts, pleadings, discovery requests, and correspondence with precision and attention to detail.</li><li>Perform document review and data entry tasks to ensure accuracy in legal case management systems.</li><li>Support litigation processes by preparing trial exhibits, summarizing depositions, and managing document review workflows.</li><li>Conduct interviews with clients or witnesses as directed by attorneys to gather relevant information for cases.</li><li>Manage administrative tasks such as scheduling appointments, maintaining calendars, handling phone etiquette professionally, and providing executive administrative support when needed.</li></ul>&lt;Skills&gt;<ul><li>Strong understanding of various legal practice areas including immigration law, personal injury and workers' compensation law.</li><li>Ability to provide clients with excellent customer service.</li><li>Proven experience with legal research tools such as FileVine and understanding extensive Pipelines .</li><li>Excellent organizational skills with the ability to prioritize multiple tasks efficiently in a fast-paced environment.</li><li>Exceptional writing skills for drafting legal documents and correspondence with clarity and professionalism.</li><li>Attention to detail for proofreading documents and ensuring accuracy in all work products.</li><li>Effective interviewing skills for gathering pertinent case information from clients or witnesses.</li><li>Strong clerical experience including filing, data entry, document review, transcription, and general administrative support.</li><li>Outstanding phone etiquette combined with excellent organizational skills to coordinate schedules and communicate effectively within the team. Join us in this rewarding role where your expertise will directly contribute to impactful legal work while advancing your professional growth!</li></ul>Pay: $62,000.00 - $70,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Personal Injury Case Manager

Explore 67+ Administrative assistant executive in Miami this May. Find roles across top companies and apply now to boost your career.

67 administrative assistant executive jobs In Miami

Administrative Assistant, Executive

Bookkeeper / Executive Assistant

Office Manager

Administrative Assistant

Administrative Assistant

Bilingual ENG/SPA Medical Assistant

Personal Injury Case Manager