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executive secretary to ceo

Dubai Limited Investment

We are seeking a highly organized and proactive Executive Secretary to support our senior leadership team. The ideal candidate will possess exceptional administrative skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Managing executive calendars, scheduling meetings, and coordinating travel logistics</li><li>Drafting and reviewing correspondence, reports, and presentations</li><li>Handling confidential information with discretion</li><li>Liaising with internal departments and external stakeholders</li><li>Supporting senior leadership with administrative and operational tasks</li></ul>Qualifications &amp; Skills<ul><li>Minimum 3&ndash;5 years of experience in a similar executive support role</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational, communication, and time-management skills.</li><li>Professional demeanor and ability to work under pressure</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Executive Secretary to CEO

Channel 2 Group Corporation

<ul><li>Maintaining executive&rsquo;s agenda and assist in planning appointments, board meetings, conferences etc.</li><li>Excellent in Drafting mails/letters.</li><li>Attending meetings and keep minutes</li><li>Maintain executive&rsquo;s agenda and assist in planning appointments, board meetings, conferences etc.</li><li>Attend meetings and keep minutes</li><li>Receive and screen phone calls and redirect them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Make travel arrangements for executives. (air ticket and hotel).</li><li>Handle confidential documents ensuring they remain secure.</li><li>Prepare invoices or financial statements and provide assistance in bookkeeping</li><li>Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible</li><li>Conduct research and prepare presentations or reports as assigned</li><li>Willingness to travel with Managing Director.</li></ul>Requirements and skills<ul><li>Male candidates ONLY</li><li>At least 5 years Proven experience as Personal assistant or executive secretary in UAE</li><li>Proficient in MS Office and &ldquo;back-office&rdquo; software (e.g. ERP)</li><li>In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry</li><li>Familiarity with basic research methods and reporting techniques</li><li>Excellent organizational and time-management skills</li><li>Outstanding communication and negotiation abilities</li><li>Integrity and confidentiality</li><li>Bachelors Degree graduate</li><li>willing to work under pressure</li><li>multi-tasking abilities</li></ul>Job Types: Full-time, Contract Contract length: 24 monthsPay: AED4,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal or Executive Assistant TO CEO: 5 years (Required)</li></ul>Language:<ul><li>ENGLISH language proficiency , Native HINDI, TAMIL (Required)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>

Executive Assistant to Managing Director (MALE candidates ONLY)

Berisca Growth & Creative Intelligence

We are looking for a proactive and highly organized Executive Assistant to the CEO who will play a key role in supporting the CEO in daily operations, attending meetings, and assisting in business development and marketing initiatives.This role goes beyond traditional administrative support. The ideal candidate will act as a strategic support partner, representing the CEO in meetings, helping manage business relationships, and contributing to marketing and growth activities.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, meetings, appointments, and travel arrangements</li><li>Attend meetings with the CEO or represent the CEO when required</li><li>Take meeting notes and ensure proper follow-ups with internal teams and external partners</li><li>Assist in business development activities, including identifying opportunities and maintaining relationships with clients and partners</li><li>Support the CEO in marketing strategy discussions and campaign planning</li><li>Coordinate with marketing, sales, and operations teams to ensure smooth execution of projects</li><li>Prepare presentations, reports, proposals, and business documents</li><li>Conduct research and market analysis when needed</li><li>Manage email communication and correspondence on behalf of the CEO</li><li>Maintain confidentiality in all company and executive matters</li><li>Assist with organizing events, client meetings, and networking opportunities</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Marketing, Business Administration, Communications, or related field</li><li>Marketing background is required</li><li>Previous experience as an Executive Assistant, Personal Assistant, Account Manager, or Business Development Coordinator is preferred</li><li>Strong communication and presentation skills</li><li>Excellent organizational and multitasking abilities</li><li>Ability to represent the CEO professionally in meetings and business interactions</li><li>Strong proficiency in Microsoft Office, Google Workspace, and presentation tools</li><li>Fluent in English (Arabic is a plus)</li></ul>Preferred Qualities<ul><li>Strong business mindset and professional presence</li><li>Confidence in attending meetings with partners and clients</li><li>Ability to handle multiple responsibilities in a fast-paced environment</li><li>Strategic thinking and problem-solving skills</li></ul>Job Type: Full-timePay: AED4,000.00 - AED8,000.00 per month

CEO Personal Assistant

Reinforcement HR Consultancy

Receptionist cum Executive Secretary (Arabic Speaking &ndash; Female is a must!)We are looking for a professional and well-presented Arabic-speaking Female Receptionist cum Executive Secretary to join our team in Dubai. The ideal candidate should have excellent communication skills, strong organizational abilities, and a pleasant personality to manage front desk operations and provide administrative support.Key Responsibilities:Handle incoming calls, emails, and correspondenceManage appointments, meetings, and calendarsProvide administrative and secretarial support to managementPrepare reports, documents, and presentationsMaintain office records and filing systemsCoordinate with internal teams and external clientsRequirements:Fluent in Arabic and English (spoken and written)Proven experience as a receptionist or executive secretaryProficient in MS Office (Word, Excel, Outlook)Strong communication and interpersonal skillsWell-organized with multitasking abilityProfessional appearance and positive attitudePreferred:Previous experience in UAESalary &amp; Benefits:Competitive salary (based on experience)Visa and other benefits as per UAE labor lawIf you meet the above criteria, we would love to hear from you.Apply Now:Please send your CV to info@reinforcement.aeJob Types: Full-time, Permanent, Contract Contract length: 24 monthsPay: AED5,000.00 - AED8,000.00 per monthWork Location: In person

Receptionist cum Executive Secretary

Novanos

Only Female applicants will be consideredJob Title: Secretary cum Personal Assistant (PA)Reports To: Chief Executive OfficerJob PurposeTo provide comprehensive administrative, secretarial, and personal support to senior management by managing schedules, communications, documentation, travel arrangements and coordination tasks, ensuring efficient daily operations while maintaining strict confidentiality and professionalism.Key Duties and Responsibilities1. Executive &amp; Administrative Support<ul><li>Manage the executive&rsquo;s daily calendar, appointments, meetings, and reminders to ensure optimal time management</li><li>Coordinate domestic and international travel arrangements including flights, hotel bookings, visas, and itineraries</li><li>Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate</li><li>Draft, edit, format, and proofread correspondence, reports, presentations, and official documents</li><li>Prepare briefing notes, reports, and background materials for meetings and business engagements</li><li>Maintain accurate records of executive decisions, approvals, and follow-up actions</li></ul>2. Secretarial &amp; Documentation Management<ul><li>Maintain organized physical and electronic filing systems for confidential and official documents</li><li>Prepare, update, and manage contracts, agreements, letters, memos, and corporate records</li><li>Ensure proper documentation control, version management, and archiving in line with company policies</li><li>Handle document submissions, approvals, signatures, and distribution in a timely manner</li><li>Assist in preparing board meeting documents, agendas, minutes, and resolutions</li></ul>3. Meeting, Event &amp; Coordination Support<ul><li>Arrange and coordinate internal and external meetings, conferences, and business events</li><li>Prepare meeting rooms, presentations, materials, and refreshments when required</li><li>Record accurate minutes of meetings and ensure timely circulation and follow-up on action items</li><li>Liaise with internal departments, clients, suppliers, government entities, and external partners</li><li>Coordinate schedules between executives, departments, and external stakeholders</li></ul>4. Personal Assistant Responsibilities<ul><li>Act as a trusted liaison between the executive and internal/external parties</li><li>Manage personal schedules, reminders, and priority tasks for the executive</li><li>Assist with personal errands, travel arrangements, and confidential matters as assigned</li><li>Anticipate executive needs and proactively resolve issues to ensure smooth workflow</li><li>Maintain strict confidentiality of personal, financial, and business-related information</li></ul>5. Office Administration &amp; Support<ul><li>Monitor office supplies, stationery, and equipment; coordinate procurement and vendors</li><li>Assist in maintaining office systems, policies, and administrative procedures</li><li>Support HR and finance departments with documentation, approvals, and coordination when required</li><li>Track and follow up on invoices, expense claims, reimbursements, and petty cash related to executive activities</li><li>Ensure compliance with company policies, labor regulations, and administrative standards</li></ul>6. Compliance, Confidentiality &amp; Professional Conduct<ul><li>Handle sensitive company and executive information with discretion and integrity</li><li>Ensure adherence to company policies, corporate governance standards, and confidentiality agreements</li><li>Maintain professional conduct, appearance, and communication at all times</li><li>Support audits, inspections, and regulatory requirements by providing accurate documentation</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration, Secretarial Studies, or related field</li><li>Minimum 2 year&rsquo;s experience as a Secretary, Executive Secretary, or Personal Assistant</li><li>Experience supporting senior management or C-level executives preferred</li></ul>Skills &amp; Competencies<ul><li>Excellent organizational, multitasking, and time-management skills</li><li>Strong written and verbal communication skills in English (Arabic is an advantage)</li><li>High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to prioritize tasks and work under pressure with minimal supervision</li><li>Strong interpersonal skills and professional judgment</li><li>High attention to detail and accuracy</li><li>Discretion, integrity, and trustworthiness</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Can you join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Secretary/Personal Assistant: 2 years (Required)</li><li>Travel Arrangements for C-Suite: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Secretary cum Personal Assistant

M I R A L.L.C

<div>
 We are looking for an
 
 Executive Assistant to CEO
 
 who will serve as a trusted right hand to the executive, providing full 1:1 support in both business and personal matters.
 
 
 In this role, you will work directly with the CEO, helping manage priorities, protect time, and ensure smooth execution of daily tasks. This is a high-impact position requiring strong organisation, discretion, and the ability to anticipate needs before they arise.
 
 
 
 Responsibilities
 
 
 
 
 Executive Support (1:1)
 
 
 
 <ul>
 <li>
 Manage the CEO's calendar, priorities, and daily schedule
 </li>
 <li>
 Act as a gatekeeper, protecting focus and time
 </li>
 <li>
 Ensure follow-ups and task execution across key areas
 
 
 </li>
 </ul>
 
 Travel &amp; Lifestyle Management
 
 
 
 <ul>
 <li>
 Organise business and personal travel end-to-end
 </li>
 <li>
 Book flights, hotels, transfers, and prepare itineraries
 
 
 </li>
 </ul>
 
 Communication
 
 
 
 <ul>
 <li>
 Handle correspondence on behalf of the CEO (EN/RU)
 </li>
 <li>
 Coordinate with internal teams and external partners
 
 
 </li>
 </ul>
 
 Meetings &amp; Coordination
 
 
 
 <ul>
 <li>
 Schedule and prepare meetings
 </li>
 <li>
 Take notes, track action points, and ensure follow-through
 
 
 </li>
 </ul>
 
 Personal Assistance
 
 
 
 <ul>
 <li>
 Support with personal tasks and day-to-day matters in Dubai when needed
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 2+ years of experience supporting senior executives (CEO / Founder / C-level)
 </li>
 <li>
 Strong organisational and time-management skills
 </li>
 <li>
 Excellent communication skills (written &amp; verbal)
 </li>
 <li>
 High level of discretion, confidentiality, and emotional intelligence
 </li>
 <li>
 Proactive, detail-oriented, and able to work independently
 </li>
 <li>
 Ability to operate in a fast-paced, high-responsibility environment
 </li>
 <li>
 Tech-savvy (Google Workspace, task managers like ClickUp, etc.)
 </li>
 <li>
 Fluent English (C1+)
 </li>
 <li>
 Fluent Russian (C1+)
 </li>
 <li>
 Based in Dubai or ready to relocate
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 Full processing of the employment visa in the UAE
 </li>
 <li>
 Medical insurance
 </li>
 <li>
 Direct exposure to top-level decision-making
 </li>
 </ul>
</div>

Executive Assistant to CEO

Khazna Data Centers

<div>
 
 
 JOB DESCRIPTION
 
 
 
 The Assistant Manager &ndash; CEO Office will be a critical member of the CEO's Office, providing high-caliber strategic and analytical support directly to the CEO under the guidance of the Chief of Staff. The role focuses on delivering exceptional reports, presentations, and data-driven insights that inform executive decision-making and drive organizational priorities.
 
 
 
 RESPONSIBILITIES
 
 
 
 
 
 Description
 
 
 
 
 
 <ul>
 
 <li>
 Prepare high-quality executive presentations, reports, briefing documents, and communication materials for the CEO, Board, and senior leadership, ensuring clear storytelling, professional design, logical flow, and alignment with executive preferences and branding guidelines.
 </li>
 
 <li>
 Develop and refine complex slide decks (primarily in PowerPoint) that translate detailed analyses into concise, visually compelling narratives for high-stakes meetings, including strategy reviews, board updates, and investor presentations.
 </li>
 
 <li>
 Draft and edit executive correspondence, speeches, talking points, memos, and other written materials that reflect the CEO&rsquo;s voice and strategic priorities.
 </li>
 
 <li>
 Perform market research and competitive intelligence gathering, analyzing external data sources, reports, and benchmarks to identify opportunities, risks, and emerging trends relevant to the organization.
 </li>
 
 <li>
 Gather, synthesize, and analyze quantitative and qualitative data from internal systems, external databases, stakeholder interviews, and third-party reports to produce clear, actionable insights and evidence-based recommendations.
 </li>
 
 <li>
 Transform raw data into structured summaries, dashboards, and visualizations that highlight key findings and enable rapid executive comprehension.
 </li>
 
 <li>
 Support the Chief of Staff in managing special projects and strategic initiatives originating from the CEO's Office, including defining project scope, timelines, deliverables, and success metrics.
 </li>
 
 <li>
 Track progress on multiple concurrent initiatives, coordinate cross-functional teams, facilitate working sessions, and escalate risks or blockers to ensure timely execution.
 </li>
 
 <li>
 Assist in preparing comprehensive materials for internal and external stakeholder engagements, such as board meetings, leadership offsites, investor calls, partner discussions, and regulatory updates.
 </li>
 
 <li>
 Perform ad-hoc research and rapid response analysis on emerging business opportunities, potential M&amp;A targets, new market entries, organizational performance metrics, and CEO-specific inquiries.
 </li>
 
 <li>
 Monitor key performance indicators (KPIs), prepare regular performance updates, and identify early warning signals or improvement opportunities.
 </li>
 
 <li>
 Maintain the highest standards of confidentiality when handling sensitive strategic, financial, and personnel-related information.
 </li>
 
 </ul>
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 
 Qualifications
 
 
 
 
 
 
 Minimum Qualifications:
 
 
 
 <ul>
 
 <li>
 Bachelor&rsquo;s degree in business administration or other related discipline
 </li>
 
 <li>
 MBA is preferred.
 </li>
 
 </ul>
 
 
 
 Minimum Experience:
 
 
 
 <ul>
 
 <li>
 5+ years of professional experience, with at least 3&ndash;4 years in management consulting (preferably with a top-tier firm)
 </li>
 
 </ul>
 
 
 
 Job-Specific Skills (Generic / Technical):
 
 
 
 
 Proven track record of working in fast-paced, high-stakes environments with exposure to C-suite executives.
 
</div>

Assistant Manager - Executive Enablement

Explore 2096+ Executive secretary to ceo in Dubai this April. Find roles across top companies and apply now to boost your career.