administrative assistant

accounting assistant

administrative assistant (part-time) Jobs in Miami

administrative assistant (part-time)

administrative assistant, executive Jobs in Miami

administrative assistant, executive

data entry assistant

administrative assistant part time

Buxani Counseling Care

Job Title: Administrative Assistant (Part-Time)Company: Buxani Counseling CareLocation: 9700 S Dixie Highway, Suite 880 Miami, FL 33156About Us: Buxani Counseling Care is a dynamic and rapidly growing private mental health clinic dedicated to empowering individuals to lead healthy and satisfying lives. We achieve this by tailoring therapy to each individual's needs through compassionate psychotherapy. Whether it's individual, family, or couples therapy, we provide understanding, guidance, and support to help clients build on their strengths and achieve personal growth. We pride ourselves on fostering a collaborative and supportive work environment where creativity and innovation thrive. As we continue to expand, we are seeking passionate and driven individuals to join our team and contribute to our success.Responsibilities:<ul><li>Assist with general office administrative tasks, including answering phones, managing emails, and handling correspondence.</li><li>Organize and maintain physical and electronic files and records.</li><li>Assist in scheduling appointments, meetings, and conferences.</li><li>Support the administrative team in preparing reports, and documents.</li><li>Assist with special projects and tasks as assigned.</li><li>Lead and support networking efforts, including outreach to community partners, referral sources, and professional organizations.</li></ul>Requirements:<ul><li>Strong organizational and time management skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and collaboratively in a team environment.</li><li>Detail-oriented with a high level of accuracy.</li><li>Proactive and willing to take initiative.</li><li>Previous administrative experience or relevant coursework is a plus.</li></ul>Salary and Benefits:<ul><li>$14-$16 per hour</li><li>Hands-on experience in a professional business environment.</li><li>Opportunity to work closely with experienced professionals and gain valuable mentorship.</li><li>Exposure to various aspects of business operations and administration.</li><li>Networking opportunities with industry professionals.</li><li>Potential for future career advancement within the company.</li></ul>How to Apply: Interested candidates should submit a resume outlining their qualifications. Please also include your availability for the internship duration. Applications can be sent to admin@buxanicare.com.Join us and embark on a rewarding internship experience that will kickstart your career in business administration! We look forward to welcoming you to our team.Job Type: Part-timePay: $15.00 - $16.00 per hourWork Location: In person

Administrative Assistant (part-time)

Law Office of Avel Arriera

Paralegal/ Legal Assistant / Law Clerk (Part-Time or Full-Time)Location: 8660 West Flagler Street, Miami, Florida Schedule: Part-Time or Full-Time (3&ndash;5 days per week) Compensation: $15&ndash;$25 per hour, depending on experienceJob Overview We are seeking a motivated and detail-oriented Paralegal, Legal Assistant, or Law Clerk to join our dynamic legal team. This role offers flexibility with part-time or full-time schedules and provides an excellent opportunity to gain comprehensive experience across a variety of legal practice areas. The successful candidate will support attorneys by managing case files, conducting legal research, drafting documents, and assisting with client communications. We value proactive individuals who thrive in fast-paced environments and are eager to develop their legal expertise while contributing to meaningful legal work.Responsibilities<ul><li>Assist attorneys with case management, including organizing and maintaining legal files.</li><li>Conduct thorough legal research utilizing Westlaw, LexisNexis, and other research tools to support case strategies across diverse practice areas including civil litigation, family law, and personal injury.</li><li>Draft and review legal documents such as contracts, pleadings, discovery requests, and correspondence with precision and clarity.</li><li>Support litigation processes by preparing exhibits, summarizing depositions, proofreading filings, and transcribing recorded statements.</li><li>Manage client communications via phone and email with professionalism and courtesy while maintaining confidentiality.</li><li>Assist in scheduling appointments, coordinating meetings, and providing executive administrative support as needed.</li></ul>Skills<ul><li>Experience preffered as a paralegal or legal assistant within a law office environment.</li><li>Proficiency with legal research platforms such as Westlaw and LexisNexis.</li><li>Ability to prioritize tasks effectively in a busy setting.</li><li>Strong writing skills for drafting legal documents and correspondence; keen proofreading abilities for accuracy.</li><li>Ability to maintain attention to detail.</li><li>Effective communication skills</li></ul>** Law students and paralegal students encouraged to apply.Pay: $15.00 - $25.00 per hourWork Location: Hybrid remote in Miami, FL 33144

Paralegal/ Legal Assistant/ Law Clerk (Part-Time or Full-Time)

O & P Clinics of America ( Orthotic & Prosthetic Clinics of America )

The administrative assistant will assist our CEO. Incoming calls are answered appropriately and efficiently. Clerical functions to include copying, faxing, e-mailing, scanning and filing documents are carried out in a timely basis. Excellent communications skills are exhibited via phone and in person. A professional image is presented in both voice and appearance. Must be detail-oriented, organized and self-motivated with the ability to multi-task and work in a fast-paced environment. Contributes to team effort by accomplishing related results as needed. Upholds the culture of Orthotic and Prosthetic Clinics of America including relationship building with customers as well as maintaining a professional behavior on Orthotic and Prosthetic Clinics of America&rsquo;s premises.Administrative Assistant Job Responsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Administrative Assistant Skills and Qualifications:<ul><li>Reporting Skills</li><li>Administrative Writing Skills</li><li>Microsoft Office Skills</li><li>Managing Processes</li><li>Organization</li><li>Analyzing Information</li><li>Professionalism</li><li>Problem Solving</li><li>Supply Management</li><li>Inventory Control</li><li>Verbal Communication'</li></ul>'Work Remotely NoJob Type: Full-timePay: $18.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Microsoft Office: 3 years (Preferred)</li><li>Administrative experience: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33150 (Preferred)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33150: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Office Administrator

Global Healthcare service inc

Job Title: Data Entry Assistant Company: Global Healthcare Service Inc. Location: Miami, Florida, United States Employment Type: Full-Time Salary: $18 - $25 USD per hour Job Overview Global Healthcare Service Inc. is seeking a meticulous and highly organised Data Entry Assistant to join our dedicated team. The successful candidate will play a crucial role in maintaining the accuracy and integrity of our data systems, which are vital to our operations within the healthcare sector. This full-time position, based in our Miami office, is ideal for a detail-oriented professional with excellent typing skills and a strong commitment to handling sensitive information with the utmost care and confidentiality. You will be responsible for inputting, updating, and managing large volumes of data, ensuring our records are consistently accurate and readily accessible. Responsibilities * Accurately and efficiently enter a high volume of data from various sources into our company databases and systems. * Review and verify data for errors or discrepancies, making corrections and checking outputs to ensure data integrity. * Maintain and update existing records, ensuring all information is current and complete. * Handle confidential patient and company information in strict compliance with data protection policies and procedures. * Organise and file documents to maintain a clear and accessible record-keeping system. * Generate reports and retrieve data for internal teams as requested. * Assist with other administrative duties and support departmental projects as required. Qualifications * Proven experience in a data entry role or a similar administrative position. * Exceptional typing speed and accuracy with a keen eye for detail. * Proficient in Microsoft Office Suite, particularly with MS Excel and MS Word. * Familiarity with data entry software and database management. * Excellent organisational and time-management skills, with the ability to manage multiple tasks effectively. * Strong written and verbal communication skills. * The ability to work independently as well as part of a team. * A high degree of discretion and a professional approach to handling confidential information. Experience in a healthcare environment is desirable but not essential. Benefits * A competitive hourly wage of $18 - $25 USD, commensurate with experience. * Opportunities for professional development and career progression. * A supportive and collaborative working environment. * The chance to be part of a meaningful organisation dedicated to healthcare services.

Data Entry Assistant

Law Office of Ana C. Augusto, P.A.

Legal Assistant / Paralegal Looking to make a difference and protect families?Our law firm is on a mission to protect families and we are looking for like-minded team players. Our Law firm has an immediate part-time or full-time opportunity for a superstar who can wear at least three hats: Legal Assistant, Billing and Collections Specialist and client care coordinator.Our legal assistant is a team player who has excellent administrative and communication skills and wants to be our ambassador of first impressions. This is a fabulous opportunity for someone who likes variety and wants to be part of a Rock Star Team.Our Founding and Managing Attorney is an entrepreneur who has a passion for empowering people, protecting their children and assets. We seek an empathetic team player who is mature, caring and wants to ensure the client experience with our Firm is second to none. You should have genuine empathy for people who are going through divorce, custody battle and be able to communicate that on the phone, within the first few seconds of picking up.While we are focused on rapid growth, we are still small enough to care about every team member and client. We need someone who is interested in being with us as we grow and is willing to wear multiple hats until the workload supports hiring additional team members.Currently, we need someone who can help us take control of the front-end client experience by being the first point of contact with the firm, providing general administrative support and helping us communicate effectively with our clients. Ideally, you will have experience as a Receptionist, Secretary or Legal Assistant in a family law firm, but we are willing to train the right service-minded legal office professional. The most important quality you can possess is a great attitude and willingness to roll up your sleeves and help wherever it&rsquo;s needed.If the following describes you, then YOU may be the rock star we are looking for:- You believe it&rsquo;s important to greet all potential and existing clients with a warm, friendly welcome- You speak and write Spanish fluently.- You&rsquo;re the grammar gate keeper and feel comfortable proofreading documents.- You&rsquo;re comfortable picking up the phone and asking current clients to pay their bills or fund their accounts (replenish their retainers).- You answer the phone with a smile.- You are skilled at communicating with people on the phone, in person and by email.- You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need.- You see an opportunity for organization where others see a mess.- You are eager to learn new tasks and computer systems.- You value doing it right the first time, so you proofread your work and double-check details.- You know what happens in the office, stays in the office.- You genuinely care about clients and want to deliver an experience that turns them into raving fans.All firms talk about culture, we have one.We empower people to break from bad relationships by protecting their children and assets because we value families. We believe family is important, and it matters. As Elizabeth Berg best said: &ldquo;You are born into your family and your family is born into you. No returns. No exchanges.&rdquo; If we had a formal firm creed, it would probably read something like this:<ul><li>We believe families can survive divorce and rebuild their bond for the sake of their children.</li></ul>Your basic responsibilities:- Let every client or potential client know they&rsquo;re in the right place, we can help them, and we care about them.- Proofread correspondence and other documents.- Preparing and emailing bills and collecting client payments.- Answer client inquiries regarding invoices.- Assist with overflow calls to schedule appointments and manage calendars.- Perform basic administrative tasks &ndash; draft documents, copy, scan, and organize digital files.- Communicate with potential and existing clients in person, by phone, and by email.- Manage electronic files.- Back up team members when they need a hand or a day off.- Maintain practice and client confidentiality.These items are non-negotiable:- You must be available to work and be in the office Monday &ndash; Friday, 9:00 a.m. to 6:00 p.m.- You must write and speak Spanish fluently.- You must have strong administrative skills and be detail-oriented.- You must be comfortable working with various computer programs, databases, and systems.- You must be reliable, trustworthy, and able to maintain strict confidentiality.- You don&rsquo;t think making coffee or getting our guests a beverage is beneath you.- You must be a positive, high-energy team player who is results-oriented &ndash; No Drama!- You must care about something and have goals in life.This position offers a respectful team culture, opportunities for professional development, and a competitive salary based on skills and experience.DIRECTIONS TO APPLY:If you cannot follow these basic directions, or if you contact us in a manner that leads us to believe you did not read the ad, you will not hear back from us. We expect you to value our time by following directions and paying attention to detail.To apply, email your resume along with a cover letter in PDF format to info@augustolaw.com. The subject line of the email should be your last name (all upper case), dash, one word that you would use to describe yourself (lower case), dash, and the position you&rsquo;re applying for (all upper case). [For example SMITH-compassionate-LEGAL ASSISTANT] Your cover letter should be three paragraphs and include the following information:- Paragraph 1: Tell us what excites you the most about this position.- Paragraph 2: Tell us why you are the person we should hire.- Paragraph 3: Tell your pay expectation and when you would be able to start.Please do not apply through Indeed. The only way to have your application reviewed or advanced is to follow these instructions and apply by email. Incomplete applications and applications that do not follow instructions will not be considered.Pay: $18.00 - $26.00 per hourEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Law office: 2 years (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Legal Assistant/Paralegal

Orah Dermatology & Cutaneous Surgery

Overview Orah Dermatology &amp; Cutaneous Surgery is seeking a dedicated Medical/Surgical Assistant to join our growing team. We are looking for a motivated and reliable Medical Assistant to join our team part-time. This is a great opportunity for a medical student, pre-PA, or pre-med student seeking hands-on clinical experience in dermatology.Responsibilities include, but not limited to <ul><li>Collaborate with team to ensure delivery of best quality care to patients</li><li>Properly greeting each patient with a professional and pleasant attitude</li><li>Prepare and clean exam rooms and sterilization of medical instruments</li><li>Rooming and interviewing patients, collecting history</li><li>Charting and scribing the patient encounter in the electronic medical record system</li><li>Document procedure (CPT) and ICD-10 codes in the EMR</li><li>Photographing patient images into EMR</li><li>Assist with dermatological procedures and surgeries.</li><li>Assist with Botox, Filler and Laser treatments</li><li>Thoroughly explain procedures, treatments and after care to patients</li><li>Perform suture removals and dressing changes</li><li>Write/send prescriptions and complete prior authorizations if required</li><li>Educate and facilitate the sale of products and aesthetic services</li><li>Answering phone calls and patient messages</li><li>Informing patients of their lab or pathology results</li><li>Cleaning and sterilizing equipment, perform applicable equipment maintenance</li><li>Collecting, labeling and preparing laboratory specimens; manage service providers</li><li>Maintain overall cleanliness of office space</li><li>Other practice duties including administrative tasks as required</li><li>Possibly travel to our North Miami location if needed</li></ul>Requirements<ul><li>High School Diploma or equivalent; college degree preferred</li><li>Prior medical assistant experience preferred (dermatology a plus)</li><li>Interest in healthcare (pre-PA, pre-med, or medical students encouraged to apply)</li><li>Authorized to work in US</li><li>Strong communication and organizational skills</li><li>Ability to work under pressure and accurately prioritize problems &amp; initiatives</li><li>Experience with Modernizing Medicine (EMA) software recommended</li><li>Reliability and punctuality are a must</li><li>Consistent attendance is required&mdash;this role supports a surgical schedule and cannot accommodate last-minute call-outs</li></ul>Pay: $18.00 - $22.00 per hourBenefits:<ul><li>Employee discount</li><li>Free parking</li><li>Paid training</li></ul>Work Location: In person

Part-Time Medical Assistant (Dermatology)

A.S.P. Enterprises

About the RoleA.S.P. Enterprises Inc., a family owned business, is one of the largest cigar wrapper grower in the world. We specialize in dark air-cured tobacco wrappers, binders, and fillers from Ecuador, Nicaragua, and other parts of Central and South America.We are seeking a detail-oriented and organized Accounting Assistant to support our accounting team. This position will assist with accounts payable, accounts receivable, vendor payments, purchasing, record organization, and general administrative accounting tasks. The ideal candidate is reliable, proactive, comfortable working with financial systems, and able to manage multiple priorities with accuracy. If you enjoy a structured office environment and balancing routine responsibilities with problem-solving, this position may be an excellent fit.Key Responsibilities1. Accounts Receivable<ul><li>Create and enter invoice information into the accounting system</li><li>Maintain organized invoice records and filing systems</li><li>Process incoming payments via wire transfers and checks</li><li>Record and apply payments accurately within the accounting system</li><li>Communicate professionally with clients regarding outstanding invoices and late payments</li></ul>2. Accounts Payable<ul><li>Review vendor invoices for accuracy, proper documentation, and required backup</li><li>Communicate with vendors regarding invoice discrepancies or required corrections</li><li>Process vendor payments through online bill pay systems and prepare checks when necessary</li><li>Prepare and submit monthly and scheduled wire payments for recurring vendors</li><li>Verify payment details and ensure timely processing of scheduled payments</li><li>Maintain organized records and file invoices, payment confirmations, and supporting documentation</li></ul>3. Purchasing &amp; Administrative Accounting Support<ul><li>Assist with purchasing office supplies and general office needs</li><li>Verify items received match purchase orders and submitted requests</li><li>Maintain organization of office materials and supplies</li><li>Purchase, set up, and organize new accounting/administrative binders annually</li><li>Assist with coordinating daily office lunch orders</li><li>Ensure employee reimbursement documentation is complete, organized, and easily accessible</li></ul>Qualifications<ul><li>Previous experience in accounting, bookkeeping, accounts payable, or administrative support preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to prioritize tasks and meet deadlines</li><li>Professional communication skills with vendors, clients, and internal team members</li><li>Proficiency with Microsoft Office (specifically Excel) and accounting software</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills<ul><li>Experience processing invoices and payments</li><li>Experience with accounting systems and online payment platforms</li><li>Basic understanding of accounts payable and accounts receivable processes</li></ul>Benefits<ul><li>Stable Monday&ndash;Friday schedule</li><li>Full-time position</li><li>Professional office environment</li><li>401(k) matching</li><li>Health/Dental Insurance</li><li>Paid time off</li><li>Paid sick days</li><li>Parental leave</li><li>Retirement plan</li></ul>Pay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li></ul>Ability to Commute:<ul><li>Miami, FL 33126 (Required)</li></ul>Work Location: In person

Accounting Assistant

Explore 141+ Administrative assistant part time in Miami this July. Find roles across top companies and apply now to boost your career.