executive personal assistant

Unique Properties

<div>
 
 
 ABOUT THE ROLE
 
 
 
 Unique Properties is seeking a highly organized, proactive, and detail-oriented
 
 Executive Assistant / Personal Assistant (EA/PA)
 
 to provide comprehensive administrative, executive, and personal support to senior leadership. This role combines traditional executive assistance, sales administration, and personal assistance responsibilities, requiring discretion, efficiency, and strong coordination skills. Experience in the real estate industry is highly preferred.
 
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Provide full executive and personal assistance to the Chairman / Founder / Partner.
 </li>
 <li>
 Perform high-level secretarial and administrative duties for senior management.
 </li>
 <li>
 Fully manage calendars, meetings, and schedules, including appointments, events, and reminders.
 </li>
 <li>
 Coordinate internal and external meetings; book meeting rooms and arrange refreshments when required.
 </li>
 <li>
 Take minutes of meetings and ensure timely follow-ups where necessary.
 </li>
 <li>
 Manage internal and external correspondence on behalf of senior management.
 </li>
 <li>
 Draft, type, format, and edit reports, documents, presentations, and business correspondence.
 </li>
 <li>
 Liaise with internal departments and external stakeholders, answering calls and managing communication flow.
 </li>
 <li>
 Arrange travel, accommodation, and logistics for senior management.
 </li>
 <li>
 Maintain databases, records, filing systems, and confidential documents.
 </li>
 </ul>
 
 
 Sales Administration &amp; Real Estate Support
 
 
 <ul>
 <li>
 Coordinate with the Sales Team for preparation of standard real estate contracts and agreements, including:
 </li>
 <li>
 Form A, B, F, and I
 </li>
 <li>
 Memorandums of Understanding (MOU)
 </li>
 <li>
 Tenancy Contracts
 </li>
 <li>
 Rental Lease Agreements
 </li>
 <li>
 Channel Partner Agreements (PDF and online)
 </li>
 <li>
 Create customized agreements, contracts, and official business letters.
 </li>
 <li>
 Prepare real estate legal documents and perform full calculations when drafting MOUs.
 </li>
 <li>
 Check accuracy of orders, issue invoices, maintain sales records, and compile monthly sales reports.
 </li>
 <li>
 Monitor deadlines and issue notices to relevant parties as required.
 </li>
 <li>
 Manage reminders for tenancy contract renewals for agents and tenants.
 </li>
 <li>
 Liaise with developers to ensure Agency Agreements are current and valid.
 </li>
 <li>
 Prepare Commission Agreements and Channel Partner Agreements.
 </li>
 <li>
 Create necessary NOCs for online listings in coordination with the Listings Coordinator.
 </li>
 <li>
 Draft additional documentation for agents (Undertakings, Acknowledgements, etc.) and ensure timely execution.
 </li>
 </ul>
 
 
 Personal Assistance &amp; Private Affairs Management
 
 
 <ul>
 <li>
 Support the Chairman / Founder with personal administrative matters.
 </li>
 <li>
 Manage founder&rsquo;s personal property documentation and coordination.
 </li>
 <li>
 Handle family and self visa processing, including applications, renewals, cancellations, and follow-ups.
 </li>
 <li>
 Oversee documentation, filing, renewals, and compliance for personal and family-related matters.
 </li>
 <li>
 Manage personal calendar, appointments, and reminders.
 </li>
 <li>
 Assist with personal errands, correspondence, and coordination of personal matters as required.
 </li>
 <li>
 Ensure smooth coordination of family and personal schedules in alignment with professional commitments.
 </li>
 <li>
 Maintain strict confidentiality and discretion at all times.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS &amp; QUALIFICATIONS
 
 
 <ul>
 <li>
 Minimum
 
 2&ndash;3 years of experience
 
 in a similar EA/PA or Sales Administrator role within the
 
 real estate industry
 
 .
 </li>
 <li>
 Excellent written and verbal communication skills in
 
 English
 
 (mandatory).
 </li>
 <li>
 Strong understanding of
 
 RERA rules and regulations
 
 .
 </li>
 <li>
 Proven experience drafting real estate contracts and documentation (MOU, Form A, B, F, I, etc.) in PDF and online systems.
 </li>
 <li>
 Excellent working knowledge of
 
 MS Office Suite
 
 (Word, Excel), PDF software, and internet applications.
 </li>
 <li>
 Experience in
 
 off-plan sales
 
 is an advantage.
 </li>
 <li>
 Experience with
 
 CRM systems
 
 is highly desirable.
 </li>
 <li>
 Valid
 
 UAE driving license
 
 .
 </li>
 <li>
 Strong analytical, organizational, and multitasking skills.
 </li>
 <li>
 Ability to meet strict deadlines and handle multiple priorities.
 </li>
 <li>
 Highly organized, disciplined, self-sufficient, and proactive.
 </li>
 <li>
 Strong sense of professionalism, confidentiality, and discretion.
 </li>
 <li>
 Eager to learn with a positive and team-oriented mindset.
 </li>
 </ul>
</div>

Executive Assistant / Personal Assistant (EA/PA)

Banline General Trading Co. L.L.C

Responsibilities:1. Handle daily admin tasks, document delivery, product sample drop-offs2. Support sales &amp; marketing teams in event execution and logistics3. Assist Corporate Managers in external coordination, interpretation, and communications*Requirements:*Knowledge of UAE document process, with valid driving license preferred* Fluent in English and Chinese required* Adaptable to fast-paced startup environmentJob Type: Full-timeApplication Question(s):<ul><li>How do you prioritize tasks and manage competing demands while supporting senior executives?</li><li>Can you describe a situation where you had to handle a confidential or sensitive issue? How did you manage it professionally?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Executive Assistant / Office Admin: 3 years (Preferred)</li></ul>Language:<ul><li>Chinese (Preferred)</li><li>English (Preferred)</li><li>Arabic (Preferred)</li></ul>

Executive Assistant/ Personal Assistant (Chinese Speaker)

Trace Media

Now Hiring: Assistant to the CEO / Personal AssistantLocation: Dubai Media City, Dubai, UAEType: Full-timeA leading technology and business media &amp; events platform in Dubai, UAE is looking for a highly organized, proactive, and professional Assistant to the CEO / Personal Assistant.This is a dynamic role at the center of our operations &mdash; supporting our Chief Executive Officer and working closely with different departments to ensure the smooth execution of day-to-day activities and strategic initiatives.Key Responsibilities:<ul><li>Serve as the primary point of contact for the CEO, managing calendars, meetings, and VIP correspondence.</li><li>Coordinate the CEO's travel plans, bookings, and itineraries.</li><li>Collaborate with the Admin and Events teams to ensure high-quality execution of projects and events.</li><li>Prepare PowerPoint presentations, reports, minutes of the meeting, and other key documents needed for both local and international trips.</li><li>Assist in the planning and execution of the annual summit and other corporate events alongside the Event Coordinator.</li><li>Support HR functions, including maintaining staff records, managing recruitment, and tracking annual leave.</li><li>Oversee operational renewals (trade licenses, leases, parking, etc.) in coordination with procurement.</li><li>Monitor and coordinate general company operations across departments.</li><li>Be prepared for occasional business travel.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Economics, or a related field.</li><li>3&ndash;4 years of experience in administration or executive support</li><li>Strong knowledge in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Excellent organizational and communication skills.</li><li>Fluent in English (written &amp; spoken); knowledge of Polish or Ukrainian is an advantage.</li><li>Professional demeanor, strong interpersonal skills, and discretion in handling confidential matters.</li></ul>Package:AED 9,000 &ndash; 11,000 (depending on experience)Job Types: Full-time, PermanentPay: AED9,000.00 - AED11,000.00 per monthApplication Question(s):<ul><li>What is your nationality?</li><li>Are you in the UAE?</li></ul>

Assistant to the CEO / Personal Assistant

WAFRA GULF F X CURRENCIES BROKERS L.L.C

Personal Assistant &amp; Client Services Executive to support the CEO in a fast-paced, high-level professional environment. This role combines executive-level personal assistance with premium client service responsibilitiesKey ResponsibilitiesExecutive &amp; Personal Assistance<ul><li>Provide full administrative and personal support to the CEO.</li><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements.</li><li>Handle confidential documents, correspondence, and communications with discretion.</li><li>Coordinate meetings with senior clients, partners, banks, and regulators.</li><li>Act as a key liaison between the CEO and internal/external stakeholders.</li><li>Prepare reports, presentations, and briefing notes as required.</li><li>Assist with personal scheduling, lifestyle coordination, and ad-hoc requests.</li><li>Must Have experience as a FOREX broker in the UAE, experience of at least 3 years in the forex industry, handle all operation procedures.</li><li>Responsible for FX products across the spot markets.</li><li>Responsible for commodity and indices products across the CFDs markets.</li><li>Monitoring competitors trading terms, policies and pricing quality and reconciling client&rsquo;s deposits and withdrawals.</li><li>Identify and communicate urgent issues that may have associated P/L</li><li>Investigate and resolve client issues related to trade execution, confirmation and STP</li><li>Resolve technical issues in conjunction with application support, and development teams</li><li>Provide clients with training and guidance on system functionality and workflow.</li><li>Serve as a primary point of contact for VIP and high-net-worth clients.</li><li>Ensure an exceptional client experience aligned with luxury and financial industry standards.</li><li>Assist clients with onboarding, documentation, and follow-ups.</li><li>Coordinate with internal departments to resolve client inquiries efficiently.</li><li>Maintain long-term relationships with key clients and partners.</li><li>Support the CEO during client meetings, events, and business trips.</li><li>We are seeking a highly polished, discreet, and proactive Personal Assistant &amp; Client Services Executive to support the CEO in a fast-paced, high-level professional environment. This role combines executive-level personal assistance with premium client service responsibilities, requiring exceptional communication skills, cultural awareness, and absolute professionalism.</li><li>The ideal candidate will be confident, articulate, well-presented, and capable of managing sensitive information while representing the company and the CEO at the highest standards</li></ul>Requirements &amp; QualificationsEducation &amp; Experience<ul><li>Bachelor&rsquo;s degree in business administration, Finance, Hospitality, or a related field preferred.</li><li>Minimum 2&ndash;5 years of experience as a Personal Assistant, Executive Assistant, Client Services Executive, or similar role.</li><li>Experience in forex brokerage, banking, financial services, or luxury brands is highly preferred.</li></ul>Language Skills (Mandatory)<ul><li>Fluent English (spoken and written).</li><li>Fluency in Arabic OR Russian OR Chinese is mandatory.</li><li>Additional languages are a strong advantage.</li></ul>Professional Skills<ul><li>Exceptional organizational and time-management skills.</li><li>Strong interpersonal, communication, and presentation abilities.</li><li>Ability to multitask and perform under pressure.</li><li>High attention to detail and problem-solving mindset.</li><li>Absolute discretion, integrity, and professionalism.</li><li>Strong knowledge of MS Office, CRM systems, and communication tools.</li></ul>Personal Attributes<ul><li>Female candidate preferred.</li><li>Elegant, well-groomed, and professional appearance.</li><li>Culturally aware and emotionally intelligent.</li><li>Calm, confident, and service-oriented personality.</li><li>Loyal, trustworthy, and highly committed.</li></ul>Job Type: Full-time

Personal Assistant & Client Services Executive to support the CEO

Fragorium LLC

Job SummaryWe are seeking a highly organized and proactive Personal Assistant (Female) to provide comprehensive support in managing executive schedules, international travel, operations and client relations for the CEO. The ideal candidate thrives in a fast-paced environment, demonstrates initiative, and ensures seamless coordination across tasks and teams.Key ResponsibilitiesTravel &amp; Accommodation Management<ul><li>Research, plan, and book international flights and hotel accommodations efficiently</li><li>Coordinate travel itineraries, ensuring all logistics, including visas and transportation, are managed effectively</li></ul>Leadership &amp; Team Coordination<ul><li>Collaborate with internal teams and external partners to ensure smooth execution of projects and events</li><li>Assist in delegating tasks and monitoring progress to meet deadlines</li></ul>Problem-Solving &amp; Decision-Making<ul><li>Anticipate challenges and propose solutions proactively to minimize disruptions</li><li>Make informed decisions independently to support executive priorities</li></ul>Client &amp; Customer Relations<ul><li>Serve as a primary point of contact for clients, ensuring prompt and professional responses</li><li>Maintain strong relationships through effective communication and follow-ups</li></ul>Operations &amp; Event Management<ul><li>Assist in planning and executing events, meetings, and operational activities</li><li>Coordinate logistics, vendor management, and on-site support when required</li></ul>Communication &amp; Interpersonal Skills<ul><li>Draft professional correspondence, reports, and presentations using Microsoft Office tools</li><li>Facilitate clear and concise communication between executives, teams, and clients</li></ul>Time Management &amp; Organizational Skills<ul><li>Prioritize tasks efficiently to meet multiple deadlines under pressure</li><li>Maintain organized records, schedules, and documentation for executive reference</li></ul>Conflict Resolution &amp; Negotiation<ul><li>Handle challenges with tact and diplomacy, negotiating with vendors or stakeholders when necessary</li><li>Resolve issues promptly to maintain smooth operations and client satisfaction</li></ul>Adaptability &amp; Initiative<ul><li>Quickly adapt to changing priorities and business needs</li><li>Take initiative in identifying opportunities for process improvements or efficiency gains</li></ul>Requirements<ul><li>Minimum 2 to 4 years experience as a Personal Assistant or in a similar role supporting Chairman/CEO/Managing Director</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)</li><li>Excellent organizational, interpersonal and communication skills</li><li>Ability to work under pressure and manage multiple priorities efficiently</li><li>Experience in international travel planning, operations, and event management preferred</li><li>Must hold a valid UAE driving license</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthEducation:<ul><li>Master's (Preferred)</li></ul>Experience:<ul><li>Personal Assistant: 3 years (Required)</li><li>PA : 3 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>

Personal Assistant to CEO

Hilton

<div>Personal Assistant to General Manager
An Administrative Assistant maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. 
 
What will I be doing? 
A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. Specifically, a Personal Assistant to the General Manager will perform the following tasks to the highest standards:
<ul><li>Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence</li>
<li>Compile and submit management reports in a timely manner</li>
<li>Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A</li>
<li>Monitor administration standards to ensure adherence with corporate guidelines</li>
<li>Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied</li>
<li>Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions</li>
<li>Co-ordinate special reservation requests made through the Executive Office</li>
<li>Complete other duties as assigned</li>
</ul>What are we looking for? 
Personal Assistants to the General Manager serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity</li>
<li>Good understanding of hotel operations, practices and procedures</li>
<li>Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment</li>
<li>Strong communication and human-relation skills</li>
</ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
<ul><li>Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree</li>
<li>Certification: Certification in Secretarial/Administration skills</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Personal Assistant to General Manager

Elbirg

Looking for personal assistant who will help out with two small startup businesses. This is an office job.Requirements:- fluent in English (written and spoken)- Personal assistant experience- Customer service experienceResponsibilities: - Organizing schedules - Answering customer inquiries (webshop, social media, email) - Checking for orders on the websites - Packing orders - Managing the logistics of the officePreferred:- Driving license (company car will be provided)Job Types: Full-time, PermanentPay: AED3,000.00 per monthExperience:<ul><li>personal assistant: 5 years (Required)</li></ul>Language:<ul><li>English fluently? (Required)</li></ul>License/Certification:<ul><li>driving license? (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Personal Assistant/Secretary

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