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executive secretary to general manager

Inspire Management Training Center

We are looking for a highly professional and experienced Executive Secretary to support the General Manager. The ideal candidate will have prior experience working directly with senior or top management, excellent organizational and communication skills, and a good understanding of government processes related to construction project approvals.Key Responsibilities:<ul><li>Provide high-level administrative support to the General Manager</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, and correspondence as required</li><li>Handle confidential documents and maintain strict confidentiality</li><li>Liaise with internal departments, clients, and external stakeholders</li><li>Assist in coordinating tasks related to project documentation and approvals</li><li>Communicate with government departments for approvals or related processes</li><li>Track deadlines, follow up on pending actions, and ensure timely completion of tasks</li></ul>Requirements:<ul><li>Proven experience as an Executive Secretary to senior/top-level management</li><li>Strong understanding or experience with government approvals and construction project approval processes is highly preferred</li><li>Excellent verbal and written communication skills in English and Arabic (advantage)</li><li>Highly organized, detail-oriented, and proactive</li><li>Ability to handle multiple tasks with discretion and professionalism</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li></ul>Preferred Qualifications:<ul><li>Previous experience in the construction or engineering industry is an advantage</li><li>Knowledge of local government regulations and approval procedures</li></ul>Job Type: Full-timePay: QAR7,000.00 - QAR10,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>executive assistant: 5 years (Required)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Executive Secretary to General Manager

VOLUME CAFE

Job Title: Secretary to the General ManagerReports To: General ManagerJob Summary:The Secretary to the General Manager provides comprehensive administrative and executive support to the General Manager, ensuring the smooth and efficient operation of the Executive Office. The role requires a high level of professionalism, confidentiality, organizational skills, and the ability to manage multiple priorities effectively.Key Responsibilities:<ul><li>Provide full administrative and secretarial support to the General Manager.</li><li>Manage and organize the General Manager&rsquo;s calendar, schedule meetings, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and other documents on behalf of the General Manager.</li><li>Handle incoming and outgoing communications, ensuring timely and accurate responses.</li><li>Maintain confidentiality and handle sensitive information with discretion and professionalism.</li><li>Coordinate interdepartmental communication and ensure the General Manager is informed of all relevant matters.</li><li>Assist in preparing meeting agendas, recording minutes, and following up on action items.</li><li>Screen phone calls, emails, and requests; prioritize issues requiring the GM&rsquo;s attention.</li><li>Maintain filing systems, both electronic and manual, ensuring documents are easily accessible and properly organized.</li><li>Support the organization of corporate events, meetings, and executive visits as required.</li><li>Liaise with internal departments, clients, and external partners on behalf of the General Manager.</li><li>Perform other administrative duties as assigned to support the smooth functioning of the Executive Office.</li></ul>Requirements:<ul><li>Minimum 2&ndash;4 years of experience as an Executive Secretary, Personal Assistant, or similar role, preferably in an F&amp;B, hospitality, or corporate environment.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle multiple tasks and work under pressure.</li><li>High level of discretion, integrity, and professionalism.</li><li>Strong attention to detail and proactive approach.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you available to join immediately or any notice period</li><li>Current and expected salary</li><li>How many years of experience do you have as a Secretary</li></ul>

Secretary to Director

Horizon Medical

Role DescriptionThis is a full-time, on-site role for an Office Secretary located in Doha, Qatar. Day-to-day tasks include providing clerical and administrative support, managing schedules, handling correspondence, assisting with office management, and ensuring smooth office operations. The Office Secretary will also be responsible for maintaining organized records and files, responding to internal and external inquiries, and supporting executive staff as needed.Qualifications<ul><li>Clerical Skills and Executive Administrative Assistance</li><li>Communication and Customer Service skills</li><li>Experience in Company Secretarial Work</li><li>Proficiency in office software and equipment</li><li>Excellent organizational and multitasking abilities</li><li>Ability to work in a fast-paced environment</li><li>Bachelor's degree in Business Administration or related field is a plus</li></ul>Mail : jobs.2018hmt@gmail.comJob Type: Full-time

Office Secretary

Al Adyat consultancy

Job Summary:The Executive Secretary provides high-level administrative support to the executive team, ensuring the efficient operation of the office through effective coordination, communication, and documentation. The role involves managing executive schedules, preparing reports, handling confidential information, and facilitating smooth communication between departments and external stakeholders.Key Responsibilities:&middot; Manage and maintain the executive&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.&middot; Prepare and edit correspondence, reports, presentations, and other documents.&middot; Organize and maintain electronic and physical filing systems for easy access and retrieval.&middot; Screen and prioritize incoming communications, emails, and phone calls, responding where appropriate.&middot; Coordinate and follow up on tasks and projects assigned by the executive team.&middot; Prepare meeting agendas, take minutes, and distribute them promptly.&middot; Liaise with internal departments and external partners to ensure timely information flow.&middot; Handle sensitive and confidential information with discretion.&middot; Ensure smooth day-to-day operations of the executive office.&middot; Manage office supplies and ensure availability of necessary materials.&middot; Support the preparation and coordination of company events, conferences, and business meetings.&middot; Assist in preparing executive reports, summaries, and briefings.&middot; Maintain accurate records of decisions, approvals, and communications.&middot; Track project progress and deadlines, providing regular status updates.Qualifications:&middot; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field.&middot; Minimum of 3&ndash;5 years of experience in a similar executive or administrative support role.&middot; Strong command of English (both written and verbal); proficiency in other languages is a plus.&middot; Excellent organizational, time management, and multitasking skills.&middot; High level of professionalism, integrity, and discretion.Skills and Competencies:&middot; Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Strong interpersonal and communication skills.&middot; Attention to detail and problem-solving abilities.&middot; Ability to work under pressure and meet tight deadlines.&middot; Strong sense of initiative and self-motivation.Working Conditions:Full-time position, typically office-based with standard working hours. May require occasional overtime or travel depending on executive needs.Job Type: Full-timePay: QAR13,000.00 - QAR15,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Secretary or administrative support role: 4 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li><li>English (Required)</li></ul>License/Certification:<ul><li>degree in Business Administration, Office Management (Required)</li></ul>

Executive Secretary

Gulf Overseas HR Consultancy

We are seeking a highly organized and professional Executive Medical Secretary with a strong pharmaceutical or medical background. The ideal candidate will provide administrative and secretarial support to senior medical executives, ensuring smooth day-to-day operations and effective communication with patients, medical staff, and stakeholders.Key Responsibilities:<ul><li>Manage executive calendars, schedule appointments, and coordinate meetings</li><li>Prepare, edit, and format medical reports, correspondence, and presentations</li><li>Handle patient inquiries professionally via phone, email, or in person</li><li>Maintain and organize medical records, files, and confidential documents</li><li>Assist in coordinating meetings, conferences, and medical events</li><li>Liaise with healthcare professionals, pharmaceutical representatives, and internal teams</li><li>Ensure timely follow-up on tasks, communications, and project deadlines</li><li>Support medical executives in administrative duties, including travel arrangements and documentation</li><li>Handle office correspondence, including letters, emails, and memos</li><li>Maintain confidentiality and comply with medical privacy regulations</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree or diploma in Pharmacy, Medical, Life Sciences, Healthcare Administration, or related field</li><li>Prior experience as a Medical Secretary, Executive Assistant, or Administrative Support in a medical or pharmaceutical setting</li><li>Fluent in English (spoken and written); additional language skills are a plus</li><li>Excellent organizational, multitasking, and time management skills</li><li>Strong communication and interpersonal skills</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software</li><li>Professional demeanor, attention to detail, and ability to work independently</li></ul>What We Offer:<ul><li>Attractive salary package with potential performance bonuses</li><li>Professional and supportive working environment</li><li>Clear work schedule with weekends off (Thursday &amp; Friday)</li><li>Opportunity to work closely with senior medical professionals and grow within the organization.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR5,000.00 per month

Executive Medical Secretary

Aamal Services

Job Description: Facilities Management SecretaryCompany: Maintenance and Management Solutions Location: Doha, West Bay Job Type: Permanent Reports to: General ManagerCompany OverviewMMS is a 100% Qatari-owned leading Facilities Management Company, providing services to more than 30 locations in the country for the last 18 years. MMS is also the industry leader in property and corporate facilities management services and was honored with The Best Facilities Management Company in Qatar Award in previous years. Integrated Facilities Management is our core specialist service and our facilities management solutions are based on a successful blend of best practice, reliable understanding of in-demand technology, and local operational knowledge. We provide the complete facilities management service for a large and diverse client base that includes the following sectors: commercial, residential, retail, education, leisure, banking, infrastructure, and government. MMS has the certification of ISO 9001 for its Quality Management System, ISO 45001 for Occupational Health &amp; Safety Management System and ISO 14001 for the Environmental Management. Our Mission To be the highest quality Facility Management service provided in Qatar. Our Vision To be a renowned leader, and a leading name in Facility Management Services in the region and beyond and ensuring our clients&rsquo; needs are met with high efficiency. Our Values &bull; We always put people first. &bull; We are service-oriented. &bull; We will always lead with quality.Position SummaryWe are seeking a highly organized and proactive Facilities Management Secretary to provide essential administrative and clerical support to our Facilities Management department. The ideal candidate will be the central hub for all facility-related communications, ensuring the smooth day-to-day operation of our office and building systems. You will play a critical role in maintaining vendor relationships, managing work orders, and supporting the safety and efficiency of our physical work environment.Key ResponsibilitiesAdministrative Support:<ul><li>Provide high-level administrative support to the Facilities Manager and department staff.</li><li>Manage the department's calendar, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and format correspondence, reports, presentations, and memos.</li><li>Maintain an organized filing system, both electronic and physical, for facility records, including warranties, service contracts, and compliance documents.</li><li>Answer, screen, and direct incoming phone calls and emails for the facilities department.</li></ul>Vendor and Inventory Management:<ul><li>Act as a liaison between the company and external vendors, contractors, and service providers.</li><li>Assist in obtaining quotes, processing purchase orders, and coordinating vendor site visits.</li><li>Help maintain an inventory of office and facility supplies, janitorial items, and critical spare parts.</li><li>Process and code invoices for the facilities department, ensuring accuracy and timely payment.</li></ul>Communication and Reporting:<ul><li>Distribute facility-related communications to the entire staff (e.g., notifications about maintenance, construction, or office events).</li><li>Assist in preparing regular reports on facility activities, budgets, and key performance indicators (KPIs).</li></ul>Qualifications and SkillsRequired:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience (2+ years) in an administrative or secretary role, preferably within facilities management, construction, property management, or a related field.</li><li>Exceptional organizational and time-management skills with the ability to prioritize multiple tasks.</li><li>Strong verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Professional and courteous demeanor with excellent customer service skills.</li></ul>Job Types: Full-time, PermanentPay: QAR4,000.00 - QAR5,000.00 per month

Secretary/Receptionist

Candidzone

Office Manager and Office SecretaryDuration: 3 months and renewableNationality: AnyLanguage: English, (Arabic is an added advantage)Location: Lusail, Qatar Nearest Transport: Marina South Tram Station Working Hours: 8 hours per day + break Work Days: 5 days a weekJob Summary: We are seeking a professional and highly organized Office Manager / Secretary to oversee office operations and provide administrative support. The ideal candidate will ensure smooth daily workflow, assist management, and maintain a well-structured office environment.Key Responsibilities:<ul><li>Preferably with experience in e-publishing or e-design.</li><li>Prepare reports, presentations, and documents as required.</li><li>Manage daily office operations and maintain efficiency.</li><li>Act as the main point of contact for internal staff, clients, and visitors.</li><li>Handle phone calls, emails, and correspondence professionally.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain electronic and paper filing systems.</li><li>Manage office supplies and place orders as necessary.</li><li>Assist in budget tracking, invoices, and expense reports.</li><li>Ensure adherence to company policies and maintain confidentiality.</li><li>Support HR functions including onboarding, leave management, and employee records.</li><li>Coordinate special projects and office events.</li><li>Communicate with the landlord regarding any office issues or small inconveniences.</li><li>Communicate with suppliers when necessary to ensure smooth office operations.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Office Management, or related field preferred.</li><li>Proven experience as an Office Manager, Secretary, or in an administrative role.</li><li>Proficient in Microsoft Office Suite and office management software.</li><li>Excellent organizational, multitasking, and communication skills.</li><li>Professional demeanor with strong interpersonal abilities.</li></ul>Desired Attributes:<ul><li>Detail-oriented, proactive, and adaptable.</li><li>Problem-solving mindset with ability to anticipate needs.</li><li>Discreet, trustworthy, and customer-service oriented.</li><li>Friendly, approachable, and professional.</li><li>Must have valid qatar id</li></ul>Apply now :- Send CV to WhatsApp +97430662111Job Types: Full-time, Temporary Contract length: 3 months

Hiring Now: Office Manager / Office Secretary

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