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executive secretary

HIRES IMG HUMAN RESOURCES CONSULTANCY - L.L.C - S.P.C

We&rsquo;re Hiring &ndash; Executive Secretary (Emirati National)We are looking for a qualified Emirati Executive Secretary to join a leading organization in the UAE.If you&rsquo;re organized, professional, and skilled in administrative work &mdash; we&rsquo;d love to hear from you!Position: Executive Secretary (Emirati National)Location: United Arab EmiratesSalary: AED 17,000 &ndash; 20,000Apply now: operation@imgrecruitment.ae055 248 7567Join a professional and inspiring work environment where your talent is valued.Job Type: Full-timePay: AED17,000.00 - AED20,000.00 per month

Executive Secretary

Liberty Insurance Brokers

Job DescriptionWe are seeking a highly organized and detail-oriented Female Executive Secretary to join our team. The ideal candidate will provide administrative and executive support to management, handle confidential information with integrity, and ensure smooth daily operations in the office.Key Responsibilities<ul><li>Provide executive-level administrative support to senior management</li><li>Draft, review, and manage correspondence, reports, and official documents</li><li>Maintain calendars, schedule meetings, and coordinate appointments</li><li>Handle incoming calls, emails, and communications professionally</li><li>Organize and maintain filing systems, both electronic and physical</li><li>Arrange travel, accommodations, and logistics when required</li><li>Assist with preparing presentations, reports, and meeting materials</li><li>Coordinate office activities and ensure efficient workflow</li><li>Liaise with internal departments and external stakeholders</li><li>Maintain confidentiality of all sensitive company information</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>Proven experience as an Executive Secretary, Administrative Assistant, or similar role</li><li>Strong written and verbal communication skills</li><li>Excellent organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to multitask and work under pressure</li><li>Professional appearance and strong interpersonal skills</li><li>Fluency in English and Arabic </li></ul>Interested candidates are invited to submit their CV through Indeed.Job Type: Full-timePay: From AED3,000.00 per month

Middle East Builders Mechanical Group

We are seeking a detail-oriented and proactive Secretary to join our team. The ideal candidate will be highly organized, reliable, and able to provide comprehensive administrative support to management. Preference will be given to Philippine candidates.Key Responsibilities:<ul><li>Handle day-to-day administrative and clerical tasks</li><li>Manage phone calls, emails, and correspondence</li><li>Organize and maintain files, records, and documents</li><li>Assist in scheduling meetings, preparing agendas, and taking minutes</li><li>Coordinate travel arrangements and office logistics</li><li>Support management in daily operations as required</li></ul>Requirements:<ul><li>Previous experience as a Secretary, Executive Assistant, or similar role</li><li>1-2 years experience in UAE</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational and multitasking abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Professional appearance and demeanor</li><li>Preference for P*hilippine candidates currently based in the UAE*</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Professional and supportive work environment</li><li>Opportunity to grow within the company</li></ul>Job Type: Full-time

Conares

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive s schedule and assist them by performing a variety of administrative tasks. Responsibilities <ul> <li>Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner.</li> <li>Receive and screen phone calls and redirect them when appropriate</li> <li>Maintain executive s agenda, assist in planning schedules, appointments and meetings.</li> <li>Attend meetings, keep minutes and follow up on action items.</li> <li>Handle and prioritize all outgoing or incoming correspondence</li> <li>Make travel arrangements for executives</li> <li>Handle confidential documents ensuring they remain secure</li> <li>Maintain electronic and paper records ensuring information is organized and easily accessible</li> <li>Conduct research and prepare presentations or reports as assigned</li> <li>Oversee and manage social media profiles of executive.</li> <li>Coordinate and oversee special projects as directed by executive management.</li> </ul>

Hogar Properties

About Us: Hogar Properties is a leading real estate company in the UAE, specializing in premium residential and commercial properties. We are committed to delivering exceptional service to our clients while maintaining a professional, dynamic, and collaborative work environment.Job Summary: We are seeking a highly organized, professional, and proactive Executive Secretary to support our management team. This role combines administrative management, front office responsibilities, receptionist duties, personal assistant support, and client relationship management to ensure smooth day-to-day operations and excellent client experiences.Key Responsibilities:<ul><li>Serve as the first point of contact for clients, visitors, and stakeholders at the front office.</li><li>Build and maintain strong relationships with clients, addressing inquiries and ensuring high-quality service.</li><li>Manage executive calendars, schedule meetings, and organize appointments efficiently.</li><li>Handle incoming calls, emails, and correspondence professionally and promptly.</li><li>Prepare reports, presentations, letters, and other documents for management.</li><li>Maintain and organize office files, records, and databases.</li><li>Assist management with personal tasks and day-to-day administrative duties.</li><li>Coordinate internal and external meetings, events, and travel arrangements.</li><li>Support team members and management in general office operations.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s degree or equivalent experience in Business Administration, Management, or related field.</li><li>Proven experience as an executive secretary, personal assistant, or front office administrator.</li><li>Experience in client relationship management or customer service is highly preferred.</li><li>Fluency in Arabic is required.</li><li>Female candidates preferred.</li><li>Candidates of Arab, Russian, and European nationalities are encouraged to apply.</li><li>Excellent organizational, multitasking, and time management skills.</li><li>Strong written and verbal communication skills in English; Arabic proficiency is mandatory.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.</li><li>High level of professionalism, discretion, and attention to detail.</li><li>Friendly, approachable, and able to manage client-facing responsibilities with poise.</li></ul>Why Join Hogar Properties:<ul><li>Work with a reputed and fast-growing real estate company in Dubai.</li><li>Opportunity to grow professionally and take on diverse responsibilities.</li><li>Exposure to senior management and high-value client interactions.</li><li>Competitive compensation and performance-based incentives.</li></ul>How to Apply: Interested candidates are invited to send their CV to hr@hogarproperties.comJob Type: Full-timePay: AED3,500.00 - AED6,000.00 per month

Tmak

The Executive Secretary to the Board of Directors will serve as a strategic enabler and administrative partner to the Directors of Technomak Group. This high-impact role goes beyond traditional executive support to include active coordination of board-level initiatives, project follow-ups, cross-functional liaison, and confidential assignment management.Minimum Qualifications: Bachelor&rsquo;s Degree in Business Administration, Management, or any related field. (Master&rsquo;s Degree is an advantage.)Minimum Experience: 10+ years of experience in Executive Assistant or Personal Assistant roles, preferably in a corporate or multinational environment. Experience supporting senior leadership, board members, or C-suite executives is essential.Job-Specific Skills: &middot; Calendar and schedule management&middot; Travel planning (domestic and international)&middot; Drafting reports, minutes, and professional correspondence&middot; Event and meeting coordination&middot; Document and file management&middot; Executive communication and liaison handling&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (Zoom, MS Teams)Roles and Responsibilities 1. Executive &amp; Administrative Support<ul><li>Manage and coordinate complex calendars, prioritize appointments, and schedule meetings across time zones</li><li>Handle all travel arrangements including visas, bookings, itineraries, and reimbursements</li><li>Prepare, review, and organize briefing materials, reports, agendas, and board documents for meetings</li><li>Draft professional correspondence, presentations, and internal communications on behalf of the BODs</li></ul>2. Strategic Task Delegation &amp; Project Tracking<ul><li>Act as a central coordinator for follow-up and execution of decisions made by the Board</li><li>Maintain trackers for key board-level initiatives, ensuring visibility and progress reporting</li><li>Coordinate with departments to gather updates, compile reports, and escalate delays</li><li>Assist in light project management tasks such as timelines, document consolidation, and stakeholder reminders</li></ul>3. Cross-functional Liaison &amp; Internal Communication<ul><li>Serve as the single point of contact for inter-departmental communication routed through the BODs</li><li>Ensure information flows accurately and on time from the board to senior leadership and vice versa</li><li>Coordinate follow-ups with Leadership Team and department heads on behalf of BODs</li><li>Join select internal meetings to record actions, capture insights, and ensure accountability tracking</li></ul>4. Confidentiality, Governance &amp; Documentation<ul><li>Maintain utmost confidentiality regarding executive discussions, financials, HR matters, and strategy</li><li>Archive board meeting minutes, resolutions, and sensitive documents in a secure system</li><li>Support in managing board governance documentation and ensuring proper version control</li><li>Handle legal and compliance-related documents where executive signatures or oversight are needed</li></ul>5. Meeting &amp; Event Management<ul><li>Organize and support internal events, leadership offsites, and VIP client meetings as directed</li><li>Ensure seamless logistical planning including AV setup, catering, guest coordination, and feedback collection</li><li>Take accurate minutes of meetings and ensure follow-through on key action items</li></ul>6. Insight Gathering &amp; Decision Support<ul><li>Conduct light research, benchmarking, or background checks to support board-level decisions</li><li>Assist in preparing dashboards or executive summaries for review using inputs from various departments</li><li>Monitor key deadlines, external reports, regulatory filings, or industry updates relevant to the BODs</li></ul>7. External Stakeholder Coordination<ul><li>Coordinate with external clients, partners, legal advisors, auditors, and consultants as per board direction</li><li>Arrange high-level external meetings, visits, or presentations with meticulous attention to detail</li><li>Maintain contact lists and relationship tracking for strategic external stakeholders</li></ul>8. Special Assignments &amp; Delegated Projects<ul><li>Take ownership of special assignments such as office protocol improvements, internal surveys, or policy tracking</li><li>Represent the BODs in internal task forces, committees, or process reviews when delegated</li><li>Lead confidential projects and provide regular status updates to the BODs</li></ul>Job Type: Full-time

Naik Foundation

About the RoleWe are looking for a dependable and resourceful Executive Assistant to provide high-level administrative and project coordination support to our leadership team. This position is ideal for someone who enjoys working on a mix of strategic projects and day-to-day operations, ensuring priorities are managed smoothly and efficiently.Responsibilities<ul><li>Provide administrative and scheduling support to senior executives.</li><li>Coordinate projects across departments, tracking progress and following up on deliverables.</li><li>Prepare documents, presentations, and reports for leadership meetings.</li><li>Organize meetings, company events, and travel logistics.</li><li>Serve as a communication bridge between executives, internal teams, and external partners.</li><li>Maintain organized records and manage confidential information with discretion.</li><li>Anticipate needs and proactively resolve issues to keep projects on track.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred).</li><li>5+ years of experience supporting senior management or coordinating cross-functional projects.</li><li>Excellent organizational, multitasking, and communication skills.</li><li>Strong proficiency in Microsoft Office, Google Workspace, and project tools</li><li>Ability to work independently and adapt to changing priorities.</li><li>Professional demeanor, attention to detail, and a strong sense of ownership.</li></ul>Benefits<ul><li>Competitive compensation package</li><li>All benefits as per UAE Labor Law</li><li>Opportunities for growth and career development</li></ul>We are an equal opportunity employer and welcome applicants from all backgrounds.Job Types: Full-time, PermanentExperience:<ul><li>Executive Secretary: 5 years (Preferred)</li></ul>

Explore 1912+ Executive secretary in A Kids Nursery In Sharjah Jobs In Ajman United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

1912 executive secretary jobs IN A Kids Nursery In Sharjah Jobs In Ajman United Arab Emirates

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary

Executive Secretary