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executive secretary

Esnad Contracting

<div>
 
 We are looking for a highly organized and proactive
 
 Executive Secretary
 
 to join our company . The ideal candidate will provide top-level administrative support, manage daily operations, and ensure smooth communication across the organization while maintaining the highest level of confidentiality.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage and coordinate the Chairman&rsquo;s calendar, appointments, and meetings.
 </li>
 <li>
 Prepare meeting agendas, minutes, presentations, and required documents.
 </li>
 <li>
 Handle and prioritize incoming calls, emails, and correspondence.
 </li>
 <li>
 Follow up on tasks and decisions assigned by the Chairman with internal departments.
 </li>
 <li>
 Draft and prepare reports, letters, and official documents professionally.
 </li>
 <li>
 Arrange travel plans, itineraries, and reservations.
 </li>
 <li>
 Maintain organized physical and digital filing systems.
 </li>
 <li>
 Ensure strict confidentiality of sensitive information.
 </li>
 <li>
 Coordinate effectively with internal teams and external stakeholders.
 </li>
 <li>
 Perform any additional tasks assigned by the Chairman.
 </li>
 </ul>
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.
 </li>
 <li>
 3&ndash;5 years of experience as an Executive Secretary or Office Manager.
 </li>
 <li>
 
 Experience in a construction company or engineering consultancy is required.
 
 </li>
 <li>
 Excellent command of Arabic and English (written and spoken).
 </li>
 <li>
 Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Exceptional organizational, communication, and time management skills.
 </li>
 <li>
 Ability to work under pressure and manage multiple priorities.
 </li>
 <li>
 High level of professionalism, discretion, and confidentiality
 </li>
 </ul>
 
 
</div>

Executive Secretary

Gumaco KSA

Job Title: Female Executive SecretaryLocation: [Exit 18, Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Pay: ﷼4,000.00 - ﷼6,000.00 per monthJob Type: Full-timePay: ﷼4,000.00 - ﷼6,000.00 per month

Female Executive Secretary

Conmarble Concrete

Job Title: Secretary to the CEO Location: Riyadh, Saudi ArabiaHow to apply?<ul><li>Click the link and submit google form, then make sure you attached you CV on indeed.</li><li>Please click this link : https://forms.gle/xLPMapmEWD5UnsgT6</li></ul>About the Role:We are hiring a reliable and well-organized Secretary to provide high-level support to the Manager. This role requires a proactive individual and have been to construction industry before to effectively manage schedules, travel, and communication in a project-driven environment.Key Responsibilities:<ul><li>Manage and coordinate the Manager&rsquo;s calendar, meetings, and appointments</li><li>Handle emails, internal/external communication, and prepare professional correspondence on behalf of the GM</li><li>Organize meetings, including agenda preparation, minute-taking, and action follow-ups</li><li>Coordinate business travel arrangements, including flights, accommodations, itineraries, and visa requirements</li><li>Monitor and track important project deadlines, executive tasks, and departmental follow-ups</li><li>Maintain organized filing systems for records, reports, and confidential documentation</li><li>Act as a liaison between the GM and internal teams, consultants, and external partners</li><li>Provide executive-level support in matters related to construction project tracking and site coordination</li></ul>Qualifications &amp; Skills Required:2&ndash;4 years of experience in a Secretary or Executive Support role Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) Strong communication and time management skills Excellent command of English; Arabic is a plus Familiarity with construction, or project-based operations Experience in managing international and domestic travel Discretion, professionalism, and a solution-oriented mindsetJob Type: Full-timeApplication Question(s):<ul><li>Are you currently in Riyadh?</li></ul>

Secretary to the CEO

Qiddiya Investment Company

<div>The Qiddiya Investment Company is revolutionizing the concept of leisure and entertainment in Saudi Arabia, and we are looking for an experienced Executive Assistant to provide exceptional support to the Procurement Department. This role is key in facilitating procurement operations, ensuring seamless communication and administrative efficiency within the team.
As the Executive Assistant in the Procurement Department, you will manage executive schedules, coordinate procurement-related communications, and assist in project management activities. Your attention to detail and proactive approach will support the department in achieving its operational objectives.<h3 class="jobSectionHeader">
Key Responsibilities</h3><ul>
<li>Provide comprehensive administrative support to the Procurement Department, including managing executive calendars, scheduling meetings, and organizing travel arrangements.</li>
<li>Draft, proofread, and organize procurement documentation, ensuring all materials meet quality standards.</li>
<li>Act as a liaison between the Procurement team and internal/external stakeholders, facilitating clear communication and information flow.</li>
<li>Manage meeting logistics, prepare meeting agendas, and document minutes to track discussions and commitments.</li>
<li>Assist in tracking procurement project timelines, deliverables, and budgets to ensure goals are met.</li>
<li>Maintain organized electronic and physical filing systems for procurement documents and contracts.</li>
<li>Handle sensitive information related to procurement activities with integrity and confidentiality.</li>
<li>Support the procurement team in administrative tasks, including vendor management and contract administration.</li>
<li>Assist in preparing presentations and reports for executive meetings and stakeholder engagements.</li>
</ul>Requirements<ul>
<li>
Bachelor's degree in Business Administration, Supply Chain Management, or a related field.</li>
<li>2-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably within a procurement or supply chain environment.</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and procurement software.</li>
<li>Excellent organizational skills and attention to detail.</li>
<li>Outstanding written and verbal communication abilities.</li>
<li>High level of professionalism and ability to handle confidential information with discretion.</li>
<li>Multitasking ability and adaptability in a fast-paced work environment.</li>
<li>Experience in vendor management and understanding of procurement processes is highly desirable.</li>
</ul>
Benefits
Offering a comprehensive compensation and benefits package.</div>

Executive Assistant - Procurement Department

Mustadem

Executive Assistant (EA) to ExecutiveAbout the roleWe are hiring a high-caliber Executive Assistant to support the Founder/Executive in international business activity. The executive regularly meets investors, family offices, and high-net-worth individuals (HNWIs), so this role requires exceptional professionalism, discretion, social intelligence, and strong execution. The EA will manage schedules, communications, travel, and meeting coordination &mdash; and represent the executive and company with a polished, confident presence.Key responsibilities<ul><li>Own the executive&rsquo;s calendar and day planning: priorities, scheduling, reminders, and conflict resolution</li><li>Coordinate investor meetings: confirmations, agendas, attendee details, locations, and follow-ups</li><li>Handle communications professionally (email/WhatsApp/calls) with strict confidentiality</li><li>Prepare meeting briefs: background research, notes, documents, and talking points support</li><li>Manage travel logistics (local &amp; international): flights, hotels, transport, itineraries, and last-minute changes</li><li>Travel with the executive when required, including short-notice trips</li><li>Maintain clean records of contacts, commitments, and action items; follow up until completion</li></ul>Requirements (must-have)<ul><li>Proven experience as an Executive Assistant / Personal Assistant supporting senior executives</li><li>Professional presence and communication skills suitable for investor / family office environments</li><li>High discretion and confidentiality (comfortable handling sensitive information)</li><li>Strong organization, fast execution, and calm under pressure</li><li>Willing and able to travel internationally (often) and on short notice</li><li>Must have a personal car and valid driving license</li><li>Arabic required; English preferred (strong English is a plus)</li></ul>Preferred profile<ul><li>Prior exposure to investors, private wealth, banking, consulting, or executive-level environments</li><li>Strong negotiation/coordination skills with premium service providers (hotels, drivers, venues)</li><li>Excellent writing skills for professional emails and summaries</li><li>Familiarity with Google Workspace / Microsoft Office; task tools (Notion/Trello/Asana) is a plus</li></ul>Job Type: Full-timeLanguage:<ul><li>English (Required)</li></ul>Willingness to travel:<ul><li>25% (Required)</li></ul>Expected Start Date: 01/02/2026

Executive Assistant

Maximus KSA | ماكسيموس السعودية

<div>
 
 We are seeking a
 
 highly experienced Senior Executive Assistant
 
 to provide professional, high-level support to a Senior Manager in Riyadh. This role requires a seasoned individual who can seamlessly manage professional matters, ensuring the smooth operation of the manager&rsquo;s daily activities.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive-level support, including calendar management, correspondence, document preparation, and meeting coordination.
 </li>
 <li>
 Handle sensitive and confidential information with discretion and professionalism.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and logistics for it.
 </li>
 <li>
 Anticipate needs and proactively resolve issues to optimize the manager&rsquo;s time and focus.
 </li>
 <li>
 Serve as a trusted point of contact, liaising with internal departments, government entities, and external stakeholders.
 </li>
 <li>
 Support in organizing both corporate events.
 </li>
 </ul>
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Minimum of 4+
 
 years of experience
 
 as an Executive Assistant or Personal Assistant at a senior level, preferably within government or large organizations.
 </li>
 <li>
 Strong bilingual communication skills (Arabic and English, spoken and written).
 </li>
 <li>
 Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and digital collaboration tools.
 </li>
 </ul>
 
 If you are a highly organized, resourceful, and discreet professional who thrives in fast-paced environments we invite you to apply.
 
</div>

Senior Executive Assistant

Laverne Group | مجموعة لافيرن

<div>
 
 
 Overview
 
 
 
 We are seeking a highly organized, proactive, and resourceful
 
 Executive Assistant
 
 to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and consistently handles sensitive information with discretion and confidentiality. This role requires strong problem-solving abilities, excellent time-management skills, and the ability to anticipate the needs of executives.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Serve as the primary point of contact between executives, internal teams, and external stakeholders.
 </li>
 <li>
 Prepare and edit correspondence, presentations, reports, and other documents.
 </li>
 <li>
 Uphold strict confidentiality and handle sensitive information with professionalism.
 </li>
 </ul>
 
 
 Operations &amp; Coordination
 
 
 <ul>
 <li>
 Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
 </li>
 <li>
 Coordinate and manage special projects and initiatives as assigned.
 </li>
 <li>
 Assist in the preparation of reports, summaries, and data analyses to support executive decision-making.
 </li>
 <li>
 Streamline administrative processes to ensure efficient and effective workflow.
 </li>
 </ul>
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
 </li>
 <li>
 Manage logistics for internal and external meetings, events, and engagements.
 </li>
 </ul>
 
 
 Communication &amp; Relationship Management
 
 
 <ul>
 <li>
 Serve as a liaison between executives and employees, clients, vendors, and external partners.
 </li>
 <li>
 Draft, review, and send professional emails and communications on behalf of executives.
 </li>
 <li>
 Build and maintain positive working relationships across the organization.
 </li>
 </ul>
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communications, or a related field (preferred).
 </li>
 <li>
 1&ndash;3 years of experience as an Executive Assistant or in a similar administrative role.
 </li>
 <li>
 Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools (Google Workspace, project management platforms).
 </li>
 <li>
 Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 </ul>
 
 
 Preferred Skills
 
 
 <ul>
 <li>
 Strong problem-solving and critical-thinking skills.
 </li>
 <li>
 Experience supporting C-level executives.
 </li>
 <li>
 Ability to work independently while managing multiple high-priority tasks.
 </li>
 <li>
 Excellent interpersonal and relationship-building abilities.
 </li>
 <li>
 Tech-savvy and adaptable to new systems, tools, and technologies.
 </li>
 </ul>
 
 
</div>

Explore 287+ Executive secretary in Riyadh Jobs In Riyadh this December. Find roles across top companies and apply now to boost your career.

287 executive secretary jobs IN Riyadh Jobs In Riyadh

Executive Secretary

Female Executive Secretary

Secretary to the CEO

Executive Assistant - Procurement Department

Executive Assistant

Senior Executive Assistant

Executive Assistant