administrative assistant

executive & personal assistant Jobs in Miami

executive & personal assistant

human resource- administrative assistant Jobs in Miami

human resource- administrative assistant

legal assistant

medical assistant

executive administrative assistant

Premium Healthcare Pharmacy

Premium Healthcare Pharmacy is seeking a highly organized and detail-oriented Executive Assistant to support our growing Retail and Compounding Pharmacy. This position plays a key role in supporting executive operations, assisting with bookkeeping functions, and ensuring efficient day-to-day administrative coordination.The ideal candidate is professional, discreet, and capable of managing multiple priorities in a fast-paced healthcare environment.ResponsibilitiesExecutive Support<ul><li>Provide direct administrative support to the Pharmacist CEO</li><li>Manage calendar scheduling, meetings, and executive correspondence</li><li>Coordinate internal and external communications</li><li>Prepare reports, documents, and presentations as needed</li><li>Assist with operational projects and business initiatives</li></ul>Bookkeeping &amp; Financial Support<ul><li>Assist with bookkeeping tasks including invoice tracking and expense documentation</li><li>Maintain financial records and assist with account reconciliation</li><li>Support coordination with accounting and payroll departments</li><li>Organize financial reports and documentation for review</li></ul>Operational Support<ul><li>Assist with administrative coordination for retail and compounding pharmacy operations</li><li>Maintain confidential files and business records</li><li>Support compliance documentation and regulatory files</li><li>Coordinate vendor communications and supply ordering</li></ul>Qualifications<ul><li>Minimum 2&ndash;3 years of executive assistant or administrative experience</li><li>Experience with bookkeeping or financial recordkeeping preferred</li><li>Strong organizational and time management skills</li><li>High level of professionalism and discretion with confidential information</li><li>Proficiency in Microsoft Office, Excel, and general office software</li><li>Ability to multitask and work independently</li></ul>Experience working in healthcare, pharmacy, or medical environments is a plus.What We Offer<ul><li>Competitive compensation</li><li>Opportunity to work closely with executive leadership</li><li>Professional and collaborative work environment</li><li>Growth opportunities within an expanding pharmacy organization</li></ul>If you are organized, proactive, and thrive in a high-level support role, we encourage you to apply.Join our team and contribute to the success of a growing pharmacy organization!Pay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: In person

Executive Administrative Assistant

Andover Properties

<div>
 
 
 Position Title:
 
 Executive &amp; Personal Assistant
 
 
 
 Location:
 
 Miami, FL
 
 
 
 Hours:
 
 Approximately 25 - 30 hours per week
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Administrative Support:
 
 
 <ul>
 <li>
 Manage and update the Executive's calendar using Microsoft Outlook, including appointment reminders and schedule coordination.
 </li>
 <li>
 Provide basic technical support for iPhone and Apple devices (installing apps, organizing photos, iCloud syncing, dictation assistance, updating software).
 </li>
 <li>
 Monitor incoming communication to identify scams, phishing attempts, and fraudulent outreach.
 </li>
 <li>
 Assist with company-related tasks such as:
 </li>
 <li>
 Answering the corporate phone line when scheduled.
 </li>
 <li>
 Conducting research for internal projects.
 </li>
 <li>
 Completing ad hoc assignments within the Microsoft 365 environment (Word, Excel, Teams, Outlook).
 </li>
 </ul>
 
 
 Personal Support:
 
 
 <ul>
 <li>
 Drive the
 
 Executive
 
 to local appointments, errands, and meetings.
 </li>
 <li>
 Appointment scheduling
 </li>
 <li>
 Basic technology assistance
 </li>
 <li>
 General household or errand‑related needs.
 </li>
 <li>
 Organize physical files, documents, and personal records.
 </li>
 </ul>
 
 
 Professional Conduct:
 
 
 <ul>
 <li>
 Maintain strict confidentiality regarding personal and company information.
 </li>
 <li>
 Communicate clearly and respectfully with the
 
 Executive
 
 and internal team members.
 </li>
 <li>
 Demonstrate patience, reliability, and a consistent positive attitude.
 </li>
 <li>
 Adapt to changing needs and maintain flexibility with daily tasks.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma required; bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Valid driver&rsquo;s license and clean driving record.
 </li>
 <li>
 Minimum of three years of experience as an administrative, executive, or personal assistant.
 </li>
 <li>
 Strong proficiency in Microsoft 365 (Outlook, Word, Excel).
 </li>
 <li>
 Comfortable using Apple devices (iPhone, iPad, Apple TV).
 </li>
 <li>
 Ability to identify and flag spam, scams, and suspicious digital communication.
 </li>
 <li>
 Excellent organizational skills and time‑management abilities.
 </li>
 <li>
 Strong verbal communication and interpersonal skills.
 </li>
 <li>
 High attention to detail and follow‑through.
 </li>
 <li>
 Ability to maintain confidentiality and exercise good judgment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualities
 
 
 <ul>
 <li>
 Experience supporting senior‑level executives.
 </li>
 <li>
 Patience and comfort working with an older individual who may require step‑by‑step guidance.
 </li>
 <li>
 Ability to troubleshoot simple technology issues calmly and effectively.
 </li>
 <li>
 Reliable, punctual, and professional presentation.
 </li>
 </ul>
</div>

Executive & Personal Assistant

Fargo Funding LLC

MUST FOLLOW US ON BOTH LINKEDIN AND INSTAGRAM TO BE FURTHER CONSIDEREDFargo Funding on LinkedIn@fargofunding on InstagramJob Overview We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in ensuring smooth office operations, providing exceptional customer service, and supporting various administrative tasks. This position requires proficiency in office management, strong communication skills, and the ability to multitask effectively in a fast-paced environment.Duties<ul><li>Manage front desk operations, including greeting visitors and handling inquiries.</li><li>Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, maintaining organized records.</li><li>Assist with calendar management, scheduling appointments, and coordinating meetings.</li><li>Provide clerical support such as filing, proofreading documents, and managing correspondence.</li><li>Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.</li><li>Maintain office supplies inventory and assist with bookkeeping tasks as needed.</li><li>Offer customer support by addressing client inquiries and resolving issues promptly.</li><li>Collaborate with team members to ensure effective communication and workflow within the office.</li><li>Support dental or medical reception duties as required, ensuring patient information is handled confidentially.</li></ul>Requirements<ul><li>Proven experience in an administrative role or similar position is preferred.</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is advantageous.</li><li>Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.</li><li>Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.</li><li>Previous experience as a dental or medical receptionist is beneficial but not mandatory.</li><li>Strong typing skills and familiarity with data entry processes are essential.</li><li>Demonstrated customer service experience with a focus on providing support in a professional manner.</li><li>Ability to manage time effectively and prioritize tasks to meet deadlines. Join our team as an Administrative Assistant where you can contribute your skills while growing professionally in a supportive environment!</li></ul>Job Types: Full-time, ContractPay: $55,000.00 - $70,000.00 per yearWork Location: Remote

Administrative Assistant

Rajesh Dhairyawan, MD PA

This is a solo cardiology practice looking for a medical assistant. Must be detail oriented, able to multitask, bilingual, reliable and have exceptional customer service/patient care skills. A positive attitude and team player is a must. As a medical assistant, you will be responsible for providing clinical and administrative support to the physician and other team members. The goal is to complete all activities accurately, efficiently and effectively, with high quality and in a timely manner.Responsibilities:<ul><li>Perform pre-visit planning in anticipation of patient's visit by preparing clinical electronical charts for the doctor.</li><li>Complete patient intake: verify patient information by interviewing patients, confirming reason of visit and documenting basic medical history, vitals and medication reconciliation.</li><li>Perform EKG, holter monitor and stress tests</li><li>Remote monitoring</li><li>Prepare exam rooms by making sure room is clean and supplies are stocked</li><li>Electronic and paper medical record maintenance, including electronic filing, faxing, scanning and uploading documents into EMR</li><li>Assist in patient check-in and check-out, and scheduling appointments.</li><li>Answer phones, take/forward messages</li><li>Perform other job related duties as needed</li></ul>Qualifications and Skills:<ul><li>High school diploma or GED/equivalent</li><li>Bilingual (English and Spanish) - Fluent verbal and written</li><li>Certified Medical Assistant or Registered Medical Assistant</li><li>Proven working experience as a medical assistant</li><li>Minimum one to two years experience in a medical office</li><li>An understanding of patient care, medical terminology</li><li>Excellent time management skills and ability to multitask and prioritize work</li><li>Exhibit a high degree of courtesy, tact and poise when interacting with patients, families, and other healthcare professionals.</li><li>Excellent communication and phone etiquette</li><li>Proficient in Electronic Medical Record systems</li><li>Computer skills</li><li>Must enjoy working with people</li><li>Organized, professional, team player</li><li>Detail oriented and self motivated</li></ul>Job Details:<ul><li>Full time: 40 hours a week</li><li>Starting at $21 (pay will depend on experience)</li><li>Paid time off</li></ul>Job Type: Full-timePay: From $21.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>EMR systems: 1 year (Required)</li><li>Medical records: 1 year (Preferred)</li><li>Vital signs: 1 year (Required)</li><li>Medical office: 1 year (Preferred)</li><li>medical assistant: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>License/Certification:<ul><li>Certified Phlebotomy Technician (Preferred)</li><li>Certified Medical Assistant (Required)</li></ul>Work Location: In person

Medical Assistant

Angel Cordova & Co

We are a well-established accounting firm offering a friendly atmosphere, flexibility when needed, and a comfortable work environment. We assist businesses and their owners with accounting, tax compliance, tax planning, and international tax structuring and reporting.We are seeking a part-time, permanent Administrative Assistant who is bilingual (English/Spanish), reliable, motivated, organized, and friendly. The ideal candidate will have a professional attitude and appearance and a genuine interest in learning our business.Extensive training will be provided.Required Skills<ul><li>Bilingual (English/Spanish) &ndash; excellent verbal and written communication skills</li><li>Strong computer skills, including MS Word, Excel, and Outlook</li><li>Internet savvy</li><li>1&ndash;2 years of clerical/administrative experience (preferred)</li><li>High school diploma or equivalent</li></ul>Duties<ul><li>Answer and route phone calls; take accurate messages</li><li>Greet and communicate with clients professionally</li><li>Prepare, edit, and mail correspondence</li><li>File, scan, and retrieve documents</li><li>Manage and maintain digital and physical filing systems</li><li>Organize email correspondence</li><li>Manage appointments and schedules</li><li>Provide administrative support to staff</li></ul>Attributes<ul><li>Well-spoken and professional with excellent client-service skills</li><li>Exceptional attention to detail</li><li>Punctual, positive attitude, and dependable</li><li>Able to multitask and work independently with minimal supervision</li><li>Motivated and willing to learn</li></ul>Our office is located in Miami, 42nd Avenue (LeJeune Road) &amp; N.W. 7th Street.Final candidates will have background check performed.Job Type: Part-timePay: $20.00 - $23.00 per hourEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>Work Location: In person

THE MORGAN LAW GROUP

<div>The Legal Assistant provides comprehensive administrative and litigation support to attorneys and case teams. This role is responsible for court filings, service of process, calendaring, records coordination, trial preparation, and case closure. The Legal Assistant is overall responsible for enforcing deadlines within the legal team and ensuring matters progress efficiently while maintaining accuracy, compliance, and consistent professional communication. This role also includes maintenance of each matter within the firm&rsquo;s system, including all documents and case information.
Responsibilities:
Litigation &amp; Attorney Support<ul><li>
Assist attorneys and paralegals with day-to-day litigation tasks</li><li>
Assist attorneys in preparing for depositions, hearings, mediations, trials, and conferences</li><li>
Draft legal documents including notices, motions, subpoenas, affidavits, and correspondence</li><li>
Compile and organize documents; prepare hearing and trial binders/folders</li><li>
Gather and organize records, documents, and evidentiary materials</li><li>
Coordinate and track service of process</li></ul>
Court Filings &amp; Compliance<ul><li>
E-file legal documents in Florida&rsquo;s E-Portal System and federal court systems (ECF)</li><li>
Ensure compliance with Florida Rules of Civil Procedure, Federal Rules of Civil Procedure, and other applicable state rules</li><li>
Monitor, track, and enforce litigation deadlines and maintain accurate calendaring of court-related events</li></ul>
Scheduling &amp; Calendaring<ul><li>
Maintain attorney calendars with strict attention to deadlines</li><li>
Schedule hearings, pre-depositions, depositions, mediations, conferences, and meetings using various court and scheduling systems</li><li>
Coordinate CourtCall, Microsoft Teams, Zoom, and other virtual platforms</li><li>
Update files with case status and procedural deadlines</li></ul>
Administrative, File &amp; System Management<ul><li>
Maintain and organize electronic case files</li><li>
Maintain each matter within the firm&rsquo;s case management system, ensuring all documents, deadlines, and case information are accurate and up to date</li><li>
Serve as the primary point of accountability for monitoring and enforcing all litigation deadlines across assigned matters.</li><li>
Update case management systems with accurate notes and status updates</li><li>
Coordinate meetings and appointments</li><li>
Answer and direct telephone calls professionally</li><li>
Prepare and send correspondence via email, regular mail, and certified mail</li><li>
Support case closure by ensuring files are complete and properly documented</li><li>
Perform any other tasks as assigned by management</li></ul> 
Qualifications:<ul><li>
2&ndash;3+ years of experience as a Legal Assistant in a litigation setting</li><li>
Strong knowledge of the litigation process and court procedures</li><li>
Understanding of Florida and Federal Rules of Civil Procedure and/or other state court rules</li><li>
Experience with electronic filing in state and federal courts</li><li>
Working knowledge of a legal case management and document management system</li><li>
Advanced proficiency in Microsoft Office (Outlook, Word, Excel) and Adobe</li><li>
Experience with trial preparation</li><li>
Familiarity with legal procedures and terminology</li><li>
Excellent typing, organizational, and document management skills</li><li>
Strong verbal and written communication skills</li><li>
Ability to work independently and collaboratively</li><li>
Ability to multi-task in a fast-paced environment and manage multiple deadlines</li><li>
Strong problem-solving skills and sound judgment</li><li>
Detail-oriented with strong follow-through</li><li>
Reliable attendance record</li></ul>
About Company 
The Morgan Law Group handles all types of property damage insurance claims, business litigation disputes, and personal injury matters.
We believe that our employees are our greatest asset and have worked diligently to create a professional, diverse work environment that not only challenges our attorneys and staff to perform at the highest levels but also allows them to develop their careers to the fullest.</div>

Legal Assistant

Rite of Passage

<div>✨Join a group of passionate advocates on our mission to improve the lives of youth! Rite of Passage Team is hiring for a Human Resource- Administrative Assistant at South Florida Youth Academy located in Miami, Florida✨

Located in vibrant Miami, our office is at the heart of one of the most dynamic cities in the U.S. Known for its diverse culture, growing tech and business scene, and year-round sunshine, Miami offers an inspiring backdrop to grow your career

Pay: $19 hour

What you will do:
To be considered you should: Possess a High School Diploma or GED
<ul>
<li>At least three years of experience working in an office environment.</li>
<li>Human Resource experience.</li>
<li>Possess a valid Driver&rsquo;s License.
</li></ul>Apply today and Make a Difference in the Lives of Youth!

After 40 years of improving the lives of youth, we are looking for passionate advocates to continue the legacy of helping young people become successful adults.

Follow us on Social!

Instagram / Facebook / Linkedin / Tik Tok / YouTube</div>

HUMAN RESOURCE- ADMINISTRATIVE ASSISTANT

Explore 57+ Executive administrative assistant in Miami this March. Find roles across top companies and apply now to boost your career.

57 executive administrative assistant jobs In Miami

Executive Administrative Assistant

Executive & Personal Assistant

Administrative Assistant

Medical Assistant

Administrative Assistant

Legal Assistant

HUMAN RESOURCE- ADMINISTRATIVE ASSISTANT