executive secretary

secretary

senior administrator & office coordinator Jobs in Qatar

senior administrator & office coordinator

administrative assistant

admin assistant

executive secretary female

Ariane Real Estate

<div>
 
 * Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.
 
 
 
 * Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.
 
 
 
 * Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items
 
 
 
 * Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.
 
 
 
 * Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.
 
 
 
 * Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.
 
 
 
 * Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.
 
 
 
 * Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.
 
 
 
 * Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.
 
 
 
 * Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.
 
 
 
 
 
 Requirements
 
 
 
 
 
 
 * Bachelor's degree of Commerce, management or equivalent
 
 
 
 * Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.
 
 
 
 * 5+ years of related experience required in working in an executive assistant role supporting C-level executives.
 
 
 
 * Strong organizational skills, attention to detail, and the ability to multitask and prioritize tasks effectively.
 
 
 
 * Excellent written and verbal communication skills, including professional etiquette and diplomacy.
 
 
 
 * Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and digital communication tools.
 
 
 
 * Discretion, integrity, and the ability to handle confidential information with professionalism and sensitivity.
 
 
 
 * Strong problem-solving skills, adaptability, and the ability to work independently and collaboratively in a fast-paced environment.
 
 
 
 
 
</div>

Executive Secretary -  Female

Ariane Holding

* Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.* Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.* Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items* Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.* Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.* Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.* Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.* Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.* Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.* Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.Requirements:* Bachelor's degree of Commerce, management or equivalent* Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.* 5+ years of related experience required in working in an executive assistant role supporting C-level executives.* Strong organizational skills, attention to detail, and the ability to multitask and prioritize tasks effectively.* Excellent written and verbal communication skills, including professional etiquette and diplomacy.* Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and digital communication tools.* Discretion, integrity, and the ability to handle confidential information with professionalism and sensitivity.* Strong problem-solving skills, adaptability, and the ability to work independently and collaboratively in a fast-paced environment.Job Type: Full-timeApplication Question(s):<ul><li>how long is your notice period?</li><li>What is your expected salary ( Full Package)? </li></ul>Experience:<ul><li>Secretarial : 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary - Female

Find Great Realty

Business Development Executive &ndash; Real Estate (Female, Arabic Speaker)Location: Doha, Qatar Company: FGREALTY, Luxury Real EstateAbout UsFGREALTY is a leading luxury real estate company in Qatar, specializing in premium residential and commercial properties. We are looking for a dynamic, highly presentable, Arabic-speaking female Business Development Executive to join our growing team.If you have a background in hospitality, guest relations, reservations, front office, customer service, or sales, this is an excellent opportunity to transition into a high-growth real estate career.Key Responsibilities<ul><li>Develop and maintain strong relationships with potential clients, corporate partners, and high-net-worth individuals.</li><li>Identify new business opportunities and contribute to company growth strategies.</li><li>Handle client inquiries professionally and provide accurate information about available properties and services.</li><li>Coordinate with the sales and leasing teams to support client viewings, follow-ups, and deal closures.</li><li>Maintain an updated database of leads, prospects, and corporate contacts.</li><li>Represent the company at events, meetings, and networking activities.</li><li>Support marketing initiatives and contribute to brand visibility.</li><li>Prepare weekly reports and follow structured KPIs.</li></ul>Requirements<ul><li>Female candidate (mandatory).</li><li>Fluent Arabic speaker with excellent English communication skills.</li><li>Background in hospitality, hotel reservations, concierge, customer service, secretary, sales, or front office is highly preferred.</li><li>Presentable, confident, and able to represent a luxury brand.</li><li>Strong interpersonal and negotiation skills.</li><li>Excellent organizational and time-management abilities.</li><li>Ability to work in a fast-paced, target-driven environment.</li><li>Professional attitude, strong work ethic, and a client-focused mindset.</li></ul>What We Offer<ul><li>Competitive compensation package.</li><li>High-growth career path and development opportunities.</li><li>Professional work environment with supportive leadership.</li><li>Exposure to Qatar&rsquo;s luxury real estate market.</li></ul>Job Type: Full-timePay: QAR6,000.00 - QAR8,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>

Real Estate Business Development executive

Leader Cooking Academy

We are seeking a professional, organized, and service-oriented Female Secretary/Receptionist to join our educational institution. The ideal candidate will serve as a key point of contact for students, staff, families, and visitors, ensuring a welcoming, efficient, and confidential administrative environment. Prior experience in a school or nursery setting in Qatar is essential.Key Responsibilities&middot; Communicate professionally with students, staff, parents, and visitors via phone, email, or in person.&middot; Welcome and assist students, parents, and guests upon arrival, addressing inquiries and concerns promptly.&middot; Provide effective administrative support to the management team, including calendar coordination and scheduling meetings with staff members.&middot; Maintain accurate and organized records of important documents.&middot; Handle sensitive and confidential documents with complete discretion and security.&middot; Support daily administrative operations to ensure smooth workflow within the Center.Requirements &amp; Qualifications&middot; Proven experience as an Executive Secretary, Receptionist, or in a similar administrative position.&middot; Mandatory experience in a School or Nursery.&middot; Proficiency in MS Office and back-office software such as ERP systems.&middot; Strong knowledge of office management procedures, basic accounting principles, and relevant technical terminology.&middot; Excellent organizational and time-management abilities, with strong attention to detail.&middot; Exceptional communication and negotiation skills.&middot; High level of integrity, professionalism, and confidentiality.&middot; Bachelor&rsquo;s degree in Business Administration or a related field.&middot; Bilingual (English/Arabic) is required.Job Type: Full-time

Female Secretary/Receptionist/Administration Staff

QD-SBG Construction

<div>
 
 
 Position: Executive Secretary
 
 
 
 
 Location: Lusail
 
 
 
 
 
 
 
 Position Overview:
 
 
 
 We are seeking a highly organized, efficient, and proactive Executive Secretary to provide comprehensive administrative and secretarial support to the department. The role focuses on ensuring smooth daily operations, managing documentation, coordinating communication, and supporting management with high-quality administrative assistance.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Provide administrative and clerical support to the department and management team.
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 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
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 Handle incoming and outgoing correspondence, including emails, letters, memos, and internal communications.
 </li>
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 Maintain and update filing systems, ensuring accuracy, confidentiality, and proper document control.
 </li>
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 Prepare, format, and edit reports, presentations, and general documentation as required.
 </li>
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 Organize departmental activities, meetings, and follow-ups, ensuring timely coordination.
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 Coordinate communication between internal departments and external stakeholders as needed.
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 Track deadlines and ensure timely submission of required documents and reports.
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 Prepare meeting minutes and maintain proper records for future reference.
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 Assist with routine administrative tasks such as data entry, document preparation, and basic review.
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 Support the management team with day-to-day operational requirements and administrative tasks.
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 </ul>
 
 
 Qualifications
 
 
 <ul>
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 Bachelor&rsquo;s degree in administration, Business, or a related field.
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 Minimum of 3 years of experience as an Executive Secretary or in a similar administrative role.
 </li>
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 Strong organizational, multitasking, and time-management skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 </li>
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 Excellent written and verbal communication skills.
 </li>
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 High level of professionalism and ability to maintain confidentiality.
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 Strong attention to detail and accuracy in documentation.
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 Ability to work under pressure, meet deadlines, and manage multiple priorities effectively.
 </li>
 </ul>
 
 
</div>

Executive Secretary

TRANSIND HOLDING

A leading group of companies is looking for hardworking and trusted female Secretary for our hypermarket &amp; dept. store.Applicants should be skilled in managing administrative duties, including answering phones, scheduling appointments, handling correspondence and organizing files.Key responsibilities<ul><li>Administrative Support: Provide a wide range of administrative support to executives, managers, and teams to ensure efficient office operations.</li><li>Communication: Answer, screen, and direct phone calls, manage email correspondence, and prepare and distribute memos, letters, and other internal/external communications.</li><li>Scheduling: Manage calendars, schedule appointments, and coordinate meetings, including booking rooms and arranging necessary equipment.</li><li>Travel Coordination: Arrange travel for staff by booking flights, accommodations, and transportation.</li><li>Document Management: Create, format, and maintain organized filing systems for both electronic and physical documents. This includes data entry and updating contact lists.</li><li>Office Management: Monitor and manage office supplies inventory, place orders as needed, and ensure the office is tidy and organized.</li><li>Meeting Support: Assist with meetings by preparing agendas, taking minutes, and ensuring all necessary materials are ready.</li><li>Confidentiality: Handle sensitive and confidential information with discretion.</li></ul>Important skills<ul><li>Organization and attention to detail</li><li>Communication skills (both written and verbal)</li><li>Proficiency with office software, such as word processors and spreadsheets</li><li>Time management and prioritization</li><li>Discretion and professionalism</li></ul>Job Types: Full-time, PermanentPay: Up to QAR3,000.00 per monthEducation:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>SECRETARY: 3 years (Required)</li></ul>Language:<ul><li>ENGLISH &amp; ARABIC (Required)</li></ul>

SECRETARY

Inspire Management Training Center

We are looking for a highly professional and experienced Executive Secretary to support the General Manager. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.Key Responsibilities:<ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul>Requirements:<ul><li>Proven experience as an Executive Secretary to senior/top-level management</li><li>Strong understanding or experience with government approvals and construction project approval processes is highly preferred</li><li>Excellent verbal and written communication skills in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Previous experience in the construction or engineering industry is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul>Job Type: Full-timePay: QAR7,000.00 - QAR10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>executive assistant: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

Explore 416+ Executive secretary female in Qatar this December. Find roles across top companies and apply now to boost your career.

416 executive secretary female jobs IN Qatar

Executive Secretary - Female

Executive Secretary - Female

Real Estate Business Development executive

Female Secretary/Receptionist/Administration Staff

Executive Secretary

SECRETARY

Executive Secretary to General Manager