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executive personal assistant to general manager

Hilton

<div><p>Executive Personal Assistant to General Manager</p><p>
A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks.</p><br>
<p><br>
<b>What will I be doing?</b></p><br>
<p>As a Personal Assistant to General Manager, you are responsible for performing the following tasks to the highest standards:</p>
<ul><li>Opens incoming mail, dates stamps, distributes accordingly</li>
<li>Sends outgoing mail both interoffice and outside of the hotel</li>
<li>Routes mail, faxes and other printed matter</li>
<li>Prepares and types correspondence and fairly complex numerical/financial reports as instructed</li>
<li>Prepares correspondence on behalf of the management</li>
<li>Duplicates, copies and distributes and mails materials for the office</li>
<li>Orders and maintains office supplies and equipment</li>
<li>Maintains files and equipment in an orderly and professional manner</li>
<li>Uses the property&rsquo;s email system and maintains their email box, as is policy</li>
<li>Appropriate business use of telephone and voice mail system</li>
<li>Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate</li>
<li>Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis</li>
<li>Scrutinizes daily VIP guests</li>
<li>Schedules meetings and records meeting minutes</li>
</ul><p><b>What are we looking for?</b></p><br>
<p>A Personal Assistant to General Manager serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p>
<ul><li>Two years similar experience</li>
<li>Strong organization skills, multi-task oriented and good time management</li>
<li>Driving license and Car</li>
<li>Ability to read listen and communicate effectively in English and in writing, using correct grammar, spelling and sentence structure</li>
<li>Prepare official correspondence on behalf of management to both internal and external communications verbally and in writing</li>
<li>Ability to sit for extended periods of time and continuously performs the essential job functions</li>
<li>Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy</li>
<li>Ability to type 60 wpm</li>
<li>Ability to effectively transcribe information from handwritten memos and recordings</li><br>
</ul><p><br>
<br>
<b>What will it be like to work for Hilton?</b></p><br>
<p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div>

Executive Personal Assistant to General Manager

<div>
 A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks.
 <br/>
 <br/>
 <strong>
  What will I be doing?
  <br/>
  <br/>
 </strong>
 As a Personal Assistant to General Manager, you are responsible for performing the following tasks to the highest standards:
 <br/>
 <br/>
 <ul>
  <li>
   Opens incoming mail, dates stamps, distributes accordingly
  </li>
  <li>
   Sends outgoing mail both interoffice and outside of the hotel
  </li>
  <li>
   Routes mail, faxes and other printed matter
  </li>
  <li>
   Prepares and types correspondence and fairly complex numerical/financial reports as instructed
  </li>
  <li>
   Prepares correspondence on behalf of the management
  </li>
  <li>
   Duplicates, copies and distributes and mails materials for the office
  </li>
  <li>
   Orders and maintains office supplies and equipment
  </li>
  <li>
   Maintains files and equipment in an orderly and professional manner
  </li>
  <li>
   Uses the property&rsquo;s email system and maintains their email box, as is policy
  </li>
  <li>
   Appropriate business use of telephone and voice mail system
  </li>
  <li>
   Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate
  </li>
  <li>
   Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis
  </li>
  <li>
   Scrutinizes daily VIP guests
  </li>
  <li>
   Schedules meetings and records meeting minutes
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What are we looking for?
  <br/>
  <br/>
 </strong>
 A Personal Assistant to General Manager serving Hilton Brand hotels is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 <br/>
 <br/>
 <ul>
  <li>
   Two years similar experience
  </li>
  <li>
   Strong organization skills, multi-task oriented and good time management
  </li>
  <li>
   Driving license and Car
  </li>
  <li>
   Ability to read listen and communicate effectively in English and in writing, using correct grammar, spelling and sentence structure
  </li>
  <li>
   Prepare official correspondence on behalf of management to both internal and external communications verbally and in writing
  </li>
  <li>
   Ability to sit for extended periods of time and continuously performs the essential job functions
  </li>
  <li>
   Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy
  </li>
  <li>
   Ability to type 60 wpm
  </li>
  <li>
   Ability to effectively transcribe information from handwritten memos and recordings
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What will it be like to work for Hilton?
  <br/>
  <br/>
 </strong>
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 <br/>
 <br/>
 <strong>
  Work Locations
  <br/>
  <br/>
 </strong>
 Hilton Dubai Jumeirah
 <br/>
 <br/>
 <strong>
  Schedule
  <br/>
  <br/>
 </strong>
 Full-time
 <br/>
 <br/>
 <strong>
  Brand
  <br/>
  <br/>
 </strong>
 Hilton Hotels &amp; Resorts
 <br/>
 <br/>
 <strong>
  Job
  <br/>
  <br/>
 </strong>
 Guest Services, Operations, and Front Office
</div>


Confidential

<div>
 <p>
  We are seeking a highly competent and professional Executive Secretary / Personal Assistant to provide dedicated executive-level support to the General Manager within a reputable Building Construction or Engineering Consultancy organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This position requires a proactive, detail-oriented, and highly organized professional capable of handling confidential matters with discretion and operating efficiently in a fast-paced, project-driven environment. The ideal candidate must possess strong coordination skills and a clear understanding of construction industry documentation and UAE authority procedures.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Provide full-spectrum executive and administrative support to the General Manager
  </li>
  <li>
   Manage complex calendars, appointments, executive meetings, and business travel arrangements
  </li>
  <li>
   Screen and prioritize communications, including emails, calls, and official correspondence
  </li>
  <li>
   Prepare executive briefings, reports, presentations, and business summaries
  </li>
  <li>
   Draft professional letters, contractual correspondence, and internal memos
  </li>
 </ul>
 <p>
  <strong>
   Meeting &amp; Reporting Management
  </strong>
 </p>
 <ul>
  <li>
   Organize board meetings, management meetings, and project review meetings
  </li>
  <li>
   Prepare agendas and record accurate minutes of meetings (MOM)
  </li>
  <li>
   Track action points and ensure timely follow-up with stakeholders
  </li>
  <li>
   Maintain executive dashboards and management reports
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Project &amp; Construction Documentation Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate communications between internal departments, consultants, contractors, and clients
  </li>
  <li>
   Assist in preparation and submission of tender documentation
  </li>
  <li>
   Support document control processes for contracts, variations, and project files
  </li>
  <li>
   Maintain proper filing systems (physical and digital) for management and project records
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   UAE Government &amp; Authority Portal Handling
  </strong>
 </p>
 <ul>
  <li>
   Manage online applications and submissions through UAE government portals including but not limited to:
  </li>
  <li>
   Dubai Municipality
  </li>
  <li>
   Dubai Development Authority
  </li>
  <li>
   General Directorate of Residency and Foreigners Affairs - Dubai
  </li>
  <li>
   Ministry of Human Resources and Emiratization
  </li>
  <li>
   Relevant Free Zone portals (if applicable)
  </li>
  <li>
   Coordinate trade license renewals, labor contracts, immigration documentation, and regulatory submissions
  </li>
  <li>
   Liaise with PROs and ensure timely compliance with statutory deadlines
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Confidential &amp; Compliance Management
  </strong>
 </p>
 <ul>
  <li>
   Handle sensitive corporate information with strict confidentiality
  </li>
  <li>
   Maintain secure documentation related to contracts, financial matters, and management decisions
  </li>
  <li>
   Support compliance tracking for corporate and project requirements
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Mandatory Requirements
  </strong>
 </p>
 <ul>
  <li>
   Minimum 5+ years of experience supporting senior management within a Building Construction or Engineering Consultancy company in the UAE
  </li>
  <li>
   Proven experience handling UAE government portals and online authority submissions
  </li>
  <li>
   Excellent command of English (spoken and written)
  </li>
  <li>
   Advanced proficiency in MS Office (Excel, Word, PowerPoint)
  </li>
  <li>
   Strong drafting and reporting skills
  </li>
  <li>
   Exceptional organizational and multitasking abilities
  </li>
  <li>
   Professional communication skills to engage with senior stakeholders
  </li>
  <li>
   High level of discretion and integrity
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration or relevant field
  </li>
  <li>
   Experience in tender coordination and construction documentation
  </li>
  <li>
   Experience working in project-driven or main contractor environments
  </li>
  <li>
   Familiarity with document management systems (DMS)
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Salary Package
  </strong>
 </p>
 <p>
  <strong>
   AED 12,000 &ndash; All Inclusive
  </strong>
 </p>
</div>


Executive Secretary / Personal Assistant to General Manager

DHL Express

<div>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 The Executive Assistant &amp; Office Manager plays a key role in ensuring the efficiency of the Senior Management Team through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.
 <br/>
 <br/>
 The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.
 <br/>
 <br/>
 <strong>
  Main Responsibilities
  <br/>
  <br/>
 </strong>
 Country Manager (In the absence of the Executive Assistant to the Country Manager)
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.
  </li>
  <li>
   Vet all correspondence for Country Manager and draft responses or take other appropriate action.
  </li>
  <li>
   Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.
  </li>
  <li>
   Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up
  </li>
  <li>
   Manage Country Manager diary and ensure that all meetings are carried out as planned
  </li>
  <li>
   Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.
  </li>
  <li>
   Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.
  </li>
  <li>
   Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved
  </li>
  <li>
   Provide administrative and executive support for Area Senior Managers/GMB visiting the country
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Events &ndash; Area/Global, Sales, HR
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers
  </li>
  <li>
   Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination
  </li>
  <li>
   Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc
  </li>
  <li>
   Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals
  </li>
  <li>
   Providing support for co-ordination of travel arrangements/hotels for CIM big bang events
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Customer Service
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Handling Customer complaints escalated to the Country Manager
  </li>
  <li>
   Communication with Customers
  </li>
  <li>
   Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Other Departments
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.
  </li>
  <li>
   Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.
  </li>
  <li>
   Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.
  </li>
  <li>
   Managing and scheduling of Employee Transportation Service
  </li>
  <li>
   Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave
  </li>
  <li>
   Work with the facilities team
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Customers
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Point of Contact at DHL Events to ensure that Customer requirements are met.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Suppliers
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate between various suppliers to get the best deal for DHL along with Procurement
  </li>
  <li>
   Negotiation and coordinate the best deal along with Procurement
  </li>
  <li>
   Manage the indoor catering team
  </li>
  <li>
   Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc
  </li>
  <li>
   Procure required furniture and fitness equipment for the Meydan office
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Ducation / Experience / Qualification Requirements
  <br/>
  <br/>
 </strong>
 Education:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Experience:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.
  </li>
  <li>
   Prior experience in multinational or matrix organizations is an advantage.
  </li>
  <li>
   Experience handling confidential information and managing office functions/events.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Technical Skills:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  </li>
  <li>
   Familiarity with calendar management tools and travel booking platforms.
  </li>
  <li>
   Experience with internal systems such as SAP (advantageous but not essential).
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Administrative &amp; Organizational Skills:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Strong organizational and time management skills with the ability to handle multiple priorities under pressure.
  </li>
  <li>
   Excellent planning skills for events, meetings, and executive schedules.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Communication &amp; Interpersonal Skills:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Strong written and verbal communication skills in English.
  </li>
  <li>
   Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Personal Attributes:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   High level of discretion and confidentiality.
  </li>
  <li>
   Proactive problem-solver with attention to detail.
  </li>
  <li>
   Flexible, adaptable, and able to work independently or in a team.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Desirable:
 <br/>
 <br/>
 <br/>
 <ul>
  <li>
   Certification or diploma in Executive Assistance or Office Management.
  </li>
  <li>
   Experience coordinating travel, events, or high-level meetings across regions.
  </li>
 </ul>
</div>


Executive Assistant & Office Manager (Emirati Only)

<div><b>JOB OVERVIEW</b><div></div><div><b><br>
The </b><b>Executive Assistant &amp; Office Manager</b><b> plays a key role in ensuring the efficiency of the </b><b>Senior Management Team </b><b>through proactive correspondence management, effective diary scheduling, and administrative support. The role involves planning and prioritizing tasks, managing monthly reports and presentations under tight deadlines, and coordinating with senior management and functional teams for data collection and office operations.</b><div><div><div><b>
The role also includes coordinating various office functions such as the mailroom, cafeteria, fitness center, and general administration to ensure smooth daily operations.</b></div><div></div><div><b><br>
MAIN RESPONSIBILITIES</b></div><div></div><div><div><b><br>
Country Manager</b><b> </b><b>(In the absence of the Executive Assistant to the Country Manager)</b></div></div><div><ul><li>
Carry out general executive assistant duties including typing, developing, co-coordinating and formatting presentations (PowerPoint), correspondence (Word) and spreadsheets (Excel) and ensure it is presented in the most professional manner.</li><li>
Vet all correspondence for Country Manager and draft responses or take other appropriate action.</li><li>
Organize and prepare luncheons, meetings and events as required including staff conferences, P.R. events and other, including managing travel and accommodation.</li><li>
Attend weekly management meetings and prepare minutes to be circulated to the attendees for appropriate action and follow up</li><li>
Manage Country Manager diary and ensure that all meetings are carried out as planned</li><li>
Perform general office duties, including maintaining the filing systems of the Country Manager and Senior Management team to facilitate easy retrieval and systematic organization.</li><li>
Manage the telephones of the Senior Management Team, taking messages and dealing with enquiries as appropriate to enable all callers to have a point of contact in absence of any member of the SMT. Responsible for scheduling and management of their calendar for events, employee programs, roadshows etc.</li><li>
Co-ordinate the leave and absence tracking for the SMT and ensure that all paperwork and systems are accurately completed and approved</li><li>
Provide administrative and executive support for Area Senior Managers/GMB visiting the country</li></ul></div><div><div><b>
Events &ndash; Area/Global, Sales, HR</b></div></div><div><ul><li>
Play an integral part in supporting the Marketing team for events including organizing and coordinating with customers</li><li>
Point of contact for customers &amp; Coordinating with suppliers. Available at events to greet VIP customers and support with co-ordination</li><li>
Support Area/Global on locally organized events such as CBRs, MEEG, Functional meetings, Events etc</li><li>
Providing support to the HR team for employee events linked to SMT roadshows. Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly. Liaising with HR &amp;other departments for approvals</li><li>
Providing support for co-ordination of travel arrangements/hotels for CIM big bang events</li></ul></div><div><div><b>
Customer Service</b></div></div><div><ul><li>
Handling Customer complaints escalated to the Country Manager</li><li>
Communication with Customers</li><li>
Coordinating and follow up with CS, Operation and Sales. Ensure proper feedback is given to customers</li></ul></div><div><div><b>
Other Departments</b></div></div><div></div><div><br>
<ul><li>
Stationary project : Design, Plan, implement, coordinate &amp; manage the process , Maintain &amp; Replenish inventory, Check stock to determine Inventory levels, Control costs, keep record &amp; file.</li><li>
Office Assistant: Allocate responsibilities &amp; tasks, Managing performance, Training &amp; Development, scheduling, coaching.</li><li>
Meeting rooms: Set up standards &amp; policies, schedule, Booking system process and coordinate.</li><li>
Managing and scheduling of Employee Transportation Service</li><li>
Management of the Mailroom administrator and mailroom services ensuring service is as per standards and coverage during leave</li><li>
Work with the facilities team</li></ul></div><div><div><b>
Customers</b></div></div><div></div><div><ul><li>
Point of Contact at DHL Events to ensure that Customer requirements are met.</li></ul></div><div></div><div><div><b><br>
Suppliers</b></div></div><div><ul><li>
Coordinate between various suppliers to get the best deal for DHL along with Procurement</li><li>
Negotiation and coordinate the best deal along with Procurement</li><li>
Manage the indoor catering team</li><li>
Manage the Fitness Centre Supplier and Instructors including scheduling of classes etc</li><li>
Procure required furniture and fitness equipment for the Meydan office</li></ul></div><div></div><div><b><br>
DUCATION / EXPERIENCE / QUALIFICATION REQUIREMENTS</b></div><div></div><div><div><b><br>
Education:</b></div></div><div><ul><li><div>
Bachelor&rsquo;s degree in Business Administration, Management, Communications, or a related field.</div></li></ul></div><div><div><b>
Experience:</b></div></div><div><ul><li><div>
3-5 years of experience in an Executive Assistant or Office Management role supporting senior leadership.</div></li></ul></div><div><ul><li><div>
Prior experience in multinational or matrix organizations is an advantage.</div></li></ul></div><div><ul><li><div>
Experience handling confidential information and managing office functions/events.</div></li></ul></div><div><div><b>
Technical Skills:</b></div></div><div><ul><li><div>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</div></li></ul></div><div><ul><li><div>
Familiarity with calendar management tools and travel booking platforms.</div></li></ul></div><div><ul><li><div>
Experience with internal systems such as SAP (advantageous but not essential).</div></li></ul></div><div><div><b>
Administrative &amp; Organizational Skills:</b></div></div><div><ul><li><div>
Strong organizational and time management skills with the ability to handle multiple priorities under pressure.</div></li></ul></div><div><ul><li><div>
Excellent planning skills for events, meetings, and executive schedules.</div></li></ul></div><div><div><b>
Communication &amp; Interpersonal Skills:</b></div></div><div><ul><li><div>
Strong written and verbal communication skills in English.</div></li></ul></div><div><ul><li><div>
Professional demeanor with the ability to interact effectively with internal and external stakeholders at all levels.</div></li></ul></div><div><div><b>
Personal Attributes:</b></div></div><div><ul><li><div>
High level of discretion and confidentiality.</div></li></ul></div><div><ul><li><div>
Proactive problem-solver with attention to detail.</div></li></ul></div><div><ul><li><div>
Flexible, adaptable, and able to work independently or in a team.</div></li></ul></div><div><div><b>
Desirable:</b></div></div><div><ul><li><div>
Certification or diploma in Executive Assistance or Office Management.</div></li></ul></div><div><ul><li><div>
Experience coordinating travel, events, or high-level meetings across regions.</div></li></ul></div></div></div></div></div>

CHAUMET

<div>
 <strong>
  Le poste
  <br/>
  <br/>
 </strong>
 <em>
  Join Chaumet, a storied Parisian jeweler within the LVMH Group, radiating from Place Vend&ocirc;me since 1780. With over 240 years of history, Chaumet blends exceptional craftsmanship with a boldly contemporary vision, placing people and nature at the very heart of its commitments. Beyond its emblematic creations, Chaumet is above all a story of passion and transmission, driven by a daring and creative collective. We celebrate the diversity of talent and encourage every team member to unlock their full potential. #ChaumetBeyondJewelry
  <br/>
  <br/>
 </em>
 This dynamic role at Chaumet Middle East offers an exciting opportunity for a highly motivated professional to develop their skills within a luxury jewelry environment. The
 <strong>
  Executive Assistant / Office Manager
 </strong>
 will provide essential high-level administrative support to the General Manager and comprehensive office management to our Dubai back-office teams. This role ensures seamless administrative and operational efficiency, contributing to a positive and productive work environment.
 <br/>
 <br/>
 <strong>
  Reports to:
 </strong>
 General Manager, Middle East
 <br/>
 <br/>
 <strong>
  Location
 </strong>
 : Dubai offices &ndash; Dubai Design District, UAE
 <br/>
 <br/>
 <strong>
  Les missions
  <br/>
  <br/>
 </strong>
 As the
 <strong>
  Executive Assistant to the General Manager for the Middle East
 </strong>
 , this individual will provide high-level administrative support, ensuring the efficient operation of the General Manager's office and effective management of their schedule and communications.
 <br/>
 <br/>
 <strong>
  Executive Support:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage and maintain the General Manager's calendar, including scheduling appointments, meetings, and conferences, and ensuring timely reminders.
  </li>
  <li>
   Coordinate comprehensive travel arrangements for the General Manager, including flights, accommodation, visas, and detailed itineraries.
  </li>
  <li>
   Act as a professional gatekeeper and liaison between the General Manager and internal departments, external partners, and high-level stakeholders.
  </li>
  <li>
   Handle confidential information with utmost discretion and professionalism.
  </li>
  <li>
   Organize and coordinate board meetings, team meetings, and other executive gatherings, including preparing agendas, taking minutes, and distributing materials.
  </li>
  <li>
   Manage the General Manager's travel and business expenses, including accurate filing, submission to Finance, and reconciliation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Manager
  <br/>
  <br/>
 </strong>
 The Office Manager will be responsible for the efficient and smooth operation of the Dubai back-office, providing comprehensive administrative support and fostering a positive work environment for our teams. This role will work closely with the HR department on employee engagement and wellbeing initiatives.
 <br/>
 <br/>
 <strong>
  Office Administration &amp; Operations:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee the day-to-day administrative functions of the Dubai office, ensuring a well-organized and efficient workspace.
  </li>
  <li>
   Work with Chalhoub to manage office supplies inventory, procurement, and vendor relationships (e.g., cleaning services, maintenance, and IT support) to ensure optimal functionality.
  </li>
  <li>
   Coordinate logistical and administrative support for new employee onboarding and offboarding processes, in collaboration with relevant departments.
  </li>
  <li>
   Ensure compliance with office health, safety, and security procedures.
  </li>
  <li>
   Handle incoming and outgoing correspondence, deliveries, and general office communications.
  </li>
  <li>
   Maintain organized filing systems for office records and documents.
  </li>
  <li>
   Manage office budgets related to supplies, services, and general administrative expenses.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Employee Engagement &amp; Wellbeing (in collaboration with HR):
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Work closely with the HR department to support and implement employee engagement initiatives and programs for the Dubai back-office teams.
  </li>
  <li>
   Lead in organizing company events, team-building activities, and social gatherings to promote a cohesive and positive work culture.
  </li>
  <li>
   Contribute to fostering an environment that prioritizes employee wellbeing and satisfaction.
  </li>
  <li>
   Act as a point of contact for employee inquiries related to general office matters and direct them to the appropriate department (e.g., HR, IT) when necessary.
  </li>
  <li>
   Support communication efforts to keep employees informed about office updates, initiatives, and important announcements.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Votre profil
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in Business Administration, or a related field.
  </li>
  <li>
   4-5 years of proven experience as an Executive Assistant supporting senior management, combined with experience in office management or similar administrative leadership role.
  </li>
  <li>
   Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines effectively in a fast-paced environment.
  </li>
  <li>
   Strong communication and interpersonal skills, with the ability to interact professionally and effectively with all levels of staff, external stakeholders, and vendors.
  </li>
  <li>
   High level of discretion and confidentiality, particularly when handling sensitive executive and company information.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software/systems.
  </li>
  <li>
   Proactive, detail-oriented, and resourceful with a strong sense of ownership and initiative.
  </li>
  <li>
   Ability to work independently and as part of a team in a multicultural environment.
  </li>
  <li>
   Fluency in English is required; Arabic is a strong advantage.
  </li>
  <li>
   Passion for the luxury industry and an understanding of its unique demands.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  LVMH recognizes and recruits all talents.
 </em>
</div>


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