administration, reception & event executive

administrative assistant

accountant cum hr admin

accountant-male

administration, reception & event executive Jobs in Qatar

cashier - female

executive secretary female finance administration support

Beverly Hills Maintenance

Job SummaryWe are seeking a highly organized, proactive, and detail-oriented Executive Secretary to provide comprehensive administrative and coordination support to the Finance and Administration departments. The ideal candidate will be efficient, discreet, and capable of managing multiple responsibilities while maintaining a high level of professionalism.Key Responsibilities -Executive &amp; Administrative Support<ul><li>Provide high-level secretarial support to senior management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and official documents</li><li>Maintain organized filing systems (electronic and physical)</li><li>Handle confidential information with utmost discretion</li></ul>Finance Coordination<ul><li>Assist in preparing financial documents, reports, and spreadsheets</li><li>Coordinate with the finance team for invoice tracking, payments, and documentation</li><li>Maintain records of expenses, petty cash, and basic financial data</li><li>Follow up on approvals, submissions, and financial deadlines</li><li>Liaise with banks for various transactions and documentation, including account-related matters, cheque processing, fund transfers, and timely follow-ups; manage and coordinate online banking activities such as CIB workflow approvals, submissions, and tracking of transactions to ensure accuracy and compliance</li></ul>Administration Support<ul><li>Coordinate office operations and ensure smooth daily functioning</li><li>Liaise with internal departments and external stakeholders</li><li>Support procurement processes, vendor communication, and documentation</li><li>Monitor office supplies and handle administrative requests</li></ul>Communication &amp; Coordination<ul><li>Screen calls, emails, and correspondence on behalf of management</li><li>Act as a point of contact between management and staff</li><li>Ensure timely follow-ups on tasks, approvals, and pending matters</li></ul>Key Requirements<ul><li>Female candidate preferred</li><li>Bachelor&rsquo;s degree in Business Administration, Finance, or a related field is mandatory</li><li>Minimum 2&ndash;5 years of experience in a similar role</li><li>Strong understanding of administrative and basic finance functions</li><li>Excellent communication skills (English required; Arabic is an advantage)</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and multitasking abilities</li></ul>Key Competencies<ul><li>Highly proactive and self-motivated</li><li>Strong attention to detail and accuracy</li><li>Ability to handle pressure and meet deadlines</li><li>Professional, presentable, and well-organized</li><li>High level of integrity and confidentiality</li></ul>Job Type: Full-timeWork Location: In person

Executive Secretary (Female) – Finance & Administration Support

HGM (Hospitality Group)

EXECUTIVE SECRETARY (With Food and Beverage Experience)As Executive Secretary, you will play a crucial role in ensuring the smooth and efficient operation of the office or organization you work for. You will provide administrative and clerical support to management, staff, and clients, helping to create a productive and organized work environment. Your responsibilities will include managing communication, organizing files, scheduling appointments, and assisting with various administrative tasks as needed.Executive Secretary Job Duties:<ul><li>Represents the Director of Operations, Owner and reviewing correspondence; arranging corporate functions; answering questions and meeting requests directed to the Executive Management</li><li>Provide administrative and clerical support to the Board of Directors, Executive Management and Owner.</li><li>Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the flights; booking other transportation; arranging lodging and meeting accommodations for the Executive Management and Family of the Owner</li><li>Upholding legal documents of the company</li><li>Communication and correspondence to all departments</li><li>Manage the daily/weekly/monthly agenda and arrange new meetings and appointments for the Executive Management</li><li>Manage communication including emails and phone calls</li><li>Provide administrative and clerical support to ensure the efficient operation of the office.</li><li>Create, edit, and proofread documents, reports, and correspondence.</li><li>Maintain organized physical and electronic files, records, and databases.</li><li>Manage incoming and outgoing communications, including calls and emails.</li><li>Schedule appointments, meetings, and coordinate calendar activities.</li><li>Assist in travel arrangements, expense tracking, and reimbursement processing.</li><li>Perform various administrative tasks and special projects as assigned.</li></ul>Executive Secretary Skills and Qualifications:<ul><li>Only Female Candidate will be accepted</li><li>Good time-management skills</li><li>Ability to multi-task</li><li>Willing to work longer hours as required</li><li>Strong interpersonal and communication skills</li><li>Must be tidy and organized</li><li>Trustworthy, able to respect confidentiality.</li><li>Good working knowledge of MS Excel, Word, &amp; PowerPoint.</li><li>Proven experience as a secretary or administrative assistant.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>Job Type: Full-timeWork Location: In person

Executive Secretary

Alionz Global Services WLL

Junior Executive &ndash; Business SupportThis is an ideal opportunity to a smart female who is aspiring to build a successful career. If you are smart, work-oriented and willing to work under pressure, you stand a chance to join our amazing team. As the Junior Executive - Business Support you will be doing the following workJob Description<ul><li>Serving as the point of contact for customers which includes attending to all customer queries/enquiries/orders and coordinating the matters between the customers and production/operations staff.</li><li>Maintaining customer records, order records and operational records.</li><li>Visiting customers as and when required</li><li>Supporting the routine Finance related activities such as handling petty cash, maintaining the basic revenue and cost records and following up on the receivables.</li><li>Taking minutes of management meetings and following up on action points.</li><li>Administering the communication platforms of the top management.</li><li>Handling the QHSE and general administration aspect of the organization.</li><li>Handling all general administrative tasks of the organization</li></ul>Requirements:<ul><li>A Bachelor&rsquo;s degree in management, finance, or a related field</li><li>A good command of English. Arabic literacy is a plus</li><li>Freshers with no experience also can apply. However, the ideal candidate must be an active person with the right attitude toward work.</li><li>Qatar Residence Permit.</li></ul>Working environment:&Oslash; Logistics &amp; Engineering&Oslash; Friendly but serious about work.&Oslash; Multi-tasking&Oslash; Goal drivenInstructions to apply Your CV to meet the following criteria:1. Limit to one 1 page.2. Contact Details3. A photo4. Experience Summary (Job Title, Company, Period)5. Educational qualifications6. Comment on Language Proficiency.7. Keep it simple. Use a white background for the CV.Interested candidates can send their CVs in the above manner to ags.hrm23@gmail.com or WhatsApp 70819244 (no calls). Please mention the post that you are applying for in the subject lineJob Type: Full-timeWork Location: In person

Junior Executive – Business Support

QNB Group

<div>
 
 About QNB
 
 
 
 Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.
 
 
 QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.
 
 
 QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.
 
 
 Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.
 
 
 QNB Group has an active community support program and sponsors various social, educational and sporting events.
 
 
 
 Summary
 
 
 
 The role of the Secretary is primarily to support the Senior Leadership Team in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to ensure that the good image of QNB is enhanced through efficient and timely actions.
 
 
 The successful candidate will be highly efficient &amp; well organized, with attention to detail and the capability of anticipating needs, taking the initiative to resolve issues/implement improvements. will demonstrate an engaging, positive personality with good interpersonal skills - a proven team player. will be able to evidence good judgement and adaptability in managing the day-to-day workflow and prioritizing various projects. will be proficient in using quality, professional oral and written skills to project a positive image of the business, to interact professionally with clients and associates at all times and to promptly respond to requests with accuracy and a courteous demeanour.
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Provide support to the Senior Leadership Team in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters
 </li>
 <li>
 Interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.
 </li>
 <li>
 Arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips.
 </li>
 <li>
 Manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.
 </li>
 <li>
 Provide support to senior VIP visits to Head Office including travel logistics and schedules etc.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor Degree
 </li>
 <li>
 5+ years of experience out of which a minimum of 2 years at a similar executive level
 </li>
 <li>
 Demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
 </li>
 <li>
 Evidence having supported a busy personal and professional schedule of a senior manager who is travelling, as well as managing the demanding needs of a team.
 
 
 </li>
 </ul>
 Note: you will be required to attach the following:
 
 
 <ul>
 <li>
 Resume/CV
 </li>
 <li>
 Copy of Passport or QID
 </li>
 <li>
 Copy of Education Certificate
 </li>
 </ul>
</div>

QNB3397 - Secretary

Al Jazeera Media Network

<div>
 
 Description
 
 
 
 
 Position at Al Jazeera Media Network
 
 
 
 
 Al Jazeera Media Network are seeking an experience Administration professional to join their team in Qatar.
 
 
 
 
 The Ideal Candidate Should Meet The Below Criteria
 
 
 
 <ul>
 <li>
 Valid QID/ Residency permit
 </li>
 <li>
 Bilingual: Arabic and English
 </li>
 <li>
 Experience: 3 years in Administration Field
 </li>
 <li>
 Education: Bachelor Degree in Business Administration
 
 
 </li>
 </ul>
 
 Administration
 
 
 
 <ul>
 <li>
 Oversees all Operational matters (including IT, HR and Premises)
 </li>
 <li>
 Supports the editorial team in relation to field operations and other activities as required.
 </li>
 <li>
 Provide operational administrative and logistics support for News team
 </li>
 <li>
 Handle the administration and maintenance of the Bureau's infrastructure
 </li>
 <li>
 Responsible for identifying governance issues e.g. in Accounting Standards, Health &amp; Safety.
 </li>
 <li>
 Ensures the bureau is in compliance with local law and Al Jazeera policies and procedures
 </li>
 <li>
 Oversees integrity, protection and effectiveness of the database; reconciliation of all related.
 </li>
 <li>
 Work closely with Procurement and ensures the best practices, and get approvals as per TOFA
 </li>
 <li>
 Coordinate with the banks, legal advisors, insurance brokers, IT and other professional advisors.
 </li>
 <li>
 Responsible for Risk Management and Contingency Planning / Disaster Recovery.
 </li>
 <li>
 Coordinate the shipping of all bureau equipment &amp; secure required documentation
 </li>
 <li>
 Sustain proper and accurate filing and tracking records for Administrative subjects
 </li>
 <li>
 Assist employees and refer them to the concerned person or department for any inquiries
 </li>
 <li>
 Arrange business travel arrangements for team members and visitors
 </li>
 <li>
 Prepare reports as required by International Services manager or Regional Director
 </li>
 <li>
 Supervise cleaning contractor and security contractor, and Maintenance by following procedures,
 </li>
 <li>
 Receive, direct and relay telephone messages and fax messages. - if there is no bureau secretary
 </li>
 <li>
 Handle the collection and delivery of mail - if there is no bureau secretary
 </li>
 <li>
 Assist in the planning and preparation of meetings, conferences and conference telephone calls.
 </li>
 <li>
 Responsible for the financial &amp; management reporting processes in Bureau, ensuring the availability of timely and relevant information for the respective regional Hub.
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Experience: 3 years in a related field.
 </li>
 <li>
 Education: Bachelor Degree in Business Administration
 </li>
 </ul>
</div>

Officer – MEA Bureaus Administration IGS

MEEZA QSTP

<div>
 
 
 Functional Responsibilities:
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the Chief Financial Officer, including scheduling meetings, managing calendars and coordinating travel arrangements.
 </li>
 <li>
 Maintain and follow up on Finance&rsquo;s to do list tracker.
 </li>
 <li>
 Manage MEEZA&rsquo;s unfunded credit facility, ensuring that the facility being used is always tracked and reconciled to underlying data. Ensure all bank guarantees are prepared on time and accurately.
 </li>
 <li>
 Support the AR and revenue team on collections and Billing 360. Ensure all SO&rsquo;s in Billing 360 have the appropriate supporting documentation and follow up as required.
 </li>
 <li>
 Prepare and edit correspondence, reports and presentations for internal and external stakeholders, ensuring accuracy, clarity and adherence to company standards.
 </li>
 <li>
 Act as a primary point of contact for internal and external inquiries, screening and directing phone calls and emails and providing timely and professional responses.
 </li>
 <li>
 Maintain confidential and sensitive information with the utmost discretion and professionalism, handling sensitive documents and communications in a secure manner.
 </li>
 <li>
 Assist in the preparation and coordination of board meetings, executive meetings and other finance meetings, including agenda development, document preparation and logistics.
 </li>
 <li>
 Conduct research and gather information to support decision-making and project planning, compiling data and preparing reports as needed.
 </li>
 <li>
 Collaborate with cross-functional teams and departments, facilitating communication and ensuring smooth coordination of activities and initiatives.
 </li>
 <li>
 Manage and prioritize multiple tasks and responsibilities, proactively identifying and addressing potential issues or conflicts to support efficient workflow and time management.
 </li>
 <li>
 Design, organize, and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
 </li>
 <li>
 Coordinate the receipt and compilation of information necessary for the production of regular activity and progress reports.
 </li>
 <li>
 Arrange for or personally perform the basic translation of incoming / outgoing correspondence into English/Arabic and vice versa.
 </li>
 <li>
 Oversee ICFOR management testing and ensure testing is completed on time. Review remediation log and follow up as required.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 
 
 Experience
 
 
 <ul>
 <li>
 5+ years of experience as an Executive Assistant to a C-Level executive for a listed company.
 </li>
 <li>
 2+ years working in a Finance Operations Team.
 </li>
 </ul>
 
 
 
 
 
 Academic &amp; Professional Qualifications
 
 
 <ul>
 <li>
 Diploma/Bachelor's degree in Public Administration or equivalent preferred.
 </li>
 </ul>
 
 
 
 
 
 Skills and Requirements
 
 
 <ul>
 <li>
 High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, etc.
 </li>
 <li>
 Professional level verbal and written communications skills (English and Arabic preferred).
 </li>
 <li>
 Computer literate on all MS Office applications with high-speed typing abilities.
 </li>
 <li>
 Ability to remain organized and meet deadlines in a fast-paced, quickly changing environment.
 </li>
 </ul>
</div>

Finance Executive Assistant

VodafoneThree

<div><div>The manager will provide supports in development of both short and long-term strategic recommendations to the business&rsquo;s executive committee, board of directors, and the wider company meant to develop and capitalize business opportunities. Key responsibilities include:
</div><ul><li><div>Research new markets, identify key trends, and translate data into actionable insights. And define and evaluate the company&rsquo;s new business development opportunities.
</div></li><li><div>Prepare company&rsquo;s growth strategies by formulating investment strategy materials, facilitating cross-functional and executive management level discussions to support the company&rsquo;s ambition to diversify.
</div></li><li><div>Conduct due diligence as well as preparing materials for executive committee approval. Facilitate, implement mergers, acquisitions as well as divestitures, and develop business plans for new corporate ventures as required.
</div></li><li><div>Keep track of developments in the Telecom / ICT space to identify trends and opportunities
</div></li></ul><div>Partnership Management: Management of our existing and continued relationship with both Vodafone Group and Vodafone Partner Markets, which includes:
</div><ul><li>Coordinate and align stakeholders on upcoming governance forums as per the yearly schedule, including (purpose, content, and timing).
</li><li><div>Preparations of presentations and supporting documentation for recurring quarterly and annual business reviews. And ensure all relevant information and content for governance forum is consolidated and sent in a timely manner
</div></li><li>Manage record keeping of the forum and proactively follow up with key stakeholders to capture responses to requested actions
</li></ul><div>Business Management: Support in the preparation of recurring and ad hoc reporting and the development of impactful presentations for the Board of Directors, Analysts, All Staff and Leadership Team as required.
</div><ul><li>Perform any additional project, task or activities assigned/delegated by the Line Manager.</li></ul></div>
 <div><ul><li>Bachelor&rsquo;s degree- BSc/ BA in Business Administration / Finance / Operations / Engineering , or equivalent
</li><li>MSc/MA/MBA is a plus</li></ul></div>

Strategy & Corporate Development Manager

Explore 1028+ Executive secretary female finance administration support in Qatar this April. Find roles across top companies and apply now to boost your career.