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executive secretary

anekor

Job description:We are urgently hiring for Executive Secretary for one of our client from Real Estate Industry.Responsibilities:<ul><li>Organize and maintain legal agreements, property documentation, and ensure proper record archiving.</li><li>Manage calendars, schedule meetings, and coordinate communication between department.</li><li>Prepare, review, and format property documents, sales reports, and client presentations.</li><li>Serve as the primary contact for clients, providing prompt and professional responses to inquiries.</li><li>Maintain accurate and updated records of clients, contacts, and correspondence.</li></ul>Requirements:<ul><li>Education: Graduation/Masters</li><li>Minimum 5 years of proven experience in the real estate industry as an Executive Secretary.</li><li>Excellent communication and presentation skills.</li></ul>Salary: 100kJob Type: Full-timePay: Up to Rs100,000.00 per monthWork Location: In person

Executive Secretary

Ocean Management Services (Pvt) Ltd

We are looking for a competent and organized Executive Secretary to assist management in handling day-to-day administrative and office operations, including correspondence, documentation, and coordination with banks and vendors.Key Responsibilities:<ul><li>Manage daily office operations and administrative tasks efficiently.</li><li>Handle banking-related work such as deposits, payments, document submission, and coordination with bank representatives.</li><li>Draft and manage official letters, memos, and reports.</li><li>Maintain organized records, files, and correspondence.</li><li>Assist management with scheduling, meetings, and follow-ups.</li><li>Liaise with internal departments and external parties when required.</li><li>Support management in procurement and office maintenance activities.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration or Commerce).</li><li>2&ndash;4 years of relevant experience in administration, secretarial, or office management roles.</li><li>Familiarity with bank-related procedures and documentation.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Strong communication, coordination, and time management skills.</li><li>Professional, responsible, and discreet in handling confidential matters.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs80,000.00 per monthWork Location: In person

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm based in Karachi, providing top-tier talent acquisition and workforce management solutions across various industries. We are currently seeking a proactive and well-organized Executive Secretary &ndash; Recruitment to provide administrative and operational support to the senior management and recruitment teams.The ideal candidate will have 3&ndash;5 years of relevant experience in executive assistance or recruitment coordination, with excellent organizational, communication, and multitasking skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Coordinate meetings, interviews, travel schedules, and client appointments efficiently.</li><li>Manage internal and external communication, including emails, phone calls, and correspondence.</li><li>Maintain and organize confidential records, reports, and recruitment documentation.</li><li>Assist in preparing proposals, presentations, and reports related to recruitment and client projects.</li><li>Support recruitment activities by coordinating interviews, maintaining candidate databases, and tracking hiring progress.</li><li>Handle office management tasks, ensuring smooth day-to-day operations.</li><li>Liaise with clients and candidates to ensure timely follow-ups and excellent service delivery.</li><li>Perform other administrative duties as assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>3&ndash;5 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking abilities with keen attention to detail.</li><li>Excellent verbal and written communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with recruitment platforms or ATS (preferred).</li><li>Professional demeanor, discretion, and ability to handle confidential information.</li><li>Ability to work under pressure and manage multiple priorities effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>recruitment agency: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

Novaplast Custom Molders

Novaplast Custom Molders is a leading auto parts manufacturing company, committed to delivering quality products through innovation and efficiency. We are looking for an experienced and organized Marketing &amp; Executive Secretary to provide high-level administrative and coordination support to the CEO and management team. The ideal candidate will assist in executing marketing campaigns, preparing promotional materials, and maintaining customer communication to enhance our market presence.Responsibilities:<ul><li>Foster positive relationships with internal teams and external contacts.</li><li>Develop and implement comprehensive marketing strategies to achieve business goals.</li><li>Manage and execute multi-channel marketing campaigns, including digital, social media, email, and traditional marketing.</li><li>Conduct market research and analysis to identify trends, opportunities, and competitive landscape.</li><li>Call clients and customers on a regular basis to introduce the company profile, share product details, and develop new business opportunities.</li><li>Build and maintain relationships with external partners, vendors, and media contacts.</li><li>Manage marketing budgets and ensure efficient allocation of resources.</li><li>Build business relationships with current and potential clients.</li><li>Present the product or service in a structured, professional way.</li><li>Call to arrange meetings with potential customers to prospect for business.</li><li>Create reports on marketing performance.</li><li>Compose and post content on the company&rsquo;s website and social media accounts.</li><li>Act as a resource and support function for the day-to-day requirements of the CEO.</li><li>Complete a broad variety of administrative tasks for the CEO including but not limited to; managing an extremely active calendar of appointments, composing and preparing correspondence, arranging complex and detailed travel plans and itineraries, and compiling documents for travel-related meetings.</li><li>Ability to draft acknowledgment letters, personal correspondence, and other tasks.</li><li>Maintain filing and information systems (both paper and electronic); ensure confidentiality of sensitive information.</li><li>Liaise between the executive&rsquo;s office and other departments, stakeholders and external contacts.</li></ul>Skills Required:<ul><li>Strong written and verbal communication skills.</li><li>Proficiency in MS Office; familiarity with Canva, Photoshop, or digital marketing tools is a plus.</li><li>Creative mindset, attention to detail, and ability to multitask effectively.</li><li>High level of accuracy, attention to detail, and confidentiality.</li></ul>Qualification:<ul><li>Bachelor&rsquo;s degree or equivalent combination of education</li></ul>Experience:<ul><li>1&ndash;3 years of experience in a marketing &amp; administrative role (manufacturing background preferred).</li></ul>Gender: FemaleLocation: North Nazimabad, Block B, KarachiEmail: Also send your resume on jobs@novaplast.pkJob Type: Full-timeWork Location: In person

Marketing & Executive Secretary (Female)

HR First Pvt Ltd

Responsibilities:<ul><li>Provide comprehensive administrative and secretarial support to the Chief Commercial Officer.</li><li>Manage the CCO&rsquo;s calendar, schedule meetings, and coordinate appointments and travel plans.</li><li>Prepare and organize correspondence, reports, presentations, and other business documents.</li><li>Maintain confidentiality of sensitive business and personal information at all times.</li><li>Serve as the primary point of contact between the CCO and internal/external stakeholders.</li><li>Track and follow up on key commercial projects, ensuring timely completion of deliverables.</li><li>Organize and prepare materials for commercial meetings, reviews, and presentations.</li><li>Handle expense reports, reimbursements, and related documentation accurately and on time.</li><li>Maintain a proper filing system (both physical and digital) for easy access to important information.</li><li>Assist in communication flow by drafting emails, memos, and other correspondence as needed.</li><li>Support coordination between sales, marketing, and operations teams for commercial initiatives.</li><li>Handle ad-hoc administrative and coordination tasks assigned by the CCO.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree (preferably in Business Administration, Commerce, or a related field).</li><li>3&ndash;5 years of experience as an Executive Secretary, Executive Assistant, or similar role &mdash; ideally supporting a senior commercial or business leader.</li><li>Strong organizational and multitasking skills with attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Professional demeanor and ability to interact with senior stakeholders.</li><li>High level of discretion and integrity when handling confidential information.</li><li>Ability to work independently, prioritize tasks, and meet tight deadlines.</li><li>Strong coordination and follow-up skills across departments.</li></ul>Job Type: Full-timeWork Location: In person

Executive Secretary to the CCO

Inlet Shipping (Pvt) Ltd

Job Responsibilities:<ul><li>Administrative Support:</li></ul>Provide comprehensive administrative and clerical assistance to the executive, ensuring smooth daily operations.<ul><li>Scheduling &amp; Calendar Management:</li></ul>Organize and maintain the executive&rsquo;s calendar by scheduling meetings, appointments, and travel arrangements efficiently.<ul><li>Communication Handling:</li></ul>Manage incoming and outgoing correspondence, including emails, phone calls, and official letters, maintaining confidentiality at all times.<ul><li>Meeting Coordination:</li></ul>Prepare agendas, take meeting minutes, and ensure timely distribution of meeting notes and follow-up actions.<ul><li>Document Preparation:</li></ul>Draft, format, and proofread official documents, reports, and presentations as directed by the executive.<ul><li>Record Keeping:</li></ul>Maintain organized files and records (both digital and physical) to ensure easy retrieval of important documents.<ul><li>Travel Arrangements:</li></ul>Handle flight bookings, hotel reservations, visa arrangements, and travel itineraries for the executive.<ul><li>Confidentiality Management:</li></ul>Safeguard sensitive company and personal information related to the executive and business operations.<ul><li>Coordination with Departments:</li></ul>Liaise with internal departments and external stakeholders on behalf of the executive for smooth communication and workflow.<ul><li>Task Prioritization:</li></ul>Assist in prioritizing and following up on pending issues, ensuring deadlines are met and tasks are completed efficiently.Experience: 2 years of experience.Education: Bachelor's in relevant field.Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li></ul>Work Location: In person

Office Secretary - Female

Hiring Talent

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

Explore 335+ Executive secretary in Product Design Jobs In Product Design Jobs In Product Design Jobs In Product Design Jobs In Karachi Pakistan this November. Find roles across top companies and apply now to boost your career.