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administrative assistant (part-time) Jobs in Miami

administrative assistant (part-time)

administrative assistant, executive Jobs in Miami

administrative assistant, executive

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administrative assistant executive

Leeds Professional Resources

<div>
 
 
 Executive Assistant | Private Equity
 
 
 
 A premier private equity firm with a thriving presence in Miami is seeking an exceptional Executive Assistant to provide seamless support to senior leadership. This is an outstanding opportunity for a highly polished, resourceful professional who excels in a dynamic, fast-paced environment and takes pride in serving as a trusted partner to executives.
 
 
 
 Key Responsibilities
 
 
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 Deliver comprehensive executive support, including complex calendar management, meeting scheduling, and domestic and international travel coordination
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 Serve as a strategic point of contact between senior leadership, internal stakeholders, investors, and external partners
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 Prepare, edit, and manage professional correspondence, presentations, reports, and investor-facing materials
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 Oversee expense reporting, invoice processing, and administrative workflows with precision and confidentiality
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 Coordinate high-level meetings, conference calls, board-related activities, and corporate events
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 Maintain sensitive records and handle confidential information with the highest level of discretion and professionalism
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 Assist with special projects, research initiatives, and other executive priorities as needed
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 </ul>
 
 
 Qualifications
 
 
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 Minimum of 5 years of Executive Assistant experience, preferably within private equity, investment management, financial services, or a professional services environment
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 Outstanding organizational skills with the ability to manage competing priorities and deadlines
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 Strong attention to detail and a proactive, solutions-oriented mindset
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 Excellent written and verbal communication abilities
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 Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
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 Demonstrated ability to exercise sound judgment, maintain confidentiality, and operate effectively under pressure
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 </ul>
 
 
 Preferred Background
 
 
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 Experience supporting C-suite executives or senior investment professionals
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 Familiarity with private equity, investment, or financial services terminology and workflows
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 Bachelor&rsquo;s degree preferred
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 </ul>
 
 
 Location &amp; Culture
 
 
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 Based in the firm's Miami office, providing support to leadership teams across both Miami and New York
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 Collaborative, high-performing, and entrepreneurial environment
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 Opportunity to work alongside accomplished professionals within a respected investment platform
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 </ul>
 
 
 Compensation &amp; Benefits
 
 
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 Competitive compensation package based on experience
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 Comprehensive benefits, including medical coverage, paid time off, and retirement savings plan
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 Long-term growth potential within a stable and well-established organiza
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 </ul>
 
 
 
</div>

Executive Administrative Assistant

Zirtual

<div>
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual's best practices for success.
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 Calendar &amp; Schedule Management
 
 
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 Manage and coordinate complex calendars and appointments
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 Schedule meetings, calls, and events across multiple time zones
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 Anticipate scheduling conflicts and proactively resolve them
 
 
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 </ul>
 Email &amp; Communication Management
 
 
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 Monitor and manage inboxes, including drafting and responding to emails
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 Prioritize communications and ensure timely follow-up
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 Serve as a liaison between clients and internal/external contacts
 
 
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 </ul>
 Administrative Support
 
 
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 Prepare documents, presentations, and reports
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 Handle data entry, file organization, and record maintenance
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 Assist with project coordination and task tracking
 
 
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 </ul>
 Travel &amp; Event Coordination
 
 
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 Research and book travel arrangements (flights, hotels, transportation)
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 Create detailed itineraries and manage travel changes
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 Coordinate virtual and in-person meetings or events
 
 
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 </ul>
 Operations &amp; Task Management
 
 
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 Support day-to-day business operations
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 Conduct research and compile information as needed
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 Identify opportunities to improve processes and efficiency
 
 
 
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 </ul>
 
 Requirements
 
 
 
 Skills &amp; Attributes
 
 
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 Strong organizational and time management skills
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 Excellent written and verbal communication
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 High attention to detail and accuracy
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 Ability to manage multiple clients and deadlines
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 Proactive, resourceful, and solution-oriented mindset
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 Ability to work independently in a remote environment
 
 
 
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 </ul>
 
 Preferred
 
 
 
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 Bilingual (English/French and/or Spanish)
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 Experience supporting executives, entrepreneurs, or small business owners
 
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
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 Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
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 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
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 Experience supporting multiple clients or executives preferred
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 Typing ability of at least 50 WPM with accuracy
 
 
 
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 </ul>
 
 Technical Skills
 
 
 
 <ul>
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 Google Workspace and/or Microsoft Office
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 Calendar management tools (Google Calendar, Outlook)
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 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
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 Communication tools (Slack, Zoom, Teams)
 
 
 
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 </ul>
 
 Work Requirements
 
 
 
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 Reliable high-speed internet, computer, and phone
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 Ability to maintain confidentiality and professionalism
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 Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client
 
 
 
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 </ul>
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
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 No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates
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 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
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 Please always verify communications:
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 Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address
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 Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links
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 What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts
 </li>
 </ul>
</div>

Remote Executive Assistant

Law Office of Avel Arriera

Paralegal/ Legal Assistant / Law Clerk (Part-Time or Full-Time)Location: 8660 West Flagler Street, Miami, Florida Schedule: Part-Time or Full-Time (3&ndash;5 days per week) Compensation: $15&ndash;$25 per hour, depending on experienceJob Overview We are seeking a motivated and detail-oriented Paralegal, Legal Assistant, or Law Clerk to join our dynamic legal team. This role offers flexibility with part-time or full-time schedules and provides an excellent opportunity to gain comprehensive experience across a variety of legal practice areas. The successful candidate will support attorneys by managing case files, conducting legal research, drafting documents, and assisting with client communications. We value proactive individuals who thrive in fast-paced environments and are eager to develop their legal expertise while contributing to meaningful legal work.Responsibilities<ul><li>Assist attorneys with case management, including organizing and maintaining legal files.</li><li>Conduct thorough legal research utilizing Westlaw, LexisNexis, and other research tools to support case strategies across diverse practice areas including civil litigation, family law, and personal injury.</li><li>Draft and review legal documents such as contracts, pleadings, discovery requests, and correspondence with precision and clarity.</li><li>Support litigation processes by preparing exhibits, summarizing depositions, proofreading filings, and transcribing recorded statements.</li><li>Manage client communications via phone and email with professionalism and courtesy while maintaining confidentiality.</li><li>Assist in scheduling appointments, coordinating meetings, and providing executive administrative support as needed.</li></ul>Skills<ul><li>Experience preffered as a paralegal or legal assistant within a law office environment.</li><li>Proficiency with legal research platforms such as Westlaw and LexisNexis.</li><li>Ability to prioritize tasks effectively in a busy setting.</li><li>Strong writing skills for drafting legal documents and correspondence; keen proofreading abilities for accuracy.</li><li>Ability to maintain attention to detail.</li><li>Effective communication skills</li></ul>** Law students and paralegal students encouraged to apply.Pay: $15.00 - $25.00 per hourWork Location: Hybrid remote in Miami, FL 33144

Paralegal/ Legal Assistant/ Law Clerk (Part-Time or Full-Time)

O & P Clinics of America ( Orthotic & Prosthetic Clinics of America )

The administrative assistant will assist our CEO. Incoming calls are answered appropriately and efficiently. Clerical functions to include copying, faxing, e-mailing, scanning and filing documents are carried out in a timely basis. Excellent communications skills are exhibited via phone and in person. A professional image is presented in both voice and appearance. Must be detail-oriented, organized and self-motivated with the ability to multi-task and work in a fast-paced environment. Contributes to team effort by accomplishing related results as needed. Upholds the culture of Orthotic and Prosthetic Clinics of America including relationship building with customers as well as maintaining a professional behavior on Orthotic and Prosthetic Clinics of America&rsquo;s premises.Administrative Assistant Job Responsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Administrative Assistant Skills and Qualifications:<ul><li>Reporting Skills</li><li>Administrative Writing Skills</li><li>Microsoft Office Skills</li><li>Managing Processes</li><li>Organization</li><li>Analyzing Information</li><li>Professionalism</li><li>Problem Solving</li><li>Supply Management</li><li>Inventory Control</li><li>Verbal Communication'</li></ul>'Work Remotely NoJob Type: Full-timePay: $18.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Microsoft Office: 3 years (Preferred)</li><li>Administrative experience: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33150 (Preferred)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33150: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Office Administrator

DC Global Talent Inc.

<div>
 
 
 OPERATIONS &amp; EXECUTIVE SUPPORT MANAGER
 
 
 
 Hospitality Investment Firm &bull; Miami, FL &bull; USD $75K-$85K
 
 
 
 
 
 
 ABOUT THE ROLE
 
 
 
 We are searching for an Operations &amp; Executive Support Manager for a Miami-based hospitality investment firm. This is a high-trust, fully in-office role for someone who thrives in a fast-moving environment and takes genuine pride in keeping things running smoothly. You will be the operational anchor of the office and a trusted right-hand to senior leadership, blending executive assistance with office management and cross-functional support.
 
 
 
 
 
 One non-negotiable: this firm is serious about AI. They want someone who already uses AI tools daily as a core part of how they work, not someone curious about it.
 
 
 
 
 
 
 WHAT YOU'LL DO
 
 
 
 &bull; Manage the COO's calendar, correspondence, and complex domestic and international travel logistics
 
 
 &bull; Prepare briefing materials, meeting agendas, and follow-ups for senior leadership
 
 
 &bull; Oversee the day-to-day running of the Brickell office, including vendors, facilities, and supplies
 
 
 &bull; Coordinate in-office events, executive engagements, and team gatherings
 
 
 &bull; Provide project-based support to the marketing function on select deliverables
 
 
 &bull; Drive process improvements and support internal documentation and communications
 
 
 
 
 
 
 WHAT YOU BRING
 
 
 
 &bull; 3 to 5 years of executive assistant experience supporting C-suite or senior leadership
 
 
 &bull; Demonstrated daily use of AI tools (ChatGPT, Claude, Copilot, or similar) - this will be assessed at interview
 
 
 &bull; Based in Miami; Brickell-adjacent strongly preferred. This is a fully in-office role with no remote option
 
 
 &bull; Highly organised, discreet, and proactive with strong written and verbal communication skills
 
 
 &bull; Proficient in Microsoft Office and Google Workspace
 
 
 &bull; Spanish fluency is a meaningful advantage given the firm's regional footprint
 
 
 
 
 
 
 WHAT'S OFFERED
 
 
 
 &bull; Salary of USD $75K-$85K
 
 
 &bull; In-office role at a growing hospitality investment firm in Miami
 
</div>

Operations Executive Support Manager

#1 SPA, LLC

Overview We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. This role is vital in ensuring smooth daily functions, managing communication, and providing exceptional customer service. The ideal candidate will possess strong computer skills, office management experience, and the ability to handle multiple tasks efficiently. Bilingual abilities and familiarity with various office software are a plus. This position offers an excellent opportunity for individuals with clerical and administrative experience to contribute to a professional and dynamic work environment.Duties<ul><li>Manage front desk responsibilities, including greeting visitors and handling inquiries</li><li>Operate multi-line phone systems with professionalism and courtesy, adhering to proper phone etiquette</li><li>Perform data entry, filing, and document proofreading to maintain accurate records</li><li>Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and communication</li><li>Schedule appointments, manage calendars, and coordinate meetings using calendar management tools</li><li>Handle bookkeeping tasks using QuickBooks or similar software as needed</li><li>Support office management tasks such as supply ordering, mail distribution, and organization of office space</li><li>Assist with customer support by responding promptly to inquiries via phone or email</li><li>Provide personal assistant support including travel arrangements or special project assistance as required</li><li>Maintain confidentiality of sensitive information while ensuring efficient workflow</li></ul>Qualifications<ul><li>Proven experience in office administration or clerical roles; prior experience as a receptionist or medical/dental receptionist is advantageous</li><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills</li><li>Excellent organizational skills with the ability to prioritize tasks effectively</li><li>Exceptional phone etiquette and customer service skills; bilingual abilities are preferred but not required</li><li>Experience with QuickBooks or bookkeeping is a plus</li><li>Ability to handle multiple responsibilities simultaneously while maintaining attention to detail</li><li>Strong typing skills and familiarity with office management procedures</li><li>Previous experience in office management or administrative support roles is desirable</li><li>Demonstrated time management skills and the ability to work independently in a fast-paced environment</li></ul>This position provides an engaging opportunity for a motivated professional to contribute significantly to our team while developing their administrative expertise.Pay: $700.00 - $750.00 per weekBenefits:<ul><li>Employee assistance program</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: Hybrid remote in Miami, FL 33134

Administrative Assistant

Cardiovascular Associates of America

<div>Clinical Research Data Assistant 
This will be an in-person position in South Miami, Florida
Position Summary
The Clinical Research Data Assistant provides administrative, data management, and study support services for clinical research studies. This position is responsible for sponsor system data entry, study reporting, document management, regulatory support, and research communications.
The Clinical Research Data Assistant works closely with Clinical Research Coordinators, investigators, sponsors, and the regulatory team to ensure accurate, timely, and compliant study documentation and reporting.
Essential Responsibilities
Data Management<ul><li>Enter study data into sponsor electronic data capture (EDC) systems.</li><li>Transcribe source documentation into sponsor systems accurately and timely.</li><li>Review entered data for completeness and accuracy.</li><li>Resolve basic data discrepancies and escalate complex issues.</li><li>Maintain study tracking logs and databases.</li></ul>
Sponsor Systems Management<ul><li>Maintain user access and system tracking documentation.</li><li>Upload required documents into sponsor portals.</li><li>Monitor sponsor system notifications and alerts.</li><li>Support completion of sponsor-required documentation.</li></ul>
Screening, Enrollment, and Study Reporting<ul><li>Prepare routine reports on screening, enrollment, randomization, and retention metrics.</li><li>Track recruitment and enrollment performance.</li><li>Maintain study enrollment dashboards and tracking tools.</li><li>Generate reports for site leadership and study teams.</li></ul>
Regulatory and Document Support<ul><li>Route study documents for review and signature.</li><li>Assist with collection of regulatory documents.</li><li>Maintain electronic and paper study files.</li><li>Support regulatory filing activities.</li><li>Assist with investigator and staff training documentation.</li></ul>
Communication Management<ul><li>Manage study email inboxes.</li><li>Route sponsor communications to appropriate team members.</li><li>Track action items from sponsor correspondence.</li><li>Assist with scheduling sponsor meetings and study-related calls.</li></ul>
Coordinator and Site Support<ul><li>Provide administrative support to Clinical Research Coordinators and investigators.</li><li>Assist with study start-up documentation.</li><li>Support study close-out activities.</li><li>Assist with preparation for sponsor monitoring visits, audits, and inspections.</li></ul>
Quality and Compliance<ul><li>Maintain confidentiality of participant information.</li><li>Ensure data accuracy and completeness.</li><li>Follow Good Clinical Practice (GCP), sponsor requirements, and site SOPs.</li><li>Participate in quality improvement initiatives.</li></ul>
Qualifications
Education<ul><li>High School Diploma required.</li><li>Associate's degree or Bachelor's degree preferred.</li></ul>
Experience<ul><li>Previous healthcare, data entry, administrative, research, or regulatory experience preferred.</li><li>Experience with electronic systems and databases preferred.</li></ul>
Knowledge, Skills, and Abilities<ul><li>Exceptional attention to detail.</li><li>Strong data entry and computer skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple deadlines.</li><li>Strong organizational skills.</li><li>Proficiency in Microsoft Office applications, particularly Excel.</li><li>Ability to learn sponsor systems, CTMS, eSource, and eRegulatory platforms.</li></ul>
Physical Requirements<ul><li>Ability to perform prolonged computer-based work.</li><li>Ability to review detailed documentation for extended periods.</li><li>Ability to occasionally lift and move files or supplies up to 15 pounds.</li></ul> 

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Clinical Research Data Assistant

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