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executive personal assistant

Hunchs

<p>We are looking for an Executive &amp; Personal Assistant to manage and assist our CEO of Somish Solutions Limited in executing his professional and personal responsibilities.</p><p><b>Key Responsibilities</b></p><p><b>Professional &amp; Corporate Support</b></p><ul><li>Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments.</li><li>Email Management: Managing multiple email accounts for the CEO, including outreach, data extraction, and correspondence as needed.</li><li>Event Management: Coordinating with multiple vendors, sourcing resources, and managing company and personal events</li><li>Salary Approvals: Coordinating and preparing salary approvals for the CEO.</li><li>Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping, income tax returns, and NRI day calculations.</li><li>Team Coordination: Liaising with internal team members to support the CEO s requirements and directives.</li><li>Project Coordination &amp; Follow-ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks.</li><li>Finance Coordination: Working closely with the finance team for payments, invoicing, and budgeting activities.</li><li>Office Management: Dubai office management</li></ul><p><b>Personal &amp; Lifestyle Management</b></p><ul><li>Medical &amp; Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals.</li><li>Travel Arrangements: Handling visas, tickets, hotels, and transportation for the CEO, family members, and others as instructed.</li><li>Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.</li><li>House Management: Managing personal staff salaries, advance accounts, and insurance and visa renewals for domestic employees.</li><li>Banking &amp; Financial Coordination: Liaising with UAE and Indian banks, managing personal and company accounts, and approving vendor payments.</li><li>Payments &amp; Financial Tracking: Handling EMI schedules, credit card summaries, school fees, memberships, utility bills, and other personal payments.</li><li>Property &amp; Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors.</li><li>Documentation &amp; Administrative Work: Managing documents for personal and company needs, including loan applications and official paperwork.</li><li>Insurance Management: Maintaining vehicle, health, and life insurance policies for the CEO and family (India and UAE).</li><li>Personal Assistance: Managing personal errands and ad hoc requests as required.</li></ul><p><b>Soft Skills Required For This Role</b></p><p><b>Note-Taking Expertise:</b> You should be skilled at capturing detailed notes efficiently   whether shorthand or fast typing. The CEO will delegate once, and it s your job to document accurately and share back for approval.</p><p><b>High Availability, Flexible Location:</b> The CEO maintains an intense schedule (up to 16 hours a day) and values an EA who s dependable, responsive, and adaptable when needed. While these high-demand moments aren t daily, your availability during such times is crucial.</p><p><b>Facetime with CEO:</b> The CEO is based in Dubai and travels to Delhi once a month. You may be required to travel or meet in either city.</p><p><b>Strong Communication Skills:</b> Excellent English, both written and verbal, is critical. Your ability to communicate effectively will directly help in reducing the CEO s workload and maintaining clarity across all interactions.</p><p><b>Tech-Savvy:</b> Proficiency in working on Google / excel sheets is a must. Should preferably have adequate proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and comfort with modern tools and platforms are must-haves.</p><p><b>Internet Fluency:</b> You should be adept at online research, comfortable navigating internet culture, and a regular user of apps and digital platforms.</p><p><b>Attitude Required</b></p><p><b>Positive and Composed:</b> The CEO operates in a high-pressure environment, so a calm, cheerful demeanor is vital.</p><p><b>Ownership Mindset:</b> Take full accountability. Anticipate needs, act proactively, and execute tasks seamlessly without requiring reminders or follow-ups.</p><p><b>Work-Driven Ethic:</b> The CEO lives by  work is worship,  and expects the same dedication and drive toward scaling the business.</p><p><b>Extreme Attention to Detail:</b> Be hyper-organized, observant, and detail-oriented. Notice what others might miss, and take initiative to address gaps before they turn into problems.</p><p><b>Fast Learner, Action-Oriented:</b> Adapt quickly and resolve challenges with a solution-focused mindset.</p><p><b>Experience Requirements</b></p><p>Previous experience in high-growth, fast-paced organizations.</p><p>5+ years of experience supporting founders, CXOs, or senior executives.</p><p><b>Key Deliverables</b></p><ul><li>Develop a deep understanding of the CEO s priorities and manage their time effectively.</li><li>Oversee the CEO s calendar, schedule meetings, prepare agendas, capture minutes, and ensure follow-ups are tracked to completion.</li><li>Communicate on behalf of the CEO with internal teams and external stakeholders.</li><li>Prioritize competing requests, resolve issues proactively, and meet deadlines consistently.</li><li>Coordinate and manage recruitment logistics when required.</li><li>Assist the CEO with strategic and ad hoc projects, including planning and executing team activities.</li><li>Manage complex travel arrangements   both domestic and international   including itineraries, agendas, and meeting documentation.</li><li>Anticipate and prepare for all pre- and post-travel or meeting requirements.</li><li>Ensure smooth operational execution of the CEO s initiatives. Act as the bridge between ideas and action   making sure key projects move forward.</li><li>Collaborate cross-functionally to ensure alignment with organizational goals.</li></ul>

Executive & Personal Assistant to CEO

High Ticket Ventures

<div>
 <p>
  <strong>
   Title:
  </strong>
  Executive / Personal Assistant to Founder (Dubai)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Dubai, United Arab Emirates (In-person role)
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  20,000&ndash;35,000 AED/month + performance bonuses
 </p>
 <p>
  <strong>
   Start:
  </strong>
  Immediate
  <br/>
 </p>
 <strong>
  About the Role
 </strong>
 <p>
  We are searching for an
  <strong>
   exceptionally organized, proactive, and resourceful Executive/Personal Assistant
  </strong>
  to support a founder who operates companies across AUS / UAE / UK / USA.
 </p>
 <p>
  This is not a basic admin job &mdash; this is a
  <strong>
   high--performance, high-expectation role
  </strong>
  for someone who thrives in fast environments, can anticipate needs before being asked, and enjoys being the strategic right hand to a founder.
 </p>
 <p>
  <br/>
 </p>
 <p>
  You will coordinate across multiple businesses, manage international logistics, and ensure the founder&rsquo;s professional and personal life runs smoothly with zero friction.
 </p>
 <p>
  <br/>
 </p>
 <strong>
  What You Will Handle
 </strong>
 <ul>
  <li>
   Complex calendar and inbox management (global time zones)
  </li>
  <li>
   High-level communication with lawyers, accountants, investors, and internal team
  </li>
  <li>
   Booking and coordinating travel (private/commercial), restaurants, events, drivers
  </li>
  <li>
   Preparing summaries, follow-ups, and managing priorities
  </li>
  <li>
   Running point on personal logistics (appointments, bookings, errands)
  </li>
  <li>
   Maintaining confidentiality and acting as gatekeeper
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Requirements
 </strong>
 <ul>
  <li>
   <strong>
    Already based in Dubai
   </strong>
   (this is an in-person role)
  </li>
  <li>
   <strong>
    Native-level English
   </strong>
   (spoken + written)
  </li>
  <li>
   Previously supported a founder, C-level exec, VIP, or HNWI
  </li>
  <li>
   Highly organized, excellent judgment, high emotional intelligence
  </li>
  <li>
   Ability to manage rapid changes, last-minute requests, and tight deadlines
  </li>
  <li>
   Strong presentation and client-facing professionalism
  </li>
  <li>
   Comfortable signing
   <strong>
    NDA &amp; confidentiality agreements
   </strong>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Must NOT
 </strong>
 <ul>
  <li>
   Require visa sponsorship to start immediately
  </li>
  <li>
   Have conflicting commitments (this role requires focus and loyalty)
  </li>
  <li>
   Need housing provided (must have own accommodation in Dubai)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Ideal Background
 </strong>
 <ul>
  <li>
   International upbringing (Western / English-first environment)
  </li>
  <li>
   Experience in luxury, hospitality, family office, or private PA roles
  </li>
  <li>
   Knows Dubai&rsquo;s ecosystem (concierge, drivers, bookings, PROs, etc.)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  What&rsquo;s Offered
 </strong>
 <ul>
  <li>
   25,000&ndash;35,000 AED/month (depending on experience)
  </li>
  <li>
   Bonuses based on performance and founder KPI outcomes
  </li>
  <li>
   All travel/business expenses covered
  </li>
  <li>
   Direct exposure to high-level business and deal-making
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <strong>
  Who Succeeds in This Role
 </strong>
 <p>
  You are sharp, polished, able to think three steps ahead, and love being the person who
  <strong>
   makes everything work
  </strong>
  .
 </p>
 <p>
  You don&rsquo;t wait for instructions &mdash; you take ownership and figure it out.
 </p>
 <p>
  You get energy from being connected to serious business, pace, problem-solving, and excellence.
 </p>
 <p>
  <br/>
 </p>
 <strong>
  To Apply
 </strong>
 <p>
  Send ONE message on LinkedIn or email with:
 </p>
 <ol>
  <li>
   CV / Resume
  </li>
  <li>
   Short video intro (optional, but preferred)
  </li>
  <li>
   A list of the
   <strong>
    top 3 projects you've independently managed
   </strong>
  </li>
  <li>
   Current location + notice period
  </li>
 </ol>
 <ul>
  <li>
   <strong>
    Subject line:
   </strong>
   &ldquo;EA Application &mdash; Dubai &mdash; (Your Name)&rdquo;
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  fletcher@laddcorp.com
 </p>
</div>


Executive / Personal Assistant to Founder (Dubai)

Confidential Company

<p>We are looking for a professional and well organised <strong>Female Executive Assistant (PA)</strong> to support top-level management and their families. The ideal candidate will manage personal and professional tasks, ensuring smooth day-to-day operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and personal assistance to top-level management and family members.</li><li>Manage schedules, appointments, and correspondence.</li><li>Assist with travel arrangements and <strong>personal management tasks</strong>.</li><li>Handle confidential information with discretion and professionalism.</li><li>Coordinate with vendors, service providers, and internal staff for smooth operations.</li><li>Prepare reports, documents, and presentations when required.</li></ul>

Female Executive Assistant (Personal Assistant

<p>Interested candidates can call us at +918657487961 & drop a WA message on +91 8828300920</p><br/><p><strong>Job Title</strong></p><p><strong>Personal   Assistant</strong></p><p><strong>Position   Reports To</strong></p><p>MD</p><p><strong>No of Team Members</strong></p><p>0</p><p><strong>Job   Location</strong></p><p>Dubai</p><p><strong><u>Job Summary</u></strong></p><p>We   are seeking a highly organized, proactive, and discreet Personal Assistant to   support the Managing Director in day-to-day operations, strategic   initiatives, and administrative tasks. The ideal candidate will be based in   Dubai and possess excellent communication skills, a high level of   professionalism, and the ability to manage multiple priorities efficiently.</p><p><strong><u>Brief Job Description <em>(just an indicative list and not limited to the following)</em></u></strong></p><p><strong>Executive Support:</strong></p><p>Manage and maintain the MD’s calendar, appointments, and travel arrangements.<br/>Coordinate meetings, prepare agendas, and take minutes.<br/>Handle confidential correspondence and documentation with discretion.</p><p><strong>Administrative Duties:</strong></p><p>Prepare reports, presentations, and other documents as required.<br/>Liaise with internal departments and external stakeholders on behalf of the MD.<br/>Organize and maintain files, records, and office systems.</p><p><strong>Travel & Logistics:</strong></p><p>Arrange domestic and international travel, including visas, accommodation, and itineraries.<br/>Ensure smooth execution of travel plans and resolve any issues promptly.</p><p><strong>Communication & Liaison:</strong></p><p>Act as the point of contact between the MD and internal/external parties.<br/>Screen calls, emails, and requests, and respond or redirect as appropriate.</p><p><strong>Project Coordination:</strong></p><p>Assist in tracking progress of strategic projects and initiatives.<br/>Follow up on action items and ensure timely completion.</p><p><strong><u>Desired Skills</u></strong></p><p>1. Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant, preferably in a corporate or high-level executive setting.</p><p>2. Excellent written and verbal communication skills in English.</p><p>3. Strong organizational and time-management abilities.</p><p>4. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</p><p>5. Ability to handle sensitive information with discretion and integrity.</p><p>6. Flexible, proactive, and able to work independently.</p>

Looking for two Personal Assistants to manage MD s Office

Saleh Omer Bin Haider Group

<p><b>Job Title:</b> Personal Assistant<br/><b>Reporting To:</b> Owner<br/><b>Location:</b> Dubai</p><p><b>Job Summary:</b></p><p>We are looking for a highly organized and trustworthy <b>Personal Assistant</b> to provide comprehensive support to the Owner/Director. The ideal candidate will manage daily administrative tasks, communications, and personal errands, while also taking full responsibility for <b>coordinating national and international travel</b>&mdash;ensuring smooth logistics and itineraries.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage calendar, appointments, and meeting schedules.</li><li><b>Plan, book, and manage all travel arrangements</b>, including flights, hotel accommodations, visas, transport, and detailed itineraries.</li><li>Handle daily correspondence&mdash;emails, phone calls, and messages.</li><li>Act as the point of contact between the Director and internal/external parties.</li><li>Prepare documents, reports, presentations, and meeting minutes.</li><li>Maintain an organized filing and document management system.</li><li>Track deadlines, follow-ups, and task reminders.</li><li>Assist in personal tasks and errands when required.</li><li>Maintain confidentiality and handle sensitive information discreetly.</li><li>Accompany during business travel or meetings when necessary.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 2&ndash;5 years of experience as a Personal or Executive Assistant.</li><li>Strong experience in <b>handling full travel logistics</b> (airline bookings, visas, hotels, transportation).</li><li>Excellent command of English; Arabic is a plus.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>High attention to detail and time management.</li><li>Discreet, professional, and presentable.</li><li>UAE driving license is a plus.</li></ul><p>Job Types: Full-time, Permanent</p>

Female personal Assistant

Segrex Development LLC

<div><div><div><div><br> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div>We Are Hiring: Personal Assistant to the CEO   Segrex Development (Dubai)<br>Segrex Development is looking for a highly organized, proactive, and reliable Personal Assistant to provide direct support to our CEO.<br>This is a pivotal role for someone who thrives in a fast-paced, high-growth environment and can manage complex priorities with discretion, efficiency, and sound judgment.</div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>rovide comprehensive executive support to the CEO</li> <li>Manage calendars, meetings, travel arrangements, and daily communication</li> <li>Assist in project coordination and follow-ups across departments (including taking meeting notes)</li> <li>Prepare reports, presentations, and confidential correspondence</li> <li>Ensure smooth internal and external communication</li> <li>Anticipate the CEO s needs and proactively provide solutions</li> </ul> </div> </div> <div> <div><b>Responsibilities</b></div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> </div> </div> </div> <div> <div> <div> <div> </div> <div> </div> <div> <div> <ul> <li>Exceptional organizational and time-management skills</li> <li>Strong communication and problem-solving abilities</li> <li>Full-time availability and flexibility, including occasional after-hours support</li> <li>Proven experience in a similar executive support role</li> <li>Background in real estate or development industry is a strong advantage</li> <li>Fluency in English is required (Russian or Arabic is a bonus)</li> </ul> </div> </div> <div> <div><br></div></div></div></div></div>

Personal Assistant to the CEO

Client of Talent Bridge HR Consultancy Dubai

<p>This role provides high-level executive and administrative support to the CEO and CFO. The Personal Assistant must be exceptionally detail-oriented, organised, and proactive ensuring accuracy, efficiency, and confidentiality in all aspects of communication, documentation, and reporting.</p>
<p><strong>Key Responsibilities</strong></p>
<ul>
 <li>Manage and prioritise executive emails, correspondence, and follow-ups with precision.</li>
 <li>Coordinate daily schedules, meetings, and travel arrangements for the CEO and CFO.</li>
 <li>Prepare and review reports, documents, and presentations with a high degree of accuracy.</li>
 <li>Track and reconcile business expenses, invoices, and financial documentation.</li>
 <li>Maintain organised records for accounting, project, and operational activities.</li>
 <li>Communicate professionally with clients, suppliers, and internal teams.</li>
 <li>Ensure all deliverables are completed on time, with perfectionist attention to formatting and presentation.</li>
 <li>Anticipate needs and provide proactive administrative support to streamline executive workflow.</li>
</ul>

Admin Assistant | Personal Assistant

Explore 3498+ Executive personal assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.