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executive secretary to ceo

HYM Investment Group

We are seeking a highly organised, detail-oriented, and proactive Executive Secretary (Male) to provide dedicated administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence with timely and appropriate responses.</li><li>Prepare meeting agendas, take minutes, and follow up on assigned action items.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with a high degree of accuracy.</li><li>Maintain confidentiality and manage sensitive information with the utmost discretion.</li><li>Coordinate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s requirements to ensure smooth operations and efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organisational, multitasking, and time management capabilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary to CEO

We are seeking a highly organised, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will exhibit exceptional professionalism, strong communication skills, and the ability to efficiently manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily schedule.</li><li>Handle incoming calls, emails, and correspondence with timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action items to ensure timely completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with high accuracy and attention to detail.</li><li>Maintain confidentiality and handle sensitive information with utmost discretion.</li><li>Liaise with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure seamless operations and an efficient workflow.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level management.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Executive Secretary to CEO - Male

Capital Line Contractting

Full job descriptionExecutive AssistantAbout the RoleWe are seeking a highly organized, detail-oriented, and proactive Executive Secretary to support CEO of his multi-sector business.Key Responsibilities1. Executive Support &amp; Administration<ul><li>Manage the CEO&rsquo;s daily schedule, appointments, travel arrangements, meetings, and communications.</li><li>Prepare, draft, and review emails, letters, presentations, and official correspondence.</li><li>Maintain a high level of confidentiality in all matters.</li><li>Coordinate with internal teams and external stakeholders to ensure seamless operations.</li><li>Handle personal and professional tasks to help streamline the CEO&rsquo;s day-to-day activities.</li></ul>2. Documentation &amp; Data Management<ul><li>Maintain accurate files, databases, and tracking systems for all business.</li><li>Prepare reminders, alerts, and follow-up lists for ongoing tasks, deadlines, renewals, and financial commitments.</li><li>Ensure all important documents, agreements, and contracts are properly stored and easily retrievable.</li></ul>4. Communication &amp; Coordination<ul><li>Act as the primary point of contact for the CEO, ensuring effective communication between departments and external partners.</li><li>Coordinate internal meetings, prepare agendas, take minutes, and track action items to completion.</li></ul>5. Travel, Logistics &amp; Event Management<ul><li>Manage end-to-end travel planning (tickets, visas, accommodations, itineraries).</li><li>Organize business meetings, conferences, and special events as required.</li><li>Handle logistics for both local and international engagements.</li></ul>6. Professional &amp; Personal Organization<ul><li>Assist in managing the CEO&rsquo;s personal commitments, schedules, and requirements.</li><li>Ensure flawless coordination between personal, family-related, and business tasks when needed.</li></ul>Required Skills &amp; Qualifications<ul><li>Experience: 5&ndash;10 years in Executive Assistant/Executive Secretary roles supporting C-level executives.</li><li>Education: Bachelor&rsquo;s degree preferred; certifications in administration or office management are an advantage.</li><li>Technical Skills:</li><li>Strong proficiency in MS Office (Excel, PowerPoint, Word), documentation tools, and digital organization systems.</li><li>Ability to prepare investment spreadsheets, performance summaries, and basic analytical reports.</li><li>Personal Skills:</li><li>Excellent communication (written/verbal) and interpersonal skills.</li><li>High degree of professionalism, confidentiality, and integrity.</li><li>Strong organizational skills with the ability to multitask and prioritize effectively.</li><li>Attention to detail and proactive problem-solving ability.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per month

Executive Secretary to CEO(PREFERABLY ARABIC SPEAKING)

Maison Prime Realtors LLC

Job Title: Personal Assistant to the CEODepartment: Executive OfficeReports To: Chief Executive Officer (CEO)Location: DubaiEmployment Type: Hybrid (mainly work from home)&#11835;Position SummaryThe Personal Assistant to the CEO provides high-level executive support to ensure the CEO&rsquo;s office operates efficiently and effectively. This role requires exceptional organizational skills, absolute discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The PA serves as a trusted partner, anticipating needs, solving problems proactively, and representing the CEO with professionalism and tact.&#11835;Key Responsibilities1.&#8288; &#8288;Executive Support<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements, ensuring optimal time and workflow management.</li><li>Screen, prioritize, and route emails, calls, and correspondence.</li><li>Prepare and edit documents, presentations, briefing materials, and reports.</li><li>Coordinate internal and external meetings including agenda creation, logistics, and follow-up actions.</li><li>Maintain confidentiality of highly sensitive information at all times.</li></ul>2.&#8288; &#8288;Communication &amp; Liaison<ul><li>Serve as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Draft professional emails and communication on behalf of the CEO.</li><li>Facilitate effective communication and alignment between the CEO and leadership teams.</li><li>Represent the CEO in meetings when required, taking notes and tracking action items.</li></ul>3.&#8288; &#8288;Project &amp; Task Management<ul><li>Support the CEO in managing projects, deadlines, and strategic priorities.</li><li>Track key deliverables and coordinate with departments to ensure timely completion.</li><li>Conduct research and prepare summaries or recommendations.</li><li>Assist with special projects, events, and company initiatives.</li></ul>4.&#8288; &#8288;Administrative &amp; Operational Duties<ul><li>Organize files, documentation, and information systems for the CEO&rsquo;s office.</li><li>Manage expense reports, invoices, and corporate credit card statements.</li><li>Handle personal tasks and errands for the CEO as needed (optional; adjust based on organization).</li><li>Coordinate travel bookings, itineraries, accommodations, and logistics.</li></ul>5.&#8288; &#8288;Office &amp; Relationship Management<ul><li>Build strong relationships at all levels of the organization.</li><li>Ensure the CEO is well-prepared for meetings, presentations, and events.</li><li>Help maintain a positive, organized, and productive executive office environment.</li></ul>&#11835;Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or a related field (or equivalent experience).</li><li>3&ndash;7 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.</li><li>Exceptional communication skills&mdash;verbal, written, and interpersonal.</li><li>Strong organizational and time-management abilities.</li><li>High proficiency in Microsoft Office Suite, Google Workspace, and productivity tools.</li><li>Proven ability to maintain confidentiality and handle sensitive information.</li><li>Ability to work independently, prioritize tasks, and manage multiple deadlines.</li><li>Professional demeanor, strong judgment, and a proactive approach.</li></ul>&#11835;Preferred Qualifications<ul><li>Experience supporting C-suite or executive-level leaders.</li><li>Knowledge of project management tools</li></ul>&#11835;Key Competencies<ul><li>Discretion and integrity</li><li>Problem-solving and critical thinking</li><li>Adaptability and flexibility</li><li>Emotional intelligence (EQ)</li><li>Attention to detail</li><li>Initiative and forward planning</li><li>Relationship-building</li><li>Professionalism and reliability</li></ul>&#11835;Working Conditions<ul><li>Fast-paced environment with shifting priorities.</li><li>Occasional extended working hours or weekend availability.</li><li>Hybrid or on-site attendance depending on company needs.</li></ul>&#11835;Compensation &amp; Benefits<ul><li>Competitive salary</li><li>Employment visa</li><li>Performance bonuses</li><li>Health insurance</li><li>Paid time off &amp; holidays</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per month

Personal Assistant to CEO

Hydro Energy Group

Job Title: Executive Assistant to CEOLocation: Dubai, UAE Employment Type: Full-Time Reporting to: Chief Executive Officer (CEO) Language Requirement: Native or fluent English (spoken and written)About the RoleWe are seeking a world-class Executive Assistant (EA) to provide direct support to our CEO across a group of high-growth businesses spanning the energy, defence, security, and marketing sectors. This role demands an exceptional communicator, master organizer, and discreet operator who thrives in fast-paced environments.You will serve as the strategic right hand to the CEO, acting as a key liaison, managing complex schedules, communications, and ensuring seamless execution of executive priorities.Key Responsibilities<ul><li>Manage complex calendars, coordinate internal/external meetings, and maintain a fast-moving schedule</li><li>Draft high-level correspondence, reports, presentations, and briefing documents</li><li>Handle confidential information with discretion across HR, legal, finance, and personal matters</li><li>Organise international travel, itineraries, and logistics (visas, accommodations, meetings)</li><li>Act as a point of contact between the CEO and senior leadership, clients, and partners</li><li>Assist in project management and execution of strategic business initiatives</li><li>Support investor relations, board communication, and key stakeholder engagement</li><li>Maintain efficiency across multiple businesses by anticipating needs and streamlining processes</li><li>Manage ad hoc tasks and provide flexible support outside of standard office hours as needed</li></ul>Key Requirements<ul><li>Fluent English (spoken and written) is essential</li><li>4+ years of experience as an Executive Assistant, preferably to a C-suite executive or entrepreneur</li><li>Exceptional communication and writing skills &mdash; confident, clear, and professional</li><li>Demonstrated discretion and ability to handle sensitive information</li><li>Proficient in Google Workspace, Microsoft Office, and productivity tools (Notion, Slack, Monday.com)</li><li>Highly organised with the ability to multitask, prioritise, and remain calm under pressure</li><li>Dubai-based</li></ul>Preferred Experience<ul><li>Supporting founders, CEOs, or high-net-worth individuals</li><li>Working in fast-paced environments with multiple projects</li><li>Exposure to global business operations</li><li>Background in energy, technology, security, or professional services is a plus</li></ul>Compensation &amp; Benefits<ul><li>Visa and medical insurance included</li><li>Qtrly performance bonus</li><li>Travel opportunities and access to global events</li><li>25 days paid leave per year</li><li>Work closely with a visionary leadership team in a growth-focused environment</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>Have you managed international travel arrangement before?</li><li>what software have you used in a previous role that helps you perform the role of an EA effectively?</li><li>What attracted you to this job opening?</li></ul>Experience:<ul><li>executive assistant: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Executive Assistant to CEO

Phoenix Business Advisory

Job Title: Executive Assistant to CEOLocation: Dubai Airport Free Zone (DAFZA), Dubai, UAE Department: Executive Office Reports To: Chief Executive Officer (CEO) Employment Type: Full-TimePosition Summary:We are seeking a highly competent and multilingual Executive Assistant to provide comprehensive administrative, operational, and strategic support to the Chief Executive Officer (CEO). The role requires a proactive individual who can anticipate needs, manage multiple priorities efficiently, and ensure smooth coordination between the CEO&rsquo;s office and internal/external stakeholders.The successful candidate must possess strong communication skills in English (fluency in Arabic, Urdu &amp; Hindi is a distinct advantage) and a good understanding of marketing, branding, and corporate communications, as the role involves contributing to marketing coordination and supporting brand visibility initiatives alongside administrative responsibilities.This position offers the opportunity to work closely with the senior leadership team in a dynamic and fast-paced international business environment based in Dubai Airport Free Zone.Key Responsibilities:Executive &amp; Administrative Support:<ul><li>Act as the primary point of contact for the CEO&rsquo;s office, handling all correspondence, scheduling, and communication.</li><li>Manage the CEO&rsquo;s calendar effectively, including scheduling internal and external meetings, conference calls, and travel itineraries.</li><li>Prepare, review, and edit reports, documents, presentations, and emails for accuracy, clarity, and tone in both English and Arabic.</li><li>Ensure timely follow-up on key tasks, deliverables, and pending matters on behalf of the CEO.</li><li>Maintain and organize confidential files, records, and documentation with discretion and accuracy.</li><li>Draft professional business letters, memos, and official communication in both English and Arabic as required.</li></ul>Strategic &amp; Operational Coordination:<ul><li>Support the CEO in monitoring and driving strategic initiatives, ensuring alignment with company objectives.</li><li>Prepare meeting agendas, compile background information, record minutes, and track post-meeting action items.</li><li>Liaise effectively with internal departments (HR, Finance, Marketing, Operations) to ensure smooth execution of CEO directives.</li><li>Conduct business research, competitor analysis, and data compilation for decision-making purposes.</li><li>Represent the CEO&rsquo;s office in professional interactions with clients, partners, and external agencies when required.</li></ul>Marketing &amp; Brand Support:<ul><li>Assist the CEO in coordinating marketing and brand development initiatives with the marketing team.</li><li>Contribute ideas and support in preparing content for presentations, digital campaigns, newsletters, and corporate profiles.</li><li>Ensure consistency in branding and communication across company touchpoints.</li><li>Monitor marketing performance metrics and share insights or updates with the CEO regularly.</li></ul>Communication &amp; Liaison:<ul><li>Translate documents, presentations, and communications between English and Arabic accurately.</li><li>Maintain effective communication with internal teams and external business associates across regions.</li><li>Handle sensitive communications on behalf of the CEO with the utmost confidentiality and professionalism.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Marketing, Communications, or a related discipline.</li><li>Should be having American or Australian visa.</li><li>Minimum 3 to 5 years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.</li><li>Strong command of English and Arabic (spoken and written) is mandatory; Hindi proficiency will be an added benefit.</li><li>Demonstrated understanding of marketing concepts, digital communication, and brand development.</li><li>Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools (Google Workspace, Zoom, etc.).</li><li>Strong interpersonal, communication, and presentation skills.</li><li>Exceptional organizational, problem-solving, and multitasking abilities.</li><li>Ability to work independently, maintain confidentiality, and exercise sound judgment in high-pressure situations.</li><li>A professional demeanor with a high level of integrity and reliability.</li></ul>Desired Personal Attributes:<ul><li>Highly proactive, resourceful, and adaptable to changing priorities.</li><li>Strong business acumen with the ability to anticipate the CEO&rsquo;s needs.</li><li>Exceptional attention to detail and accuracy.</li><li>Culturally aware and comfortable working in a multinational business environment.</li><li>Positive attitude, professional appearance, and a customer-service mindset.</li></ul>Work Environment &amp; Benefits:<ul><li>Location: Dubai Airport Free Zone (DAFZA)</li><li>Working Days: Monday to Saturday</li><li>Compensation: Competitive salary package commensurate with experience</li><li>Benefits:</li><li>Annual leave and medical insurance as per UAE labor law</li><li>Opportunities for professional development and career progression</li></ul>Why Join Us:This is a unique opportunity to work directly with the CEO of a fast-growing international organization and gain exposure to diverse aspects of business management, leadership strategy, and brand building. The role offers professional growth within a collaborative and high-performance environment where initiative and excellence are valued and rewarded.Job Type: Full-timePay: AED3,000.00 - AED6,000.00 per monthApplication Question(s):<ul><li>Are your comfortable travelling?</li><li>Do you have American or Australian visa?</li><li>Current Visa status?</li><li>Comfortable 6 days a week?</li><li>Do you have International Driving license?</li><li>What all languages can you speak?</li><li>Your Nationality?</li><li>Current Salary? (Monthly)</li><li>Expected Salary? (Monthly)</li><li>How soon can you join? (in days)</li><li>Reason for Switch?</li><li>Current Location?</li></ul>

Grant Thornton

<div><div><h4 class="jobSectionHeader">Job Overview</h4>
<div>We&rsquo;re a large and growing professional services firm that still feels like a community. With over 76,000 professionals in more than 150 countries, we combine global scale with local expertise to help dynamic organizations unlock their potential for growth. We truly care about our colleagues, our clients, and the communities where we work and live.

As an Executive Assistant to CEO, you&rsquo;ll play a pivotal role in enabling the CEO to focus on strategic priorities by managing time, information flow, and stakeholder engagement with precision and discretion. This position demands more than administrative excellence - it requires strategic thinking, proactive problem-solving, and the ability to navigate complex global schedules and governance requirements. Acting as a trusted advisor, you&rsquo;ll ensure seamless coordination of executive commitments, board governance, and high-level projects, while representing the CEO&rsquo;s office with professionalism and confidentiality. Your contribution will be critical in driving operational efficiency and supporting the firm&rsquo;s long-term objectives.

Discover your purple and join our Office Operations team today!

Let us paint a picture for you
 
 
Imagine being part of a team that puts &ldquo;we before me&rdquo;, where flexibility is a mindset, and where you trust your colleagues to have your back.
 
 
Imagine working for an organization that believes in the power of authenticity in everything that we do. Whether you're steering discussions in a client meeting, tackling your fear of heights at the top of the Burj Khalifa or ziplining across Jebel Jais &ndash; bring your true self to work. Be a part of a team driven by a purpose of shaping the world that we live in, based on trust and integrity in markets, dynamic businesses, and communities where businesses and people thrive.
 
 
Join us to expand your horizons, be inspired, face challenges, and most importantly, be yourself.

As an Executive Assistant to the CEO some of your responsibilities will include:

Executive Support &amp; Time Management
<ul>
<li>Act as a trusted advisor and manage the CEO&rsquo;s priorities, ensuring alignment with strategic objectives</li>
<li>Proactively manage and optimize the CEO&rsquo;s time by prioritizing requests, controlling access, and coordinating commitments</li>
<li>Extensive calendar management across multiple time zones, including scheduling high-level meetings and anticipating conflicts</li>
<li>Prepare briefing materials, agendas, and follow-up actions for all CEO engagements</li>
<li>Monitor deadlines and ensure timely completion of tasks and deliverables</li>
</ul>
Travel &amp; Logistics
<ul>
<li>Coordinate extensive global travel, including complex itineraries, visa arrangements, and contingency planning</li>
<li>Ensure seamless execution of travel plans, including accommodation, ground transport, and meeting schedules</li>
<li>Manage last-minute changes and troubleshoot issues to minimize disruption</li>
</ul>
Governance &amp; Compliance
<ul>
<li>Manage Board and Committee meetings end-to-end: scheduling, agenda preparation, document collation, and minute-taking</li>
<li>Maintain governance frameworks and ensure compliance with regulatory and internal standards</li>
<li>Liaise with senior leadership and stakeholders to ensure timely submission of reports and documentation</li>
</ul>
Stakeholder Engagement
<ul>
<li>Build strong relationships locally and across global offices to facilitate collaboration and information flow</li>
<li>Serve as the primary liaison between the CEO and internal/external stakeholders, ensuring timely and accurate communication</li>
<li>Represent the CEO professionally in all interactions, maintaining confidentiality and discretion</li>
</ul>
Operational &amp; Strategic Support
<ul>
<li>Support CEO-driven projects and initiatives, including research, reporting, and execution tracking</li>
<li>Identify process improvements and implement efficiencies to reduce operational burden on the CEO</li>
<li>Assist in preparing presentations, reports, and strategic documents for internal and external audiences</li>
</ul></div>
<h4 class="jobSectionHeader">Skills</h4>
<div>Think you've got what it takes to be an Executive Assistant to CEO? Like the color purple? Great. Here's a few more boxes we're also hoping you can tick:
<ul>
<li>Minimum 10 years of experience supporting C-suite executives, with a strong preference for direct CEO support</li>
<li>Proven experience in corporate governance, including managing Board and committee meetings</li>
<li>Background in a global professional services firm or similar complex organization</li>
<li>Strong business acumen and ability to handle sensitive information with discretion</li>
<li>Highly resilient, resourceful, and able to handle challenging situations with professionalism and composure</li>
<li>Exceptional organizational and multitasking skills; capable of juggling multiple priorities seamlessly</li>
<li>Strong interpersonal and communication skills, with cultural awareness and adaptability</li>
<li>Proficiency in Microsoft Office Suite and other productivity tools</li>
<li>Knowledge of UAE visa and immigration processes is preferred</li></ul></div> 


</div><div></div><div><div><h4 class="jobSectionHeader">Job Details</h4>
<div><div>Job Location</div>
<div>Dubai, UAE</div>
</div><div><div>Job Role</div>
<div>Internal Client Services</div>
</div><div><div>Joining Date</div>
<div>Feb-2026</div>
</div><div><div>Preferred Contract Type</div>
<div>Permanent</div>
</div></div><div><h4 class="jobSectionHeader">Preferred Candidate</h4>
<div><div>Career Level</div>
<div>Mid-Management</div></div></div></div></div>

Executive Assistant to CEO | Internal Client Services

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Executive Assistant to CEO | Internal Client Services