administrative assistant

accounting assistant

administrative assistant (part-time) Jobs in Miami

administrative assistant (part-time)

administrative assistant - temp to perm Jobs in Miami

administrative assistant - temp to perm

administrative assistant, executive Jobs in Miami

administrative assistant, executive

executive administrative assistant

Zirtual

<div>
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual's best practices for success.
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 Manage and coordinate complex calendars and appointments
 </li>
 <li>
 Schedule meetings, calls, and events across multiple time zones
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 
 
 </li>
 </ul>
 Email &amp; Communication Management
 
 
 <ul>
 <li>
 Monitor and manage inboxes, including drafting and responding to emails
 </li>
 <li>
 Prioritize communications and ensure timely follow-up
 </li>
 <li>
 Serve as a liaison between clients and internal/external contacts
 
 
 </li>
 </ul>
 Administrative Support
 
 
 <ul>
 <li>
 Prepare documents, presentations, and reports
 </li>
 <li>
 Handle data entry, file organization, and record maintenance
 </li>
 <li>
 Assist with project coordination and task tracking
 
 
 </li>
 </ul>
 Travel &amp; Event Coordination
 
 
 <ul>
 <li>
 Research and book travel arrangements (flights, hotels, transportation)
 </li>
 <li>
 Create detailed itineraries and manage travel changes
 </li>
 <li>
 Coordinate virtual and in-person meetings or events
 
 
 </li>
 </ul>
 Operations &amp; Task Management
 
 
 <ul>
 <li>
 Support day-to-day business operations
 </li>
 <li>
 Conduct research and compile information as needed
 </li>
 <li>
 Identify opportunities to improve processes and efficiency
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Skills &amp; Attributes
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to manage multiple clients and deadlines
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset
 </li>
 <li>
 Ability to work independently in a remote environment
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bilingual (English/French and/or Spanish)
 </li>
 <li>
 Experience supporting executives, entrepreneurs, or small business owners
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience)
 </li>
 <li>
 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
 <li>
 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 
 
 
 </li>
 </ul>
 
 Work Requirements
 
 
 
 <ul>
 <li>
 Reliable high-speed internet, computer, and phone
 </li>
 <li>
 Ability to maintain confidentiality and professionalism
 </li>
 <li>
 Availability during business hours (PST or EST, Monday-Friday), unless otherwise agreed in writing with each client
 
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500-$3,800, depending on client mix.
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 <ul>
 <li>
 No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates
 </li>
 <li>
 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 </li>
 <li>
 Please always verify communications:
 </li>
 <ul>
 <li>
 Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address
 </li>
 </ul>
 <li>
 Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links
 </li>
 <li>
 What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts
 </li>
 </ul>
</div>

Remote Executive Assistant

FirstService Residential

<div>Description
Temp to Perm Administrative Assistant
Schedule: Monday-Friday
Pay: $23.50 hourly 
Job Overview:
As an Administrative Assistant, you&rsquo;ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. 
Your Responsibilities:<ul><li>
Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.</li><li>
Ensure that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.</li><li>
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager&rsquo;s review and approval.</li><li>
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
</li><li>Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
</li><li>Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.</li><li>
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
</li><li>Sets up meetings for Board Approval process.
</li><li>Keeps packages updated with new memos and policies as required.
</li><li>Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).</li><li>
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.</li><li>
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.</li><li>
Follows safety procedures and maintains a safe work environment.</li><li>
Other duties as required.</li></ul> 
Skills &amp; Qualifications:
<ul><li>Associates degree with concentration in business preferred, or equivalent combination of education and experience.</li><li>
Three (3) to Five (5) plus years of related work experience.
</li><li>Computer literacy: Intermediate proficiency in Microsoft Windows software.
</li></ul><ul><li>Must possess a strong administrative background.
</li><li>Strong working knowledge of customer service principles and practices.</li><li>
Excellent interpersonal, office management and communications skills.</li><li>
Self-starter with excellent communication, interpersonal and customer service and telephone skills.</li></ul> 
Physical Requirements:
<ul><li>Physical demands include ability to lift up to 50lbs.</li><li>
Standing, sitting, walking and occasional climbing.
</li><li>Required to work at a personal computer for extended periods of time.</li><li>
Talking on the phone for extended periods of time.
</li><li>Ability to detect auditory and/or visual emergency alarms.
</li><li>Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
</li><li>Driving when necessary.</li></ul> 
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. 
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. 
 
 
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. 
 
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. 
 
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. 
 
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Administrative Assistant - Temp to Perm

Greenberg Traurig

<div>Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Construction Real Estate Practice Group Team as a Project Assistant located in our Miami office.
We are seeking a highly organized professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.
This role will be based in our Miami office on an 5 day in-office basis. Daily in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.
Position Summary 
 
The Project Assistant provides support primarily to paralegals and legal support specialists within the Construction Real Estate Practice Group, with indirect support to attorneys. This role focuses on document management, transaction coordination, and administrative support, particularly in construction-related real estate and litigation matters. Candidates should also be flexible to work overtime as needed.
Key Responsibilities
<ul><li>Manages the storage and organization of documents in iManage in collaboration with the legal team.
</li><li>Reviews and documents daily correspondence scanned by the Office Services team in iManage.
</li><li>Maintains case and transaction-related document databases pursuant to department standards; updates physical files as necessary
</li><li>Assists in organizing and maintaining files in the transaction and closing &quot;war room&quot; for real estate construction projects.
</li><li>Prepares and organizes closing binders and due diligence materials for real estate transactions.
</li><li>Assists in tracking and maintaining project timelines, contracts, permits, and regulatory compliance documentation.
</li><li>Coordinates with external vendors, couriers, and government offices to ensure timely filing and delivery of required documents.
</li><li>Acts as a runner for time-sensitive tasks, including the procurement of checks for Notices of Bond and Notices of Commencement, often coordinating with couriers to meet deadlines.
</li><li>Works with extranet sites, downloading and storing data using established naming conventions.
</li><li>Creates indices of documents per provided examples.
</li><li>Provides clerical support to paralegals, including assistance with binder preparation and administrative tasks.
</li><li>Assists with legal and administrative projects, department duties, and special projects as assigned.
</li><li>Proficient in creating PowerPoint presentations and Excel spreadsheets to support project tracking and presentations.
</li><li>Uses Microsoft Office Suite and other firm software applications to complete tasks efficiently.
</li><li>Opening matters new matters
</li><li>Maintaining Construction Team&rsquo;s Client Matter List
</li><li>Monitoring Deadlines and Circulating Reminders
</li><li>Working on all aspects of Notices of Commencement including recording with various counties.
</li><li>Organizing iManage Folder Structures
</li></ul>Qualifications
Skills &amp; Competencies
<ul><li>Strong critical thinking, research, and analytical skills, with the ability to summarize issues clearly in writing.
</li><li>Highly organized with excellent attention to detail.
</li><li>Strong interpersonal skills with the ability to establish and maintain effective working relationships across all levels of the organization.
</li><li>Self-starter who can work independently with minimal supervision.
</li><li>Ability to manage multiple priorities and work under pressure to meet strict deadlines.
</li><li>Professional demeanor, communication skills (written and verbal), and presentation.
</li><li>Systems-oriented mindset with the ability to maintain and create processes for efficient workflow.
</li></ul>Education &amp; Prior Experience
<ul><li>Bachelor&rsquo;s Degree or equivalent experience preferred.
</li><li>Prior real estate or litigation-related legal experience preferred.
</li></ul>Technology
<ul><li>Advanced proficiency with Windows-based software and Microsoft Word, Excel, Outlook, and PowerPoint required.
</li><li>Experience with Adobe Acrobat and document management systems such as iManage preferred.
</li><li>Exceptional ability to learn new software applications quickly.
</li><li>Understanding of AI capabilities, limitations, and responsible use in a professional environment.
</li><li>Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.
</li></ul>GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual&rsquo;s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.</div>

Real Estate Construction Project Assistant

Miami Heat Limited Partnership

<div><div>The Director of Marketing owns the end-to-end integrated marketing plan for the division, translating the Executive Director&rsquo;s commercial goals into cohesive campaign strategies that drive revenue outcomes across all channels and audiences. This role serves as the primary coordination layer across all marketing functions, ensuring every department is briefed, aligned, and going to market with consistent messaging and a unified plan. Additional responsibilities include serving as the corporate marketing liaison to Corporate Sales and Partnerships, building and fulfilling marketing inventory packages, and overseeing the promotional schedule across broadcast to ensure ticketing and retail opportunities are maximized.</div> 
<div></div>
<div>
Essential Duties and Responsibilities
</div>
<div>ESSENTIAL FUNCTIONS: The following are examples of the various functions required. The job requirements are not limited to the items on this list.
<ul><li>Own the division&rsquo;s integrated campaign strategy, translating the organization&rsquo;s revenue goals and strategic direction into channel-specific plans that drive cohesive, revenue-focused marketing across all platforms and audiences.</li></ul>
</div>
<div><ul><li> Serve as the division&rsquo;s primary orchestrator ensuring that all verticals and other revenue-generating functions are operating from aligned briefs and consistent messaging before any campaign goes to market.</li></ul>
<ul><li> Collaborate with the Sr. Manager of Ticket Marketing, Sr. Manager of Arena Marketing, and F&amp;B Marketing to receive their strategic goals and briefs, then determine how each initiative should be activated across channels to maximize reach, relevance, and commercial impact.</li></ul>
<ul><li> Collaborate with channel leads to ensure all campaign activity is coordinated, sequenced, and going to market on a unified schedule, with each channel owning their own execution tactics and the Director owning that everything is aligned and moving together.</li></ul>
<ul><li> Serve as the division's central source of truth on campaign status, maintaining real-time visibility into what is live, what is upcoming, and where alignment is needed across all marketing functions.</li></ul>
<ul><li> Lead the review and approval of all campaign channel plans before execution, maintaining strategic integrity and ensuring every activation is consistent with the division&rsquo;s commercial priorities and brand standards.</li></ul>
<ul><li> Collaborate on the the post-campaign reporting process ensuring channel performance is captured, analyzed, and fed back into future campaign planning.</li></ul>
<ul><li> Partner with the creative and content department to ensure creative assets, content, and storytelling are briefed and delivered in alignment with the integrated campaign plan and channel strategy.</li></ul>
<ul><li> Manage and develop two direct reports, providing clear direction, campaign priorities, and development support to the Manager of Integrated Marketing &amp; Senior Manager of Arena Marketing.</li></ul>
<ul><li> Represent the Integrated Marketing function in division planning sessions, campaign briefings, and cross-functional meetings, serving as the Executive Director&rsquo;s operational partner in ensuring the division executes with strategic consistency.</li></ul>
<ul><li> Serve as the corporate marketing liaison to Corporate Sales and Partnerships, proactively building marketing inventory packages and fulfilling requests to support the team&rsquo;s sales and upsell efforts. Ensure marketing assets, co-branded materials, and promotional inventory are developed, organized, and available to support active and prospective corporate partnerships.</li></ul>
<ul><li> Collaborate with the Business Communication and Broadcast team to ensure the promotional schedule across all broadcasts maximizes revenue opportunities, confirming that the appropriate promotions are planned, sequenced, and reflected in the broadcast calendar.</li></ul>
<ul><li> Maintain a division-wide promotional calendar that provides a real-time, cross-channel view of what is being promoted, where, and when across all active marketing channels. Produce a weekly summary for Executive of Marketing that consolidates promotional activity across verticals, identifies gaps or conflicts in the schedule, and ensures the division has a holistic understanding of its marketing presence at all times.</li></ul>
<ul><li> Oversee the creator marketing strategy to support revenue goals and audience growth opportunities
</li></ul><ul><li> Oversee the relationship with Levy, the division&rsquo;s food and beverage partner, in partnership with Integrated Marketing Manager and co-develop the F&amp;B marketing strategy to ensure the food and beverage story is fully integrated into the division&rsquo;s overall marketing narrative.
</li></ul><ul><li> Oversee venue marketing efforts in partnership with the Sr. Manager of Arena Marketing and the Arena Enterprise division, ensuring all arena and venue marketing is integrated into the division&rsquo;s broader campaign strategy and brand standards. Provide strategic oversight and cross-functional alignment while supporting and deferring to the Sr. Manager&rsquo;s subject matter expertise on arena-specific programming and activations.</li></ul></div><div> 

</div><div>Desired Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
</div>
<div><ul><li> 8+ years of experience in integrated marketing, campaign strategy, or brand marketing, preferably in sports, entertainment, or a consumer-facing industry.</li></ul>
<ul><li> Proven track record of owning multi-channel campaign strategy across paid, owned, and earned media from brief through execution.</li></ul>
<ul><li> Strong cross-functional communicator with demonstrated ability to align multiple stakeholders, functions, and timelines around a unified campaign plan.</li></ul>
<ul><li> Experience managing marketing calendars and campaign workflows across a complex, multi-function organization.</li></ul>
<ul><li> Familiarity with live sports and entertainment marketing, including how ticket marketing, arena events, and F&amp;B integrate into a broader campaign strategy.</li></ul>
<ul><li> Highly organized with strong attention to detail and the ability to manage multiple concurrent campaigns without losing strategic alignment or executional quality.</li></ul>
<ul><li> Experience managing direct reports and developing junior marketing talent.</li></ul>
<ul><li> Comfortable operating between strategic direction and executional detail &mdash; able to receive a high-level commercial goal and translate it into a clear, channel-specific plan.</li></ul>
<ul><li> Experience with media buying or a working understanding of media planning principles, including how broadcast promotional inventory is structured, scheduled, and optimized across a season.</li></ul>
<ul><li> Familiarity with corporate partnerships and sponsorship marketing, including how marketing packages are structured and how co-branded activations are developed and fulfilled.</li></ul>
<ul><li> Experience working with project management platforms such as Wrike, Monday.com, or equivalent tools, with the ability to manage campaign workflows, timelines, and cross-functional dependencies at scale.</li></ul>

Education and/or Experience

Bachelor's degree (B. A.) from four-year college or university in marketing, communications, or related field; and 8+ years of experience in integrated marketing, campaign strategy, or brand marketing, preferably in sports, entertainment, or a consumer-facing industry; or equivalent combination of education and experience. Proven track record of owning multi-channel campaign strategy across paid, owned, and earned media from brief through execution. Experience managing marketing calendars and campaign workflows across a complex, multi-function organization. Familiarity with live sports and entertainment marketing, including how ticket marketing, arena events, and F&amp;B integrate into a broader campaign strategy. Experience managing direct reports and developing junior marketing talent.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender/gender identity, age, disability, marital status, sexual orientation, pregnancy, genetic information, national origin, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. EOE &amp; DFWP
</div>
Equal Opportunity Employer 
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.</div>

Director, Marketing

HCA Florida Kendall Hospital

<div>Do you have the PRN career opportunities as a Laboratory Assistant PRN you want with your current employer? We have an exciting opportunity for you to join HCA Florida Kendall Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare.
<h5 class="jobSectionHeader">Job Summary and Qualifications</h5>
<h5 class="jobSectionHeader">Lab Assistant / Phlebotomist performs any three of the following non-technical functions under the supervision of the department supervisor, manager or director. They collect specimens, process specimens, submit and monitor specimens submitted to the referral laboratories and patient registration. Performs duties consistent with written procedures and regulatory requirements. Supports the department in achieving department goals for service, quality, regulatory compliance, financial performance, patient satisfaction, healthy work environment, and integration of intra and inter-departmental activities. 
DUTIES INCLUDE BUT NOT LIMITED TO:
<ul><li>Demonstrates a thorough understanding of specimen collection and testing requirements as well as specimen rejection criteria
</li><li>Demonstrates proficiency in venipunctures and/or finger sticks on pediatric, neonatal, adults and geriatric patients 3. Demonstrates proficiency in heel sticks on infants (as patient population requires)
</li><li>Utilizes supplies appropriately
</li><li>Follows established procedures for patient identification and specimen collection based test orders
</li><li>Completes appropriate specimen collection documentation
</li><li>Educates patient and/or family regarding specimen collection procedures prior to obtaining specimen
</li><li>Uses computer information system relative to job functions
</li><li>Responsible for clerical duties (i.e., faxing, phones, pneumatic tube system, reports)
</li><li>Demonstrates ability to deal with priorities first and plans for completion of duties
</li><li>Reviews Outstanding Specimen Report (OSR) and pending specimen collections/accessioning issues; takes action as appropriate
</li><li>Receives laboratory specimens into the laboratory information system
</li><li>Performs registration and order entry procedures, as requested, with accuracy, and in a timely manner
</li><li>Labels specimens and aliquots according to established protocols and according to testing ordered
</li><li>Demonstrates a thorough understanding of specimen collection and testing requirements as well as specimen rejection criteria
</li><li>Centrifuges and aliquots specimens appropriately, based on specimen type and tests ordered.
</li><li>Prepares specimens to be ready for courier pick-up and includes special instructions as requested by physician orders
</li><li>Discards laboratory specimens according to established schedule
</li><li>Performs periodic preventive maintenance and quality assurance procedures as assigned
</li><li>Collects chain-of-custody drug collections according to establish policy (as laboratory may require)
</li><li>Keeps appropriate records/documentation relating to specimen problems and other problems encountered, takes corrective action as necessary to ensure validity and accuracy of testing
</li><li>Cleans the area upon emergency spills of specimens
</li><li>Assesses specimen requirements for referral testing and troubleshoots any specimen requirement and/or referral testing specimen or order entry issues.
</li><li>Processes, sorts, and prepares specimens for submission to referral laboratories for testing in accordance with specimen requirements for tests ordered.
</li><li>Regularly monitors and reviews the status of referred testing to assure that results are received and made available to physicians within established turnaround times.
</li><li>Reviews Outstanding Specimen Report (OSR) and pending referral testing issues; takes action as appropriate
</li><li>Communicates and troubleshoots any problem specimens in a timely manner.</li></ul> 
KNOWLEDGE, SKILLS AND ABILITIES: (This position requires the following minimum requirements)
<ul><li>Ability to interact with co-workers in a team environment, promoting a harmonious and cooperative working environment.
</li><li>Demonstrates excellent customer service practices in all interactions.
</li><li>Effectively communicate with all personnel to exchange accurate and timely technical information.
</li><li>May assist in communication to customers, floors, physicians regarding problem and/or pending
</li><li>specimens.
</li><li>Requires 2 + years experience performing registration, clerical duties, and sending out of specimen processing 6. Follows safety policies and procedures
</li><li>Protects sensitive and confidential information by actively participating in the Privacy &amp; Security Awareness program
</li><li>Adheres to company policies and standards regarding security
</li><li>Completes assigned courses and training on an annual basis
</li><li>Available to work during disasters</li></ul> 
EDUCATION &amp; EXPERIENCE
<ul><li>Vocational/Technical Degree Preferred
</li><li>1-3 years in a clinical laboratory setting preferred 
</li></ul>CERTIFICATION/LICENSE:
<ul><li>Phlebotomy, Medical Assistant, Paramedic or EMT certification preferred.</li></ul> 
Benefits</h5>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location and position.
HCA Healthcare Laboratory Services is a full service provider for clinical laboratory and anatomic pathology services, providing hospitals, physicians, and clients with timely diagnostic information for patient care. Our infrastructure includes a fully automated esoteric core laboratory in Fort Lauderdale, a histology and microbiology operation in Largo, Florida, and a network of hospital based rapid-response laboratories present in four HCA Healthcare divisions within the state of Florida. Our core laboratories support more than 250 acute and rehab hospitals, physician practices, surgery centers and commercial accounts.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
&quot;Bricks and mortar do not make a hospital. People do.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Laboratory Assistant PRN opening. We review all applications. Qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status</div>

Laboratory Assistant PRN

Media Med

Job OverviewWe are seeking a dynamic and detail-oriented Dental Office Front Desk Agent to join our vibrant dental practice team. In this pivotal role, you will be the first point of contact for patients and visitors, ensuring a welcoming environment while managing essential administrative functions. Your energy and organizational skills will help streamline daily operations, facilitate patient care, and uphold the highest standards of confidentiality and professionalism. This paid position offers an exciting opportunity to contribute to a thriving healthcare setting while developing your expertise in medical administrative support and dental office management.Responsibilities<ul><li>Greet patients warmly, verify their appointments, and manage check-in/check-out procedures efficiently.</li><li>Schedule appointments using dental practice management software such as Dentrix or Eaglesoft, ensuring optimal patient flow.</li><li>Verify insurance coverage, perform insurance eligibility checks, and process claims accurately using systems like Epic, Meditech, or Athenahealth.</li><li>Handle multi-line phone systems with professionalism, providing clear information and directing calls appropriately.</li><li>Manage patient records with precision, including filing, updating electronic health records (EHR) systems, and reviewing documentation for accuracy.</li><li>Assist with billing processes by performing medical collection tasks, coding procedures with CPT and ICD-10 codes, and ensuring compliance with HIPAA regulations.</li><li>Support clinical staff by coordinating patient intake, medical documentation review, and maintaining confidentiality of sensitive health information.</li></ul>Qualifications<ul><li>Proven experience in a dental or medical front desk role with strong knowledge of dental terminology and clinical confidentiality policies.</li><li>Familiarity with EHR systems such as Eaglesoft, Dentrix, eClinicalWorks, or similar platforms; experience with Epic or Meditech is a plus.</li><li>Proficiency in Microsoft Office Suite (Word, Excel) along with excellent typing skills (including 10 key typing).</li><li>Knowledge of health insurance processes including verification, Medicare procedures, ICD coding (ICD-9/ICD-10), CPT coding, and medical billing practices.</li><li>Exceptional customer service skills combined with phone etiquette and effective communication abilities in a fast-paced environment.</li><li>Bilingual abilities are highly desirable to serve diverse patient populations effectively.</li><li>Previous clinic or healthcare office experience is preferred; familiarity with multi-line phone systems and electronic health record management is essential.</li><li>Strong organizational skills with attention to detail in documentation review and office management tasks.</li></ul>Join us to be part of a dedicated team that values professionalism, compassion, and excellence in patient care!Pay: From $18.00 per hourWork Location: In person

Dental Office Front Desk Agent

Alfresco Air

Alfresco Air is South Florida's leading commercial HVAC contractor specializing in high-rise condominiums, commercial buildings, service, maintenance, and large-scale retrofit projects.We are seeking an organized, energetic, and customer-focused HVAC Service Coordinator to join our growing team. This position serves as the primary point of contact between our customers, technicians, and management team. The ideal candidate is highly organized, comfortable handling multiple priorities, and committed to delivering outstanding customer service.Key Responsibilities<ul><li>Answer incoming customer calls and service requests</li><li>Create and manage work orders in Corrigo IFSM</li><li>Schedule and dispatch technicians for service calls and emergency repairs</li><li>Communicate with customers regarding service updates, technician arrival times, and work completion</li><li>Coordinate daily schedules for field technicians</li><li>Maintain accurate service records, work orders, and customer information</li><li>Assist with estimates, proposals, and administrative support tasks</li><li>Follow up with customers to ensure satisfaction and completion of service requests</li><li>Qualifications</li><li>Previous experience in customer service, scheduling, dispatching, property management, or service coordination preferred</li><li>HVAC, plumbing, electrical, restoration, elevator, or property management industry experience is a plus</li><li>Excellent verbal and written communication skills</li><li>Strong computer skills, including Microsoft Office and web-based software platforms</li><li>Bilingual English/Spanish preferred</li><li>Ability to multitask and remain organized in a fast-paced environment</li><li>Positive attitude, strong work ethic, and sense of urgency</li><li>Benefits</li><li>Competitive compensation</li><li>Health insurance</li><li>Paid time off</li><li>Professional development and training opportunities</li></ul>Schedule - Monday through Friday 7:00 AM &ndash; 5:00 PM If you enjoy helping customers, coordinating service operations, and being part of a growing team, we'd love to hear from you! Please send your resume to careers@alfresco-air.com.Pay: From $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Language:<ul><li>Spanish (Required)</li><li>English (Required)</li></ul>Ability to Commute:<ul><li>Miami, FL 33130 (Required)</li></ul>Work Location: In person

HVAC Service Coordinator

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