administrative assistant

accounting assistant

administrative assistant (part-time) Jobs in Miami

administrative assistant (part-time)

administrative assistant, executive Jobs in Miami

administrative assistant, executive

executive administrative assistant Jobs in Miami

executive administrative assistant

office secretary

AEG FUELS

<div>Company Description:
Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company&rsquo;s core business is the marketing and financing of fuel supply and logistics solutions for the world&rsquo;s largest airlines, militaries, and corporate operators. 
AEG Fuels serves its clients through a network of longstanding relationships with subcontracted parties around the world. Customers are afforded the benefits of negotiated fuel and throughput pricing based on AEG Fuel&rsquo;s aggregate volume within a network of over 3,000 airports as well as the company&rsquo;s specialized expertise in delivering products safely and on time. 
AEG Fuels is dedicated to providing comprehensive support and unparalleled 24/7 service around the world. 30 different nationalities are represented on AEG&rsquo;s team and with offices in Miami, Houston, Toluca, Medellin, Sao Paolo, London, Dubai, Singapore and Shanghai the company combines a global presence with a local touch. 
AEG Core Values:<ul><li>
Excellence &amp; Teamwork</li><li>
Entrepreneurship &amp; Innovation</li><li>
Respect &amp; Trust</li><li>
Always Do What&rsquo;s Right</li></ul> 
Position Overview:
The Front Desk Administrator serves as the first point of contact for visitors, employees, vendors, and business partners while providing administrative and office support to ensure the smooth day-to-day operation of the office. This role requires exceptional customer service, organization, communication skills, and the ability to manage multiple priorities in a fast-paced environment. 
Key Responsibilities:<ul><li>
Greet, welcome, and assist visitors, clients, and vendors in a professional and courteous manner.</li><li>
Manage the front desk and maintain a professional reception area at all times.</li><li>
Support executives and department leaders with ad hoc requests, time sensitive assignments, and other duties as required.</li><li>
Escort guests to meeting rooms and designated locations throughout the office.</li><li>
Monitor and manage shipping and receiving activities, including handling incoming and outgoing mail, packages, and deliveries.</li><li>
Coordinate and maintain office supply inventory and place orders as needed.</li><li>
Restock break rooms, kitchen areas, and common office spaces to ensure they remain clean, organized, and fully supplied.</li><li>
Coordinate food orders and catering arrangements for meetings, events, and office functions.</li><li>
Book and coordinate domestic and international travel arrangements for stakeholders, including flights, hotels, ground transportation, and itineraries.</li><li>
Prepare and process expense reports for executives and other stakeholders in a timely and accurate manner.</li><li>
Assist with scheduling meetings, conference room coordination, and general administrative support.</li><li>
Maintain relationships with vendors and service providers as needed.</li><li>
Support office events, employee activities, and special projects.</li><li>
Ensure compliance with office procedures and company policies.</li><li>
Perform other duties and administrative tasks as assigned.</li></ul> 
Required Skills &amp; Experience:<ul><li>
High school diploma or equivalent required; associate's degree preferred.</li><li>
3+ years of experience in a receptionist, administrative assistant, office coordinator, or similar role.</li><li>
Strong customer service and interpersonal skills.</li><li>
Excellent verbal and written communication abilities.</li><li>
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.</li><li>
Experience booking travel and processing expense reports preferred.</li><li>
Strong organizational skills and attention to detail.</li><li>
Ability to prioritize tasks, manage multiple responsibilities, and work independently.</li><li>
Professional appearance and demeanor.</li><li>
Ability to sit, stand, and walk throughout the office as needed.</li><li>
Ability to occasionally lift and move packages or office supplies up to 25 pounds.</li><li>
Ability to escort visitors throughout the facility and assist with office operations.</li><li>
Bilingual in English and Spanish (strongly preferred).</li></ul> 
Key Traits we are looking for:<ul><li>
Customer Service Orientation</li><li>
Communication Skills</li><li>
Organization and Time Management</li><li>
Attention to Detail</li><li>
Problem Solving</li><li>
Professionalism</li><li>
Adaptability and Flexibility</li><li>
Team Collaboration</li></ul> 
Equal Employment Opportunity Statement
AEG Fuels is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, military status, marital status, pregnancy, or any other characteristic protected by applicable federal, state, or local law. 
AEG Fuels is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment process and employment relationship. If you require an accommodation to participate in the application process, please contact Human Resources.</div>

Front Desk Admin

A.S.P. Enterprises

About the RoleA.S.P. Enterprises Inc., a family owned business, is one of the largest cigar wrapper grower in the world. We specialize in dark air-cured tobacco wrappers, binders, and fillers from Ecuador, Nicaragua, and other parts of Central and South America.We are seeking a detail-oriented and organized Accounting Assistant to support our accounting team. This position will assist with accounts payable, accounts receivable, vendor payments, purchasing, record organization, and general administrative accounting tasks. The ideal candidate is reliable, proactive, comfortable working with financial systems, and able to manage multiple priorities with accuracy. If you enjoy a structured office environment and balancing routine responsibilities with problem-solving, this position may be an excellent fit.Key Responsibilities1. Accounts Receivable<ul><li>Create and enter invoice information into the accounting system</li><li>Maintain organized invoice records and filing systems</li><li>Process incoming payments via wire transfers and checks</li><li>Record and apply payments accurately within the accounting system</li><li>Communicate professionally with clients regarding outstanding invoices and late payments</li></ul>2. Accounts Payable<ul><li>Review vendor invoices for accuracy, proper documentation, and required backup</li><li>Communicate with vendors regarding invoice discrepancies or required corrections</li><li>Process vendor payments through online bill pay systems and prepare checks when necessary</li><li>Prepare and submit monthly and scheduled wire payments for recurring vendors</li><li>Verify payment details and ensure timely processing of scheduled payments</li><li>Maintain organized records and file invoices, payment confirmations, and supporting documentation</li></ul>3. Purchasing &amp; Administrative Accounting Support<ul><li>Assist with purchasing office supplies and general office needs</li><li>Verify items received match purchase orders and submitted requests</li><li>Maintain organization of office materials and supplies</li><li>Purchase, set up, and organize new accounting/administrative binders annually</li><li>Assist with coordinating daily office lunch orders</li><li>Ensure employee reimbursement documentation is complete, organized, and easily accessible</li></ul>Qualifications<ul><li>Previous experience in accounting, bookkeeping, accounts payable, or administrative support preferred</li><li>Strong attention to detail and organizational skills</li><li>Ability to prioritize tasks and meet deadlines</li><li>Professional communication skills with vendors, clients, and internal team members</li><li>Proficiency with Microsoft Office (specifically Excel) and accounting software</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills<ul><li>Experience processing invoices and payments</li><li>Experience with accounting systems and online payment platforms</li><li>Basic understanding of accounts payable and accounts receivable processes</li></ul>Benefits<ul><li>Stable Monday&ndash;Friday schedule</li><li>Full-time position</li><li>Professional office environment</li><li>401(k) matching</li><li>Health/Dental Insurance</li><li>Paid time off</li><li>Paid sick days</li><li>Parental leave</li><li>Retirement plan</li></ul>Pay: $40,000.00 - $45,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li></ul>Ability to Commute:<ul><li>Miami, FL 33126 (Required)</li></ul>Work Location: In person

Accounting Assistant

Media Med

Job OverviewWe are seeking a dynamic and detail-oriented Dental Office Front Desk Agent to join our vibrant dental practice team. In this pivotal role, you will be the first point of contact for patients and visitors, ensuring a welcoming environment while managing essential administrative functions. Your energy and organizational skills will help streamline daily operations, facilitate patient care, and uphold the highest standards of confidentiality and professionalism. This paid position offers an exciting opportunity to contribute to a thriving healthcare setting while developing your expertise in medical administrative support and dental office management.Responsibilities<ul><li>Greet patients warmly, verify their appointments, and manage check-in/check-out procedures efficiently.</li><li>Schedule appointments using dental practice management software such as Dentrix or Eaglesoft, ensuring optimal patient flow.</li><li>Verify insurance coverage, perform insurance eligibility checks, and process claims accurately using systems like Epic, Meditech, or Athenahealth.</li><li>Handle multi-line phone systems with professionalism, providing clear information and directing calls appropriately.</li><li>Manage patient records with precision, including filing, updating electronic health records (EHR) systems, and reviewing documentation for accuracy.</li><li>Assist with billing processes by performing medical collection tasks, coding procedures with CPT and ICD-10 codes, and ensuring compliance with HIPAA regulations.</li><li>Support clinical staff by coordinating patient intake, medical documentation review, and maintaining confidentiality of sensitive health information.</li></ul>Qualifications<ul><li>Proven experience in a dental or medical front desk role with strong knowledge of dental terminology and clinical confidentiality policies.</li><li>Familiarity with EHR systems such as Eaglesoft, Dentrix, eClinicalWorks, or similar platforms; experience with Epic or Meditech is a plus.</li><li>Proficiency in Microsoft Office Suite (Word, Excel) along with excellent typing skills (including 10 key typing).</li><li>Knowledge of health insurance processes including verification, Medicare procedures, ICD coding (ICD-9/ICD-10), CPT coding, and medical billing practices.</li><li>Exceptional customer service skills combined with phone etiquette and effective communication abilities in a fast-paced environment.</li><li>Bilingual abilities are highly desirable to serve diverse patient populations effectively.</li><li>Previous clinic or healthcare office experience is preferred; familiarity with multi-line phone systems and electronic health record management is essential.</li><li>Strong organizational skills with attention to detail in documentation review and office management tasks.</li></ul>Join us to be part of a dedicated team that values professionalism, compassion, and excellence in patient care!Pay: From $18.00 per hourWork Location: In person

Dental Office Front Desk Agent

Super Smiles Orthodontics

Job OverviewSuper Smiles Orthodontics is looking for a friendly, motivated, and detail-oriented Front Desk Receptionist to join our team! This is a great opportunity for someone who loves helping people, creating positive experiences, and growing in a fun, fast-paced environment. In this vital role, you will be the friendly face and helpful voice that ensures our customers receive exceptional support and service. Your enthusiasm, organizational skills, and ability to handle multiple tasks with professionalism will help create a positive experience for every customer.<ul><li>Greet customers warmly at the front desk and direct them appropriately, ensuring a welcoming atmosphere.</li><li>Manage multi-line phone systems efficiently, answering inquiries promptly and routing calls accurately.</li><li>Provide outstanding customer support by addressing questions, resolving issues, and offering product or service information.</li><li>Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to maintain accurate records.</li><li>Handle clerical duties such as filing, proofreading documents, and managing correspondence with attention to detail.</li><li>Assist with office management tasks including calendar management, scheduling appointments, collecting payments, and insurance eligibility.</li><li>Support administrative functions such as taking payments, participating in social media, and maintaining organized files and records.</li></ul>Schedule: Monday&ndash;Friday | 11:00 AM &ndash; 5:00 PM Pay Range: $16&ndash;$20/hour (based on experience)We are looking for someone who is:<ul><li>Bilingual in English &amp; Spanish (required)</li><li>Passionate about exceptional customer service</li><li>Teachable and eager to learn</li><li>A strong team player</li><li>Detail-oriented and organized</li><li>Dynamic, positive, and loves to smile!</li></ul>If you enjoy working with people and want to be part of a team that creates confident smiles every day, we would love to meet you!Pay: $16.00 - $20.00 per hourBenefits:<ul><li>Employee discount</li><li>Paid time off</li></ul>Work Location: In person

Customer Service Representative

O & P Clinics of America ( Orthotic & Prosthetic Clinics of America )

The administrative assistant will assist our CEO. Incoming calls are answered appropriately and efficiently. Clerical functions to include copying, faxing, e-mailing, scanning and filing documents are carried out in a timely basis. Excellent communications skills are exhibited via phone and in person. A professional image is presented in both voice and appearance. Must be detail-oriented, organized and self-motivated with the ability to multi-task and work in a fast-paced environment. Contributes to team effort by accomplishing related results as needed. Upholds the culture of Orthotic and Prosthetic Clinics of America including relationship building with customers as well as maintaining a professional behavior on Orthotic and Prosthetic Clinics of America&rsquo;s premises.Administrative Assistant Job Responsibilities:<ul><li>Provides administrative support to ensure efficient operation of office.</li><li>Answers phone calls, schedules meetings and supports visitors.</li><li>Carries out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Completes operational requirements by scheduling and assigning administrative projects and expediting work results.</li><li>Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.</li><li>Exhibits polite and professional communication via phone, e-mail, and mail.</li><li>Supports team by performing tasks related to organization and strong communication.</li><li>Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.</li><li>Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.</li><li>Provides information by answering questions and requests.</li><li>Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.</li><li>Contributes to team effort by accomplishing related results as needed.</li></ul>Administrative Assistant Skills and Qualifications:<ul><li>Reporting Skills</li><li>Administrative Writing Skills</li><li>Microsoft Office Skills</li><li>Managing Processes</li><li>Organization</li><li>Analyzing Information</li><li>Professionalism</li><li>Problem Solving</li><li>Supply Management</li><li>Inventory Control</li><li>Verbal Communication'</li></ul>'Work Remotely NoJob Type: Full-timePay: $18.00 - $19.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Microsoft Office: 3 years (Preferred)</li><li>Administrative experience: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33150 (Preferred)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33150: Relocate before starting work (Preferred)</li></ul>Work Location: In person

Office Administrator

Peyton Resource Group

<div>
 
 We are partnering with a prestigious, full-service law firm in downtown Miami to place a Legal Recruiting Coordinator. This is a direct hire opportunity for someone who thrives in a fast-paced legal environment and understands the nuances of attorney and law student recruiting.
 
 
 
 
 
 
 What You'll Be Doing:
 
 
 <ul>
 <li>
 Coordinating full-cycle attorney and law student recruiting across multiple office locations
 </li>
 <li>
 Managing interview scheduling, candidate communications, and recruiting event logistics
 </li>
 <li>
 Maintaining candidate records and data integrity within the ATS and document management systems
 </li>
 <li>
 Supporting the summer associate program from start to finish
 </li>
 <li>
 Collaborating with firm leadership and hiring managers throughout the recruiting process
 </li>
 </ul>
 
 
 
 
 
 What They're Looking For:
 
 
 <ul>
 <li>
 2+ years of recruiting coordination experience within a law firm or professional services organization
 </li>
 <li>
 Bachelor's degree required
 </li>
 <li>
 ATS experience required (viRecruit a plus)
 </li>
 <li>
 Familiarity with iManage or similar document management systems a plus
 </li>
 <li>
 Strong Microsoft Office skills &mdash; Outlook, Word, Excel, PowerPoint
 </li>
 <li>
 Polished communicator with a high level of dscretion and professionalism
 </li>
 <li>
 Ability to manage competing priorities and deadlines independently
 </li>
 </ul>
 
 
 
 
 
 Details:
 
 
 <ul>
 <li>
 Location: Downtown Miami, FL &mdash; onsite
 </li>
 <li>
 Compensation: $60,000 &ndash; $70,000 DOE
 </li>
 <li>
 Type: Direct Hire | Full-Time
 </li>
 </ul>
 
 
 
 
 If you have a background in legal recruiting coordination and are based in Miami, we'd love to connect.
 
</div>

Legal Recruiting Coordinator – Miami, FL

Boats Group

<div><div>Front End Senior Software Engineer - Miami/Hybrid 
This position is a Full-Time role with Boats Group.
</div>
<div></div><div>About The Role 
</div><div>As a Senior Software Engineer, you'll use your expertise in Next.js, React, and TypeScript to build and enhance our portfolio of marketplace brands &mdash; including YachtWorld.com, Boat Trader, and Boats.com, some of the most visited marine marketplaces in the world. You're joining an international engineering team at an exciting moment &mdash; we're accelerating product development and leaning into AI to improve how we work and what we offer customers. We invest in our people: you'll have room to grow your skills and your career.</div>
<div></div><div>Our stack includes Next.js, React, TypeScript, Redux, TanStack Query, and AWS, with tools like GitHub, Slack, Jira, and Codex. We work as an agile product team in the heart of Brickell, Miami. 
 
What You&rsquo;ll Do</div>
<ul><li>Build and maintain high-traffic marketplace experiences across YachtWorld, Boat Trader, and Boats.com</li>
<li>Work as a self-sufficient contributor &mdash; owning your work end-to-end and making sound technical decisions without heavy oversight</li>
<li>Collaborate closely with product, design, and engineers across teams to ship features that are fast, accessible, and polished</li>
<li>Apply strong problem-solving skills to diagnose and resolve critical production issues</li>
<li>Stay current on front-end trends and advocate for the ones worth adopting</li>
</ul><div>What You Should Have</div>
<ul><li>5+ years of professional experience building and maintaining complex web applications at scale</li>
<li>Deep expertise in React, Next.js, and TypeScript &mdash; including SSR and CSR patterns &mdash; with a strong focus on UX and code quality</li>
<li>Experience with Redux / Redux Toolkit and TanStack Query for state management and data fetching</li>
<li>Solid experience with testing frameworks including Jest, React Testing Library, and Cypress</li>
<li>Experience building within a design system and contributing to shared component libraries</li>
<li>Comfort operating web applications in a cloud environment (AWS preferred)</li>
<li>Working knowledge of:
<ul><li>Web Performance: Core Web Vitals, Lighthouse, and RUM</li>
<li>Accessibility: WCAG standards and accessible development practices</li>
<li>SEO: On-page optimization, meta tags, and schema markup</li>
<li>Security: OWASP standards and identifying vulnerabilities in web applications</li>
</ul></li></ul><div></div><ul><li>B.Sc. in Computer Science or a related field, or equivalent experience.</li>
</ul><div>What You'll Receive</div>
<ul><li>Hybrid Work Flexibility: Embrace a balanced work model with remote work on Mondays and Fridays and in-office collaboration from Tuesday to Thursday.</li>
<li>Generous Time Off: With a strong focus on work/life balance, we offer all employees paid time off starting on day one, multiple paid holidays throughout the year, your birthday off, and a winter break at the end of the year</li>
<li>Volunteering Time: Participate in our volunteer program with 4 paid days annually to contribute to your community.</li>
<li>Modern Office Perks: Our vibrant Miami office features cutting-edge amenities, such as an electric sit/stand desk, dual monitors, a gym, and a variety of snacks and beverages.</li>
<li>Comprehensive Benefits Package: Enjoy top-tier Medical, Dental, Vision, and Life insurance, along with a 401(k) plan featuring a 4% match.</li>
<li>Commuter Benefits: Park conveniently in our building&rsquo;s garage at no charge to you. For train commuters, we subsidize most, if not all, of your monthly pass expenses.</li>
<li>Professional Development: Take advantage of online training, live courses, and additional funds for courses, seminars, and certifications to enhance your skills.</li>
<li>Team-Centric Atmosphere: Be part of a close-knit team that prioritizes relationship-building and personal connections.</li></ul></div><div></div>

Front End Senior Software Engineer

Explore 40+ Office secretary in Miami this July. Find roles across top companies and apply now to boost your career.