administrative assistant

administrative assistant, executive Jobs in Miami

administrative assistant, executive

bookkeeper / executive assistant Jobs in Miami

bookkeeper / executive assistant

office assistant/receptionist Jobs in Miami

office assistant/receptionist

office manager

office secretary

Ameristar Oil LLC

<p><b>RESPONSIBILITIES </b></p><p>Answering the phone.</p><p>Taking orders from clients.</p><p>Billing/emailing clients.</p><p>Invoices on Quick Books.</p><p><b>WORK EXPERIENCE </b></p><p>Secretary, receptionist, and or office assistant experience.</p><p><b>SKILLS </b></p><p>Bilingual(Spanish/English)</p><p>Some to little experience with Quick Books.</p><p><b>EDUCATION</b></p><p>High school diploma</p><p>Job Type: Full-time</p><p>Pay: $15.00 - $17.50 per hour</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul><p>Work Location: In person</p>

Office Secretary

HCA Florida Mercy Hospital

<p></p><div><h5 class="jobSectionHeader"><b>Introduction</b></h5><p>
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Dept of Secretary Case mgmtHCA Florida Mercy Hospital</p><h5 class="jobSectionHeader"><b>
Benefits</b></h5><p>
HCA Florida Mercy Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:</p><ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing<br>
</li><li>401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)<br>
</li><li>Employee Stock Purchase Plan with 10% off HCA Healthcare stock<br>
</li><li>Family support through fertility and family building benefits with Progyny and adoption assistance.<br>
</li><li>Referral services for child, elder and pet care, home and auto repair, event planning and more<br>
</li><li>Consumer discounts through Abenity and Consumer Discounts<br>
</li><li>Retirement readiness, rollover assistance services and preferred banking partnerships<br>
</li><li>Education assistance (tuition, student loan, certification support, dependent scholarships)<br>
</li><li>Colleague recognition program<br>
</li><li>Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)<br>
</li><li>Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul><p>
Learn more about Employee Benefits</p><p><b><i>
Note: Eligibility for benefits may vary by location.</i></b><br>
</p><p>We are seeking a Department Secretary for our Case management team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!</p><h5 class="jobSectionHeader"><b>
Job Summary and Qualifications</b></h5><p></p><p>
The Case Management Dept. Secretary is responsible for providing support and assistance to the Director of Case Management, Manager of Case Management and the Case Management Department staff and is primarily responsible to coordinate the front office functions. Provides administrative support, data processing and integration of financial, medical staff and records data as a case management function. Responsibilities include handling incoming and outgoing department calls; coordinating schedules for meetings and events; taking minutes in staff meetings, assisting in special projects; ordering and maintaining office supplies; and interfacing with internal and external vendors. Responsible for timely processing of all departmental invoices. This position ensures the effective functioning and coordination of the main Case M Management office which serves as the entry point of patients, families, physicians and other customers and community representatives. This role includes ensuring that information is consistent and accurate in various computer programs, coordinating the information with various personnel and supporting the functions of Case Management to support the Case Management staff to support various hospital functions.</p><p></p><p><br>
 <b>Education and Exp</b></p><p></p><ul><li>
High School Diploma or equivalent Preferred</li><li>
Associates / Technical Preferred</li><li>
3-5 years Health Care Setting Preferred
</li><li>Previous secretarial experience required Required
</li><li>Proficient in Microsoft</li></ul><p></p><h6 class="jobSectionHeader"><b><br>
What qualifications you will need:</b></h6><p></p><p>
HCA Florida Mercy Hospital is a 488-bed facility. We are accredited by the Joint Commission and offer a wide range of medical specialties. These specialties include emergency care, heart, and vascular care. We are designated by the Joint Commission as a Primary Stroke Center. Other specialties include maternity and neonatal care. We are a Level II NICU hospital. HCA Florida Mercy Hospital is CARF accredited for inpatient rehabilitation. Our facility offers a Comprehensive Community Cancer Program. This program is accredited by the American College of Surgeons Commission on Cancer. We are affiliated with HCA Florida Healthcare Division. HCA Florida Mercy Hospital is sponsored by the Sisters of St. Joseph of St. Augustine, Florida. We serve as Miami-Dade County&rsquo;s only Catholic hospital. We follow the Catholic tradition of caring for God&rsquo;s people and providing spiritual support. We are dedicated to our mission of caring for the physical and spiritual needs of all the people we serve.</p>
<p>HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.</p><br>
<br>
<p></p><p>&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr.<br>
HCA Healthcare Co-Founder<br>
</p><p>If you find this opportunity compelling, we encourage you to apply for our Dept of Secretary Case mgmt opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. <b>We are interviewing - apply today!</b></p><p><i>
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</i></p></div>

Department Secretary of Case management

Delaware North

<p></p><div><div><h2 class="jobSectionHeader"><b>The opportunity</b></h2><div>
Delaware North Sportservice is hiring a full-time or part-time Administrative Assistant to join our team at Miami Freedom Park in Miami, Florida. As an Administrative Assistant, you will be responsible for performing clerical and secretary duties to help the organization run efficiently.</div><div></div><div><br>
If you thrive on excitement and want your workday to fly by, apply now to join the game day action.</div></div><div><h2 class="jobSectionHeader"><b>
Pay</b></h2>
$25.00 - $30.00 / hour<p>
Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer.</p></div><p></p><div><h2 class="jobSectionHeader"><b>
What we offer</b></h2><div>
We care about our team member&rsquo;s personal and professional well-being. Delaware North provides a benefits package designed to give you the comfort, safety, and security you need to deliver exceptional experiences for our guests. All team members receive benefits including:</div><ul><li>
Weekly pay</li><li>
Training and development opportunities</li><li>
Employee discounts</li><li>
Flexible work schedules</li></ul><div>
Eligible team members may also receive: health, dental, and vision insurance, 401(k) with company match, paid vacation days and holidays, paid parental bonding leave, employee assistance program, and tuition and/or professional certification reimbursement.</div></div><p></p><div><h2 class="jobSectionHeader"><b>
What will you do?</b></h2><ul><li>
Complete daily tasks, including answering phones and emails, screening callers, and managing documents</li><li>
Provide basic administrative support, which includes coordinating activities and meetings, preparing expense reports, processing invoices and labor sheets, updating and printing menus, and contacting team members</li><li>
Perform routine clerical duties, such as reviewing mail, making copies, and mailing letters</li><li>
Oversee vendor appointments, maintenance, and environmental upkeep for offices</li><li>
Perform other duties as assigned</li></ul></div><p></p><div><h2 class="jobSectionHeader"><b>
More about you</b></h2><ul><li>
Minimum of 2 years&rsquo; experience in an administrative or office position, including experience with office administrative procedures, use, and operation of standard office equipment</li><li>
Advanced knowledge of and demonstrated skills in Outlook, Word, Excel, and PowerPoint software programs</li><li>
High level of interpersonal skills to handle sensitive and confidential situations</li><li>
Ability to prioritize and handle multiple tasks simultaneously</li><li>
Basic math skills</li></ul></div><p></p><div><h2 class="jobSectionHeader"><b>
Shift details</b></h2><p>
Days<br>
Evenings<br>
Holidays<br>
Weekends<br>
Events</p></div><div><h2 class="jobSectionHeader"><b><br>
Who we are</b></h2></div><div><div>
Miami Freedom Park is a state-of-the-art soccer stadium and entertainment destination in South Florida, opening in 2026 as the future home of Inter Miami CF. Delaware North will lead stadium concessions and premium food and beverage services, delivering innovative culinary experiences that celebrate Miami&rsquo;s vibrant culture while elevating classic stadium favorites. The venue will host world-class soccer matches, concerts, and live entertainment year-round.</div></div><div><p>
Our business is all about people, and that includes you. At Delaware North, you&rsquo;re not just part of a team &mdash; you&rsquo;re part of a global legacy: a family-owned company with 100+ years of history behind it. Our operations span the world, offering you unique paths to growth and success.</p><p>
Who says you can&rsquo;t love where you work? With jobs in iconic sports arenas, stunning national parks, exciting casinos, and more, we pride ourselves on giving the world great times in great places. And whether you&rsquo;re interested in restaurants, hotels, sports, gaming, operations, or retail, part-time or full-time, we&rsquo;re invested in helping you achieve your career goals.</p>
<p>Together, we&rsquo;re shaping the future of hospitality &mdash; come grow with us!</p></div><div><p>
Delaware North, along with its subsidiaries, is an equal opportunity employer, showcasing job opportunities and considering applicants for all positions without regard to race, color, religion, sex, gender identity, national origin, age, disability, protected veteran status, sexual orientation, or any other legally protected status.<br>
</p></div><br>
$25.00 - $30.00 / hour</div>

Administrative Assistant, Miami Freedom Park

Upshop

<div>
 <p>
  <strong>
   About Upshop
  </strong>
 </p>
 <p>
  Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  Upshop is seeking a highly effective
  <strong>
   Executive Assistant
  </strong>
  to support the CEO and oversee day-to-day operations of our Miami office.
 </p>
 <p>
  This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEO&mdash;optimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholders&mdash;while also maintaining a high-functioning office environment for a growing team.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Manage and prioritize the CEO&rsquo;s calendar, ensuring alignment with business priorities
  </li>
  <li>
   Coordinate travel, logistics, and meeting preparation
  </li>
  <li>
   Prepare materials for leadership, board, and external meetings
  </li>
  <li>
   Track and drive follow-up on key action items and initiatives
  </li>
  <li>
   Serve as a point of coordination across stakeholders while maintaining strict confidentiality
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Office Operations
  </strong>
 </p>
 <ul>
  <li>
   Oversee daily operations of the Miami office (~40 employees)
  </li>
  <li>
   Manage vendors, facilities, and office services
  </li>
  <li>
   Ensure a professional, efficient, and well-maintained work environment
  </li>
  <li>
   Coordinate onsite meetings, events, and leadership visits
  </li>
  <li>
   Support onboarding and in-office employee experience in partnership with HR
  </li>
  <li>
   Manage office-related budgets and expenses
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience supporting senior executives, preferably at the CEO level
  </li>
  <li>
   Strong organizational, prioritization, and problem-solving skills
  </li>
  <li>
   High level of professionalism, discretion, and attention to detail
  </li>
  <li>
   Ability to operate independently and manage multiple priorities
  </li>
  <li>
   Excellent communication and stakeholder management capabilities
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Preferred Experience
  </strong>
 </p>
 <ul>
  <li>
   Experience in a high-growth SaaS or technology environment
  </li>
  <li>
   Prior responsibility for office operations or workplace management
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   What Success Looks Like
  </strong>
 </p>
 <ul>
  <li>
   CEO time is optimized and aligned to highest priorities
  </li>
  <li>
   Strong execution and follow-through across key initiatives
  </li>
  <li>
   Miami office operates efficiently with minimal disruption
  </li>
  <li>
   Employees and visitors experience a well-run, professional environment
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Why Join Upshop
  </strong>
 </p>
 <ul>
  <li>
   Direct exposure to executive leadership
  </li>
  <li>
   High-impact role with broad organizational visibility
  </li>
  <li>
   Opportunity to help shape a growing office and team
  </li>
 </ul>
</div>


Office Manager

Kharas Beauty Studio

<p>We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be responsible for managing daily office operations, providing exceptional customer service, and supporting administrative tasks to ensure the smooth functioning of the office. This role requires proficiency in various software applications and strong communication skills, as well as the ability to multitask effectively in a fast-paced environment.</p><p><b>Duties</b></p><ul><li>Perform data entry, filing, and clerical tasks to maintain accurate records and documentation.</li><li>Manage calendars, schedule appointments, and coordinate meetings for staff members.</li><li>Maintain financial records as needed.</li><li>Assist with proofreading documents to ensure accuracy and clarity before distribution.</li><li>Employ Microsoft Office and Google Workspace tools for various administrative tasks, including typing reports and creating presentations.</li><li>Exhibit strong organizational skills to prioritize tasks effectively and manage time efficiently.</li><li>Proven experience in an office environment with clerical or administrative responsibilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry software.</li><li>Strong customer service skills with the ability to communicate effectively both verbally and in writing; bilingual candidates are encouraged to apply.</li><li>Demonstrated ability to manage time effectively and handle multiple tasks simultaneously while maintaining attention to detail.</li><li>Personal assistant experience is advantageous for calendar management and organizational support. Join our team as an Office Administrator where your skills will contribute to our success while providing you with opportunities for professional growth!</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $15.00 - $15.50 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li></ul><p>Work Location: In person</p>

Office Assistant/Receptionist

Dawa Medical LLC

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.</p><p><b>Responsibilities</b></p><ul><li>Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy.</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Provide excellent customer service by assisting clients, answering inquiries, and supporting overall office management activities.</li><li>Handle clerical tasks such as typing correspondence, managing office supplies, and supporting personal assistant duties when required.</li><li>Review commercial invoice</li><li>Report adverse events to FDA</li></ul><p><b>Skills</b></p><ul><li>Detail oriented</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Bilingual abilities are highly desirable to assist diverse client needs and enhance communication.</li><li>Previous office or administrative experience is preferred, especially in roles such as medical or dental receptionist or office clerk.</li><li>Knowledge of office management practices including filing systems, data entry, proofreading, and calendar management.</li><li><b>Join us in creating a positive impact through your proactive support and organizational excellence! This role is perfect for someone eager to grow their administrative career in a lively environment where every day brings new opportunities to shine.</b></li></ul><p>Pay: $20.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Administrative: 1 year (Required)</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Spanish (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Miami, FL 33126 (Required)</li></ul><p>Work Location: In person</p>

Experienced Administrative Assistant (1 year)

Fourth Floor

<div>
 <p>
  Our client, a luxury womenswear label based in Miami, FL, is looking for an Office Manager to join their team!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Overview
  </strong>
 </p>
 <p>
  We are seeking a reliable and professional Office Manager to join its corporate office team based in Miami. The successful candidate will be the first point of contact for all visitors to the office and will also provide administrative support to various departments and executives within the organization. The individual in this role must be sensitive to our departmental needs, and have good working relationships when interacting with other team members and partners.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Greet and welcome visitors to the office in a friendly and professional manner.
  </li>
  <li>
   Manage the reception area, including answering phone calls, responding to emails, and handling mail and deliveries.
  </li>
  <li>
   Maintain a tidy and organized reception area and conference rooms.
  </li>
  <li>
   Schedule appointments and coordinate meetings.
  </li>
  <li>
   Assist with general administrative tasks, such as filing, data entry, and record keeping.
  </li>
  <li>
   Monitor and manage office supply inventory, including ordering supplies as needed.
  </li>
  <li>
   Coordinate and plan corporate events, such as meetings and company-wide celebrations.
  </li>
  <li>
   Provide support to various departments and executives within the organization, as needed.
  </li>
  <li>
   Handle confidential information and maintain strict confidentiality at all times.
  </li>
  <li>
   Perform other duties as assigned.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   2-4 years of experience in a similar role preferred.
  </li>
  <li>
   Background in the fashion industry, or event planning highly appreciated.
  </li>
  <li>
   Excellent communication and interpersonal skills.
  </li>
  <li>
   Strong organizational and time management skills.
  </li>
  <li>
   Proficient in Microsoft Office, particularly Excel and Word.
  </li>
  <li>
   Ability to work independently and as part of a team.
  </li>
  <li>
   Professional demeanor and appearance.
  </li>
  <li>
   Valid Driver's License required
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 </p>
</div>


Office Manager - Luxury Womenswear Label

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