office administration assistant - miami based

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office administration assistant - miami based Jobs in Miami

office secretary

Town Center School

Overview We are seeking a detail-oriented and organized Office Secretary to join our team. The ideal candidate will play a vital role in ensuring the smooth operation of our office by providing administrative support and managing various office tasks. This position requires strong communication skills, proficiency in office software, and the ability to multitask effectively in a fast-paced environment.Responsibilities<ul><li>Manage incoming calls and handle phone systems with professionalism and courtesy.</li><li>Maintain organized filing systems for documents and records.</li><li>Ensure effective time management by prioritizing tasks and meeting deadlines.</li><li>Uphold excellent phone etiquette while interacting with clients and visitors.</li><li>Collaborate with other staff members to facilitate smooth office operations.</li></ul>Requirements<ul><li>Proven experience as an Office Secretary or in a similar administrative role.</li><li>Proficiency in Google Workspace and other computer literacy skills.</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent time management skills to ensure timely completion of assignments.</li><li>Strong phone etiquette and communication skills for effective interaction with clients and team members.</li><li>Ability to work independently as well as part of a team.</li></ul>If you are a motivated individual who thrives in an organized environment, we encourage you to apply for this exciting opportunity as an Office Secretary.Job Type: Full-timePay: From $16.50 per hourWork Location: In person

Office Secretary

World International Trading, LLc.

Office &amp; Operations ManagerLocation:World International Trading LLC 10890 NW 30th Street Doral, FL 33172Salary:$60,000 &ndash; $80,000 per year (based on experience)About UsWorld International Trading LLC is a growing distribution company based in Doral, FL. We are seeking a dependable and experienced Office &amp; Operations Manager to oversee daily office administration while supporting warehouse operations and staff coordination.This is a hands-on leadership role in a fast-paced environment.Position OverviewThis role is primarily responsible for managing office operations and facilities while overseeing warehouse staff coordination, inventory processes, and logistics flow.We are looking for someone organized, proactive, and comfortable supervising both administrative and warehouse functions.Key ResponsibilitiesOffice Management (Primary Focus)<ul><li>Oversee daily office operations and workflow</li><li>Manage building maintenance (vendors, repairs, utilities, service contracts)</li><li>Coordinate office supplies, purchasing, and vendor relationships</li><li>Supervise cleaning services</li><li>Coordinate company travel arrangements and trade show registrations</li><li>Maintain organized company documentation and files</li><li>Serve as liaison for emergency situations (security, alarms, building issues)</li></ul>Warehouse &amp; Operations Oversight<ul><li>Supervise warehouse personnel and daily activity</li><li>Assist with hiring, scheduling, and performance oversight</li><li>Oversee inventory cycle counts and discrepancy resolution</li><li>Monitor pick/pack/ship operations and quality control</li><li>Coordinate inbound/outbound shipments</li><li>Support year-end inventory coordination</li></ul>Qualifications<ul><li>5&ndash;10 years experience in office management, operations, or warehouse supervision</li><li>Experience managing staff in a warehouse or distribution environment preferred</li><li>Strong organizational and leadership skills</li><li>Comfortable working in both office and warehouse settings</li><li>Experience with inventory systems is a plus</li><li>Proficient in Microsoft Office (Excel, Outlook, Word)</li><li>Bilingual (English/Spanish) preferred</li><li>Professional, dependable, and detail-oriented</li></ul>Ideal Candidate<ul><li>Strong follow-through</li><li>Hands-on and practical</li><li>Comfortable managing people and vendors</li><li>Able to prioritize and solve problems independently</li><li>Looking for a stable, long-term role</li></ul>Position Details<ul><li>Full-time</li><li>On-site position (not remote)</li><li>Salary range: $60,000 &ndash; $80,000 based on experience</li><li>Growth potential within the company</li></ul>Job Type: Full-timePay: $60,000.00 - $80,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Office and Operations Manager

iTekz IT Consulting and Configuration

Company Description iTekz is a forward-thinking technology company serving Florida and beyond. With over 50 years of combined expertise in the fast-growing IT industry, we are leaders in Hospitality IT Consulting and Integration. Our comprehensive services include cloud solutions, disaster recovery, remote work enablement, managed security services, and more&mdash;tailored to meet the evolving needs of our clients.Job Overview We are seeking a dynamic and organized Office Manager to oversee daily operations, coordinate administrative functions, and ensure a smooth-running office environment. This role offers an exciting opportunity to lead administrative efforts, manage vendor relationships, and support our team&rsquo;s productivity in a fast-paced setting. The ideal candidate will bring energy, excellent communication skills, and a proactive approach to office management.Duties<ul><li>Manage day-to-day office operations, including front desk responsibilities and multi-line phone systems.</li><li>Oversee scheduling management for staff, meetings, and appointments to ensure optimal time utilization.</li><li>Coordinate vendor management activities, including procurement, service contracts, and relationship building.</li><li>Supervise administrative staff, providing training &amp; development opportunities to enhance team performance.</li><li>Handle bookkeeping, payroll processing using QuickBooks, budgeting tasks, and basic human resources functions.</li><li>Organize company events and meetings through effective event planning to foster team engagement.</li><li>Maintain filing systems, manage calendar updates, and ensure efficient office workflow.</li></ul>Requirements<ul><li>Proven experience in office management or administrative roles with supervisory experience preferred.</li><li>Strong organizational skills with the ability to multitask efficiently in a busy environment.</li><li>Proficiency in QuickBooks for bookkeeping and payroll processing.</li><li>Excellent communication skills with professional phone etiquette.</li><li>Experience with vendor management, budgeting, and human resources functions.</li><li>Background in medical office management or similar healthcare settings is a plus.</li><li>Familiarity with office experience including clerical tasks such as filing and front desk operations.</li><li>Demonstrated ability to lead teams effectively while maintaining positive workplace morale. Join us as an Office Manager and become a vital part of our vibrant team! Bring your organizational prowess, leadership skills, and enthusiasm to create an efficient workplace where innovation thrives!</li></ul>Pay: $22.00 - $27.00 per hourWork Location: In person

Office Manager

BlueCrest Capital Management

<div>
 
 Overview:
 
 
 
 BlueCrest was formed in 2000. In 2015 the fund decided to close to external investors and return the funds of our clients and we became a private investment partnership.
 
 
 BlueCrest have offices in London, Jersey, Geneva, Singapore, Dubai, New York and Miami. Our Miami office is looking for a full-time Office Administration Assistant who will be the first point of contact for visitors and a key liaison for internal stakeholders across the office.
 
 
 The position reports to the Head of Americas Technology in New York, and will be expected to work with minimal guidance, deliver on urgent priorities, and act with a high level of discretion and confidentiality when handling confidential information.
 
 
 In this position the successful incumbent will:
 
 
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 Conduct general office administration duties
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 Liaise with local building management teams external parking company, organise local vendors and office visits
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 During periods of absence you may be required to perform Personal Assistant duties to Senior Executives.
 
 
 
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 </ul>
 
 Reception duties:
 
 
 
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 Receiving visitors at the front desk
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 Answering, screening and managing incoming phone calls
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 Setting up video conferences/meetings as needed
 
 
 
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 </ul>
 
 Office Administration duties:
 
 
 
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 Receiving, sorting, scanning, and delivering mail
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 Processing invoices, payments and expenses
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 Arranging local and international couriers
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 Managing security access passes for new hires and leavers
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 Liaison with building security and building management
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 Liaison with contractors / cleaners visiting office
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 Tracking and ordering office supplies
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 Ad-hoc administrative assistance to all staff locally
 
 
 
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 </ul>
 
 Personal Assistant duties (when required):
 
 
 
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 Coordinating and scheduling team calendars and arranging meetings (including video-conferences)
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 Arranging travel and accommodation when needed
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 Additional ad-hoc daily assistance
 
 
 
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 </ul>
 
 Experience required:
 
 
 
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 Previous work experience as an Office Administration Assistant (Financial services environment advantageous)
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 Excellent written and verbal communication skills in English essential, with fluency in Spanish desirable;
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 Proficient in Outlook Calendar, Word, PowerPoint and Excel;
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 Ability to handle documents with confidentiality and discretion;
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 Excellent interpersonal skills;
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 Resourceful, proactive, assertive, detail-oriented and energetic;
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 Self-starter, high level of motivation, ability to work independently;
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 Excellent organization and follow up skills;
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 Proven ability to make effective decisions and solve problems;
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 Effective time management and organizational skills;
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 Flexibility to work outside of business hours (when required)
 
 
 
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 </ul>
 
 BlueCrest is committed to providing an inclusive environment for its workforce. As an employer, we provide equal opportunities to all people regardless of their gender, marital or civil partnership status, race, religion or ethnicity, disability, age, sexual orientation or nationality.
 
</div>

Office Administration Assistant - Miami based

Hagen Eye Care

Private optometry practice in The Crossings of Kendall neighborhood seeking an energetic and caring office manager. We are currently a 2 doctor, 6 staff member medically based practice. We need a hardworking practice manager who is passionate about caring for patients.The Office Manager is responsible for all office operations including but not limited to appointment scheduling, billing, coding and collections, medical records maintenance, office policies and procedures, staff hiring and training, and keeping the office organized.Billing experience preferred.Job Type: Full-timePay: $24 / based on experience.Benefits:Paid time offHealth insurance coverageHours/Schedule:M,W 9-5Tues, Thurs 10-7Friday 9-2No weekendsSupplemental pay types:Potential for Bonus payWork Location: In personJob Type: Full-timePay: $23.00 - $24.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Berrey Family Dentistry

Overview We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive attitude to support daily office functions. This paid position offers an exciting opportunity to develop your organizational and clerical skills while contributing to a positive office atmosphere.Responsibilities<ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain appointment calendars and schedule meetings using Microsoft Office and Google Workspace tools</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization of records</li><li>Support office management tasks such as supply inventory, basic bookkeeping with QuickBooks, and record keeping</li><li>Assist with administrative duties including copying, scanning, and organizing documents as needed</li></ul>Qualifications<ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with multi-line phone systems and professional phone etiquette</li><li>Bilingual abilities are highly desirable to effectively communicate with diverse clients and staff</li><li>Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Attention to detail in proofreading, data entry, and record keeping activities</li><li>Previous experience as a dental or medical receptionist or personal assistant is a plus but not required</li><li>Knowledge of bookkeeping software such as QuickBooks is advantageous</li></ul>Join us in creating a welcoming environment where professionalism meets positivity! This role is an excellent stepping stone for those passionate about office administration, customer service, or healthcare reception. We value proactive individuals eager to support our team&rsquo;s success while developing their career in a dynamic setting.Pay: From $23.00 per hourBenefits:<ul><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Work Location: In person

Front Desk Receptionist

Just Hub LLC

Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of office tasks with professionalism and efficiency. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Experience in office management, event planning, and bookkeeping is highly desirable to ensure smooth daily operations and effective executive support.Duties<ul><li>Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate complex travel arrangements and prepare detailed itineraries for executives.</li><li>Prepare, proofread, and transcribe documents, reports, and correspondence ensuring accuracy and professionalism.</li><li>Handle incoming calls with excellent phone etiquette on multi-line phone systems; direct inquiries appropriately.</li><li>Organize and maintain filing systems&mdash;both electronic and physical&mdash;to ensure quick retrieval of information.</li><li>Assist with event planning for company functions, meetings, or special events from inception to execution.</li><li>Perform data entry tasks using various software including QuickBooks for bookkeeping and financial record keeping.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items.</li><li>Provide office management support including supply procurement, office equipment maintenance, and front desk duties.</li><li>Manage personal assistant responsibilities such as personal scheduling or errands as needed by executives.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for preparing presentations and reports.</li><li>Conduct proofreading of documents to ensure clarity, accuracy, and consistency across all communications.</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong organizational skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Calendar), and familiarity with DocuSign for electronic signatures.</li><li>Excellent typing speed with high accuracy; strong data entry skills.</li><li>Experience with bookkeeping software such as QuickBooks is preferred.</li><li>Strong project coordination abilities with a focus on detail-oriented execution.</li><li>Exceptional communication skills including phone etiquette and professional correspondence writing.</li><li>Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.</li><li>Office management experience including filing systems, front desk operations, and clerical support.</li><li>Knowledge of event planning processes from logistics to execution.</li><li>Familiarity with multi-line phone systems and calendar management tools like Microsoft Outlook Calendar.</li><li>Demonstrated ability to proofread documents thoroughly and perform transcription accurately.</li><li>Prior experience supporting executives or high-level professionals is highly desirable. This position offers an engaging opportunity for a dedicated professional eager to support leadership through effective administrative management in a dynamic work environment.</li></ul>Job Types: Full-time, Part-time, TemporaryPay: $48,946.73 - $58,946.61 per yearWork Location: Hybrid remote in Miami, FL 33134

Executive Assistant

Explore 167+ Office secretary in Miami this March. Find roles across top companies and apply now to boost your career.

167 office secretary jobs In Miami

Office Secretary

Office and Operations Manager

Office Manager

Office Administration Assistant - Miami based

Office Manager

Front Desk Receptionist

Executive Assistant