admin assistant

administrative assistant

engineering admin assistant

hr admin assistant

maintenance coordinator

facilities administrator

Gulf Overseas HR Consultancy

<p>We are looking for a highly organized and experienced <b>Facility Administrator</b> to join our Facilities Management team in Qatar. The ideal candidate will handle day-to-day administrative operations, coordinate facility services, manage documentation, and ensure seamless support to the Facilities Management department. Applicants must have solid experience in FM administration and advanced skills in Microsoft Office. Candidates with <b>SAP experience</b> are strongly encouraged to apply.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide full administrative support for daily facility operations and FM activities.</li><li>Maintain accurate documentation, service records, maintenance logs, contracts, and reports.</li><li>Coordinate between internal teams, vendors, contractors, and service providers.</li><li>Prepare reports, meeting minutes, presentations, and correspondence.</li><li>Track and process purchase requests, material requests, invoices, and work orders.</li><li>Manage asset lists, maintenance schedules, and FM databases.</li><li>Perform SAP-related entries, tracking, and documentation (for SAP users).</li><li>Follow up on all pending tasks, service requests, and complaints to ensure closure.</li><li>Assist in audits, inspections, compliance documentation, and facility performance reporting.</li><li>Support front-desk operations and occupant/client communication when needed.</li></ul><p><b>Requirements:</b></p><ul><li><b>4&ndash;5 years of experience</b> in <b>Facilities Management administration</b> (mandatory).</li><li>Advanced proficiency in <b>Microsoft Excel</b>, and strong skills in Word and PowerPoint.</li><li><b>SAP experience</b> is a significant advantage.</li><li>Excellent communication, coordination, and multitasking abilities.</li><li>High level of attention to detail and organizational skills.</li><li>Ability to work in a fast-paced environment and meet deadlines.</li><li><b>Immediate joiner</b> with a <b>valid Qatar ID and NOC</b> required.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,500.00 per month</p>

Facility Administrator

McDermott

<div><p><b>Job Overview:
</b></p><p>We are seeking a proactive and detail-oriented Senior Facilities Spec to oversee and support the daily operations of our office facilities. This role is critical in ensuring efficient space utilization, seamless access control, effective visitor and parking management, and smooth procurement processes. The ideal candidate will bring at least three years of relevant experience, demonstrate strong time management skills, and possess a solid understanding of procurement procedures. Proficiency in Microsoft Excel, Word, and Outlook, along with excellent communication and organizational abilities, is essential.</p></div>
<br><div><div>Our ingenuity fuels daily life. Together, we&rsquo;ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
<br>
<br>
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.</div></div>
<br><div><p><b>Key Tasks and Responsibilities:
</b></p><ul><li>Space Management:
 <ul><li>Monitor and maintain accurate floor occupancy and seating plans.
 </li><li>Collaborate with internal teams to optimize space allocation and utilization.
</li></ul></li><li>Building Access Control:
<ul><li>Manage building access card requests and maintain updated access records.
</li><li>Coordinate with HR and Security for access permissions and regular audits.
</li></ul></li><li>Visitor &amp; Parking Management:
<ul><li>Oversee visitor parking slot availability and scheduling.
</li><li>Ensure proper documentation and coordination for visitor access.
</li></ul></li><li>Procurement Support:
<ul><li>Initiate and track Purchase Requests (PRs) and Purchase Orders (POs).
</li><li>Liaise with vendors and internal stakeholders to ensure timely delivery and accurate invoicing.
</li><li>Maintain procurement records and support budget tracking.
</li></ul></li><li>Office Readiness:
<ul><li>Coordinate office setup activities including furniture, supplies, and maintenance.
</li><li>Serve as the primary contact for facility-related issues and resolutions. Senior Facilities Spec
</li></ul></li><li>Administrative Support:
<ul><li>Maintain comprehensive documentation related to facilities operations.
</li><li>Communicate effectively with internal departments and external service providers</li></ul></li></ul></div>
<br><div><p><b>Essential Qualifications and Education:
</b></p><ul><li>Minimum 3 years of experience in facilities administration or a related role.
</li><li>Solid understanding of procurement processes and vendor coordination.
</li><li>Proficiency in Microsoft Excel, Word, and Outlook.
</li><li>Strong time management, organizational, and communication skills.
</li><li>Ability to multitask and prioritize in a dynamic, fast-paced environment.
</li>High attention to detail and commitment to maintaining accurate records<br>
<li>
</li></ul><p></p><p>#LI-RA2</p></div>

Senior Facilities Spec

Qatar Airways

<div><div><div><div><div><div><div><div>Job title
</div><div>Facilities Officer - Residential
</div></div><div><div>Ref #
</div><div>228698
</div></div><div><div>Location
</div><div>Qatar - Doha
</div></div><div><div>Job family
</div><div>Corporate &amp; Commercial
</div></div><div><div><ul><li>Closing date: 07-Dec-2025</li></ul><br>
</div></div></div></div></div><div><div><div><div><div><p><b>About the role</b></p><p>
</p><p>As a Facilities officer, you will be responsible to oversee execution of maintenance activities across Qatar Airways Residential buildings (owned as well as leased properties) by routine inspections to ensure Qatar Airways standards are maintained. Additionally, the role will be required to organise and manage scope of work executed by service providers appointed either by QR or Building Owners to meet the contractual obligations.</p><p><b>
Accountabilities</b></p><p>
</p><p><b>Operational</b></p><div>
&sect; Implement Quality Control System through daily inspection schedules and unplanned checks to identify and propose recommendations in the scope of work as per operational requirements.</div><div>
&sect; Responsible for overseeing Service Providers daily / weekly / monthly schedules by ensuring work completion to achieve approved SLA at all times.</div><div>
&sect; Train<b> </b>Service Provider personnel regularly, brief them about the tasks and protocol to address safety and to keep them abreast of the maintenance standards of Qatar Airways.</div><div>
&sect; Liaising regularly with contractors and vendors by communicating via Email / letters on all pending maintenance request to ensure tasks are completed on-time.</div><div>
&sect; Audit every apartment that is being prepared for a new staff or existing staff relocating prior to its release to the Accommodation section as per the standards.</div><div>
&sect; Draft and review reports by covering findings to propose corrective measures and compliance with standard procedures.</div><div>
&sect; Ensure timely corrective measures are taken, on a need basis, to address any non-confirming or recurrence situation and notify Manager of such issues.</div><div>
&sect; Periodically follow up with the teams on all pending maintenance requests to enhance operational reliability.</div><div>
&sect; Maintain daily absentee log to ensure replacement is provided in a timely manner by Service providers.</div><div>
&sect; Participate actively in contract formation and provide input to Manager through SOW and Technical Evaluation, this includes but not limited to sending out purchase enquiry, raising RFQ/RFT, set up of technical evaluation criteria, contract preparation etc.</div><div>
&sect; Establish robust tracking of Annual Maintenance Contract (AMC) services/tasks in accordance with SOPs.</div><div>
&sect; Recommend rules and regulations to govern and regulate storage, disposal and transportation of contaminates.</div><div>
&sect; Determines Hygiene program needs by undertaking measures for program execution through random hygiene checks.</div><div>
&sect; Directs and participates in studies of health and hygiene to provide training to staff and service provider personnel and ensure all workers are briefed about health and safety whilst the hygiene related operations are carried out.</div><div>
&sect; Respond immediately in case of any emergency situation.</div><div>
&sect; Perform other department duties related to his/her position as directed by the Head of the Department.</div><p><b>
Management &amp; Leadership</b></p><div>
&sect; Establish the department or teams objectives and priorities to align with and support business objectives.</div><div>
&sect; Regularly evaluate the department or teams objectives, plans, procedures and practices, and makes appropriate changes if needed.</div><div>
&sect; Oversee and supervise employees. Direct daily activities, recruit, train, develop and discipline to ensure a high standard of service delivery.</div><div>
&sect; Train and develop other employees, to ensure succession planning is in place.</div>
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3></div></div><div><div><div><div><p><b>Qualifications and Experience</b></p><p><b>
</b></p><ul><li> Bachelor&rsquo;s Degree or Equivalent with Minimum 4 years of job-related experience.</li><li> Similar experience in a multicultural environment. Experience working in Hotel / Hospitality / Facilities Management.</li><li> Excellent knowledge of maintenance works of electrical, plumbing and drainage and air conditioning.</li><li> In depth knowledge of industrial cleaning chemicals and cleaning techniques.</li><li> Excellent communication skills in spoken and written English and handling customers in a polite and patient manner.</li><li> Demonstrated ability to multi-task and prioritize</li><li> Valid Qatari or a transferable driving license.</li><li> Strong knowledge of MS Office.</li><li> Managerial skills - Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train and develop subordinate's skills. Ability to foster teamwork among team members</li></ul><p><br>
</p></div></div><div></div><div><div><br>
<div><b>About Qatar Airways Group
</b></div><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.<br>
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So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.<br>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=228698</div></div></div></div></div></div></div></div>

Facilities Officer - Residential

Darwish Interserve WLL

<p><b>Job Title:</b> <b>Facility Manager - Arabic </b><br/><b>Location:</b> Qatar</p><p><b>Job Summary:</b><br/>We are seeking an experienced <b>Facility Manager - Arabic </b>to oversee, manage, and optimize facility operations, ensuring safety, compliance, and smooth service delivery across all sites. The ideal candidate must be proactive, highly organized, and capable of leading facility maintenance and operations efficiently.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee day-to-day facility operations, maintenance, and service delivery.</li><li>Develop and implement facility management policies, strategies, and improvement plans.</li><li>Manage service providers, contractors, and third-party vendors.</li><li>Ensure compliance with health, safety, regulatory, and company standards.</li><li>Monitor budgets, cost control, and prepare operational and performance reports.</li><li>Lead preventive and corrective maintenance planning and follow-up.</li><li>Handle client communication, escalations, and ensure service quality.</li><li>Manage facility staff, scheduling, and performance evaluation.</li><li>Coordinate with internal departments for continuous operational improvement.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li><b>Minimum 13 years of total experience</b>, with <b>at least 5 years in Facility Management</b> (mandatory).</li><li><b>Arabic language proficiency is mandatory</b> (spoken &amp; written).</li><li>Strong leadership, communication, and problem-solving skills.</li><li>Knowledge of FM standards, QHSE, and relevant local regulations.</li><li>Ability to manage multiple sites and teams efficiently.</li><li><b>Immediate joiner is required.</b></li></ul><p><b>Preferred:</b></p><ul><li>Bachelor&rsquo;s degree in Engineering, Facilities Management, or related field.</li><li>Experience in FM within GCC region recommended.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Do you have a minimum of 13 years of total professional experience?</li><li>Do you have at least 5 years of experience specifically in Facility Management?</li><li>What is your Current salary ?</li><li>What is your expected salary ?</li><li>Can you  join immediately  ?</li></ul>

Arabic Facility Manager

Marakez

<p>Department: Technical Services</p><p>Reporting To: Technical Services Manager</p><p>Location: Doha, Qatar</p><p>Employment Type: Full-time</p><p>Role Overview:</p><p>We are looking for a highly capable Facility Manager to oversee the daily operations and strategic management of our facilities. The ideal candidate will ensure efficient maintenance, manage budgets, lead vendor coordination, enforce health and safety compliance, and drive sustainability initiatives. This role requires strong leadership, problem-solving skills, and the ability to manage both people and processes.</p><p>Key Responsibilities:</p><p>Oversee daily facility operations to ensure efficiency and performance</p><p>Allocate and supervise staff across multiple sites</p><p>Provide best practice training to facility staff as needed</p><p>Manage staff performance, including arranging cover and addressing conduct issues</p><p>Schedule and monitor maintenance and repair work</p><p>Develop and control facility budgets and monitor expenditure</p><p>Optimize space utilization and operational layouts</p><p>Coordinate with external vendors for services such as elevators, firefighting systems, and ELV systems</p><p>Ensure full compliance with health, safety, and environmental standards</p><p>Design and implement emergency response and disaster recovery plans</p><p>Promote sustainability and energy efficiency practices</p><p>Serve as the primary point of contact for facility-related concerns</p><p>Supervise engineers, supervisors, and technicians, providing direction and support</p><p>Maintain accurate operational and compliance records</p><p>Prepare monthly and ad hoc reports as requested</p><p>Escalate complex issues to the Technical Services Manager as necessary</p><p>Note: Responsibilities may be adjusted based on operational and project needs and are subject to periodic review.</p><p>Candidate Requirements</p><p>Essential Qualifications and Experience:</p><p>Bachelor&rsquo;s degree in engineering with substantial facility management experience</p><p>Minimum of five years of experience, including at least two years in the Gulf region</p><p>Strong knowledge of MEP and civil systems, as well as soft services like cleaning, waste management, landscaping, pest control, and security</p><p>Practical experience in health and safety regulations for buildings and infrastructure</p><p>Excellent communication, leadership, and organizational skills</p><p>Proficient in Microsoft Office applications</p><p>Desirable:</p><p>Knowledge of QHSE management systems and standards</p><p>Understanding of ISO 9001 and ISO 41001</p><p>Certifications such as PMP, CFM, IFMA, or BIFM</p><p>How to Apply:</p><p>Interested candidates are invited to send their CV to the following:</p><p>Email: m.morshed@marakezfacilities.qa</p><p>WhatsApp: +974 7775 7092</p><p>Please mention &quot;Facility Manager Application&quot; in the subject line. Only shortlisted candidates will be contacted.</p><p>Job Type: Full-time</p>

Facility Manager

Land Royal Properties

<p>We're Hiring! - PRO / Legal Administrator(Real estate )</p><p>Doha, Qatar</p><p>We are seeking a PRO/ Legal Administrator with strong expertise in government services, documentation, attestations, and visa processing.</p><p>The ideal candidate must be reliable, detail-oriented, and capable of managing all legal and government-related tasks for the organization.</p><p>Requirements:</p><p>Pro experience in documents &amp; contract attestation</p><p>Strong knowledge of Qatari government services &amp; legal procedures</p><p>Knowledge in visa processing and official portals</p><p>Fluency in Arabic and English</p><p>Highly organized, professional, and must be efficient</p><p>Package: QAR 3,000</p><p>To apply: Please send your CV to</p><p>careers.landroyalproperties@gmail.com</p><p>Job Type: Full-time</p>

Inspire Management Training Center

<p>The <b>Administrator </b>will manage daily administrative operations for a <b>Veterinary Support Center in Qatar.</b> The role includes coordinating with internal departments, maintaining documentation, supporting operational tasks, and ensuring effective communication between management, veterinary staff, trainers, and other support teams. Experience in equestrian, veterinary, or stable environments is preferred.</p><p><b>Key Responsibilities:</b></p><ul><li>Coordinate daily administrative activities between management, veterinarian, trainers, accountant, storekeeper, and PRO.</li><li>Manage documentation, attendance tracking, filing systems, and administrative records.</li><li>Handle purchasing follow-ups, supplier coordination, and delivery monitoring.</li><li>Support budgeting, expense tracking, and preparation of periodic reports.</li><li>Facilitate communication between departments to ensure smooth operations.</li><li>Provide logistical and general administrative support as required.</li><li>Apply knowledge of horse operations or veterinary/stable workflows when relevant.</li><li>Ensure proper adherence to organizational procedures and accurate record-keeping.</li></ul><p><b>Qualifications, Experience and Skills:</b></p><ul><li><b>Minimum 5 years of experience in administration or coordination roles.</b></li><li><b>Experience in stud farms, equestrian centers, or veterinary clinics is strongly preferred.</b></li><li>Strong organizational, communication, and coordination skills.</li><li>Proficiency in documentation, reporting, and basic administrative systems.</li><li>Fluency in Arabic and English.</li><li><b>Locally available candidates with a valid visa and QID are preferred</b></li><li><b>Overseas candidates are also welcome to apply.</b></li></ul><p><b>Benefits:</b></p><ul><li>Competitive Salary and other Benefits</li></ul><p>Job Types: Full-time, Permanent</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Administrator (Horse Breeding / Veterinary Support Center: 5 years (Required)</li></ul><p>Language:</p><ul><li>Arabic and English  (Required)</li></ul><p>Location:</p><ul><li>Doha (Preferred)</li></ul>

Administrative Officer (Stud Farms / Veterinary Support Center)

Explore 404+ Facilities administrator in Doha this December. Find roles across top companies and apply now to boost your career.